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HomeMy WebLinkAboutTR-83-88 TOWN OF NEWCASTLE REPORT File U 1�� 1 Res. #c6�p` n _��• By-Law # MEETING: GENERAL PURPOSE & ADMINISTRATION MEETING DATE: October 31, 1988 PB'ORT #: TR-83-88 FILE #: SUB.JECT: TENDER T88-27, SNOW CLEARING AND WINTER MAINTENANCE OF SIDEWALKS AND PARKING LOTS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. That report TR-83-88 be received; and 2. That D & F Snow Removal, Bowmanville, Ontario, with bid prices of $43.00, and $117.00 per callout for snow clearing and $20.00, and $112.00 per callout for sand/salt spreading be awarded the contract to provide Snow Clearing and Winter Maintenance for Sections II (Newcastle) , and IV (Courtice) , respectfully, as required by the Town of Newcastle for the 1988/89 winter season; and 3. That G.W.S. Landscaping, Bowmanville, Ontario, with a bid price of $348.00 and $45.00 per callout for snow clearing and $260.00 and $40.00 per callout for sand/salt spreading be awarded the contract to provide ,Snow Clearing and Winter Maintenance for Section I (Bowmanville) , and III (Orono) , respectfully, as required by the Town of Newcastle for the 1988/89 winter season; and 4. That the funds expended be drawn from the 1988 and 1989 Public Works Winter Maintenance budget. BACKGROUND & COMMENTS: I Tender were publicly advertised and called for the Snow Clearing and Winter Maintenance of Sidewalks and Parking Lots within the Town of Newcastle, as required by the Department of Public Works. In order to ensure that all i o/. �/ TR-83 88 Page 2 potential bidders understood the Tender specifications and general conditions a Pre-tender meeting was held on Friday, October 14, 1988. The general conditions of the Tender stipulated that all contractors bidding on the Tender n0at attend the meeting and that failure to do so would disqualify their bid submission. For the information of Council, a total of eleven (ll) area contractors were invited to bid. The following contractors attended the Pre-tender meeting: D & F Snow Removal BowmooviIle' Ontario G.W.S. Landscaping BVvmauville, Ontario Bou Robinson Oshawa, Ontario Subsequently, tenders were received and tabulated as follows: Area Bidder Pact A Pact 8 Total Snow Removal Sand/Salt & & 8 Section I G.VV.S Landscaping ¢278.00 $290.00 $558.00 (Bnvm\auville) BovnnouviIle, ON D G F Snow Removal $348.00 $260.00 $608.00 Bovmaoville, 00 Section II D 6 F Snow Removal ¢ 43.00 $ 20.00 $ 63.00 (Newcastle) BovmauvilIe, 00 � Q.W.S. Landscaping ¢ 60.00 $ 20.00 ¢ 90.00 8ovnnauville, ON Section III G.W.S. Landscaping $ 30.00 $ 30.00 $ 60.00 (Orono) 8ovonauville, 00 D & F Snow Removal ¢ 45.00 $ 40.00 $ 85.00 8ovmmuville, ON Section IV D & F 8umv Removal $1I7.00 $113.00 ¢229.00* (Newcastle) Bowmouville, ON G.W.S. Landscaping ¢195.00 ¢200.00 ¢395.00 BovmnmuviIle, ON * corrected Tender addition error. Due to an extremely buoy season Ron Robinson declined to bid. The above tendered amounts reflect the total cost to snow ulauz, sand and TR-83-88 Page 3 salt all the locations specified in the Tender for one time only. The locations as tendered are indicated on Schedule "All attached. The terms and conditions of the Tender stipulate that the Town of Newcastle reserves the right to award "any" or "all" items to seperate bidders. Based on the number of times actual snow clearing is required versus the number of times sanding and salting is required, staff feels it is more beneficial