HomeMy WebLinkAboutTR-90-89 TOWN OF NEWCASTLE
REPORT
File
Res. #
By-Law #
MEETING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
PATE: October 23, 1989
REPORT #: TR-90-89 FILE #:
SUBJECT: TENDER T89-35, GRAVEL CRUSHING AND HAULING
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. That report TR-90-89 be received;
2 . That Robert E. Young Construction Ltd. , Ennismore, Ontario,
with a total bid in the amount of $143,450. 00, being the
lowest responsible bidder meeting all terms, conditions and
specifications of Tender T89-35, be awarded the contract to
provide Gravel Crushing and Hauling, as required by the Town
of Newcastle; and
3. That the funds expended be provided from the approved 1989
Public Works Road Maintenance Construction budget.
BACKGROUND AND COMMENT:
Tenders were publicly advertised in four (4) local papers and called
for the Gravel Crushing and Hauling contract as required by the
Department of Public Works. The work consists of gravel crushing and
hauling. In addition, gravel will be stockpiled, used for
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TR-90-89
TENDER T89-35, GRAVEL CRUSHING AND HAULING
resurfacing projects, shoulder maintenance and will be allocated for
numerous requirements .
Tenders were invited from seven (7) contractors based on a compiled
list of bidders .
Bids were received and tabulated as follows:
Bidder Total Bid Amount
Robert E. Young Construction Ltd. $143,450 . 00
Ennismore, Ontario
Harnden and King Construction $216,560. 00
Cobourg, Ontario
In checking the previous years records, only two (2) bids were
received in 1982, 1983 and 1984, from Robert E. Young Construction
Ltd. and Harnden and King Construction. The low bidder, Robert E.
Young Construction Ltd. was awarded the contract for each of these
years . In 1985 and 1986, only one ( 1) bid was received, from Robert
E. Young Construction Ltd. In 1987, two (2) bids were received
from Robert E. Young Construction Ltd. and H.J. McFarland Construction
Company. The low bidder, Robert E. Young Construction Ltd. was
awarded the 1987 contract. In 1988 again, only one ( 1) bid was
received from Robert E. Young Construction Ltd.
The reason for the lack of response as well as the large price
differential is a result of the past several construction seasons
being extremely busy in that any of the contractors able to do gravel
crushing are basically crushing for their own use. This type of
situation doe not allow them to move their crusher to the Town's
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TR-90-89
TENDER T89-35, GRAVEL CRUSHING AND HAULING
gravel source. The total funds required for Tender T89-35, Gravel
Crushing and Hauling are included in the Department of Public Works
Gravel Patching and Resurfacing account, as well as various other
construction accounts, from which there are adequate funds available.
The Treasurer has reviewed the funding and concurs with the
recommendation. Queries with respect to department needs,
specifications, etc . , should be referred to the Director of Public
Works .
The unit prices bid represent an average of seven (7%) increase over
the previous year.
After review and analysis of the tenders by Public Works and
Purchasing staff, it was agreed that Robert E. Young Construction
Ltd. , be awarded the contract to provide Gravel Crushing and Hauling
as required by the Town of Newcastle Public Works Department. The
subject firm has worked with satisfaction for the Town of Newcastle in
recent years .
Respectfully submitted, Recommended for presentation
to the Committee,
John Rze */#, I awrenc Kotsef ,f,
' Deputy °Tr .asurer. Chief `nistrative Officer
W.A. Evans, P. Eng. ,
Director of Public Works .
LAB/hjl
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