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Home My WebLink AboutTR-49-88 TOWN OF NEWCASTLE 1 t�s REPORT ,;i 8'' JY Res. O--40Q-V� By-Law # STING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: June 20, 1988 REPORT #: TR-49-88 FILE #: SUECT: TENDER T88-16, ASPHALT AND SURFACE TREATMENT PULVERIZING RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. That this report be received; and 2. That Circle P Paving Limited, Stevensville, Ontario, with a total bid of $22,412.99, being the lowest responsible bidder meeting all terms, conditions and specifications of Tender T88-16, be awarded the contract forthwith, for Asphalt and Surface Treatment Pulverizing; and 3. That the funds be drawn from the approved 1988 Department of Public Works Road Maintenance budget. BACKGROUND AND COMMENT: Tenders were publicly advertised in local papers, as well as the Daily Commercial News. Page - 2 - TR-49-88 TENDER T88-16, ASPHALT AND SURFACE TREATMENT PULVERIZING In addition to advertising, nine (9) contractors were invited to bid. Bids were received and tabulated as follows: Bidder Bid Amount Circle P Paving Limited $ 22,412.99 Stevensville, Ontario Miller Paving $ 58,633.010 Unionville, Ontario This is the third year that the Town of Newcastle has issued a Tender for Asphalt and Surface Treatment Pulverizing. For the first two (2) years, Miller Paving has been the only bid received. The reason for this is that most contractors do not have the necessary equipment to perform the work required. Asphalt and Surface Treatment Pulverizing is still a relatively new process and the required equipment is very expensive for contractors to purchase. The total funds required for Tender T88-16, Asphalt and Surface Treatment Pulverizing are included in the Department of Public Works Road Maintenance budget. The total funds allocated for the Pulverizing contract plus the Prime and Surface contract is $4501,010101.0101. Of this amount, $301,000.00 was estimated for the Pulverizing portion. The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc. should be referred to the Director of Public Works. The tendered unit prices are approximately equal to those of the 1987 Tender. See Schedule "A" attached for copy of specifications and list of roads requiring Asphalt and Surface Treatment Pulverizing. With respect to the $36,2201.001 difference between the two (2) bids, Miller Paving has advised staff that they inadvertently included "grading" in their total bid amount. They did however, confirm that even without the error, I Page - 3 - TR-49-88 TENDER T88-16, ASPHALT AND SURFACE TREATMENT PULVERIZING their bid price would have still been slightly higher than the bid from Circle P Paving Limited. Although the subject firm has never performed for the Town of Newcastle in the past, they did complete a Pulverizing contract of a similar size for the City of Niagara Falls. Town of Newcastle Public Works staff have contacted Mr. Joe Gruninger of the City of Niagara Falls and confirmed that the contract was satisfactorily completed. After review and analysis of the bids by both Purchasing and Public Works, staff recommenced that Circle P Paving Limited, Stevensville, Ontario, be awarded the contract for Asphalt and Surface Treatment Pulverizing. The timing of the award of this contract is imperative as the Department of Public Works requires that the work be completed by July 8, 1988. Respectfully submitted, Recommended for presentation to the Committee, r .R. Blanchard, wrenWin otseff, Treasurer. Chief ' trative Officer. W.A. Evans, P. Eng. , Director