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HomeMy WebLinkAbout11/09/2015 Cla.r. --M- gt o, n General Government Committee Agenda Date: November 9, 2015 Time: 9:30 AM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario DO7A Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Michelle Chambers, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at mchambers(a)clarin toq n.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of General Government Committee meetings. If you make a delegation or presentation at a General Government Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. Noon Recess: Please be advised that, as per the Municipality of Clarington's Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by the Committee. Copies of Reports are available at www.clarington.net Clarington General Government Committee Agenda Date: November 9, 2015 Time: 9:30 AM Place: Council Chambers 1 Call to Order 2 New Business — Introduction 3 Adopt the Agenda 4 Disclosures of Pecuniary Interest 5 Announcements 6 Adoption of Minutes of Previous Meeting 6.1 Minutes of a Regular Meeting of October 19, 2015 6-1 7 Delegations 7.1 Delegation of Cloveth Smith, Coordinator— Employer Development, University of Toronto Scarborough, Regarding University of Toronto Scarborough Co-op Placement Program 7.2 Delegation of Kevin Empey Chief Executive Officer, Lakeridge Health, Regarding and Update on the Hospital Building Plans 7.3 Delegation of Linda Givelas, Forest Centre Manager and Aaron Staples, Outdoor Education Teacher, Ganaraska Forest Centre, Regarding, Report CSD-014-15, Sponsorship Requests for Ganaraska Forest Centre, Heart & Stroke Foundation — Durham Region and Orono Town Hall 8 Communications - Receive for Information 8.1 Minutes of the Newcastle Village Community Hall Board dated 8-1 June 16, 2015 8.2 Minutes of the Central Lake Ontario Conservation Authority dated 8-3 October 20, 2015 8.3 Minutes of the Ganaraska Region Conservation Authority dated 8-26 September 17, 2015 8.4 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, Regional 8-33 Municipality of Durham — Fire Services Study Response from Area Municipalities Page 1 Claring n General Government Committee Agenda Date: November 9, 2015 Time: 9:30 AM Place. Council Chambers 8.4 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, Regional 8-33 Municipality of Durham — Fire Services Study Response from Area Municipalities 8.5 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, Regional 8-36 Municipality of Durham — Resolution from Durham Trail Co-ordinating Committee (DTCC) Re: 150 Kilometre Walk to Celebrate Canada's 150th Birthday and Highlight the Trans Canada Trail 8.6 Bruce McCuaig, President & CEO, Metrolinx — Metrolinx Update 8-37 9 Communications — Direction 9.1 Linda J. Laliberte,CAO/Sectretary-Treasurer, Ganaraska Region 9-1 Conservation Authority— 2016 Preliminary Budget Review (Motion for Direction) 10 Presentations 10.1 David Garcia, President & CEO, Paul Ruttan, Director of Infrastructure, Blackbird Infrastructure, Gabriel Medel, Design Build Director and Melvin Ramcharitar, Construction Manager, Blackbird Construction, Regarding an Overview of Phase 2 Construction of Highway 407 and Relating Road Closures and Detours 10.2 Curry Clifford, Corporate Initiatives Officer, Regarding Actions to be Forthcoming with Respect to GO Train East Lakeshore Extension 11 Engineering Services Department 11.1 EGD-017-15 Baywood Subdivision Phase 4, Bowmanville, Plan 40M-2332 11-1 `Certificate of Acceptance' and `Assumption By-law', Final Works Including Roads and Other Related Works 11.2 EGD-018-15 Birchdale Subdivision Phase 2B, Courtice, Plan 40M-2317 11-6 (Part) `Certificate of Acceptance' and `Assumption By-law', Final Works Including Roads and Other Related Works 11.3 EGD-019-15 Springfield Subdivision Phase 3, Courtice, Plan 40M-2451 11-11 `Certificate of Acceptance' and `Assumption By-law', Final Works Including Roads and Other Related Works Page 2 . ar- ' n General Government Committee Agenda Date: November 9, 2015 Time: 9:30 AM Place: Council Chambers 12 Operations Department 12.1 OPD-009-15 Winter Maintenance on Trails 12-1 12.2 OPD-010-15 Highway#407 Crossing Roads and Detour Maintenance 12-7 Agreement 13 Emergency and Fire Services Department 13.1 ESD-003-15 Emergency Services Activity Report 13-1 14 Community Services Department 14.1 CSD-013-15 Older Adult Programs and Services Rates and Fees 14-1 14.2 CSD-014-15 Sponsorship Requests for Ganaraska Forest Centre, Heart 14-5 & Stroke Foundation —Durham Region and Orono Town Hall 15 Municipal Clerk's Department No Reports 16 Corporate Services Department 16.1 COD-023-15 Tourism Service Delivery Consideration 16-1 17 Finance Department 17.1 FND-016-15 Financial Update as at September 30, 2015 17-1 17.2 FND-017-15 Response to Council Request Regarding Clarington 17-13 Museum 18 Solicitors Department 18.1 LGL-009-15 Older Adult Governance— Management of the Beech Centre 18-1 Page 3 Claringto n General Government Committee Agenda Date: November 9, 2015 Time: 9:30 AM Place: Council Chambers 19 Chief Administrative Office 19.1 CAO-003-15 Implementing the 2015-2018 Strategic Plan 19-1 20 . New Business - Consideration 21 Unfinished Business None 22 Confidential Reports 22.1 Verbal Report Confidential Verbal Report from the Chief Administrative Officer Regarding a Property Matter 22.1 COD-025-15 2015-2017 Provisions Affecting All Employees—CUPE Inside & Outside, Non-Affiliated Employee Group, Other Applicable Employment Groups, Applicable Board and Committee Appointed Positions 23 Adjournment Page 4 L� General Government Committee Cladtwn Minutes 2 October 19, 2015 Minutes of a meeting of the General Government Committee held on Monday, October 1.9, 2015 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster, Councillor R. Hooper, Councillor J. Neal, Councillor W. Partner, Councillor W. Woo Regrets: Councillor S. Cooke, Councillor C. Traill Staff Present:. F. Wu, A. Allison, M. Berney, T. Cannella, J. Caruana, L. Gordon arrived at 1:50 PM, F. Horvath, M. Marano, N. Taylor until JA7 PM, J. Gallagher, M. Chambers 1 Call to Order Mayor Foster called the meeting to order at 9:30 AM. 2 New Business - Introduction There were no new businesstitems added to the Agenda. 3 Adopt the Agenda Resolution #GG-060-15 Moved by Councillor Woo, seconded by Councillor Partner That the Agenda for the General Government Committee meeting of October 19, 2015 be adopted as presented. Carried 4 Disclosures of Pecuniary Interest There were no disclosures of pecuniary interest stated at this meeting. 5 Announcements Members of Council announced upcoming community events and matters of community interest. 6-1 GClaritwiteneral Government Committee Minutes October 19, 2015 6 Adoption of Minutes of Previous Meeting Resolution #GG-061-15 Moved by Councillor Hooper, seconded by Councillor Partner That the minutes of the regular meeting of the General Government Committee meeting held on September 28, 2015, be approved. Carried 7 Delegations - 7.1 Delegation of Deborah Hammons, Chief Executive Officer, Central East Local Health Integration Network, Regarding an Update on Activities within Durham Region and an Update on the Integrated Health Services Plan 2016-2019 Deborah Hammons, Chief Executive Officer, Central East Local Health Integration Network (LHIN), addressed the Committee to present an update on activities within Durham Region and an update on the Integrated Health Services Plan 2016-2019. She made a verbal presentation to accompany an electronic presentation. Ms. Hammons covered the four areas of priority and the focus for the next three years. She provided an overview of the geographical area included in the Central East LHIN and referred to a listing of the health services provided within the Region of Durham. Ms. Hammons provided a description of the LHIN's role and noted that it involves building a health system around people and not providers. She highlighted the integrated health service plan, the strategic direction and aims for 2013-2016. Ms. Hammons summarized the areas of focus for the 2014-2015 aims which included: expanding access to cardiac rehabilitation and secondary prevention, to advance a comprehensive mental.health strategy and increasing supports within housing, developing palliative care community teams to support palliative patients, strengthen the primary health care models for"at risk" seniors through the Geriatric Assessment and Intervention Network. She reviewed the areas of priority and focus for the next three years which includes focusing in improving health care to seniors, improving vascular health care at home, supporting mental health and addictions, and supporting palliative care. Ms. Hammons provided an overview of the key objectives of"Patients First: Action Plan for Health Care". She continued by noting they are supporting residents by engaging stakeholders. Ms. Hammons concluded by reviewing the ongoing challenges and provided the website of the Central East LHIN. She added that she is available for questions from the Committee. - 2 - 6-2 General Government Committee Clarftwn Minutes October 19, 201.5 Resolution #GG-062-15 Moved by Councillor Woo, seconded by Councillor Partner That the delegation of Deborah Hammons, Chief Executive Officer, Central East Local Health Integration Network, Regarding an Update on Activities within Durham Region and an Update on the Integrated Health Services Plan 2016-2019, be received with thanks; That the Ministry of Health and Long Term Care endorse the capital expenditures for the improvements and expansions being considered for the Bowmanville Memorial Hospital (Lakeridge Health Bowmanville); and That the Central East LHIN, area MPP's, and the Ministry of Long Term Care be copied. Carried Recess Resolution #GG-063-15 Moved by Councillor Partner, seconded by Councillor Woo That the Committee recess for 10 minutes. Carried The meeting reconvened at 10:36 AM with Mayor Foster in the Chair. 