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Home My WebLink AboutTR-63-88 TOWN OF NEWCASTLE REPORT File # Res. — -- By-Law # MEETING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: September 6, 1988 REPORT #: TR-63-88 FILE #: SUECT: COMMUNICATIONS RECORDER SYSTEM - FIRE DEPARTMENT RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. That this report be received; and 2. That the procedures set out in the Purchasing By-Law #82-92, Section 5, Paragraph 04, be waived for this particular transaction; and 3. That a purchase order in the amount of $34,992.00, to supply, deliver and install an Eight Channel Model 9000 Communications Recorder and Three Digit Call Checks, be issued to Dictaphone Canada Ltd. , Etobicoke, Ontario; and 4. That the funds expended be provided from the approved 1988 Fire Department Capital Budget Account #7102-00001-0504. BACKGROUND AND COMMENT: The Fire Department received approval in the 1988 Capital Budget to purchase a Communications Recorder System. Page 2 TR-63-88 COMMUNICATIONS RECORDER SYSTEM - FIRE DEPARTMENT Subsequently, on site meetings were held with a representative from Dictaphone Canada Ltd. , to discuss the Fire Department's special needs and requirements. The total bid price of $34,992.00 includes the first year maintenance on the equipment and is within the approved Capital Budget of $35,000.00. A copy of the proposal as well as a partial users list is attached, marked Schedule "All. The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc. should be referred to the Fire Chief. As Dictaphone Canada Ltd., is the sole supplier of the required equipment, staff is recommending that the contract be awarded as suggested, rather than going out for tender. Respectfully submitted, Recommended for presentation to the Committee, R. Blanchard, VrencL- .' Kotseff, Treasurer. hief i istrative Officer. ri ge, re Chief. LAB/hjm Attachment SCHEDULE "A" J Dictaphone Veritrac® series 9000 A Pitney Bowes Company Communications Recording systems Division F � July 11th, 1988 Town of Newcastle Fire Department 231 Church St. Bowmanville, Ontario L1C 1T5 Att: Chief Aldridge: Dear Chief Aldridge: I am enclosing a proposal for an eight channel Model 9000 Communications Recorder and three Digital Call Checks. As you know, Dictaphone has supplied Fire, Police and Ambulance Services with logging recorders for over 40 years, and I enclose a users list. We have sole supplier status where it has been required; Sc East York Fire Departments have both confirmed this in the past month of two. I look forward to being of any further service you may require. Yours very truly John K. Drury Area Sales Manager Communications Recording systems Division /lb encl. PROPOSED COMMUNICATIONS SYSTEM FOR THE NEWCASTLE FIRE DEPARTMENT Model/ Quan. Part # Description Equipment Cost 1 9081 Model 9000 Single Transport 8 Channel Logger 30 421581 Reels 1/4" x 3600 Tape $ 30,615.00 3 5711 Digital Call Checks Shipping, Installation and First Year Maintenance 1,785.00 Subtotal $ 32,400.00 Provincial Sales Tax 2,592.00 Package Total $ 34,992.00 i Federal Sales Tax Included July 11th, 1988 COMMUNICATIONS LOGGING/RETRIEVAL SYSTEMS PARTIAL USER LIST Alarm & Security Railways ADT Security Systems* B. C. Railway Amplitrol Electronics* Canadian National* Etobicoke Board of Education Canadian Pacific* Guardian Securit Systems Northern Alberta Hamilton Automatic Alarm Ontario Northland Intercon Security Ltd. Quebec, North Shore & Labrador Royal Monitor Roberval do Saguenay Pyrotronics Canada Limited Signalteck (Alarm) Inc. Services Wells Fargo Alarm Calgary Remand Centre Ambulance - See "Public Safety" Canadian Totalisator Co. Ltd. Cloverdale Raceway Broadcast - See Separate Great Lakes Pilotage* Laurentide Pilotage* Crisis Centres Loto Quebec Maritime Employers Association Burrard Clean Oil Spill Media Measurement Services Inc. "! Dangerous Goods Montreal Public Works* Financial Northlands Park Raceway