The URL can be used to link to this page

Home My WebLink AboutTR-62-88 - 2 TOWN OF NEWCASTLE REPORT File # Res. By-Law # MEETING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: July 18, 1988 REPORT #: . TR-62-88 FILE #: SUB,JECT: TENDER T88-18, RECONSTRUCTION OF STORM SEWERS AND SERVICES ON NASH ROAD, ROAD SUBGRADE AND BOULEVARD PREPARATION RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. That this report be received; and 2. That Wardet Limited, Downsview, Ontario, with a total bid in the amount of $117,818.00, being the lowest responsible bidder meeting all terms, conditions and specifications of Tender T88-18, be awarded the contract FORTHWITH for Reconstruction of Storm Sewers and Services on Nash Road, Road Subgrade and Boulevard Preparation, as required by the Department of Public Works; and 3. That the funds be drawn from the 1988 Public Works Capital budget. BACKGROUND AND COMMENT: Tender specifications were provided by The Proctor and Redfern Group, for the Reconstruction of Storm Sewers and Services on Nash Road, Road Subgrade and Boulevard Preparation, as required by the Department of Public Works. Page - 2- TR-62-88 TENDER T88-18, RECONSTRUCTION OF STORM SEWERS AND SERVICES ON NASH ROAD, ROAD SUBGRADE AND BOULEVARD PREPARATION Tenders were advertised in the local papers, as well as the Daily Commerical News. Subsequently, tenders were received and tabulated as follows: Bidder Bid Amount Wardet Limited $ 117,818.00 Downsview, Ontario Advice Contracting Ltd. $ 206,560.00 Markham, Ontario Dunedin Construction $ 214,449.60 Whitby, Ontario The low bid of $117,818.00 is well within the budget allocation of $242,000.00. Of the $117,818.0101, $82,449.75 is the Town of Newcastle's cost obligation and $35,368.25 is the Regional Municipality of Durham's cost obligation. The estimated fee for the consulting services is $25,010101.0101, which brings the total required funds to $142,818.001, less the the Region of Durhams portion of $35,368.25. The engineer's estimate for the project was $183,035.80. A tentative start date, if approved, would be July 20, 1988 and twenty-one (21) working days have been allocated for completion. I Although the low bidder has not previously performed for the Town of Newcastle, they have performed work on several occasions for the The Proctor and Redfern Group. A review of the three (3) bids revealed that both the first and third bidders had assumed a full road closure during the construction period with temporary access ramps to the dwelling units within the construction area. The second bidder assumed a one (1) lane only closure with flagman during daytime hours. The terms and conditions of the tender were that two (2) way traffic must be maintained at all times. At a meeting on July 11, 1988, with the Purchasing Agent, the Manager of Engineering, the Director of Public Works and the consultant, it was mutually agreed that traffic could be detoured during construction and that a full road closure would be permitted. Page - 3- TR-62'-88 TENDER T88-18, RECONSTRUCTION OF STORM SEWERS AND SERVICES ON NASH ROAD, ROAD SUBGRADE AND BOULEVARD PREPARATION The second bidder, Advice Contracting Limited, have confirmed in writing that the change in the road closure conditions would not reduce their bid to that of the low bidder. See attached letter marked Schedule "A". For the information of Council, the large price differential between the first and second bidder is partially due to the fact that Wardet Limited are already on site doing the watermain work and would therefore have substantially less cost involved to move equipment, and prepare for construction. The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc. should be referred to the Director of Public Works. After further review and analysis of the bids by Public Works, The Proctor and Redfern Group and Purchasing, it was mutually agreed that the low bidder, Wardet Limited, Downsview, Ontario, be recommended for the contract for the Reconstruction of Storm Sewers and Services on Nash Road, Road Subgrade and Boulevard Preparation. See attached