HomeMy WebLinkAboutTR-70-89 ADDENDUM TOWN OF NEWCASTLE
A6
�t REPORT File
Res. #
By-Law #
MEETING: COUNCIL MEETING
DATE: July 24, 1989
REPORT #: ADDENDUM TO - TR-70-89 FILE #:
SUBJECT: TENDER T89-24, SUPPLY AND INSTALLATION OF SNOW PLOW HARNESS,
PLOWS AND WINGS
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration
Committee recommend to Council the following:
1. That Report TR-70-89, be received;
2. That London Machinery, London, Ontario, with a total bid of
$13,140.36, being the lowest responsible bidder meeting all terms,
conditions and specifications of Tender T89-24, be awarded the
contract to supply Snow Plow Equipment to one (1) only Cab and
Chassis as provided by the Town of Newcastle; and
3. That the funds be drawn from the approved 1989 Public Works Fleet
Account.
BACKGROUND AND COMMENT:
A Tender was publicly advertised and invited for the supply and installation of
Snow Plow Equipment, Plows and Wings, as required by the Department of Public
Works. Subsequently, tenders were received and tabulated as follows:
Bidder Bid Amount Installation Total
London Machinery $ 13,140.36 $ 3,,240.00 $ 16,380.36
London, Ontario
Viking Cives $ 13,932.00 $ 4,104.00 $ 18,036.00
Mount Forest, Ontario
Elston Industries $ 14,040.00 $ 1,242.00 $ 15,282.00
Toronto, Ontario
Frink Canada $ 18,174.24 $ 2,257.20 $ 20,431.44
Cambridge, Ontario
Page - 2 -
TB-70-O9
TENDER T89-24' SUPPLY AND INSTALLATION OF G00W PLOW HARNESS, PLOWS AND WINGS
As part of the General Conditions of this tender, the Town of Newcastle
reserved the right to include installation with the award of this tender or to
make alternate installation arrangements. It is estimated that the nnot for
Town of Newcastle Staff to install this equipment is $ 2,650.00.
The installation cost estimate is based on last year's cost of $2,500.00 plus sir
percent (6%) .
In 1988, the Town staff installed two plow harnesses complete. This was their
first attempt and they are confident that based on the previous experience, that
they can do the work for a Ieooez cost by utilizing previous experience. In
addition, the installation was somewhat complex, in that more work than normal was
required because the trucks in I988 were of a set back front axle type, which
required relocating the air tank and filters to allow sufficient space to install
the wing plow tower. The hydraulic control tower in the cab is set up for a single
operator, which can also be used in dual operation if required. The Public Works
DeDartieot fleet superintendent would prefer to oversee the installation, of the
Plow harness and controls which may require some modifications depending the
configuration of the new truck which has not yet been delivered.
The new truck delivery is expected within a couple of omutbo, however, new vehicle
deliveries are very often later than promised.
By ordering the plow and boroeao at this time, and assuming fall delivery of
the new truck, Town staff is confident that the new unit will be on the road and
ready for use in time for this years winter maintenance season. However, if
installation is left op to the supplier of the plow and harness equipment, an
additional two omotbo or more of waiting is not inconsistent with today's market. In
the event that the installation was included the Town would be faxed with delivery
and picking up of the truck to and from the snow plow boroeoo supplier, and at least
two trips by the fleet superintendent to the suppliers' premises to ensure that the
installation was completed to the Town's satisfaction.
The estimated cost of $2,850.00 for the Town staff to install is firstly a "not
to exoeeed^ estimate which may in fact result in a oVat somewhat Ieeo than the upset
figure, and secondly is not actually costing more than the uoznaI payroll, which is
actually a net saving to the Town over the supplier installed tender price.
In summary, the net coat to the Town to accept the London Machinery bid is
$13,140.36, as well as the completed unit being ready for the upcoming winter
maintenance season in time for this year's program.
Page - 3 -
TR-70-89
TENDER T89-24, SUPPLY AND INSTALLATION OF SNOW PLOW HARNESS, PLOWS AND WINGS
This equipment will be installed on one (1) only new 50,000 G.V.W. Cab and Chassis,
which is currently on order. Delivery of this cab and chassis is scheduled for
approximately November 30, 1989.
The required funds will be drawn from the approved 1989 Public Works Fleet Account
from which there are adequate funds available. This is reflected in the Public
Works Capital Budget, page 53, Item #5, as a 1976 Ford Dump Truck to be replaced.
The budgeted cost on this equipment is $110,000.00; a portion of which is covered
by Tender T89-24. The additional equipment will be added through subsequent
tenders, in accordance with the budgeted amount.
The Treasurer has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc.
should be referred to the Director of Public Works.
After review of the bids by Purchasing and Public Works, it was mutually agreed
that the bid from London Machinery, London, Ontario, be recommended for the tender
award, and that the equipment be installed by Town of Newcastle staff. London
Machinery is a reputable company and have performed satisfactorily for the Town of
Newcastle in past years.
Respectfully submitted, Recommended for presentation
to the Committee,
Marano, H.BSc., F�awrence E. Kotseff,
Treasurer. Chief Administrative Officer.
1ter Evans, P. Eng. ,
Director of Public Works.
LAB/JR/lmr