to the Town of Newcastle to accept the bidder or bidders with the lowest price for snow clearing. After further review and analysis of the tenders by both the Public Works Department and Purchasing, it was mutually agreed that D & F Snow Removal, Bowmanville, Ontario be recommended for the contract to supply Snow Clearing and Winter Maintenance as required by the Town of Newcastle for Sections II, and IV. And that G.W.S. Landscaping, Bowmanville, Ontario, be recommended for Sections I and III. The tendered prices for Section I represents an approximate 9% decrease over 1987 prices, where as the tendered prices for Sections II and III and IV represent increases of approximately 9, 42 and 143% respectively over 1987 prices. The increase for section IV is attributed to additional locations being added to the contract. Section IV (Courtice) has increased from 6 locations on the 1987 contract to 14 locations on the 1988 contract. The substantial increase for Section III (Orono) , is attributed to the fact that there are only 2 locations in this Section and it is not attractive to the bidders to go to Orono. The same situation occurs in Section II (Newcastle) , where there are only 4 locations. With respect to the decrease in Section I (Bowmanville) , this is the most attractive portion of the contract. Over the years the competition between the bidders for this portion has increased thus reducing the prices. The Treasurer has reviewed the funding requirements and concurs with the Recommendation. Queries with respect to Department needs, specifications etc. , should be referred to the Director of Public Works. Both D & F Snow Removal, Bowmanville, Ontario and G.W.S. Landscaping, Bowmanville, Ontario, worked satisfactorily for the Town of Newcastle during the 1987/88 winter season. //,I \ Ut TR-83 8B Page 4 Respectfully submitted, Recommended for presentation to the Committee Treasurer Chief otrat1ve officer Director of Public Works rA8/oea SCHEDULE A Page 8 of 26 THE CORPORATION OF THE TOWN OF NEWCASTLE Tender T88-27 PURCHASING OFFICE SCHEDULE (C) PART "A" PART "B" SNOW CLEARING SAND/SALT LOCATIONS SPREADING ONLY SECTION I PRICE LOCATION PRICE LOCATION BOWMANVILLE 1. Rhonda Blvd. to Waverly W. $ $ (walkway) 2. Quinn Dr. south side Waverly R3. $ $ easterly adjacent to Park (sidewalk) 3. Waverly W. sidewalk, east side $ $ from Quinn Dr. to approx.550 ft. southerly (sidewalk) adjacent to park 4. Quinn Dr. to Hetherington Dr. $ $ (walkway) 5. Holgate Cres. to Lawrence Ave. $ $ (walkway) 6. Waverly Rd. Public School to $ $ Hillier St. (walkway) 7. Hillier St. to Lawrence Cres. $ $ (walkway) - - 8. Carruthers Dr. to Spry Ave. $ $ (walkway) 9. Alonna St. to Rosalynne Ave. $ $ (walkway through tunnel) 10.01d Kingston Rd. north side adjacent $ $ to Hwy.#2, from Kingston Rd. to Roenigk (sidewalk) ll.Roenigk Dr. west side from Hwy.#2 $ $ Waverly W. (sidewalk) 12.Simpson Ave. to Deerpark Cres. $ $ (walkway) 13.Burke Crt. to Saunders Ave. $ $ (walkway and sidewalk in centre of island) 14.Summerfield Crt. to Sunset Blvd. $ $ (walkway) Page 9 of 26 THE CORPORATION OF THE TOWN OF NEWCASTLE Tender T88-27 PURCHASING OFFICE SCHEDULE (C) PART "A" PART "B" SNOW CLEARING SAND/SALT LOCATIONS SPREADING ONLY SECTION I PRICE LOCATION PRICE LOCATION BOWMANVILLE 15.Sunnicrest Ave. to Vanstone Crt. $ $ (walkway) 16.King St. Vanstone Bridge north side $ $ (sidewalk) 17.King St. Vanstone Bridge south side $ $ (sidewalk) 18.Elgin St. Railway Bridge east and west $ $ side (sidewalks) 19.Liberty St. N., west side from Third $ $ St. to south limit Railway Property (underpass/CPR) 20.Bell Building north west corner $ $ Church and Temperance St. (sidewalks and parking lot) 21.Adjacent Fire Department Church St. $ $ (sidewalks and parking lot) _ . 