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HomeMy WebLinkAboutTR-50-89 J� TOWN OF NEWCASTLE k REPORT File #� r Res. # By-Law # PELTING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: June 5, 1989 REPORT #: TR-501-89 FILE #: SUBJECT: TENDER T89-12, ONE (1) ONLY GRADALL RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. That Report TR-501-89, be received; and 2. That Amaco Construction Equipment Inc., Mississauga, Ontario, with a total bid in the amount of $1018,01001.0101, being the lowest responsible bidder meeting all terms, conditions and specifications of Tender T89-12, be awarded the contract to supply one (1) only Gradall, as required by the Town of Newcastle Department of Public Works; and 3. That the funds expended be provided from the approved 1989 Public Works Fleet Account. BACKGROUND AND COMMENT: Tenders were publicly advertised and five (5) potential bidders invited for the supply and delivery of one (1) only Gradall, as required by the Department of Public Works. 7 U8' Page - 2 - TR-50-89 TENDER T89-121 ONE (1) ONLY GRADALL Subsequently tenders were received and tabulated as follows: Bidder Total Bid Amount Less Trade-In Net Bid Amaco Construction $ 170,000.00 $ 70,000.00 $108,000.00 ** Equipment Inc. Mississauga, Ontario Ray Gordon Equipment $ 149,852.00 No Trade-In $161,840.16 ** Limited Allowed Weston, Ontario ** includes Provincial Sales Tax With respect to the number of bids submitted, the three (3) other invited potential bidders have advised that they do not manufacture this equipment. With respect to the trade-in allowance offered for the existing 1979 Gradall Swasy F440, bidders were advised that the Town of Newcastle reserved the right to accept or reject a trade-in allowance. It is staffs opinion, that the trade-in offered is reasonable and is likely in excess of any amount the equipment could be sold for at the Regional Auction Sale. After further review and analysis of the tender by Public Works and Purchasing, it was mutually agreed that Amaco Construction Equipment Inc., Mississauga, Ontario, be recommended for the contract to supply and deliver one (1) only Gradall to the Town of Newcastle, as required by the Department of Public Works, and that the trade-in offered for the existing 1979 Gradall be accepted. The required funds will be provided from the approved 1989 Public Works Fleet Account, from which there are adequate funds available. The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc. should be referred to the Director of Public Works. The subject firm have previously performed satisfactorily for the Town of Newcastle. Respectfully submitted, Recommended for presentation ~� to h ommittee, M. Marano, H.BSc., a renc Zistrative Kotseff, Treasurer. Chief Officer. W.A. Evans, P. Eng., o q Director of Public Works. LAB/hjl