of Public Works. LAB/hjm Attachments I u/ SCHEDULE "A" THE CORPORATION OF THE TOWN OF NEWCASTLE N 0 T I C E T O A L L B I D D E R S IF TENDER BID SUBMISSION IS MAILED: THE CORPORATION OF THE TOWN OF NEWCASTLE OFFICE OF THE CLERK 401 TEMPERANCE STREET BOWMANVILLE, ONTARIO L1C 3A6 IF TENDER BID SUBMISSION IS HAND DELIVERED OR SENT BY COURIER: THE CORPORATION OF THE TOWN OF NEWCASTLE OFFICE OF THE CLERK 152 CHURCH STREET BOWMANVILLE, ONTARIO L1C 1T6 3CH� Page 1 of 9 THE CORPORATION OF THE TOWN OF NEWCASTLE Tender T88-16 PURCHASING OFFICE ASPHALT AND SURFACE TREATMENT PULVERIZING CONTENTS: SCHEDULE (A) GENERAL CONDITIONS PAGE 2 - 4 SCHEDULE (B) SPECIFICATIONS - PULVERIZING PAGE 5 - 7 SCHEDULE SCHEDULE (C) PRICING SCHEDULE PAGE 8 SCHEDULE (D) BIDDERS EXPERIENCE FORM PAGE 9 i CLOSING TIME & DATE: 12:00 Noon (Local Time) Monday, June 13, 1988 NOTICE TO BIDDERS - LATE BIDS WILL NOT BE ACCEPTED, BUT RETURNED UNOPENED TO THE RESPECTIVE BIDDER - BIDS NOT SIGNED ARE SUBJECT TO REJECTION - BIDS MUST BE TYPED OR IN INK - ERASURES OR NOTICEABLE CHANGES MUST BE INITIALLED BY THE BIDDER - BIDDERS MUST NOT INCLUDE RESTRICTIVE OR CONDITIONAL STATEMENTS TO ALTER THE FORMAT OR INTENT OF THE TENDER - THE LOWEST OR ANY TENDER NOT NECESSARILY ACCEPTED * TENDER OPENING MEETING IS SCHEDULED TO TAKE PLACE IMMEDIATELY AFTER THE CLOSING TIME AND DATE IN THE CONFERENCE ROOM OF THE FORMER BELL BUILDING 152 CHURCH STREET, BOWMANVILLE, ONTARIO, AND INTERESTED BIDDERS ARE INVITED TO ATTEND. * ALTHOUGH TWO (2) COPIES OF THE TENDER HAVE BEEN ISSUED, ONLY ONE (1) IS REQUIRED FOR YOUR BID SUBMISSION. * TENDERS MUST BE RETURNED ON THE FORMS PROVIDED AND IN THE ENVELOPE PROVIDED CLEARLY MARKED AS TO CONTENTS, PRIOR TO THE CLOSING TIME AND DATE. Page 2 of 9 THE CORPORATION OF THE TOWN OF NEWCASTLE Tender T88-16 Purchasing Office Schedule (A) GENERAL CONDITIONS: Sealed tenders, submitted on the forms and returned in the envelope provided will be received by the Office of the Clerk until the specified closing time and date. TENDER DEPOSIT: All Tender submissions shall be accompanied by a Bid Deposit in the form of a certified cheque, bank draft, money order or cash, payable to the Corporation of the Town of Newcastle, in the amount specified in the table below: TOTAL AMOUNT OF BID MINIMUM DEPOSIT REQUIRED $ 20,000.00 or less $ 1,000.00 20,000.01 to 50,000.00 2,000.00 50,000.01 to 100,000.00 5,000.00 100,000.01 to 250,000.00 10,000.00 250,000.01 to 500,000.00 25,000.00 500,000.01 to 1,000,000.00 50,000.00 1,000,000.01 to 2,000,000.00 100,000.00 2,000,000.01 and over 200,000.00 NOTE: Bid bonds are not acceptable as a deposit. Bid Deposit must be enclosed in the envelope with your tender. All tender bid deposits will be returned to the respective bidders within ten (10) days after the Tenders have been opened except those of the two low bidders, which shall be retained by the Town of Newcastle until the successful bidder has executed the Contract. PRICES: All blank spaces must be bid including all areas provided for unit prices, extensions and total bid. SALES TAX: Tenderers shall include in all prices, any sales tax, if applicable, for items bid. QUALITY AND WORKMANSHIP: The workmanship and quality of work shall be first class in all respect, and shall be subject to inspection and approval by the Director of Public Works or his delegate, of the Corporation of the Town of Newcastle. Page 3 of 9 THE CORPORATION OF THE TOWN OF NEWCASTLE Tender T88-16 Purchasing Office Schedule (A) continued VISITING THE SITES: Tenderers are expected to arrange and schedule visits