7.2 Delegation of Martin Field, PAWS-4 Durham, Regarding Feral Cats and Trap-Neuter-Return in the Municipality of Clarington Martin Field, PAWS-4 Durham, addressed the Committee regarding feral cats and Trap-Neuter-Return (TNR) in Clarington. He made a verbal presentation to accompany an electronic presentation and a handout. Mr. Field is requesting that the Municipality of Clarington implement a TNR program for free roaming cats. He explained the purpose of, and need, for the TNR program and reviewed various definitions related to TNR. Mr. Field continued by requesting an amendment to the Responsible Pet Owner By-law. He asked that an Animal Advisory Committee be formed to provide recommendations to Council, create a common purpose and goals for TNR, and that a program be put in place to support these goals. Mr. Field noted that currently Clarington does not have a TNR program and that if one is not implemented the issue of free-roaming cats with worsen. He explained ear tipping, the vacuum effect, and how to manage cat colonies. - 3 - 6-3 General Government Committee ClartwaMinutes October 19, 2015 Resolution #GG-064-15 Moved by Councillor Neal, seconded by Councillor Partner That the Rules of Procedure be suspended to allow the delegation of Martin Field to be extended for an additional two minutes. Carried Mr. Field concluded by briefly reviewing the ten recommendations to the Committee as outlined in his PowerPoint presentation. 7.3 Delegation of Denise Harkins, Action Volunteers for Animals, Regarding Feral Cats and Trap-Neuter-Return in the Municipality of Clarington Denise Harkins, Action Volunteers for Animals, addressed the Committee regarding feral cats and Trap-Neuter-Return (TNR) in Clarington. Ms. Harkins explained to the Committee that she has been involved in TNR programs within the Region of Durham for 20 years and the Toronto Feral Cat Coalition for five years. She noted to the Committee that the current cat population issue needs to be addressed. Ms. Harkins continued by explaining that some municipalities use the Trap, Neuter, and Kill program and that they are not effective. She added that the Action Volunteers for Animals are working towards these cats being spade or neutered, vaccinated and then released. Ms. Harkins continued by explaining that these issues need to be dealt with at an early stage. She added that some shelters provide this service but that feral cats do not belong in an animal shelter. She concluded by explaining to the Committee that the TNR program is a necessary measure to control and reduce the feral cat population. Fire Drill At 11:15 AM the Council Chambers were vacated for a fire drill. The meeting resumed at 11:21 AM. 7.4 Delegation of Susan Stokes Regarding Feral Cats and Trap-Neuter-Return in the Municipality of Clarington Susan Stokes addressed the Committee regarding feral cats and Trap-Neuter-Return in Clarington. Ms. Stokes explained to the Committee that Trap, Neuter, Return (TNR)' programs have been a proven success. She noted that the City of Windsor implemented a TNR program and this year there was no increase in the feral cat population in Windsor. Ms. Stokes added that, if a TNR program is adopted, it needs to be a collaborative effort in order to reduce the number of feral cats. She added that there are added benefits of these programs including reducing various health issues. Ms. Stokes concluded by asking that the Municipality support a TNR program and acknowledge that a program exists in the area. -4 - 6-4 General Government Committee Clar-ington Minutes October 19, 2015 7.5 Delegation of Gabriella Kalapos, Executive Director, Clean Air Partnership, Regarding Clean Air Partnership and the Municipal Commitment to the Declaration for 2015-2018 Gabriella Kalapos, Executive Director, Clean Air Partnership addressed the Committee regarding a Clean Air Partnership and the Municipal Commitment to the Declaration for 2015-2018. Ms. Kalapos provided some background on the Clean Air Partnership and provided a history of the Clean Air Council. She continued by highlighting the benefits of the collaboration, how the Clean Air Council actions are decided, the priority actions, 2015-2018 declaration and progress report. Ms. Kalapos presented a certificate of recognition to the Municipality of Clarington for meeting the targets of the Community Gardening Policy and the Community Sustainability Plan. She concluded by inviting members of Committee to the Clean Air Council Summit on October 23, 2015 and summarized the details of this event. Ms. Kalapos thanked members of Committee and offered to answer questions. Resolution #GG-065-15 Moved by Councillor Neal, seconded by Councillor Hooper That the delegation of Gabriella Kalapos, Executive Director, Clean Air Partnership, regarding the Clean Air Partnership and the municipal commitment to the 2015-2018 declaration, be received with thanks; and That the matter be referred to staff. Carried Suspend the Rules Resolution #GG-066-15 Moved by Councillor Neal, seconded by Councillor Hooper That the Rules of Procedure be suspended to allow the meeting to continue until 12:10 PM. Carried 7.6 Delegation of Margaret Sheedy Regarding Feral Cats and Trap-Neuter- Return in the Municipality of Clarington Margaret Sheedy addressed the Committee regarding feral cats and Trap, Neuter, and Return (TNR) in Clarington. Ms. Sheedy stated that TNR programs work. She noted that, because of the work of volunteers, she has had a colony of cats in her back yard of approximately 20 cats for the last six years which has not grown in numbers. Ms. Sheedy concluded by advising the Committee the she fully supports the TNR program. - 5 - 6-5 General Government Committee Clar-ington Minutes October 19, 2015 Alter the Agenda Resolution #GG-067-15 Moved by Councillor Neal; seconded by Councillor Partner That the Agenda be altered to consider Correspondence Item 9.1 at this time. Carried 9.1 Denise Harkins, Action Volunteers for Animals; M.J. Galaski, Animal Rescue Krew; Cathy Asling and Denise Dove, The Animal Guardian Society; Sharon Carrs, Cat Town Rescue; Martin Field, PAWS-4 Durham, — Feral.Cats and Trap-Neuter-Return in the Municipality of Clarington Resolution #GG-068-15 Moved by Councillor Neal, seconded by Councillor Partner That Correspondence Item 9.1 from Denise Harkins, Action Volunteers for Animals; M.J. Galaski, Animal Rescue Krew; Cathy Asling and Denise Dove, The Animal Guardian Society; Sharon Carrs, Cat Town Rescue; and Martin Field, PAWS-4 Durham regarding feral cats and a Trap-Neuter-Return Program in the Municipality of Clarington, be referred to staff. Carried 8 Communications - Receive for Information 8.1 Minutes of the Tyrone Community Centre dated September 17, 2015 8.2 Minutes of the Clarington Older Adult Centre Board dated June 30, 2015 8.3 Minutes of the Central Lake Ontario Conservation Authority dated September 15, 2015 8.4 Minutes of the Kawartha Conservation Authority dated July 22, 2015 8.6 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham – Pickering Airport Site Order and Site Zoning Regulations 8.7 Francois Rinfret, Director, Darlington Regulatory Program, Canadian Nuclear Safety Commission (CNSC) – Darlington NGS: CNSC Independent Environmental Monitoring Program 8.8 Christopher Schueler, Project Manager, Detail Design, AECOM – Notice of Roundabout Public Education Centres Highway 401/Holt Road Interchange - 6 - 6-6 General Government Committee Clarington Minutes October 19, 2015 Resolution #GG-069-15 Moved by Councillor Neal, seconded by Councillor Woo That the communications 8.1 to 8.8 to be received for information be approved, with the exception of Correspondence Item 8.5. Carried 8.5 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham –Successful Funding Application Under the Age- Friendly Community Planning Grant Program Resolution #GG-070-15 Moved by Councillor Hooper, seconded by Councillor Woo That the communication item 8.5 be received for information. Carried 9 Communications — Direction 9.1 Denise Harkins, Action Volunteers for Animals; M.J. Galaski, Animal Rescue Krew; Cathy Asling and Denise Dove, The Animal Guardian Society; Sharon Carrs, Cat Town Rescue; Martin Field, PAWS-4 Durham, — Feral Cats and Trap-Neuter-Return in the Municipality of Clarington Communication Item 9.1 was'considered earlier in the meeting during the delegation portion of the agenda. 9.2 John Henry, Mayor, City of Oshawa – Use of Former Knob Hill Farms Property (500 Howard Street, Oshawa) for Surface Parking for Oshawa Go Station Resolution #GG-071-15 Moved by Councillor Woo, seconded by Councillor Hooper Whereas the extension of GO Train service to Courtice and Bowmanville are key priorities for Clarington residents and businesses; and Whereas early steps for Metrolinx in providing this service are to acquire the remaining properties for the GO Train station sites including the Courtice Road site; and Whereas the City of Oshawa has called on Metrolinx to proceed, as an interim step at this time, with the former Knob Hills Farm property that they have acquired as a GO Train station site to develop it as a commuter parking area and - 7 - 6-7 General Government Committee ClaritwoMinutes October 19, 2015 GO Bus station on an interim basis as noted in the letter of Sept 24 to Mayor Foster from Mayor Henry; Now therefore be it resolved that the Municipality of Clarington Council: 1. Advise Metrolinx and the Minister of Transportation that it endorses the City of Oshawa's request of Metrolinx; 2. Encourages Metrolinx and the Ministry of Transportation to proceed expeditiously to acquire the Courtice Road GO Train station site and on an interim basis develop it to provide a commuter parking area and a GO bus station; 3. Request that the City of Oshawa endorse action 2 noted here; and That this resolution be shared with the City of Oshawa Council, the Minister of Transportation, the President and the Chair of the Board of Directors of Metrolinx, Durham Regional Council, Scugog Township Council, the Municipality of Port Hope Council, the Town of Cobourg Council, the County of Northumberland Council, and the MPs and MPPs of these communities. Carried Recess Resolution #GG-072-15 Moved by Councillor Partner, seconded by Councillor Hooper That the Committee recess for one hour. Carried Councillor Partner left the meeting at 12:07 PM. The meeting reconvened at 1:07 PM with Mayor Foster in the Chair. 