HomeMy WebLinkAboutTR-81-89 TOWN OF NEWCASTLE
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REPORT File
Res. #
By,Law #
PELTING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE: September 18, 1989.
REPORT #: TR-81-89 FILE #:
SUBJECT: TENDER T89-31, ONE (1) ONLY SLIDE IN SALT AND SAND SPREADER BODY (12 CU.YD.)
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration
Committee recommend to Council the following:
1. That report TR-81-89 be received,
2. That Raglan Welding Shop Limited, Oshawa, Ontario, with a total
bid in the amount of $ 11,7019.36, being the lowest responsible
bidder meeting all terms, conditions and specifications of
Tender T89-31, be awarded the contract to supply and deliver, One
(1) Only Slide in Salt and Sand Spreader Body - 12 cu.yd. as
required by the Public Works Department; and
3. That the funds expended be provided from the Public Works
Equipment Reserve Account #290101-00010-0100101.
BACKGOUND AND COMMENT:
Tenders were publicly advertised and invited from five (5) manufacturers for the
supply and delivery of one (1) only Slide In Salt and Sand Spreader Body as j
required by the Department of Public Works.
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Page -2-
TR-81-89
TENDER T89-31, ONE (1) ONLY SLIDE IN SALT AND SAND SPREADER BODY (12 CU.YD.)
Due to the limited number of companies able to manufacture this type of
equipment to the specifications of the Town of Newcastle, there was only one (1)
bid submitted:
BIDDER TOTAL BID AMOUNT
Raglan Welding Shop Limited $ 11 709.36
Oshawa, Ontario
For the information of Council, attached is a memo dated October 13, 1988,
marked Schedule "A", from Mr. Bill Werry, Leadhand Mechanic, which outlines the
justification for the tender specifications that were issued.
The required funds are reflected in the 1989 Public Works Capital Budget, Page
53, Item number 5 of which $20,00101.0101 was included for the purchase of a Slide
In Salt and Sand Spreader Body for the vehicle specified. The Treasurer has
reviewed the funding requirements and concurs with the recommendation. Queries
with respect to Department needs, specifications, etc., should be referred to
the Director of Public Works.
After further review and analysis of the bid by the Public Works Department and
Purchasing, it was mutually agreed that Raglan Welding Shop Limited, Oshawa,
Ontario, be recommended for the contract to supply and deliver One (1) Only
Slide In Salt and Spreader Body -12 cu.yd. as required by the Town of
Newcastle. The subject firm have performed to the satisfaction of the Town of
Newcastle in prior years.
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TR-81-89
TENDER T89-31, ONE (1) ONLY SLIDE IN SALT AND SAND SPREADER BODY (12 CU.YD)
Respectfully Submitted, Recommended for Presentation
to Council,
Marie Marano, H.13Sc. , La*ence tseff,
Treasurer. Chief Adm'n rative Officer.
169LA— L.
W. A. Evans, P. Eng.,
Director, Public Works.
LAB/lmr
Attachment
705
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T0: Don Patterson, Manager of Operations
FROM: Bill Werry, Leadhand Mechanic
DATE: October 13, 1988
SUBJECT: SANDER INSERTS
In recent years we have used frame mounted sanders for sanding
and salting equipment. Installation involved removing .the dump
box and mounting the sander on the truck frame, and installation
was done between the first and middle of November. Once we had
installed the sander, we could no longer use this truck as a dump
truck until the middle of March or later of the following year.
Upon researching sanders that can be used without removing the
dump box, we came up with two options: A) a two-way dump box or
B) a box insert sander. We tried the two-way sander, which-we
have four in service at the present time, and found the two-way
sander not to be the best. We also purchased three box inserts,
two 12 yard and one 6 yard, and found the box insert to be the
most efficient for our operation. The box insert can be installed
or removed in 30 minutes, providing us with a dump truck year
round. After purchasing the 12 yard insert sander, we found the
sand width was to wide to fit in the dump box without modifications.
This year we tendered for two more 12 yard insert sanders and
London Machinery is the only company that manufactures this type
of sander. London's tender came in "No Bid" because of it being
late in the season, and tender required a few changes in. the width
of the sander. At this time we needed to find a fabrication shop
who could build us our two sanders. Raglan Welding was contacted.
and agreed to custom build the sanders to fit our boxes, with about
four weeks notice.
Yours truly,
Bill Werry
*kmr
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