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Home My WebLink AboutTR-43-89 TOWN OF NEWCASTLE REPORT File # It, Res. # ' _ - � By-Law # METING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: May 15, 1989 REPORT #: TR-43-89 FILE #: SU6.JECT: TENDER T89-19, SURFACE TREATMENT RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. That this report be received; and 2. That Miller Paving, Unionville, Ontario, with a total bid in the amount of $493,990.00, being the lowest responsible bidder meeting all terms, conditions and specifications of Tender T89-19, be awarded the contract to supply and apply Surface Treatment to various roads as required by the Town of Newcastle; and 3. That the funds be provided from the 1989 Department of Public Works Road Maintenance budget. BACKGROUND AND COMMENT: Tenders were publicly advertised in the Canadian Statesman, as well as the Daily Commercial News. In addition to advertising, seven (7) contractors were invited to bid. 715 Page - 2 - TR-43-89 TENDER T89-19, SURFACE TREATMENT Subsequently, tenders were received and tabulated as follows: Bidder Bid Amount Miller Paving $493,990.00 Unionville, Ontario Royel Paving $499,2501.00 Lindsay, Ontario The unit prices for the H.F. 150S, which represent the major portion of the contract, is a zero percent (0o) increase over the 1988 prices. See Schedule "A" attached for Prime and Surface locations. The number of bids received is consistant with previous years. The total funds required for Tender T89-19, Surface Treatment are included in the Department of Public Works Road Maintenance budget. Although the total bid amount is slightly above the budget estimate, the terms and conditions of this tender allows for up to a twenty-five percent (250) decrease in the estimated quantities without invalidating the contract. This would bring the total funds required well within the estimated budget. The total funds allocated for the Prime and Surface contract plus the Pulverizing contract is $484,000.00. Of this amount, $413,400.00 was estimated for the Prime and Surface portion. The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc. should be referred to the Director of Public Works. 716 Page - 3 - TR-43-89 TENDER T89-191 SURFACE TREATMENT After review and analysis of the tenders by Public Works and Purchasing, it was mutually agreed that Miller Paving, Unionville, Ontario, be recommended for the contract to Surface Treat Town roads as required. Miller Paving is an established reputable company which have a proven record with the Town of Newcastle. Respectfully submitted, Recommended for presentation to the Committee, MV Marano, H.BSc., tdwrence tseff, Treasurer. Chief Admintrative Officer. W.A. Evans, P. Eng., Director of Public Works. LAB/hjl Attachments 717 DIVISION # 1 1989 HIGH FLOAT SCHEDULE F LENGTH WIDTH DEPTH AREA COST PER TOTAL NOTES LOCATION m m mm SQ. METRES SQ.METRE Trulls Rd. No. 2 Hwy. to Bloor Street 1965 6.2 12183 5/8 First coat Second coat 3/8 chips 2 Varcoe Road north end 512 5.0 2560 5/8 