9.3 Kim Coates, Interim Municipal Clerk, Township of Scugog -Proposed Transport Canada Draft Protection Resolution #GG-073-15 Moved by Councillor Woo, seconded by Councillor Hooper That the following Lakeridge Citizens for Clean Water's resolution, endorsed by the Township of Scugog, regarding Proposed Transport Canada Draft Protection, be endorsed by the Municipality of Clarington: Whereas over the past 5 years, rural Ontario has seen several small private airfields become dumping grounds for millions of cubic metres of excess soil; and - 8 - 6-8 General Government Committee Clarftwn Minutes October 19, 2015 Whereas some municipalities have incurred costs and legal fees in'order to defend their right to enforce their Site -Alteration By-laws which prescribe requirements for such site alteration activities; and Whereas the importation of large quantities of excess soil can significantly change the natural landscape undermining provincial laws and plans such as the Oak Ridges Moraine Conservation which protects unique landforms and sensitive environmental features; and Whereas the importation of large volumes of excess soils, or " filling activities", can impact the quality of life of nearby residences and community members as these activities are associated with significant levels of noise, dust and truck traffic; and Whereas filling activities have the potential to impact human health and the environment if contaminated soils are imported; and Whereas contaminated soils have recently been identified at one particular historical airfield that has imported over one million cubic metres of soil since 2012 (Greenbank Airways in the Township of Scugog); and Whereas Amendments to the Aeronautics Act received Royal Assent on December 16, 2014. (Aeronautics Act Amendments are attached for reference); Whereas the Federal Minister of Transport released draft regulations in response to the Section 4.9 Aeronautics Act Amendment proposing to amend the Canadian Aviation Regulations regarding Aerodrome Work Consultations. (The Draft Regulation Amendments are attached for reference). Whereas the proposed amendments do not consider or recognize the issues involving aerodromes being used as soil dumping grounds; and Whereas the proposed amendments do not acknowledge or require the need to incorporate municipal laws or environmental laws that would otherwise prohibit the location of the aerodrome and any associated filling activities; and Whereas the proposed amendments were drafted to ensure public consultation for new aerodrome works however comprehensive public consultation is not guaranteed as the municipality is not required to be consulted in all instances and notice provisions are not defined save for the requirement to post a sign; and Whereas the proposed amendments exempt smaller aerodromes from any consultation requirements which undermines the intent of the amendments particularly when the owners of smaller aerodromes decide to undertake significant landform changes requiring the importation of large volumes of fill materials; and - 9 - 6-9 Clarft General Government Committee Minutes October 19, 2015 Whereas the proposed amendments require the Minister to approve aerodrome works if the proponent submits a report stating that consultations have been undertaken and objections have been addressed. However, there is no oversight of the consultation process by the Minister, nor any requirement that the report addressing any objections needs to be to the satisfaction of the Minister; Now therefore be it resolved That the Township of Scugog request that the Minister of Transport accept this resolution as a formal submission regarding the proposed draft regulatory changes to the Canadian Aviation Regulations (Aerodrome Work Consultations) published in the Canadian Gazette, Part 1 published on July 11, 2015; and That the Minister amend the draft regulations so as to require proponents wishing to undertake aerodrome works involving large scale disturbance to land or the importation of large quantities of soils (fill) to consult with the host municipality and general public and to provide notice in a fulsome and prescribed manner despite the size, degree of activity or location of the proposed or existing aerodrome; and That the Minister oversee the consultation process and ensure that any objections raised are addressed to the satisfaction of the Minister; and That the amendments include wording that Minister shall consider and respect municipal bylaws, provincial plans and the public interest before providing notice to the proponent as to whether or not the proposed aerodrome works can be , undertaken; and That should the Minister approve the aerodrome works and the works involve the importation of significant quantities of fill, that the Minister include requirements for the proponent to abide by municipal site-alteration by-laws ( as has already been decided in the City of Burlington and the Township of Scugog court decisions) and; That the Minister of Transport review and amend the existing Aeronautics Act and.regulations, policies and procedures such that construction of new aerodromes or the expansion of existing aerodromes is regulated in a manner that the host municipality can execute their responsibilities to protect both their citizens and the environment in their jurisdictions and specifically to incorporate a requirement to comply with all relevant municipal environmental and zoning bylaws and provincial laws; and That this resolution be forwarded to Marie -Anne Dromaguet, Chief, Regulatory Affairs (AARBH), Civil Aviation, Safety and Security Group, Department of Transport, Place de Ville, Tower C, 330 Sparks Street, Ottawa, Ontario K1A ONS, citing the Canadian Gazette Part 1, July 11, 2015 publication regarding Aerodrome Works Consultations; and - 10 - 6-10 Clarington General Government Committee Minutes October 19, 2015 That this resolution be forwarded to the Honourable Minister of Transport, Lisa Raitt; and That this resolution be forwarded to the greater Toronto Countryside Mayor's Alliance, Association of Municipalities of Ontario, the Federation of Canadian Municipalities (FCM), the Ministry of Municipal Affairs and Housing, the Ministry of the Environment and Climate Change, the Ministry of Natural Resources and Forestry and the Ministry of Agriculture, Food and Rural Affairs for circulation and support. Carried 9.4 Kim Coates, Interim Municipal Clerk, Township of Scugog - Municipal Act Review Resolution #GG-074-15 Moved by Councillor Woo, seconded by Councillor Hooper That the following Lakeridge Citizens for Clean Water's resolution, endorsed by the Township of Scugog, regarding Municipal Act Review, be endorsed by the Municipality of Clarington: Whereas Section, 142 of the Municipal Act, 2001, S. O. 2001, c. 25, as amended, authorizes a Municipality to pass by- laws to prohibit, regulate or require a Permit for, and impose conditions upon, the placing or dumping of Fill, removal of Topsoil or alteration of the grade of land; and Whereas Council for the Corporation of deems it in the public interest to enact a Bylaw prohibiting or regulating the placing or dumping of Fill, the removal of Topsoil, and the Alteration of the Grade of the land in order to ensure that: a. Existing drainage patterns are maintained and erosion and sedimentation are prevented; b. Changes to drainage or grade are appropriate to protect natural heritage features and archaeological resources; c. Interference and damage to watercourses or water bodies are prevented; d. Groundwater and surface water quality is maintained; e. There is no discharge of a contaminant into the natural environment that causes or may cause an adverse effect and that degradation of the pre-existing soil and ground water quality at the site and on adjacent properties is prevented; - 11 - 6-11 Clar* General Government Committee Minutes October 19, 2015 f. Haul Routes for the transportation of Fill and Topsoil authorized for placement, dumping or removal will be designated to and% or from a site by the Director to minimize damage to the Municipality' s roads and minimize interference and/or disturbance to the Municipality' s residents and businesses; g. Disturbance to landform.characteristics are kept to a minimum; h. The proponent of the Site Alteration project pays for its costs; i. Members of the public have fair opportunity to comment on large scale site -alterations; j. The precautionary principle, as defined by the Bergen Ministerial Declaration on Sustainable Development (1990), is respected and applied to the issue of site alteration within the Municipality; and Whereas Section 142(8) of the Municipal Act indicates that Municipal Site - Alteration By- law ceases to have effect in any area of the municipality if a regulation is made under section 28 of the Conservation Authorities Act respecting the placing or dumping of fill, removal of topsoil or alteration of the grade of land in respect of that area; and Whereas importing large quantities of excess soils onto lands within the Municipality needs to be addressed in a fulsome manner as such activities have the potential to cause adverse impacts to human health and the environment; and Whereas the importation of large quantities of excess soil raises concerns regarding quality of life issues for neighbours and communities adjacent to these operations; and Whereas Conservation Authorities have limited jurisdiction to consider all aspects of large scale fill importation activities and are limited by their prescribed regulations; Now be it resolved: That the Township of Scugog request that the Ministry of Municipal Affairs and Housing amend Section 142(8) of the Municipal Act to include the requirement for Municipal approval for site -alterations and the requirement to abide by applicable Municipal Site-Alteration Bylaws for all areas within the Municipality; and - 12 - 6-12 General Government Committee Minutes L 1001 October 19, 2015 That this resolution be forwarded to the Minister of Municipal Affairs and Housing and the Minister of Natural Resources and Forestry and the Minister of the Environment and Climate Change and Conservation Ontario for action and support; That this resolution be forwarded to the Association of Municipalities of Ontario, The Greater Toronto Countryside Mayor's Alliance for circulation and endorsement. Carried 9.5 Liz White, Director, Animal Alliance of Canada —Support of a Municipal Feral Cat Program on Trap-Neuter-Return 9.6 Penny Cookson, Volunteer Director Urban Cat Relief/Toronto.Feral Cat- Project Chair, Toronto Feral Cat Coalition — Support of a Municipal Feral Cat Program on Trap-Neuter-Return 9.8 Douglas Edwards, President, Humane Society of Durham Region - Support of a Municipal Feral Cat Program on Trap-Neuter-Return Resolution #GG-075-15 Moved by Councillor Neal, seconded by Councillor Hooper That Liz White, Director, Animal Alliance of Canada, be advised of Council's decision regarding Correspondence Item 9.1 regarding Feral Cats and Trap-Neuter-Return in the Municipality of Clarington; That Penny Cookson, Volunteer Director Urban Cat Relief/Toronto Feral Cat Project Chair, Toronto Feral Cat Coalition, be advised of Council's decision regarding Correspondence Item 9.1 regarding Feral Cats and Trap-Neuter-Return in the Municipality of Clarington; and That Douglas Edwards, President, Humane Society of Durham Region, be advised of Council's decision regarding Correspondence Item 9.1 regarding Feral Cats and Trap- Neuter-Return in the Municipality of Clarington. Carried Councillor Partner returned to the meeting at 1:11 PM. 9.7 Mark and Rita Drysdale — Petition for Road Hockey Resolution #GG-076-15 Moved by Councillor Woo, seconded by Councillor Hooper That Correspondence Item 9.7 from Mark and Rita Drysdale regarding a road hockey petition, be received for information. Carried - 13 - 6-13 General Government Committee Claritw-nMinutes October 19, 2015 10 Presentations No Presentations Councillor Neal chaired this portion of the meeting. 