to all locations to be pulverized and make themselves familiar with all particulars involved. No claim will be allowed for lack of description, conditions, specifications and facilities referred or associated with this tender. Bidders are requested to contact: Mr. Don Patterson Operations Manager Pubilc Works Municipal Office Hampton, Ontario Telephone: (416) 263-2231 PAYMENT AND QUANTITIES: Payments will be made based on the unit prices tendered, as measured by the Town of Newcastle in conjunction with the contractor on the completed sections of pulverized road. All measurements of length to nearest meter. All measurements of width to nearest tenth of meter. ADJUSTMENT TO CONTRACT: Without invalidating the contract, the Town of Newcastle may add or subtract to the contract in the amount of not exceeding twenty-five percent (25%) , to adjust to the actual work to be performed based on the unit tendered prices. INSURANCE: The successful contractor will indemnify and save harmless the Corporation of the Town of Newcastle from all loss or the payment of all sums of money by reason of all accidents, injuries or damages to persons or property that may occur in connection therewith. A certificate of liability insurance (third party) must be provided to the Town of Newcastle, in the amount of $2,000,000.00 (two million dollars) . Any damages to any or all properties as a result of the work performed by the contractor, will be repaired at the expense of the contractor to the satisfaction of the Director of Public Works or his delegate. EQUIPMENT: The contractor shall provide all labour and equipment to pulverize existing surface treatment and asphalt pavement as specified herein. The pulverizing equipment shall be capable of pulverizing and mixing to a depth - - - c}f-1-2=Inches. 1 / . co Page 4 of 9 THE CORPORATION OF THE TOWN OF NEWCASTLE Tender T88-16 Purchasing Office Schedule (A) continued STAFFING: The successful bidder for this work shall have had previous successful experience and the contractor's crew shall be under the supervision of a competent and experienced foreman. LOCATIONS: A map providing the locations of the roads to be pulverized is attached. NOTE TO ALL BIDDERS Work included in this tender to be completed by July 8, 1988 unless otherwise agreed by the Director of Public Works. Contractors to complete Bidders Experience Form, Schedule "D", of this tender and return with completed tender. DIVISION 2 1988 PULVERIZING SCHEDULE \? PAGE 1 ITEM LENGTH WIDTH DEPTH AREA COST PER TOTAL NOTES NO. LOCATION m m mm SQ. METRES SQ.METRE 31 Bennett Road from Hwy #2 south 905 7.8 50/100 7060 Old Asphalt 32 Bradshaw St.from Concession St-North 365 5 50/100 1825 Old Prime 33 Mearns Ave. from Concession 3 South 850 6.5 50 100 5525 Old Asphalt 34 Clark St. from Mill St. Westerly 300 6 50/100 1800 Old Pavement c,7 village of Newcastle w� c— � L w `y n_a- DIVISION 3 1988 PQLVERIZING SCHEDUL-E PAGE 2 ILENGTH WIDTH DEPTH PREA NO COST PER TOTAL NOTES N0. LOCATION m m mm SQ. METRES SQ.METRE C1 Con. 10 — north size of Mosport 510 6.6 50 100 3366 from Mosport Road Westerly C2 Ochonski Rd. from Taunton Rd. South 334 6.6 -5-0 100 2204 Q,; iC3 Ochonski from Concession 5 North 843 5.7 SO/100 4853 w� o r- cD L v d� Q1 C Q 4J O,.1- DIVISION 1 1988 PULVERIZING SCHEDULE ICI PAGE 3 ITEM LENGTH WIDTH DEPTH AREA COST PER TOTAL NO. LOCATION m m mm SQ. METRES SQ.METRE NOTES D1 Trulls Rd.Bloor St. to Railway 1700 6.2 50 100 10540 Hot mix .a D2 Conc. #7 Townline to Langmaid Road 1375 6.5 25—F7 5 8937 rn Prune & Surface Treatment o co D3 Solina Road Conc. 6 Southerly 645 6.6 50 100 4257 Hot Mix v D4 Burketon Scugog Rd. Railway to 400 4.9 80 100 1960 Boundary Hot mix a F- 7205-01002 D5 Con.