letter from The Proctor and Redfern Group, marked Schedule "B". Respectfully submitted, Reconinended for presentation to the Committee, r �) f F R. Blanchard, I wren Kotseff, reasurer. Chief A istrative Officer. W.A. Evans, P. Eng. , Director of Public Works. LAB/hjm Attachments 0 3 ADVICE SCHEDULE "A" CONTRACTING LIMITED 26 WOOTTEN WAY NORTH • MARKHAM, ONTARIO • L3P 3L9 •TEL. (416) 294.7718 July 11 , 1988 Town of Newcastle 68 King Street East Bowmanville, Ontario L1C 3A6 Attention: Mr. Tony Cannela P. Eng,. I Re : Nash Road reconstruction Contract T88-18 Dear Sir : This letter is to confirm our conversation of today that we understand the change in the road closure conditions with regards to the above mentioned tender, and that given these changes , our price would still be well above the low bidder rice. Should the Town choose to p proceed with the low tender, we have no objections and will take no re-course. Yours truly, Elizabeth Talenti as per Gino Talenti Advice Contracting Limited. JUL 1,f rmu(-i um a mt-or r_m i "io SCHEDULE "8" � ' V ! The Proctor & Redfern 45 Green Belt Drive r/1 Don Mille,Ontario,Canada M3C 3K3 VV Telephone(416)443.3300 Consulting Engineers and Planners Fax(416)445.5276 Telex 08-988173 1988 07 12 2087736 Corporation of the Town of Newcastle 40 Temperance Street Bowmanville, Ontario L10 8A6 Attn: Ms. Lou Ann Birkett Purchasing and Supply Agent Dear Ms. Birkett, Tender T88-18 Nash Road Newcastle As per your letter of 1988 07 06 we have reviewed the bids. As indicated at our meeting of 1988 07 11 at the Town Works Department, we have contacted all three contractors and we understand from them that: a) Wardet's tender (Mr. H. Hellwinkle) is based on full road closure during construction with temporary access ramps to the dwelling units within the construction area. b) Advice Construction's (Mr. W. Woosley) bid is based on maintaining only one lane vehicular through traffic with flagman during day time, e) Dunedin's bid (Mr. A. Roy) is based on full road closure during construction with temporary access ramps to the existing dwelling units within the construction area. At our meeting of 1988 07 11 the Town Works Department decided to waive the condition of having the Contractor provide and maintain vehicular through traffic during construction, and to permit full road closure. One of the reasons to permit road closure is for traffic safety. Also Advice Construction when contacted from the Town offices indicated that they would have no objection to the Town awarding the contract to Wardet (low bidder) and that they will issue to the Town a letter confirming this. Thereforev based on the above we recommend the acceptance of the low bidder, Wardet Limited. /2 J I_IL 1 OG 1.D•._ib r MUk-I ktJR 1. fRLuf Llv I ,1 A Ms. LOU Ann Birkett 1988 07 12 to 87780 Page 2 The difference in prices between Wardet's bid and the second bid can be attributed to the road closure proposal and also, as we understand, Wardet Ltd. are presently working on Nash Road. We wish to inform that we have worked with Wardet Ltd. and we found them to be knowledgeable, perform within schedule and to the satisfaction of all. Based on Wardet's bid we have prepared a breakdown of the Region's and Town's cost obligations. (Attached Table No. 1) As requested we enclose a copy of our estimate which was previously submitted to the Town Works Department on 1988 06 15. We trust this is satisfactory* Yours very truly The Proctor do Redfern Group D. Albanese, P. Eng. Project Manager smh c: Mr. T. Cannella, CETI Town of Newcastle Proctor& Redfern II _L 1� -L i_ .._ 1 I .. _ I �1 u I.L.L I 1.l.I 1 �i- "t' __�I _ I •� 1 1 TABLE NO, 1 EO 87738 COST BREAKDOWN OBLIGATION BASED ON WARDET LIMITED HID A. Region of Durham Share Item B -Sanitary Sewers $17t549.00 Item D -Sanitary Manholes $ 2p320.00 Item F.005 Concrete Plug $ 880.00 Item 0.001 - Sanitary Sewer Service $ 4t485.00 Item 4.003 - Water Services 3,480,00 Subtotal $280794.00 Plus Contingencies at 28 794 x 219900 61574.25 Total (Excluding Engineering) 35 368.25 B. Town's Share At $117,818 - $35,388.25 = $82,449.76