11 Engineering Services Department 11.1 EGD-015-15 — Monthly Report on Building Permit Activity for July, August, and September 2015 Resolution #GG-077-15 Moved by Councillor Hooper, seconded by Councillor Woo That Report EGD-015-15 be received for information. Carried 11.2 EGD-016-15 - Graham Creek Estates Subdivision, Brownsville,.Plan 40M-2255 `Certificate of Acceptance' and `Assumption By-law', Final Works Including Roads and Other Related Works Resolution #GG-078-15 Moved by Councillor Woo, seconded Mayor Foster That Report EGD-016-15 be received; That the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works, constructed within Plan 40M-2255; That Council approve the by-law attached to Report EGD-016-15, assuming certain streets within Plan 40M-2255 as public highways; and That all interested parties listed in Report EGD-016-15 be advised of Council's decision. Carried 12 Operations Department No Reports for this section of the Agenda. .13 Emergency and Fire Services Department No Reports for this section of the Agenda. - 14 - 6-14 General Government Committee Clarbgtoa Minutes October 19, 2015 14 Community Services Department No Reports for this section of the Agenda. Mayor Foster chaired this portion of the meeting. 15 Municipal Clerk's Department 15.1 CLD-014-15 - Graffiti Removal on Street Hardware Resolution #GG-079-15 Moved by Councillor Hooper, seconded by Councillor Neal That Report CLO-014-15 be received for information. Carried 15.2 CLD-021-15 -Vehicle Definition in Refreshment Vehicle By-law Resolution #GG-080-15 Moved by Councillor Partner, seconded by Councillor Woo That Report CLD-021-15 be received for information. Carried 16 Corporate Services Department 16.1 COD-024-15 -Great West Life 2016 Renewal & Market Comparison for Benefits Resolution #GG-081-15 Moved by Councillor Neal, seconded by Councillor Woo That Report COD-024-15 be received; That the Great West Life Benefit program renewal at 4.8% effective November 1, 2015 for the 2016 benefit.year be approved; That staff be authorized undertake a market competitive process for the future renewal of the health benefit program; and That Great West Life be advised of Council's decision. Carried - 15 - 6-15 General Government Committee ClaringtonMinutes October 19, 2015 17 Finance Department No Reports for this section of the Agenda. 18 Solicitors Department No Reports for this section of the Agenda. 19 Chief Administrative Office, No Reports for this section of the Agenda. 20 New Business — Consideration There were no New Business Item to be considered under this Section of the Agenda. 21 Unfinished Business There were no items considered under this section of the Agenda. 22 Confidential Reports There were no items considered under this section of the Agenda. 23 Adjournment Resolution #GG-082-15 Moved by Councillor Partner, seconded by Councillor Woo That the meeting adjourn at 1:49 PM. Carried Mayor Deputy Clerk - 16 - 6-16 i' NEWCASTLE VILLAGE COMMUNITY HALL BOARD June 16, 2015, 7 PM Council Chambers Present: C. Abraham, Chair S. DeJong B. Carmichael S. Rogers D. Eastman f' Councilor Woo Councilor Partner Also Present: G. Bell,secretary Cathy Abraham chaired meeting. 1. Adoption of Minutes Moved by D. Eastman, seconded by B. Carmichael 4 THAT the minutes of the meeting of May 2014 be approved. "Carried" 4 2. Business Arising j 2.1 PA system_having trouble finding wireless mic C.Abraham, D. Eastman will continue to search. f 2.2 Village Concerts—new committee has updated signing authority with bank. Now need to get board member on bank info 2.3 Masonic Lodge—nothing has been received re: plan for accessibility to second floor. 2.4 Flags—we are able to obtain from Rona as per S. Fogg. John Greenfield is contact for cenotaph flag. 2.5 Legal Awareness—Custodial staff attended 2 day course. i 3. Financial Report i Moved by S. Rogers,seconded by B. Carmichael i THAT the financial report be accepted as presented. "Carried" C 4. Invoices I Moved by D. Eastman, seconded by W. Partner THAT the following invoices be paid as presented: B. Carmichael—75.00,S. DeJong $150.00, S. Rogers-$75.00,S. Fogg-$300.00 "Carried" i r 8-1 5. Correspondence 5.1 Web Design Contest received for information 5.2 Clarington Volunteers Yearbook 2015 received for information 5.3 BBBS Spring Food and Wine thank you note. 6. Fundraising Nothing to report at this time. 7. Health &Safety Received for information—copy will be sent to Operations Dept. 8. New Business 8.1 Custodial Job Description first draft was received and discussed. Next report will be at September meeting. 8.2 Kitchen Update/Trillium Foundation—S. Rogers reported on Trillium seminar. She has also taken webinar to educate herself. It is understood we will need a lead partner to qualify. 8.3 Report on May 30 meeting with Operations Dept. 8.4 Policy Manual—send input to Cathy to start preparing manual. 8.5 Catering Companies—Insurance—.start asking for copy of insurance. 8.6 Report on bookings 8.7 Vacation 8.8 Garbage bin—Operations is checking into for us. 8.9 W. Partner reported audit of building for accessibility will be done by Janette Wynott Accessibility Coordinator. 8.10 Discussed including litter of cigarette butts on property during event i.e. patio and front entrance as part of retaining of damage deposit. 9. Adjournment Moved by W. Partner, seconded by S. Rogers. "Carried" The meeting adjourned at 8:35 PM Chair Secretary 8-2 i r CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY MINUTES NO.9 AUTHORITY MEETING Tuesday,October 20,2015,5:00 p.m. i MEETING LOCATION: 100 WHITING AVENUE,OSHAWA AUTHORITY'S ADMINISTRATIVE OFFICE,BOARDROOM i Present: Don Mitchell,Chair Bob Chapman,Vice-Chair John Aker Lome Coe I' Shaun Collier Joe Drumm Adrian Foster Ron Hooper Joe Neal John Neal Gerri Lynn O'Connor David Pickles Nester Pidwerbecki Tom Rowett Elizabeth Roy C.Darling,Chief Administrative Officer H.Brooks,Director,Watershed Planning&Natural Heritage R.Catulli,Director,Corporate Services D.Hope,Land Management&Operations Supervisor C.Jones,Director,Planning&Regulation P.Lowe,Director,Stewardship,Education&Communication P.Sisson,Director,Engineering&Field Operations M.Stauffer,Administrative Assistant/Recording Secretary R.Wilmot,GIS Systems Supervisor f Excused: Gerri Lynn O'Connor I The Chair called the meeting to order at 5:00 p.m. j f i DECLARATIONS of interest by members on any matters herein contained-NONE i I ADOPTION OF MINUTES j Res.#96 Moved by S.Collier Seconded by L. Coe THAT the Authority minutes of September 15,2015 be adopted as circulated. CARRIED I DELEGATION I (1) Libby Racansky Re: Design and Construction of the Hwy 407—East Link(Schedule H-I to H-14) r i J.Drumm arrived at 5:04 pm F Ms.Racansky made a presentation and answered questions from the Board of Directors. Res.#97 Moved by Joe Neal Seconded by John Neal I THAT the Design and Construction of the 407Hwy.presentation be received for information;and, THAT Staff follow up with the Ministry of Transportation on the items of concern that fall under CL0CA Is purview, CARRIED cont'd.....2 i I 8-3 MINUTES NO.9-AUTHORITY MEETING October 20,2015 Page 2 DEVELOPMENT REVIEW&REGULATION (1) Staff Report#5311-15(Schedule 4-1 to 4-3) Re: Permits Issued for Development,Interference with Wetlands and Alteration to Shorelines and Watercourses— September 1 to 30,2015 Res.#98 Moved by J.Aker Seconded by L.Coe THAT Staff Report#5311-15 be received for information. CARRIED (2) Staff Report#5314-15(Schedule 4-4 to 4-9) Re: Passage of the Great Lakes Protection Act,2015(Bill 66) Res.#99 Moved by L.Coe Seconded by N.Pidwerbecki THAT Staff Report#5314-15 be received for information. CARRIED (3) Staff Report#5315-15(Schedule 4-10 to 4-36) Re: Proposed Update to Fee Schedules for Planning Services and Regulation Services C.Jones answered questions from Directors regarding the timing and distribution of the proposed fee changes and comments received. Staff were given direction to follow up with Municipal and Regional departments,including Regional Finance to request comments on the proposed fee changes by November 2, 2015, and bring back the report and any comments received to the neat CLOCA Board meeting. DIRECTOR,STEWARDSHIP,EDUCATION&COMMUNICATION (1) Staff Report#5309-15 (Schedule 5-1 to 5-4) Re: Replacing the Watershed Biennial Awards Program Res.#100 Moved by L.Coe Seconded by R.Hooper THAT Staff Report#5309-15 be received for information; THAT CLOCA Board Members support the proposed new format for giving recognition and showing appreciation for environmental contributions made by citizens,organizations and businesses toward the enhancement and stewardship of our watersheds. CARRIED DIRECTOR,WATERSHED PLANNING&NATURAL HERITAGE (1) Staff Report#5310-15(Schedule 6-1 to 6-2) Re: Upcoming Municipal Invasive Species Management Strategy Workshop Res.#101 Move by L.Coe Seconded by R.Hooper THAT Staff Report#5310-15 be received for information;and, THAT Staff Report#5310-15 be forwarded to the Region of Durham and local municipalities. CARRIED DIRECTOR,ENGINEERING&FIELD OPERATIONS (1) Staff Report#5312-15(Schedule 7-1 to 7-7) Re: Summer in the CLOCA Conservation Areas Joe Neal inquired about hazard tree assessment in conservation areas. P. Sisson responded that hazard trees are assessed by qualified staff twice a year at a minimum,and after a significant weather(wind,ice)event. He added that staff have been removing a large quantity of dead Ash trees as a result of the Emerald Ash Borer. D.Pickles arrived at 5:35 p.m. cont'd.....3 8-4 S; MINUTES NO.9-AUTHORITY MEETING October 20,201S Page 3 Res.#102 Moved by L.Coe Seconded by R.Hooper ii THAT Staff Report#5312-15 be received for information. CARRIED DIRECTOR OF CORPORATE SERVICES (1) Staff Report#53 16-15(Schedule 8-1 to 8-20) Re: Draft—Capital Asset Management Plan 2016 R. Catulli made a presentation and answered questions from the Board of Directors regarding CLOCA's Capital Asset Management Plan and CLOCA's budgeting process. Discussion ensued. Res.