22.Church/Division St. Parking Lot $ $ (parking lot and sidewalk) 23.Adjacent Fire Department Church St. $ $ (sidewalks and parking lot, east side) 24.Silver St. (parking lot and sidewalks) $ $ 25.Bowmanville Library (sidewalk) $ $ 26.Hobbs Drive to Soper Creek Park $ $ (walkway) 27.Frank and King St. (school crossing- $ $ both-curbs to sidewalks) 28.Liberty and Church St. (school crossing- $ $ both curbs. to sidewalks) Page lU of 26 THE CORPORATION OF THE TOWN OF NEWCASTLE Tender T88-27 PURCHASING OFFICE SCHEDULE (C) PART "A" PART "B" SNOW CLEARING SAND/SALT LOCATIONS SPREADING ONLY SECTION I PRICE LOCATION PRICE LOCATION BOWMANVILLE 29.Liberty and Jane St. (school crossing- $ $ both curbs to sidewalks) 30.Ontario St. in front of school $ $ (school crossing-both curbs to sidewalks) 31.Waverly Road in front of school $ $ (school crossing-both curbs to sidewalks) 32.Rhonda Blvd. and Rossalynne (school $ $ crossing-both curbs to sidewalks) 33.West Side Martin Road from Squires $ $ Gate Drive to Base Line Community Centre (sidewalk) 34.Soper Court (Walkway down to park) $ $ See attachment 1. 35.South side of Barley Mill Crescent $ $ in front of park (sidewalk) . See attachment 2. Page 11 of 26 THE CORPORATION OF THE TOWN OF NEWCASTLE Tender T88-27 PURCHASING OFFICE SCHEDULE (C) PART "A" PART "B" SNOW CLEARING SAND/SALT LOCATIONS SPREADING ONLY SECTION II PRICE LOCATION PRICE LOCATION VILLAGE OF NEWCASTLE 36.Bell Building, Mill St. $ $ (sidewalks and parking lot) 37.King St. (Hwy.#2) opposite Newcastle $ $ Memorial Park (sidewalk and Blvd.) 38.Hart Ct. to Sunset Blvd. (walkway) $ $ 39.Hart Blvd. to Sunset Blvd. (walkway) $ $ Page 12 of 26 THE CORPORATION OF THE TOWN OF NEWCASTLE Tender T88-27 PURCHASING OFFICE SCHEDULE (C) PART "A" PART "B" SNOW CLEARING SAND/SALT LOCATIONS SPREADING ONLY SECTION III PRICE LOCATION PRICE LOCATION VILLAGE OF ORONO 40.Vacant Lot north east corner Main St. $ $ and Station St. adjacent (sidewalk) 41.Orono Estates - Lot 21 Peters Pike to $ $ Mill St. (walkway) Page 13 of 26 THE CORPORATION OF THE TOWN OF NEWCASTLE Tender T88-27 PURCHASING OFFICE SCHEDULE (C) PART "A" PART "B" SNOW CLEARING SAND/SALT LOCATIONS SPREADING ONLY SECTION IV PRICE LOCATION PRICE LOCATION VILLAGE OF COURTICE 42.Cherry Blossom (walkway) $ $ 43.Cherry Blossom (sidewalk in front $ $ of Parkland-Block 74) . See attachment 5. 44.Homefield Square (walkway) $ $ 45.Turnberry Crescent (walkway) $ $ 46.Hwy #2 from Cherry Blossom to $ $ Plaza (sidewalk) 47.Turnberry Crescent sidewalk along $ $ north and south side of Parkland- Block 101. See attachment 6. 48.Walkway through blocks 124 & 125 $ $ (Schliess & Holland Subdivision) See attachment 7. _ 49.Varcoe Road- (east side adjacent to- $ $ _ park) (sidewalk) 50.Townline Road east side from Bloor $ $ Street East (sidewalks) . 51.North side of Birchfield Drive at $ $ south end of drainage swale (sidewalk) . See attachment 3. 52.Varcoe Road to Birchfield Court $ $ (Walkway) . See _attachment 4.- 53.Cloverfield Street sidewalk abutting $ $ Parkland. See attachment 7. 54.South side of Centrefield at North $ $ end of drainage swale (sidewalk) . See attachment 8.