First coat Second coat 3/8 chips 3 Fice Road Taunton Southerly 1137 5.2 5886 5/8 First coat Second coat 3/8 chips 4 Conc. 6 Townline Easterly 1266 7.0 8862 5/8 Double Coat 5 Conc. 7 Langmaid Road Easterly 840 6.6 5544 5/8 Double Coat 6 Conc. 7 Regional R]. #34 Easterly 1464 6.3 9223 5/8 Double Coat ��• 7 Conc. 7 Old Scugog Road Westerly 460 7.0 3220 5/8 Double Coat 8 Temperance Street - Hampton 410 4.6 1886 5/8 First Coat Second coat 3/8 chips 9 Liberty Street - Hampton 267 4.6 1228 5/8 First Coat Second coat 3/8 chips 1Q Division Street - Hampton 340 4.6 1564 5/8 First Coat Second coat 3/8 chips 11 Washington Street - Hampton 125 4.6 575 5/8 First Coat Second coat 3/8 chips 12 Fourth Street - Courtice 115 6.5 748 5/8 First Coat Second coat 3/8 chips Nestmore Street - Courtice 461 6.5 2996 5/8 First Coat LU Second coat 3/8 chips LU Lynwood Street - Courtice 272 5.5 1496 5/8 First Coat vi I I I I I (Second coat 3/8 chips DIVISION 1 1989 HIGH FLOAT SCHEDULE TG —eiew LENGTH WIDTH DEPTH AREA COST PER TOTAL NO`rES LOCATION m m mm SQ. METRES SQ.MEI'RE eet - Courtice 272 5.5 1496 5 8 First Coat Second coat 3/8 chips Street - Courtice 126 5.5 693 5-78 First Coat Second coat 3/8 chips 17 Townline Conc. W. 8 - 9th (Osh New) 2226 6.1 13578 5/8 Double Coat 18 Tyler Street 430 6.2 2666 5/8 First Coat Trulls to east limits Second coat 3/8 chips 19 Solina Boad Conc. 6 northerly 280 6.2 1736 5/8 First Coat 0- Second coat 3/8 chips DIVISION # 2 1989 HIGH FLOAT SCHEDULE ITEvi LENGTH WIDTH DEPTH AREA COST PER TOTAL NOTES NO. LOCATION m m mm SQ. METRES SQ.MEPRE 1 Village of Newcastle 5/8 Double Coat Manver St, from Metcalf St. to Queen 350 5.0 1750 2 Village of Newcastle 5/8 Double Coat Queen St. from Mill St, to Park St. 250 5.0 1250 3 Village of Newcastle 5/8 Double Coat Park St. from Queen St. to Boulton St. 400 5.0 2000 4 Mearns Ave. from concession Street 5/8 Double Coat C� north to C.P.R. 1000 6.0 6000 �.,; DIVISION # 3 1989 HIGH FLOAT SCHEDULE n2: LENGTH WIDTH DEPTH AREA COST PER TOTAL NOTES LOCATION m m mm SQ. METRES SQ.MEi.*RE S ilo Road south 6th Conc. 2200 6.6 14520 Double coat over gravel Gilmore Poad and 6th Conc. 2690 6.6 17754 Double o0at over gravel 3 Kirby School load 340 6 2040 Double coat over gravel 4 T ertell Road 1830 6.6 12078 Double coat over gravel 5a East Thwnline south # 2 (Manvers New) 1605 6.6 10593 Double ooat over gravel Sb East Townline South # 2 (Manvers New) 1430 6.6 9438 Single coat overlay �. r-. 6 Squair Road 2025 6 12150 Double ooat over gravel 7 Bellwood Drive 238 6 1428 3rd Conc. south Double coat over gravel 8 Brownsdale North # 2 1231 6 7386 3/8 Chip overlay, Single coat 9 Brownsdale south # 2 652 6 3912 3/8 Chip overlay, Single coat 10 Gilmore Road South 5th Conc. 2245 6 13470 Single ooat overlay 11 3rd Conc. Gilmore Load easterly 500 6 3000 Double coat over gravel 12 3rd Conc. Gilmore road easterly 500 6 3000 Single coat overlay DIVISION # 1 1989 HIGH FLOAT SCHEDULE ITEM LENGTH WIDTH DEPTH AREA COST PER TOTAL NOTES NO. LOCATION m m mm SQ. METRES SQ.METRE 1 Trulls