#103 Moved by L.Coe Seconded by R.Hooper THAT Staff Report 95316-15 be received;and, THAT the Draft Capital Asset Management Plait outlined!it Attachment I be endorsed in principle to allow consultation with the Region of Durham during the budgeting process prior to approval. CARRIED i CHIEF ADMINISTRATIVE OFFICER (1) Staff Report#5313-15(Schedule 9-1 to 9-2) Re: Options for Composition of Board of Directors Res.#104 Moved by J.Aker i Seconded by S. Collier THAT Staff Report#5313-15 be received for information. CARRIED DIRECTOR,WATERSHED PLANNING&NATURAL HERITAGE (1) Staff Report#5317-15(Schedule H-15 to H-19) Highway 418—Change in Design in Crossing of the Provincially Significant Harmony-Farewell Iroquois Beach Wetland Complex and Lake Iroquois Beach Res.#105 Moved by Joe Neal Seconded by A.Foster THAT StaffReport#5317-15 be received and the attached correspondence be endorsed; THAT CLOCA does not support reducing the length of the low span crossing the Harmony-Farewell Iroquois Beach PSW and Lake Iroquois Beach on Highway 418; THAT Blackbird Infrastructure Group is requested to increase the length of the low span to 300in as identifted in the documents leading up to the approval of the Highway 407EA; THAT CLOCA request the Province to ensure that Section 17 of the Notice of Approval to Proceed with the Undertaking is adhered to;and, THAT the Ministry of Transportation, Ministry of the Environment and Climate Change, Ministry of Infrastructure Ontario, Blackbird btfrastructure Group, the Region of Durham, and the Municipality of Clarington be so advised. AMENDMENT Moved by B.Chapman Seconded by S.Collier THAT the appropriate Ministers,Deputy Ministers,MPPs and Chair of Cabinet be advised RES.#105 CARRIED,AS AMENDED cont'd.....4 r C i' 8-5 MINUTES NO.9-AUTHORITY MEETING October 20,2015 Page 4 (2) CONFIDENTIAL.—Identifiable Individual(verbal presentation) Res.#106 Moved by L.Coe Seconded by A.Foster THAT the meeting convene`In Camera". CARRIED Res.#107 Moved by J.Aker Seconded by T.Rowett THAT the meeting reconvene,and, THAT the discussion of the"In Camera"session be received for information. CARRIED ADJOURNMENT Res.#108 Moved by S.Collier Seconded by John Neal THAT the meeting adjourn. CARRIED The meeting adjourned at 6:06 p.m. 8-6 Schedule H-1 of October 20, 2015 From: stan/libby racansky Sent: Thursday, October 15, 2015 4:13 PM To: General Mailbox Subject: Delegation to CLOCA Board, Oct. 20, 2015 Please,find the attached power point for my delegation. I am using the same slides as I used during my delegation to Clarington Council; most slides will be used for the request to engage CLOCA staff to help to protect Black and Tooley Creeks ecosystems. The areas most affected by the 407 Hwy were never assessed by the EAs;the landowner did not allowed access to these areas. Also, I am using excellent CLOCA's documents for my argument. If you have any problem with my power point, please let me know. I didn't master Windows 10,so there may be some problem. Thank you for understanding, Libby Sent from Mail for Windows 10m j t E j i_ r i' i; i 8-7 11 WIN . - � ti 4 _ § IIA . Ln t4-4 t S � F i� 1. H O 4� N 10 N ° va U � � 44 C a� ° C", � O i u x nc O A x - f - I 8-8 5, y-W - 7 �t t J7 . 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MIN fj ' fq I-i t 4 .1--, (a-4 -V ' 4-4 1 0 4-4 0 0 O 0 bO O 'r_j U ® 4� u U u �0 0 U E J _ Ln O 44 OD - 1�-4 4 11 u _p co t41 p •r�i t, 8-14 IT 1 Ey VA ` .4 I 1 � I _ _ i` S: I' N' _ � �_„�.4''inl• •lu+ i11�c r � _•1'�S;1f;:� ,� ; p F �wvv - If is r 8-15 WINAI r,4 x CO Ce t s.; 1 :s�+ O cn O � Pf UD .b b ° 3 � z f N r ' 4 ,rl N f A �-1 O •,-{ 'U O rd U f• TJ f ' q ;t • t _ t� { 8-16 Y I S{ C o � I { Ln CD N �P ,:� #-• � 'fit i' k .g� 3 t 2i Alist' y iz '� rl It x I4 j. 8-17 t; f {54 ,T®J b� O � III ci N ' O 0 bO ILA e rIL4, t y. d� a V � € 8-18 CO) bA �, V ; ® v sn CO) 00 taA CO) N O ® L,14 cp u d� ) ® c� a� o U, u o ® ® v Qj CO) U O S," u I co ® c i • ` in t cn U U 8-19 k L � s f` i 7 44 T _ bumd LO 0 .Q U 44 MCA rC U i 8-20 II: Schedule H-15 of October 20, 2015 REPORT CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY DATE: October 20, 2015 FILE: PDGD13;NWTP12 APPROVER BY C.A.O. S.R.: 5317-15 MEMO TO: Chair and Members, CLOCA Board of Directors FROM: Heather Brooks,Director, Watershed Planning&Natural Heritage SUBJECT: Highway 418—Change in Design in Crossing of the Provincially Significant Harmony- Farewell Iroquois Beach Wetland Complex and Lake Iroquois Beach j i i' CLOCA Staff learned at the Highway 407 Phase 2 PIC held on October 14 that there is a sizeable change proposed for the length of the low bridge spanning the Provincially Significant Harmony-Farewell Iroquois Beach Wetland Complex along Highway 418. Highway 418 links Highway 401 to Highway 407 between Courtice and Bowmanville, cutting through the Lake Iroquois Beach and portions of the Harmony-Farewell j Iroquois Beach PSW. Highway 418 is within the Greenbelt Planning area and the vast majority of those lands between Highway 2 and Taunton Road are identified as Natural Heritage System in the Greenbelt Plan. c During the Highway EA process, there was significant consultation and discussion on the alignment of the East Durham Link (now Highway 418) including a wetland workshop and tour involving a range of wetland, biology, groundwater, transportation, and construction experts, federal and provincial ministries, regulatory agencies, CLOCA and other stakeholders. The outcome of this workshop and tour identified a number of mitigation measures which included a 300m low span in order to reduce impact to the PSW, maintain hydraulic connectivity (groundwater, swallow aquifers and surface water) important in preserving wetland function, and support amphibian, reptile and small mammal wildlife movement through the area. Until this PIC, all background information continued to reference a 300m span in this location. The sensitivity of lands within the Greenbelt and the Greenbelt's Natural Heritage System was acknowledged in the EA approval. Section 17 of the Notice of Approval to Proceed with the Undertaking is dedicated to reducing impacts of construction on the I' Greenbelt and the Natural Heritage System requiring that negative impacts and disturbance of the features and functions shall be minimized and connectivity maintained or improved. As learned at the recent PIC, the current design for Highway 418 has the agreed-to 300m span length reduced to 180m. The Lake Iroquois Beach between Courtice and Bowmanville includes 2,200 acres of wetland (1,600 acres of which is PSW), large forested blocks providing core habitat for many species including sensitive species, sustains the groundwater and shallow aquifers which recharge our creeks and maintains baseflow and . thermal regimes necessary for the sensitive cold-water fishery, provides groundwater discharge to McLaughlin Bay and Oshawa Second Marsh, and represents the headwaters to the Tooley and Darlington Creeks. The Lake Iroquois Beach is identified as a regional wildlife movement corridor important in maintaining biodiversity in our watersheds. i CLOCA is extremely concerned about the impacts that will result from a reduced span length and recommends that any reduction in the length of this span not be supported. , cont'd.....2 • I I 8-21 Schedule H-16 of October 20, 2015 FILE:PDGD13;NWTP12 Page 2 S.R.: 5317-15 October 20,2015 RECOMMENDATION: THAT Staff Report#5317-15 be received and the attached correspondence be endorsed; THAT CLOCA does not support reducing the length of the low span crossing the Harmony-Farewell Iroquois Beach PSW and Lake Iroquois Beach on Highway 41.8, THAT Blackbird Infrastructure Group is requested to increase the length of the low span to 300m as identified in the documents leading up to the approval of the Highway 407 EA; THAT CLOCA request the Province to ensure that Section 17 of the Notice of Approval to Proceed with the Undertaking is adhered to; and, THAT the Ministry of Transportation,Ministry of the Environment and Climate Change,Ministry of Infrastructure Ontario,Blackbirdlnfr.�astructure Group, the Region of Durham, and the Municipality of Clarington be so advised. HB/ms Attach. S:\REP0RTS\2015\sr5317-15.docx 8-22 )s Schedule H-17 of October 20, 2015 100 Whiting Avenue Oshawa, Ontario Central L1H 3T3 Lake On tarl.0 Phone(905) 579-0411 Fax(905) 579-0994 Conservation Web: www.cloca.com Email: mail@cloca.com Member of Conservation Ontario i i' October 16, 2015 IMS: PDGDI3;NWTP12 I Mr.Ilam Chan Blackbird Infrastructure Group/ 78 Richmond Street West,2nd Floor Oshawa, ON LIG 1E1 C Dear Mr. Chan: Re: Proposed Reduction in Length of Highway 418 Span of the Provincially Significant Harmony-Farewell Iroquois Beach Wetland Complex and the Lake Iroquois Beach I' Between Courtice and Bowmanville the proposed development of Highway 418 will link Highway 407 to Highway 401, crossing the Provincially Significant Harmony-Farewell Iroquois Beach Wetland Complex and the Lake Iroquois Beach, dividing this largely un-fragmented area. I' The shallow aquifers of the beach support vast wetland areas and provide important baseflow to the creeks sustaining cold water fisheries. Seeps, springs and vernal pools are located on the beach, providing habitat important to many sensitive and threatened plant and wildlife species including amphibians and reptiles. Over 1,600 acres of PSWs and an additional 540 acres of ELC wetlands are located on the beach between Courtice and Bowmanville. The Lake Iroquois Beach is a complex area of groundwater recharge and discharge which plays a critical role in water storage, sustaining wetlands, maintaining stream baseflow and thermal regime, water quality, flood attenuation and downstream ecological health, components so very important in light of climate change predictions. Large. tracts of forested swamps and associated upland habitat exist on the beach and these areas are important for sensitive bird and mammal species. The natural heritage features and core areas provide regionally important west-east movement corridors and bond the north-south corridors connecting the Lake Ontario Shoreline to the Oak Ridges Moraine. The importance of the Lake Iroquois Beach is recognized in provincial, regional and local planning policy with reference to the need to sustain and protect the features j and function of this landscape in the Greenbelt Plan, the Durham Region Official Plan, and the Municipality of Clarington Official Plan. It is important to note that Highway 418 between Highway 2 and Taunton Road lies completely within the Greenbelt, and mostly within the Greenbelt Natural Heritage System. cont'd.....2 G What we do on the land is mirrored in the water i( 8-23 Schedule H-18 of October 2.0, 2015 Central Lake