HomeMy WebLinkAboutTR-58-88 TOWN OF NEWCASTLE
REPORT
File #
Res.
By-Law #
MEETING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE: July 18, 1988
REPORT #: TR-58-88 FILE #:
SUECT: CO-OPERATIVE TENDER, FUEL OIL
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration
Committee recommend to Council the following:
1. That this report be received; and
2. That Petro Canada Inc., North York, Ontario, with a net unit price
in the amount of $ .1970 per litre, being the lowest responsible
bidder meeting all terms, conditions and specifications of the
Durham Region Roman Catholic Seperate School Board Co-Operative
Tender, be awarded the contract to supply and deliver No. 2 Domestic
Fuel Oil to the Town of Newcastle for the 1988/89 winter season; and
3. That the funds expended be drawn from the 1988/89 budget allocation
for heating of facilities.
BACKGROUND AND COMMENT:
The Town of Newcastle joined the Durham Region Roman Catholic Seperate School
Board on a Co-Operative basis to tender for the supply and delivery of No. 2
Domestic Fuel Oil. Affiliated Hall Boards, Museums and Park Boards were given
the option of being included in this tender.
Page - 2 -
TR-58-88
CO-OPERATIVE TENDER, FUEL OIL
Subsequently, the bids were received and tabulated as per the attached Bid
Summary, marked Schedule "A".
In comparing the four (4) low bids, it is recommended that the bid from Petro
Canada Inc. , be accepted, as their prices are firm until September 30, 1989,
whereas the prices from DX Oil Company, Esso Imperial Oil and Dixon Fuels are
subject to thirty (30) days notice prior to a price adjustment.
The required funds will be drawn from the 1988/89 budget allocation for heating
of facilities from which there are adequate funds available. The Treasurer has
reviewed the funding requirements and concurs with the recommendation. The
price tendered represents a price decrease of approximately fourteen percent
(14a) over the 1987/88 prices.
After further review and analysis of the bids by Purchasing, it is recommended
that Petro Canada Inc., North York, Ontario, be recommended for the contract
award to supply and deliver Fuel Oil as required by the Town of Newcastle. The
subject firm has performed satisfactorily for the Town of Newcastle in recent
years.
Respectfully submitted, Recommended for presentation
to the Committee,
.R. Blanc hard, LAwrence E K tseff,
Treasurer. Chief Adm' is'trative Officer.
LAB/hjm
Attachment
SCHEDULE "A"
BID SUMMARY
CO-OPERATIVE TENDER NO. 2 DOMESTIC FUEL OIL
(Based on Estimated Town of Newcastle Requirements
of Approximately 194,000 Litres)
Bidder Net Unit Price Price Firm Until
Per Litre September 30, 1989
Esso Petroleum $ .1950 No
Doti Mills, Ontario
Dixon Fuels $ .1950 No
Oshawa, Ontario
DX Oil Company $ .1965 No
Oshawa, Ontario
Petro Canada Inc. $ .1971 Yes
North York, Ontario
Perry Fuels Inc. $ .2249 No
Oshawa, Ontario
Perry Fuels Inc. $ .2349 Yes
Oshawa, Ontario
Sipco Oil Limited $ .244 No
Oshawa, Ontario