Rd. No. 2 Hwy. to Bloor Street 1965 6.2 12183 5/8 First coat Second coat 3/8 chips 2 Varcoe Road north end 512 5.0 2560 5/8 First coat Second coat 3/8 chips 3 Fice Road Taunton Southerly 1137 5.2 5886 5/8 First coat Second coat 3/8 chips 4 Conc. 6 Townline Easterly 1266 7.0 8862 5/8 Double Coat 5 Conc. 7 Langmaid Road Easterly 840 6.6 5544 5/8 Double Coat co 6 Conc. 7 Regional Rd. #34 Easterly 1464 6.3 9223 5/8 Double Coat 7 Conc. 7 Old Scugog Road Westerly 460 7.0 3220 5/8 Double Coat 8 Temperance Street - Hampton 410 4.6 1886 5/8 First Coat Second coat 3/8 chips 9 Liberty Street - Hampton 267 4.6 1228 5/8 First Coat Second coat 3/8 chips 10 Division Street - Hampton 340 4.6 1564 5/8 First Coat Second coat 3/8 chips 11 Washington Street - Hampton 125 4.6 575 5/8 First Coat Second coat 3/8 chips 12 Fourth Street - Courtice 115 6.5 748 5 8 First Coat Second coat 3/8 chips aestmore Street - Courtice 461 6.5 2996 5/8 First Coat J Second coat 3/8 chips Lynwood Street - Courtice 272 5.5 1496 5/8 First Coat Second coat 3/8 chips N DIVISION # 1 1989 HIGH FLOAT SCHEDULE ITEM LENGTH WIDTH DEPTH AREA COST PER TOTAL NOTES NO. LOCATION m m mm SQ. METRES SQ.METRE 15 Jane Street - Courtice 272 5.5 1496 5/8 First Coat Second coat 3/8 chips 16 Glenview Street - Courtice 126 5.5 693 5/8 First Coat Second coat 3/8 chips 17 Townline Conc. Rd. 8 - 9th (Osh/New) 2226 6.1 13578 5/8 Double Coat 18 Tyler Street 430 6.2 2666 5/8 First Coat Trulls to east limits Second coat 3/8 chips 19 Solina Road Conc. 6 northerly 280 6.2 1736 5/8 First Coat p. Second coat 3/8 chips t-- DIVISION # 2 1989 HIGH FLOAT SCHEDULE ITEM LENGTH WIDTH DEPTH AREA COST PER TOTAL NOTES NO. LOCATION m m mm SQ. METRES SQ.ME`rRE 1 Village of Newcastle 5/8 Double Coat Manver St. from Metcalf St. to Queen 350 5.0 1750 2 Village of Newcastle 5/8 Double Coat Queen St. from Mill St. to Park St. 250 5.0 1250 3 Village of Newcastle 5/8 Double Coat Park St. from Queen St. to Boulton St. 400 5.0 2000 4 Mearns Ave. from Concession Street 5/8 Double Coat O north to C.P.R. 1000 6.0 6000 DIVISION # 3 1989 HIGH FLOAT SCHEDULE ITEM LENGTH WIDTH DEPTH AREA COST PER TOTAL NOTES NO. LOCATION m m mm SQ. METRES SQ.METRE 1 Shiloh Road south 6th Conc. 2200 6.6 14520 Double coat over gravel 2 Gilmore Road and 6th Conc. 2690 6.6 17754 Double coat over gravel 3 Kirby School Road 340 6 2040 Double coat over gravel 4 Thertell Road 1830 6.6 12078 Double coat over gravel 5a East Townline South # 2 (Manvers New) 1605 6.6 10593 Double coat over gravel 5b East Townline South # 2 (Manvers/New) 1430 6.6 9438 Single coat overlay Imo. 6 Squair Road 2025 6 12150 Double coat over gravel 7 Bellwood Drive 238 6 1428 3rd Conc. south Double coat over gravel 8 Brownsdale North # 2 1231 6 7386 3/8 Chip overlay, Single ooat 9 Brownsdale South # 2 652 6 3912 3/8 Chip overlay, Single coat 10 Gilmore Read South 5th Conc. 2245 6 13470 Single coat overlay 11 3rd Conc. Gilmore Road easterly 500 6 3000 Double coat over gravel 12 3rd Conc. Gilmore Road easterly 500 6 3000 Single coat overlay