Ontario Conservation Mr.Kam Chan Page 2 Blackbird Infrastructure Group October 16,2015 Groundwater contributions of the beach in the area of Hwy 418 support and sustain the Harmony-Farewell Iroquois Beach Wetland Complex, provide baseflow and maintain the thermal regime of Black Creek, and are the headwaters to Tooley Creek. From the first time a transportation link between Highway 401 and 407 was identified as being required in this area (East Durham Link, now Hwy 418), the significance of the beach and its features and functions, including PSWs, was identified and concern regarding the impact of a highway cutting through this area was expressed. There has been significant consultation and discussion regarding the location of this highway link and its impact on the shallow aquifers, groundwater recharge and discharge, the PSWs, wildlife connectivity and natural heritage features. A range of experts, interested parties, representatives from federal and provincial ministries and regulatory agencies, attended a three-day wetland workshop and tour of the area sharing with MTO the issues and impacts a highway crossing would have on the features and functions of the beach and the PSWs. A number of mitigation measures were identified through this consultation process, including a long, low, span bridge (300m in length) as a means to limit disruption to shallow aquifers, groundwater flow, recharge and discharge, maintain hydraulic connectivity to the provincially significant wetlands and facilitate movement of wildlife (amphibians, reptiles and small mammals). At the Highway 407 East Phase 2 PIC held on October 14 in Bowmanville, CLOCA staff were advised that the 300m span through the Provincially Significant Harmony-Farewell Iroquois Beach Wetland Complex and Lake Iroquois Beach has been reduced from 300m to 180m. This is contrary to commitments made throughout the approval process. The span length was identified as a means of reducing impact of the Highway on the features and function of the PSW and the Lake Iroquois Beach. Section 17 of the Notice of Approval to Proceed with the Undertaking (approved EA) re-iterates Section 4.2.1 of the Greenbelt Plan; noting.that detail design and construction practices: • shall minimize the amount of Greenbelt lands and Natural Heritage System traversed and/or occupied by infrastructure; • shall minimize negative impacts and disturbances to existing landscape; and, • that if the Natural Heritage System is crossed or intruded upon, or if there is a loss of a key natural heritage feature or key hydrogeologic feature, including related landform features, the negative impacts and disturbance of the features and function shall be minimized and connectivity shall be maintained or improved. It is unclear as to how the reduction in the span length can fulfill the requirements of Section 17 of the EA approval. cont'd.....3 SAHighway_407lphase2\0ctober 16 2015—Blackbird Infrastructure—Chan_Hwy 481 Span.docx 8-24 Schedule H-19 of October 20, 2015 Central Lake Ontario Conservation Mr.Kam Chan Page 3 Blackbird Infrastructure Group October 16, 2015 Many consulted expressed that building a highway link between Courtice and Bowmanville would fragment the beach, having a devastating impact on Provincially Significant Wetlands, wildlife movement, hydraulic connectivity, and the shallow aquifers sustaining our creeks and other ecological features. The 300m span was identified as a means to maintain connectivity. Recent plans to reduce the length of this span to 180m are not in keeping with approvals and commitments. CLOCA staff cannot support this reduction in the span length. It is requested that this issue be re-examined and that the length of the span be designed and constructed in keeping with approvals and commitments made. Sincerely, i; Heather Brooks MCIP RPP Director Natural Heritage&Watershed Planning HB/ms r cc: Chris Darling, Chief Administrative Officer Perry Sisson,Director of Engineering&Field Operations Kathy Luttrell, Terrestrial Resource Analyst Ian Kelsey,Aquatic Biologist Dave Keys,Blackbird Infrastructure Group Chris Brown, Ministry of Transportation Dawnette Allen,Ministry of Transportation Kyra Chisholm, Environmental Assessment Services Ontario Ministry of the Environment and Climate Change Denise Fell,Environment Canada Adam Challice, Ministry of Natural Resources &Forestry C I" C r. i; r i 5A11ighway_407ThaseMetober 16 2015—Blackbird In&astructure_Chan_Hwy 481 Span.docx 8-25 GANARASKA REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY September 17, 2015 FA 05/15 1. Welcome and Call to Order The Chair called the Full Authority meeting to order at 7:20 p.m. MEMBERS PRESENT: Forrest Rowden, Chair-Town of Cobourg Wendy Partner, Vice-Chair- Municipality of Clarington Raymond Benns -Township of Alnwick/Haldimand Mark Lovshin -Township of Hamilton Theresa Rickerby- Town of Cobourg Jeff Lees - Municipality of Port Hope I' ALSO PRESENT: Linda Laliberte, CAO/Secretary-Treasurer Mark Peacock, Director, Watershed Services Greg Wells; Manager, Planning and Regulations Members of the public ABSENT WITH REGRETS: John Fallis - Township of Cavan Monaghan Louise Ferrie-Blecher - Municipality of Port Hope Heather Stauble - City of Kawartha Lakes Willie Woo - Municipality of Clarington ALSO ABSENT: FA 32/15 MOVED BY: Jeff Lees l SECONDED BY: Wendy Partner THAT the Full Authority move in camera. CARRIED. FA 33/15 h MOVED BY: Ray Benns SECONDED BY: Wendy Partner THAT the Full Authority move out of camera. CARRIED. 2. Disclosure of Pecuniary Interest None I 8-26 �' Minutes FA 05/15 Page 2 3. Minutes of Last Meeting FA 34/15 MOVED BY: Mark Lovshin SECONDED BY: Jeff Lees THAT the Full Authority approve the minutes of the June 18, 2015 meeting. CARRIED. 4. Adoption of the Agenda Jeff Lees requested that the concerns associated with the salmon run in the Municipality of Port Hope be added to Other Business, FA 35/15 MOVED BY: Theresa Rickerby SECONDED BY: Ray Benns THAT the Full Authority adopt the agenda as amended. CARRIED. - 5. Delegations None 6. Presentations None 7. Business Arising from Minutes None 8. Correspondence FA 11 John Standeven, Chair - Orono Lands Trust Board re: Sir Sandford Fleming Colleges' Geocommunity Collaborative Student Project FA 12 Brian Knechtel, The Ontario Federation of Trail Riders re: Forest Memberships FA 13 Jill Williams re: Request -for Passage Across Ganaraska Region Conservation Authority Property FA 36/15 MOVED BY: Mark Lovshin SECONDED BY: Wendy Partner THAT the Full Authority receive correspondence items FA 11 and FA 12 for information. CARRIED. - 8-27 t i Minutes FA 05/15 Page 3 FA 37115 MOVED BY: Wendy Partner SECONDED BY: Jeff Lees THAT correspondence item FA 13 be referred to staff. CARRIED. 9. Applications under Ontario Regulation 168/06• . Permits approved by Executive: FA 38/15 O M VED BY: Wendy Partner II; SECONDED BY: Mark Lovshin THAT the Full Authority receive the permits for information.. CARRIED. Permit Application require Full Authority discussion: a) Hearing under Ontario Regulation 168/90 FA 39/15 r; MOVED BY: Mark Lovshin SECONDED BY: Jeff Lees THAT the Full Authority move into the Hearing Board. CARRIED. r. 1) The CAO/Secretary-Treasurer called the Roll call. Ray Benns Present John Fallis Absent Louise Ferrie-Blecher Absent Jeff Lees Present h= Mark Lovshin Present Wendy Partner Present Theresa Rickerby Present Forrest Rowden Present Heather Stauble Absent Willie Woo- Absent Y 2) Chair of Tribunal Remarks This is a Hearing held under Section 28(3) of the Conservation Authority Act, R.S.O. �. 1990, as amended, concerning an application made pursuant to Ontario Regulation I' 168/06. i; i 8-28 Minutes FA 05/15 Page 4 The Authority has adopted regulations under section 28 of the Conservation Authorities Act which requires the permission of the Authority for development within an area regulated by the Authority in order to ensure no adverse effect onthe control of flooding, erosion, dynamic beaches or pollution or conservation of land. The proceedings will be conducted according to the Statutory Powers Procedure Act. The procedure in general shall be informal without the evidence before it being given under oath or affirmation. The rules of evidence before this Board are informal. Under Section 5 of the Canada Evidence Act, a witness may refuse to answer any questions. If the applicant has any questions to ask the Tribunal or of the Authority representative, he/she is free to do so providing all questions are directed to the Chair of the Tribunal. 3) Declaration of Conflict of Interest by Tribunal Members None 4) Greg Wells, Manager of Planning & Regulations, introduced the applicants and presented the staff report relating to the application. 5) The tribunal members questioned staff in regards to the staff report. 6) The applicant presented to the tribunal information regarding their application. 7) GRCA staff asked questions of the applicant's presentation. 8) Members of the tribunal asked questions of the applicant and staff. 9) The Chair thanked the applicant and staff. The Tribunal retired to deliberate and consider the information presented. 10) After deliberation, the Chair advised the applicantiagent of the Board decision. 11) The applicant was advised of their right to appeal the decision to the Ministry of Natural Resources within 30 days of receipt of the reasons for decision. 12) The Tribunal completed the Schedule "A" as well as the Record of Decision. 8-29 Minutes FA 05/15 Page 5 FA 40/15 i' MOVED BY: Mark Lovshin SECONDED BY: Theresa Rickerby r THAT the Full Authority move out of the Hearing Board. CARRIED. c 10. Committee Reports: a) Ganaraska Forest Recreation Users Committee Minutes, September 3, 2015- There was a discussion on the Wilcox Road concerns. Wendy Partner stated that other residents of Wilcox Road had a concern if the parking lot was moved. FA 41/15 MOVED BY: Mark Lovshin SECONDED BY. Ray Benns i THAT the Full Authority receive the Ganaraska Forest Recreation Users Committee Minutes from September 3, 2015 for information. CARRIED. 11. New Business: a) 2016 Budget Criteria Mark Lovshin asked if staff had considered a 2% increase in levy. There was a discussion among the Board members in regards to the difference of 0.5% which equates to approximately $4,400. FA 42/15 MOVED BY: Ray Benns SECONDED BY: Jeff Lees THAT the Full Authority direct staff to prepare the preliminary budget based on the criteria contained in the staff prepared September 17, 2015 as reviewed by. the Board of Directors. CARRIED. 