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"° TOWN OF NEWCASTLE
REPORT File # ` � . %
Res. # 7 --
- By-Law #
MEETING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE: November 21, 1988
REPORT #: TR-91-88 FILE #:
SUB,JECT: TENDER T88-25, GRAVEL CRUSHING AND HAULING
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration
Committee recommend to Council the following:
1. That this report be received; and
2. That Robert E. Young Construction Ltd., Ennismore, Ontario, with
a total bid in the amount of $180,800.00, being the lowest
responsible bidder meeting all terms, conditions and specifications
of Tender T88-25, be awarded the contract, forthwith, to provide
Gravel Crushing and Hauling as required by the Town of Newcastle;
and
3. That the funds expended be provided from the approved 1988 Public
Works Road Maintenance Construction budget.
BACKGROUND AND COMMENT:
Tenders were publicly advertised in four (4) local papers and called for the
Gravel Crushing and Hauling contract as required by the Department of Public
Works. The work consists of gravel crushing, hauling and spreading on various
Town roads. In addition, gravel will be stockpiled, used for resurfacing
projects, shoulder maintenance and will be allocated for numerous requirements.
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TR-91-88
TENDER T88-25, GRAVEL CRUSHING AND HAULING
In addition, tenders were invited from eight (8) contractors based on a compiled
list of bidders.
Bids were received and tabulated as follows:
Bidder Bid Amount
Robert E. Young Construction Ltd. $180,800.00
Ennismore, Ontario
In checking the previous years records, only two (2) bids were received in 1982,
1983 and 1984, from Robert E. Young Construction Ltd. and Harnden and King
Construction Ltd. The low bidder, Robert E. Young Construction Ltd. was awarded
the contract for each of these years. In 1985 and 1986, only one (1) bid was
received, from Robert E. Young Construction Ltd. In 1987, two (2) bids were
received, from Robert E. Young Construction Ltd. and H.J. McFarland Construction
Company. The low bidder, Robert E. Young Construction Ltd. was awarded the
1987 contract.
The reason for the lack of response is a result of the past several construction
seasons being extremely busy in that any of the contractors able to do gravel
crushing are basically crushing for their own use. This type of situation does
not allow them to move their crusher to the Town's gravel source.
The total funds required for Tender T88-25, Gravel Crushing and Hauling are
included in the Department of Public Works Gravel Patching and Resurfacing
account, as well as various other construction accounts, from which there are
adequate funds available. Due to the approaching winter season, a forthwith
approval is requested. The Treasurer has reviewed the funding requirements and
concurs with the recommendation. Queries with respect to department needs,
specifications, etc. should be referred to the Director of Public Works.
(C
Page - 3 -
TR-91-88
TENDER T88-25, GRAVEL CRUSHING AND HAULING
The total bid price represents an approximate 9% decrease over the previous
year. However, the total quantity required is approximately 290 less than
1987. The unit prices bid represent an average of 6% to 8% increase over the
previous year.
After review and analysis of the tenders by Public Works and Purchasing staff,
it was agreed that Robert E. Young Construction Ltd., be awarded the contract
to provide Gravel Crushing and Hauling as required by the Town of Newcastle
Public Works Department. The subject firm has worked with satisfaction for the
Town of Newcastle in recent years.
Respectfully submitted, Recommended for presentation
to the Committee,
/q1 '
s'
R. B anc ard, rence '-E Kotseff,
Tre surer. �h*ief AdAii istrative Officer.
.A. Evans, P. Eng.,
Director of Public Works.
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