$6 Region Rd.#57 to Middle Road 1740 6.7 25 75 11658 Prune & Surface Treatment SCHEDULE (C) Page 8 of 9 .' THE CORPORATION OF THE TOWN OF NEWCASTLE Tender T88-16 ',t/t PURCHASING OFFICE TENDER FORM Sealed Tenders for goods and/or services listed below,submitted on the forms and in the envelope provided,will be received by the office of the Clerk,Cor- poration of the Town of Newcastle,40 Temperance St. Bowmanville,Ontario LTC 3A6, ntil the closing time and date Indicated hereon. 12:00 Noon (Local Time CLOSING TIME AND DATE(Local Time). ..Mg0day,,,.)U.ne. 3, 988 • . .. , .TENDER NO. . ... ... . T88.-16 REF./PURCHASING AND SUPPLY AGENT. . ... LOU Ann ,Bi.rkett•, • • , , .. , , •,, ,.DATE.. . . ... ... . NY .1 9,, 988. .. ...... ... Phone(416)623.3379 Tenders are invited for the following goods/services and/or projects specified herein and associated documents,plans and specifications.Complete in full, all blanks where provided and return one copy and/or set in the envelope provided.Bid deposits and/or agreement to bond,if required,must accompany tender sub- mission under same cover and envelope. All tenders must comply in accordance with regulations,terms and conditions setforth in all tender documents.Successful tenders must accept terms and conditions of subsequent official purchase order issued by the Corporation of the Town of Newcastle,unless otherwise stipulated.The lowest or any tender not necessarily accepted. Tenders must comply and conform to all regulations,terms conditions and instructions specified in By-Law 482-96 of the Corporation of the Town of Newcastle. QUANTITY DESCRIPTION UNIT PRICE EXTENDED PRICES Prices tendered shall be payable in Canadian Funds,F.O.B.destination,including Federal Sales Tax applicable,unless otherwise indicated.Ontario Retail Sales tax,if applicable,shall be quoted as a separate Item. I/We hereby agreo to provide Asphalt and Surface Treatment Pulverizing to various roads within the Town of Newcastle, in accordance with all terms, conditions and specifications for the prices tendered. TOTAL BID $ GUARANTEED DELIVERY OR COMPLETION CASH DISCOUNT DATE AFTER OFFICIAL RECEIPT OF ORDER.. .......... ........ ... .... . .. . ... .AND TERMS.... . ............. . .. . .......... ... ORIGIN OF GOODS: GOODS TO BE SHIPPED FROM: CITY & COUNTRY.... ..... ... ...... . .1. ........... ........ CITY & COUNTRY ............. .... ...1.. .. ....... ... . ... .. The undersigned,tenderer agrees to supply and deliver all goods and/or services for price(s)tendered to the Corporation of the Town of Newcastle in accor- dance with all terms,specifications and conditions specified herein. FIRM NAME:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . AUTHORIZED SIGNATURE: (Tenderer) ADDRESS: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I . . . . . . . . PRINT NAME: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I . . . . . . . . . . . . . . . . . . . . . . . POSTAL CODE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I . . . . . . . . TITLE: TELEPHONE (. . . .) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . DATED: Page 9 of 9 SCHEDULE (D) Tender T88-;6 TIIF CORPORATION OF THE TOWN Of NEWCASTLE Purchasing Office BIDDER'S EXPERIENCE FORM YEAR DESCRIPTION OF CONTRACT NAME OF ORGANIZATION CONTACT PERSON TELEPHONE NUMBER VALUE OF CONTRACT YEAR DESCRIPTION OF CONTRACT NAME OF ORGANIZATION CONTACT PERSON TELEPHONE NUMBER VALUE OF CONTRACT COMPANY NAME