12. Other Business a) The Chair announced that the Ganaraska Region Conservation Authority was a recipient of a bequeath from Barbara Young of $57,000.00 that was used for the new Trappers and Traders program at the Ganaraska Forest Centre. b) Jeff Lees spoke to the Board about the mess that is being left by the fisherman who are snagging and gutting the fish along the river. The Municipality has contacted Lou Rinaldi, MPP in regards to the problem. As well, the Municipality is asking for letter of that supports the Municipality of Port Hope in developing workable options to mitigate the effects of unethical anglers on the Ganaraska River during the salmon migration.. 8-30 ii Minutes FA 05/15 Page 6 FA 43/15 MOVED BY: Jeff Lees SECONDED BY: Mark Lovshin THAT the GRCA provide a letter of support to the Municipality of Port Hope in their attempt to address the illegal fishing practices along the Ganaraska River in the month of September. CARRIED. c) Jeff Lees stated that the Municipality of Port Hope was reappointing Anne Vavra to the Ganaraska Recreational Users Committee. d) The Chair told the members that the Annual Meeting would be held on February 25, 2016 which is the fourth Thursday in the month of February. 13. In Camera None 14. Adjourn The meeting adjourned at 9:10 p.m. on a motion by Wendy Partner. C) CHAIR AO/SECRETARY-TREASURER 8-31 • I' i STAFF REPORT— October 15, 2015 TO: Chair and Members'of the Full Authority RE: Clean Water - Healthy Land 2015 Program Update Pam Lancaster, Stewardship Technician and the Clean Water — Healthy Land Financial Assistance Program Coordinator will be giving a PowerPoint presentation to update the Members of the Full Authority on 2015 activities-and successes associated with the Clean Water — Healthy Land Stewardship Program. This municipal partnership program is offered to residents within the Ganaraska Region Conservation Authority and within the Municipality of Clarington, Municipality of Port Hope, Township of Hamilton and Town of Cobourg. I RECOMMENDATION: i THAT the Full Authority receives the Clean Water — Healthy Land 2015 Program t Update presentation for information. i' I Prepared by: Pa La aster, B.Sc. Stewardship Technician I Recommended by: Linda J. Laliberte, CPA, CGA- CAO / Secretary-Treasurer I F i I 8-32 THIS LETTER HAS BEEN FORWARDED TO THE EIGHT AREA CLERKS October 13, 2015 lis I - Ms. A. Greentree Clerk The Regional Municipality of Clarington Municipality 40 Temperance Street of Durham Bowmanville, ON L1 C 3A6 Corporate Services Department- Legislative Services RE: FIRE SERVICES STUDY RESPONSE FROM AREA 605 ROSSLAND RD.E. MUNICIPALITIES Pb BOX 623 WHITBY ON L1N6A3 OUR FILE: A00-107 C CANADA i' 905-668-7711 At the Regional Council meeting held on September 23, 2015, the 1-800-372-1102 written responses received from the Area Municipalities With Fax:905-668-9963 respect to a Fire Services Study was presented and received for www.durham.ca Information. Matthew L.Gaskell Attached for your information is a summary of the responses Commissioner of �= Corporate Services received and presented to Council. Debi A. Wilcox, MPA, CMO, CMM III Regional Clerk/Director of Legislative Services DAV1//dt I Attachment I L J i J REVIEWED BY QRiC;11d?,;;_ TO* p 0 FILE � / DIREC'TJOiiNl IVFGR ATION COPY f ° I ?Cl NIAYOR ❑ ff.?{lr".:ERS ❑ CAO c OF COUiJGiL ❑ COFhniUtilTY ❑ CORPORATE ❑ RIERGRICY! SERV{CE5 SERVICES SERVICES ❑ ErtiGIPlEERI G ❑ Mi/NICIPAL C] OPEnATiONs SERVICES CLERK'S ; ❑ PLANO),G U SOLICITOR CJ TREASURY SERVICES ❑ OTHER "Ser"vice Excellence nI r� � for our Comm unities° If this information is required in an accessib L 1K se the Accessibility Co-ordinator at 1-800-372-1102 ext. 2009. 8-33 FIRE SERVICES STUDY RESPONSE FROM AREA MUNICIPALITIES Pursuant to Regional Council's direction, Legislative Services has now received the resolutions from the majority of the Area Municipalities which are provided below. In summary, 3 municipalities replied no, 3 municipalities replied yes and 2 municipalities have no position. a) Town of Ajax "Whereas there currently exists effective co-operation and co-ordination among area Fire Services; and Whereas amalgamation would lead to significantly increased costs or decreased service performance to Ajax residents; Therefore be it resolved; 1. That the Regional Fire Services Study report be received for information; and 2. That the Corporation of the Town of Ajax respectfully declines participation in the Fire Services Amalgamation Study and that the Region of Durham and all local municipalities be so advised; and 3. That the Town of Ajax continue to investigate other shared service agreements including with respect to shared training facilities, mobile command centre, specialized rescue agreements, purchasing and recruiting services and other agreements designed to reduce costs or increase levels of service." b) Township of Brock . "That the Township of Brock agree to participate in a fire services study by the Region of Durham." G) Municipality of Clarington No official position received. d) City of Oshawa "That Report CS-15-94 dated May 15, 2015 regarding a Regional Fire Services Study, be received for information; and further, That the Regional Municipality of Durham be advised; That based on the existing effective cooperation and coordination among the area Fire Services; and That based on the existing savings by the sharing of resources and training, especially advanced specialized technical services; and 8-34 } That amalgamation would lead to significantly increased costs or decreased service performance due to a standardization of staff and equipment; Therefore be it resolved that the Corporation of the City of Oshawa respectfully declines participation in the Fire Services Amalgamation Study." e) CitV of Pickering "The Council of the City of Pickering considered the recommendation contained in Report FIN-20-15 at a meeting held on July 13, 2015. The motion was lost on a tie vote. Therefore, no decision by Pickering Council has been made on this matter." f) Township of Scuqoq i "That Council support the fire services study initiated by the Region of Durham; And that Council request that Regional staff provide a framework for the amalgamation as it pertains to: 1. Urban — rural services; 2. Full-Time—volunteer services; 3. Costs and tax effects on individual municipalities and the Regional portion of the tax bill; and 4. Other relevant matters And that a member from North Durham be included on any committee tasked with studying amalgamation." is g) Township of Uxbridge "While not opposed to the Study, would like the opportunity to comment on the Terms of Reference prior to adoption." h) Town of Whitby E' i "1. That Fire and Emergency Services Department Report 07-15 regarding Regional Fire Services Study be received for information; 2. That the Corporation of the Town of Whitby respectfully declines participation in the Fire Amalgamation Study and that the Town Clerk notify the Region of Durham and all local area municipalities; and r 3. That the Town of Whitby Fire and Emergency Services Department continue to participate in partnership agreements with neighbouring municipalities and further explore other opportunities that will improve the level of services and/or reduce costs." F l 'r I 8-35 i THISFLEUf-t" tYAS-BEEN-FORWARDED I T• THE..EIGHT AREA CLERKS October 15 2015 ® o ! CEEi,;'lh! ;t:: OHi:1,�T10t1 Ms. A. Greentree iG4rvor c�ti,E':;°E s !� cao Clerk h+ G CCn;i,";;iE f� E�EACEICY � Municipality of Clarington j� col:i Temperance :�.I;r �.G `^ _ The Regional ; Rd 'Eo , cR1''8', SE 40 Tem ee Streetrr��,c�nicP Municipality p �C's Ei!uli4EERIPG 0 0 Or"E!;AI;C!lIS j of Durham Bowmanville,.ON L1 C 3A6 iicE; CLERK'S I e'i!!r!G r7 SO'_iCITOR Q iREASiiRY! Corporate Services SERVICES Department- 9 Legislative Services RE: RESOLUTION FROM DURHAM TRAIL GAO-BRDTNATING COMMITTEE (DTCC) RE: 150 KILOMETI 1 — ---�—'-1 PO BOOXX 6 623 soy ND RD.E. CELEBRATE CANADA'S r� 1..150TH BIRTHDAY AND HIGHLIGHT 23 WHITBY ON L1N 6A3 THE TRANS CANADA TRAIL CANADA OUR FILE: C00 905-668-7711 1-800-372-1102 Ms. Greentree, the Planning & Economic Development Committee of Fax:905-668-9963 Regional Council considered the above matter and.at a meeting held on www.durham.ca October 14, 2015, Council endorsed the following resolution of the Durham Trail Co-ordinating Committee: Matthew L.Gaskell Commissioner of Corporate Services "A) That the Durham Trail Coordinating Committee supports in principle, the proposed Durham 150 Kilometre Walk in conjunction with Canada's Sesquicentennial (150th) celebration; and B) That the eight area municipalities be so advised." I Debi A. Wilcox, MPA, CMO, CMM III �. Regional Clerk/Director of Legislative Services C` DW/tf F „ c: A.L. Georgieff, Commissioner of Planning and Economic Development h • F i; "Seivice Excellence for ourCommunities" If this information is required in an accessible format, please contact the Accessibility Co-ordinator at 1-800-372-1102 ext. 2009. 8-36 1 I' i Chambers, Michelle Subject: Metrolinx Update Attachments: Item 8 - Regional Express Rail Progress Update (Infrastructure Update).pdf,Item 8 - Regional Express Rail Progress Update (New Station Analysis).pdf,-Item 10 - GTHA Fare Integration Update.pdf;Item 9 - Rapid Transit Capital Projects Update.pdf From: CEO (Metrolinx) [mailto:CEO@metrolinx.com] Sent: October-20-15 11:03 AM To: CEO (Metrolinx) <CEO@metro linx.com> Subject: Metrolinx Update i Good morning, i, I am writing to provide you with an update on some key Metrolinx projects and planned engagement activities. Metrolinx is championing long-term transportation and transit solutions that enhance prosperity, sustainability, and quality of life. Currently there are more than 200 projects underway across the region. More than$16 billion in investment has been made and construction is under way on our First Wave of projects,helping to realize the Big Move vision. More is yet to come.At our recent Board of Directors meeting, updates were provided on the following projects. GO Regional Express Rail Metrolinx is working with the Government of Ontario to bring faster, more reliable service to the GO network, a 10-year program that will provide significant new travel choices across the GTHA.With 63 existing stations and 7 stations currently planned or under construction, the GO Train network is the backbone of our regional transit network. More GO rail service will mean all-day electrified service every k IS-minutes or better in both directions through core areas and running four times the number of off- peak trips including evenings and weekends with a mix of all-stop and express service to meet demand and reduce travel times. For an update on our progress read our Board