Bank of Montreal* Transit Burns Fry Limited Edmonton Rapid Transit Canabond Corp. Hamilton Street Railway Canadian Imperial Bank of Commerce* Kitchener Transit Gardiner Group Stockbrokers Montreal Transit Bureau Johnson Matthey Limited OC Transpo Royal Bank of Canada* Toronto Transit Commission* Swiss Bank Corp. (Canada) Toronto Dominion Bank Transportation Fire - See "Public Safety" Air Canada* Auto Routes du Quebec Government Services Consolidated Concrete Ltd. Demix Limited Canadian Coast Guard* Dufferin Concrete Products Manitoba Leg. Assembly* Kilmer Van Nostrand Ministry of Health* Miron Co. Ltd. Ministry of the Solicitor General* Montco Company National Defence* Shamrock Taxi National Harbours Board National Research Council* Utilities Quebec National Assembly St. Lawrence Seaway* Calgary Electric Transport Canada* Etobicoke Hydro Greater Winnipeg Gas Industrial Hydro Quebec* Kitchener Utilities Aluminum Company* Manitoba Hydro Dow Chemical Mississauga Works Department Quebec Cartier Mining N.B. Power Commission Newfoundland & Labrador Hydro Police - See "Public Safety" Ontario Hydro* Thunder Bay Hydro COMMUNICATIONS LOGGING/RETRIEVAL SYSTEMS PARTIAL USER LIST - PUBLIC SAFETY Ambulance Centres Fire Departments Police Departments Barrie Ajax Barrie Belleville Barrie Belleville Brampton Brampton Brantford Kingston Brantford Chatham Kitchener Burlington C.N. Police* Hamilton Cambridge Collingswood Lindsay Cobourg Cornwall London Cumberland Dryden Morrisburg East York Durham Region North Bay Etobicoke Gloucester Oak Ridges Fort Erie Goderich Oakville Gloucester Guelph Oshawa Guelph Haldimand Norfolk Ottawa Halton Hills Halton Region Owen Sound Hamilton Hamilton-Wentworth Renfrew Kanata Innisfil Township St. Catharines Kingston Kenora St. Thomas Kingston Township Kingston Sault Ste. Marie Kitchener Leamington Sudbury London,` Lindsay Thunder Bay Markham London Toronto Mississauga Nepean Windsor Nepean Niagara Region Com 10 - Mobcomcen Newmarket North Bay Niagara Falls Orillia North Bay O.P.P. North York Owen Sound Oakville Ottawa Oshawa Peel Region* Ottawa Peterborough Peterborough R.C.M.P.* Pickering Sandwich West Port Colborne Sarnia Township Richmond Hill Sault Ste. Marie St. Catharines Stratford Sarnia Sudbury* Sault Ste. Marie Thunder Bay Scarborough Timmins Stratford Toronto* Sudbury Waterloo Region Thunder Bay Windsor Toronto Woodstock Vaughan Wasaga Beach Welland Whitby Windsor Woodstock *Multiple Installations York (3) PARTIAL "CALL CHECK" USER LIST - ONTARIO Fire Departments Leamington Stratford Lindsay Sudbury Alliston London Thorold Ajax Malden Township Thunder Bay Aurora Markham Toronto Barrie Milton Trenton Belleville Mississauga Wasaga Beach Brampton Nepean Waterloo Brantford Newmarket Welland Brockville Niagara Falls Whitby Burlington North Bay Windsor Cambridge North York Woodstock Chatham Oakville York Cochrane Orangeville East York Oshawa Elliot Lake Ottawa Etobicoke Pembroke Gloucester Peterborough Goderich Pickering Guelph Port Colbourne Hamilton Puslinch Township Kanata Richmond Hill Kenora Sarnia % Kingston St. Catharines Kingston Township Sault Ste. Marie Kitchener Scarborough Seaforth Smith Falls S ecial Police Departments O.P.P. Canadian National Exhibition Orangeville Dow Chemical Barrie Orillia Lummus Co. Canada Ltd. (2) Belleville Ottawa Metro. Toronto Ambulance (14) Brantford Owen Sound Ministry of Health (45) Chatham Peel Region Mississauga Transit Collingwood Pembroke Molsons Brewery (Ontario) Ltd.Cornwall Peterborough Ontario Hydro (8)Dr den Petrolia Peel-Dufferin Hospital Durham Region Sandwich West Thames Valley Ambulance (2) Gloucester Sarnia Thunder Bay Telecommunications Goderich Sarnia Township / Guelph Sault Ste. Marie Haldimand-Norfolk Stratford Halton Region Strathroy Hamilton-Wentworth Sudbury Innisfil Township Thunder Bay Kapuskasing Timmins Kingston Trenton Leamington Waterloo Region Nepean Windsor Niagara Region York Region North Bay 3 - 11/84