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Home My WebLink AboutTR-82-88 REPORT #4 TOWN OF NEWCASTLE 7 J REPORT File # : .w ' Res. By-Law # MEETING: COUNCIL DATE: October 24, 1988 REPORT #: TR-82-88 FILE #: SUBJECT: TENDER T88-23, ROOF REPLACEMENT, DARLINGTON SPORTS CENTRE, HAMPTON, ONTARIO RECOMMENDATIONS: It is respectfully recommended to Council the following: 1. That this report be received; and 2. That Ateliers Roofing and Sheet Metal Ltd. , Brampton, Ontario, with a total bid of $82,200.00, being the lowest responsible bidder meeting all terms, conditions and specifications of Tender T88-23, be awarded the contract for the roof replacement at the Darlington Sports Centre, Hampton, Ontario; and 3. That the required funds be drawn from the approved 1988 Community Services Capital Budget, Account #7606-00002-0501. BACKGROUND AND COMMENT: Tender specifications were provided by Totten Sims Hubicki Associates Limited, for the roof replacement of the Darlington Sports Centre, Hampton, Ontario. Subsequently, tenders were advertised in all four local papers. Page - 2 - TR-82-88 TENDER T88-23, ROOF REPLACEMENT, DARLINGTON SPORTS CENTRE, HAMPTON, ONTARIO Tenders were received and tabulated as follows: Bidder Option "A" Option "B" Option "C" Atelier's Roofing & Sheet Metal Ltd. $ 82,200.00 No Bid No Bid Brampton, Ontario Top Roofing & Sheet Metal $ 95,787.00 $167,9801.0101 $132,657.00 Whitby, Ontario Dufferin Roofing Ltd. $ 97,806.00 $181,830.0101 No Bid Weston, Ontario Semple-Gooder Roof Ltd. $ 99,710.00 $189,986.00 No Bid Rexdale, Ontario Caldense Roofing & Insulator $107,000.00 $162,000.00 $140,349.00 Toronto, Ontario Bothwell-Accurate Co. Ltd. $109,358.00 $225,581.00 No Bid Toronto, Ontario Heather & Little Ltd. $132,355.00 $215,985.00 $196,420.00 Toronto, Ontario Provincial Industrial Roofing & $133,400.00 $164,500.00 No Bid Sheet Metal Co. Ltd. Concord, Ontario * no bid deposit cheque received The required funds will be drawn from the approved 1988 Community Services Capital Budget, Account #7606-00002-0501, from which there are adequate funds available. The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc. should be referred to the Director of Community Services. After review and analysis of the bids by Purchasing, Community Services and Totten Sims Hubicki Associates Limited, it was mutually agreed that the low bidder, Option "A", Atelier's Roofing and Sheet Metal Ltd., Brampton, Ontario, Page - 3 - TR-82-88 TENDER T88-23, ROOF REPLACEMENT, DARLINGTON SPORTS CENTRE, HAMPTON, ONTARIO be recommended for the contract award for the roof replacement of the Darlington Sports Centre, Hampton, Ontario. Although the subject firm have not previously performed for the Town of Newcastle, they have satisfactorily performed extensive amounts of re-roofing for Ontario Hydro. See attached letter from Totten Sims Hubicki Associates Limited, marked Schedule "A". Respectfully submitted, Recommended for presentation to the Committee, i 1 J.R. Blanchard, Lawrence .A Kotseff, Treasurer. Chief i(n strative Officer. J Caruana, D rector of Community Services. LAB/hjl Attachments i SCHEDULE "A11 G.L.TOTTEN B.Sc., P.Eng. EM R.E. SIMS B.A.Sc., P.Eng. r—� J.M. HUBICKI B.A.Sc., OAA, P.Eng. UR.L. WINDOVER M.Sc.,P.Eng. P.C. EBERLEE B.A.Sc., P.Eng. CONSULTANTS TOTTEN SIMS HUBICKI ASSOCIATES(1981)LIMITED 1500 HOPKINS STREET,WHITBY,ONTARIO CANADA,LIN 2C3 totten sims hubicki associates (416)668-9363 Fax:668-0221 October 18th, 1988 The Corporation of the Town of Newcastle 40 Temperance Street Bowmanville, Ontario L1C 3A6 Attention: L. Birkett Purchasing and Supply Agent Re: Roof Replacement Darlington Sports Centre Town of Newcastle Tender T88-23 , Dear LouAnn: As requested in your letter dated October 11/88 we have reviewed the tenders submitted for the above noted project. The project consists of the removal of all existing roofing from the flat and sloped roof areas of the arena portion of the Darlington Sports Centre. Two (2) prices were requested from Contractors. Option A price was for replacement of the existing flat roof with a built-up asphalt and felt membrane and the replacement of the sloped roof shingles with new shingles. A price for Option B was also requested for the replacement of all roof areas with an insulated PVC membrane system. A summary of the bids received and Contractors who bid on the project was provided in your letter. We have reviewed the tenders submitted and find that all tenders comply with the bidding requirements of the Tender Documents. As noted in your letter, Heather and Little Ltd. of Toronto did not submit a bid deposit cheque. The low bidder for Option A is Ateliers Roofing and Sheet Metal with a price of $82,200.00. We have contacted the reference at Ontario Hydro indicated in their information sheet. Mr. N. Mason indicated that Ateliers has done extensive amounts of re-roofing work for Ontario Hydro and that Hydro is quite satisfied with the quality of work that the Contractor provides. The low bidder for the Option B roof is Caldense Roofing and Insulation Ltd. with a price of $162,000.00. We understand that the Town's budget for the re-roofing work is $120,000.00 and since the low price for Option B is significantly above the budget allowance, we would not recommend proceeding with Option B. ENGINEERS ARCHITECTS AND PLANNERS - 2 - An Option C price submitted by Caldense Roofing involves use of the PVC membrane roof on the flat area of the arena and the installation of shingles to the sloping roof areas in lieu of the specified PVC. This option would provide a roof with a longer expected life relative to the roof to be provided with Option A for the arena's flat roof. The bid price for this work as submitted by Caldense Roofing and Insulation Ltd. is $140,349.00. We recognize that this price is above the budget allowed by the Town, however, if additional funds were available, we would recommend this option to the Town in view of the expected superior performance of the PVC membrane product on the flat area of the arena roof. A further optional price was submitted by Top Roofing of Whitby. This price was for replacement of the existing flat roof with a two-ply modified bituminous membrane. The membrane will be applied to an insulation layer consisting of 1.2" (R10) phenolic foam and 1/2" fibreboard. In addition, to revisions to the flat roof area, the sloped shingle roof was modified to include a metal drip edge and felt underlay to the entire roof. The bid price for this option was $132,657.00. For this price, a ten year manufacturer's warranty would be provided by the manufacturer of the membrane material. Although this option is lower than the Option C price, we do not believe that the modified bitumen membrane will provide a roof with as long a life expectancy as the PVC roof membrane. If budget restrictions preclude acceptance of the Option C roof as submitted by Caldense Roofing, we would recommend acceptance of the low tender submitted by Ateliers Roofing and Sheet Metal Ltd. for $82,200.00 for Option A. Please let us know which option the Town will proceed with. Upon confirmation of acceptance of the tender by the Town Council, we will co-ordinate a pre-construction meeting at the site with the chosen Contractor. I trust that the above is satisfactory for your requirements. Please call if you have any questions or if we can be of further assistance. Yours very truly, C. R. Howson, P. Eng. CRH/an C.C. J. Caruana, Director of Community Services totten sims hubicki associates