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Home My WebLink AboutTR-51-89 TOWN OF NEWCASTLE t REPORT File #16 :r Res. # By-Law # MEETING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: June 5, 1989 REPORT #: TR-51-89 FILE #: SUBJECT: TENDER T89-13, ONE (1) ONLY BOOM FLAIL HIGHWAY MOWER RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. That Report TR-51-89, be received; and 2. That Marmac, Scarborough, Ontario, with a total bid in the amount of $44,979.84 being the lowest responsible bidder meeting all terms, conditions and specifications of Tender T89-13, be awarded the contract forthwith, to supply one (1) only Boom Flail Highway Mower, as required by the Town of Newcastle Department of Public Works; and 3. That the funds expended be provided from the approved 1989 Public Works Fleet Account. BACKGROUND AND COMMENT: Tenders were publicly advertised and six (6) potential bidders invited for the supply and delivery of one (1) only Boom Flail Highway Mower, as required by the Department of Public Works. Subsequently, tenders were received and tabulated as follows: Bidder Total Bid Amount G.C. Duke Equipment Ltd. $ 44,979.84 Burlington, Ontario Marmac $ 53,247.24 Scarborough, Ontario Note: All bids include Provincial Sales Tax 710 Page - 2 - TR-51-89 TENDER T89-13, ONE (1) ONLY BOOM FLAIL HIGHWAY MOWER With respect to the number of bids submitted, the four (4) other invited potential bidders have advised that they do not manufacturer this equipment. A review of the low bid from G.C. Duke Equipment Ltd., revealed that the equipment proposed does not meet the specifications in several areas. A memo from Mr. D. Patterson, Manager of Operations, outlining the deficiencies and their implications is attached marked Schedule "A". A forthwith approval is requested as this equipment is required for grass cutting purposes as soon as possible. After further reveew and analysis of the tender by Public Works and Purchasing it was mutually agreed that Marmac, Scarborough, Ontario, be recommended for the contract to supply and deliver one (1) only Boom Flail Highway Mower to the Town of Newcastle, as required by the Department of Public Works. The required funds will be provided from the approved 1989 Public Works Fleet Account, from which there are adequate funds available. The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc. should be referred to the Director of Public Works. The subject firm have previously performed satisfactorily for the Town of Newcastle. Respectfully submitted, Recommended for presentation to.,the Committee, 3 M. Marano, H.BSc., wren Kotseff, Treasurer. �- Chief dm nistrative Officer. W.A. Evans, P. Eng., Director of Public Works. LAB/hjl Attachments I 711 SCHEDULE "A" TOWN OF NEWCASTLE MEMORANDUM TO: Lou Ann Birkett, Purchasing and Supply Agent FROM: Don Patterson, Manager of Operations DATE: May 24, 1989 SUBJECT: TENDER T89-13 BOOM FLAIL HIGHWAY MOWER Please be advised that I have reviewed Tender No. T89-13 and recommend the acceptance of the tender submitted by Marmac, Scarborough, Ontario, in the amount of $53,247.24 which is not the low tender. The low bidder was G.C. Duke Equipment Ltd., Burlington, Ontario, at $44,979.84. The G.C. Duke Equipment Ltd. bid does not meet specifications of the tender, particularly Item No.27, hydraulic lift cylinders shall be mounted on top of Boom arms. Although this is confirmed in the bid submitted by G.C. Duke Equipment Ltd. in their submission, but infact their equipment has the cylinder slung beneath the boom as indicated in a picture on the cover of their brochure. A hydraulic cylinder located under the boom in this manner would be unacceptable on this type of installation for the type of use to which this equipment will be assigned to do. This boom type flail mower is primarily to be used for reaching into deeper ditches and embankments for grass cutting and brush clearing. The operator need only touch a boulder, fence post or guide post or any other obstruction and damage would be caused to the cylinder which could be dangerous as well as expensive damage. Other items that do not meet the specifications are as you pointed out in your memo of May 17th (48" cutting width rather than a 50" and the cutter has only 16 knives rather 24) . In addition to not meeting specification in the areas as described, the G.C. Duke Equipment Ltd. tractor uses the hydraulic oil reserve tank as a counter weight which protrudes beyond the width of the tractor on the left hand side, whereas the Marmac submission has the oil reserve tank mounted on the interior and the counter weight is located in the left rear wheel and is flush mounted. 712 .. .2 . . .2 T89-13 It is our intention to mount a rotating broom on the front of the tractor early in the spring as an attachment to assist in sweeping up winter sand. An exterior mounted tank protruding beyond the tracking width would make operating a rotating broom much more awkward to work close to curbs and parked vehicles. Further to the above, Bill Werry, Maintenance Supervisor, was dissatisfied with the warranty on the previous purchase of a mower from G.C. Duke Equipment Ltd. in 1987. In that particular case it was a Perfect mower (purchased by the Tbwn in 1987) and the bearings where deficient and after repeated attempts to have them replaced under warranty we received no satisfaction. I have enclosed a copy of the brochure supplied by each tenderer which clearly shows the problem areas. I am requesting a forthwith approval on this equipment since we require it for grass cutting purposes, as soon as possible. For any further information, please contact me. Sincerely Don Patterson, C.E.T. Manager of Operations DP/llv cc: W.A. Evans, P. Eng. B. Werry 713 THE CORPORATION OF THE TOWN OF NEWCASTLE Page 12 of 16 Purchasing Office Tender T89-13 SPECIFICATIONS SCHEDULE (B) ITEM SPECIFICATIONS CONFIRM PLEASE SPECIFY NO. YES NO 27. SPECIFICATIONS (continued) Cutting assembly shall have a. minimum of X 2250 RPM Knife swing circumference shall be a X minimum of 70.68" Main frame of mower is properly braced to X • rear axle and front axle housing to absorb side torque and impact of severe applications Boom shall have a hydraulically operated X maneuvering cylinder for horizontal movement of cutter head All cylinder mountings shall be flexible X grease type (. Hydra, l3 1'f mSiars' sh 11 t X Boom shall have two double acting hydraulic X No accumulator cylinder's and one single acting hydraulic cylinder with accumulator Boom shall be supported by plain bearing X having not less than 37 square inches of bearing area Oil tank for mower hydraulic system is large X enough to hold 55 gallons of oil while mowing to full capacity in any normal mowing position Hydraulic oil tank shall have a minimum of X one (1) P.S.I. pressure at the suction outlet Tractors hydraulic system shall supply oil X for the mowers lift system Suction line shall be 1 1/2" inside diameter X 714 a,lr �' �� •fin_ j�•� - r `1, is .. .% �•jt a j �fit ``` '' , '\•+ {� / n ; ' / ` I � • } t x , f f � ¢ � t , L - ,gyp '-�,`�t,� �'}., ? -'t � �`� s�a ^sx ri'�a s t�.�,x„,ps,•k��r�°�,. '<,'.x,� t`vsT a ;r. e • ' tPl, I-p 9- V t 1 •r III l! I v �y s '( fi 77 7 .. 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