HomeMy WebLinkAboutTR-79-88 TOWN OF NEWCASTLE
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t REPORT
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By-Law #�
MEETING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE: October 3, 1988
REPORT #: TR-79-88 FILE #:
SUBJECT: REGION OF DURHAM CO-OPERATIVE TENDER
WD84-88, SUPPLY AND DELIVERY OF WINTER SAND
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration
Committee recommend to Council the following:
1. That this report be received; and
2. That H & K - Carlson Constructors Inc. , Cobourg, Ontario, with a
total bid in the amount of $109,000.00, being the lowest responsible
bidder meeting all terms, conditions and specifications of the
Region of Durham Co-Operative Tender WD84-88, be awarded the contract
to supply, deliver, mix and stockpile winter sand, as required by the
Town of Newcastle for the 1988/89 winter season; and
3. That the funds be drawn from the Public Works approved Winter
Maintenance accounts for the 1988/89 winter season requirements.
BACKGROUND AND COMMENT:
Tenders were called on a co-operative basis by the Region of Durham, which
included the requirements of the Town of Newcastle, for the supply and delivery
of winter sand. The following tenders were received and tabulated as follows:
Bidder Total Bid - Spec I
(includes cost to mix
and stockpile in domes)
H & K - Carlson Constructors Inc. $ 109,010101.00
Cobourg, Ontario
Dufferin Aggregates $ 124,200.00 (does not include
Downsview, Ontario mix & stockpile)
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TR-79-88
REGION OF DURHAM CO-OPERATIVE TENDER
WD84-88, SUPPLY AND DELIVERY OF WINTER SAND
After review and analysis of the bids by Purchasing and Public Works staff, it
was agreed that H & K - Carlson Constructors Inc., be recommended for the
contract to supply and deliver winter sand to the Town of Newcastle, as required
by the Department of Public Works.
The required funds will be drawn from the Public Works approved Winter Main-
tenance accounts for the 1988/89 winter season requirements from which there
are adequate funds available. The Treasurer has reviewed the funding
requirements and concurs with the recommendation. Queries with respect to
department needs, specifications, etc. should be referred to the Director of
Public Works.
The prices tendered reflect an average increase of approximately 330 over those
tendered in 1987. The significant price increase is due to an Asphalt Plant
now being opereated in Whitby by H & K - Carlson Constructors Inc., which has a
requirement for Spec I Sand. In prior years, the subject firm had no other
requirement for the sand and was therefore able to keep the price increases to
a minimum.
Respectfully submitted, Recommended for presentation
to the Committee,
cl I—
A
(/J.R. Blanchard, LbOrence Kotseff,
Treasurer. Chief AMi istrative Officer.
W.A. Evans, P. Eng.,
Director of Public Works.
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