report Regional Express Rail Progress Update. New Station Analysis Metrolinx is analysing potential new GO Train station locations to support increases in service and enhance regional transit connections.With work already underway to build a connected transit network that supports more frequent, electric, uninterrupted service, Metrolinx is looking at a number of locations as sites of potential new stations.We know that access to stations, along with frequency of service, are key factors in convincing pedestrians, cyclists,transit users and drivers to use an expanded GO rail service. For an update on our progress read our Board report New Station Analysis. Fare Integration L 4: Fare integration can be as transformative as infrastructure projects, resulting in a greater number of competitive transit choices and an effectively expanded transit network.We want to make crossing municipal boundaries and switching between transit systems simple and hassle-free.We are working towards one simple, consistent approach to transit fares across the GTHA. This means that transit riders across the region would have a consistent approach for calculating and paying for their fares,regardless i i 8-37 r of where in the GTHA they were travelling and which transit service they were using. For an update on our progress read our Board report GTHA Fare Integration Update. Light Rail Transit Significant progress is being made on our capital projects. We are planning for new, modern light rail vehicles on tracks separated from regular traffic-in Hamilton, Mississauga, Brampton and Toronto. Metrolinx is also improving rapid transit through the construction of dedicated bus lanes -rapidways - that will allow rapid transit buses to move out of congested traffic. For an update on our progress read our Board report Rapid Transit Capital Projects Update. Our engagement is also increasing. This fall we are bringing updates on our work directly to our municipal stakeholders.We are attending briefings with Regional and Municipal Councils, holding a second round of Corridor Committee meetings,.and we are continuing to host municipal planners and transit leaders" quarterly meetings. This is on top of numerous staff to staff work, that continues on a variety of issues across the region. I want to thank you again for your-interest in Metrolinx work to bring enhanced service to the entire region. I look forward to updating you following our next Board meeting. Sincerely Bruce McCuaig President&CEO of Metrolinx z 8-38 1 Ganaraska Region Conservation Authority 2216 County Road 28 Port Hope,ON L I A 3V8 �� Phone:905-885-8173 eQ - Fax:90S-885-9824 anaraska www.grca.on.ca CONSERVATION REVIEWED BY 7 MEMBER OF GanIORIGI\ALTO: 4' v;CONSERVATION ONTARIO �L ❑ COUNCIL ❑ FILE DIRECTION INFORMATION COPY TO; October 16 2015 ❑ MAYOR ❑ MEMBERS L) CAO OF COUNCIL I ❑ COMMUNITY ❑ CORPORATE ❑ EMERGENCY SERVICES SERVICES SERVICES ° ❑ ENGINEERING ❑ MUNICIPAL ❑ OPERATIONS SERVICES CLERK'S \ Ms. Anne Greentree PLANNING ❑ SOLICITOR 6 TREASURY .SERVICES Municipal Clerk j: The Municipality of Clarington ° OTHER _ 40 Temperance Street MUNICIPAL CLERK'S FILE Bowmanville, ON L1 C 3A6 Dear Ms. Greentree: i At the October 15th, 2015 Full Authority Board meeting the members received the 2016 Preliminary Budget for information. The members requested that the budget be forwarded to the watershed municipalities for their consideration of the 2016 levy included in the budget. I The Ganaraska Region Conservation Authority with the four other conservation authorities I within the Region of Durham have been in budget discussions since early summer. The Clarington levy will be set based on the guidelines set forth by the Region of Durham for the five Durham Region conservation authorities. The proposed 2016 general levy proposed for your municipality is $421,130.69. A copy of the 2016 preliminary budget has been enclosed for review by your council over the next 45 days. It is important that your municipality's comments be received prior to the ; November Full Authority meeting which is scheduled for December 10, 2015, as the decision is binding once the vote is taken and the levy is proposed. I r The Board trusts the enclosed information will be acceptable to your council and looks forward to a continued partnership with your municipality. Should you have any questions please contact the undersigned. I Yours truly, Linda J. 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CU w co -C: m C cu -Y N E a) CY_ ca . E a) � a) a) wC� L Q � n 'v s U) U) Ea) a) U0 oa) U) C) ° °) up Imo— U FU) Qes- 9-32 Clarington Engineering Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: November 9, 2015 Report Number: EGD-017-15 File Number: B.02.10.003 By-law Number: Report Subject: Baywood Subdivision Phase 4, Bowmanville, Plan 40M-2332 `Certificate of Acceptance' and `Assumption By-law', Final Works Including Roads and Other Related Works Recommendations: 1. That Report EGD-017-15 be received; 2. That the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works, constructed within Plan 40M-2332; 3. That Council approve the by-law attached to Report EGD-017-15, assuming certain streets within Plan 40M-2332 and adjacent Plan 10M-840 as public highways; and 4. That all interested parties listed in Report EGD-017-15 be advised of Council's decision. 11-1 Municipality of Clarington Report EGD-017-15 Page 2 Report Overview This report requests Council's permission to issue the required Certificate of Acceptance for the Final Works, as well as approve a by-law to assume certain streets within Plans 40M-2332 and 10M-840 as public highways. 1. Background 1.1. The Subdivision Agreement The Corporation of the Municipality of Clarington entered into a Subdivision Agreement, registered August 4, 2006, with Vermont Village Homes Limited (Napa Valley Phase 4) to develop lands by plan of subdivision, located in Bowmanville and described as Plan 40M- 2332 (Attachment 1). The agreement required the developer to construct all roadworks, including hot-mix paving, sidewalks, curb and gutter, street trees, a storm drainage system and streetlights, hereinafter referred to as the 'Works' 1.2 The Subdivision Agreement provides for the separation of the Works into four (4) stages: a) Initial Works b) Final Works c) Street Lighting System; and d) Stormwater Management System (not applicable) 1.3 The Initial Works and Street Lighting System were issued `Certificates of Completion' and subsequent `Certificates of Acceptance' by the Director of Engineering Services. 1.4 The Final Works were issued a `Certificate of Completion' dated November 15, 2012.This initiated a one (1) year maintenance period which was due to expire November 15, 2013, however, the developer experienced delays in completing necessary rectifications. Those rectifications have now been corrected to the satisfaction of the Director of Engineering Services. 1.5 It is now appropriate to issue a `Certificate of Acceptance' for the Final Works. The Subdivision Agreement requires Council approval prior to the issuance of the `Certificate of Acceptance' for the Final Works. 1.6 Further to the issuance of a `Certificate of Acceptance', a by-law is required to permit the Municipality to assume certain streets within Plans 40M-2332 and 10M-840 as public highways (Attachment 2). 2. Concurrence Not Applicable 11 -2 Municipality of Clarington Report EGD-017-15 Page 3 3. Conclusion It is respectfully recommended that the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works constructed within Plan 40M-2332, and that Council approve the by-law attached to Report EGD-017-15, assuming certain streets within Plans 40M-2332 and 10M-840 as public highways. 4. Strategic Plan Application Not applicable. Submitted by: Reviewed by6 Anthony S. Cannella, C.E.T. Franklin Wu, Director of Engineering Services Chief Administrative Officer Staff Contact: Ron Albright, Assistant Director, Engineering Services, 905-623-3379 ext. 2305 or ralbright@clarington.net Attachments: Attachment 1 - Key Map Attachment 2 - Proposed By-law List of interested parties: Frank Canonaco - Vermont Village Homes Limited ASC/NAC/ac/jb/mb 11-3 z ~ o U) I' o Block 139 on Plan 10M-840 ULM1 K �i W Z MAXWELL CT I- W w F- F- LU T - Baywood D LA P RAE �. - .x Subdivision N Phase 4 SOUARE:. Plan 40M-2332 J LONGWORTH AVENUE LONGWORTH AVENUE-. - ELDAD DRIVE EI-DA GOURVIER -5 W, W �' n Lu, F J STEPHENS Q Q w c J W r LU a 5 z 3 c� o I I H 111H " j rY b O' m T7 I rn YTON CRESCENT z CRESCENT WILLIAM I- w w m iso GO MEADOWVIEW BLVD SCOTTSDALE DRIVE `A r U z E- o W U N K O Z ,z EOWMANVILLE Freeland Ave. Bons Ave. ? E DRAWN BY: E.L. ty P DATE- Vol, ATEVan _,..;` t_ October 20, 2015 N� REPORT EGD-017-15 a ATTACHMENT No, 1 FILE NAME: 11-4 �/ KEY MAP 40M-2332.MXd Municipality of Clarington Attachment 2 to Report EGD-017-15 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON EY-LAW 2015- . Being a By-law to establish, lay out and dedicate certain lands as public highways in the Municipality of Clarington, and to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington. The Council.of The Corporation of the Municipality of Clarington hereby enacts as follows: 1. That the block shown on Plan 10M-840, and listed below in this section, being in the Municipality of Clarington, in the Regional Municipality of Durham, is hereby established, laid out, and dedicated by The Corporation of the Municipality of Clarington as public highway: Block 139 2. That the streets and blocks shown on Plans 40M-2332 and 10M-840, and listed below in this section, being in the Municipality of Clarington, in the Regional Municipality of Durham, are hereby accepted by The Corporation of the Municipality of Clarington as public highways, and assumed by the said Corporation for public use: Plan 40M-2332: Longworth Avenue Swindells Street Laprade Square Courvier Crescent Quackenbush Street Eldad Drive William Cowles Drive Plan 10M-840: Block 139 BY-LAW passed in open session this th day of 2015. Adrian Foster, Mayor Anne Greentree, Municipal Clerk 11-5 Clarington Engineering Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: November 9, 2015 Report Number: EGD-018-15 File Number: D.03.29.012 By-law Number: Report Subject: Birchdale Subdivision Phase 213, Courtice, Plan 40M-2317 (Part) `Certificate of Acceptance' and `Assumption By-law', Final Works Including Roads and Other Related Works Recommendations: 1. That Report EGD-018-15 be received; 2. That the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works, constructed within Plan 40M-2317; 3. That Council approve the by-law attached to Report EGD-018-15, assuming certain streets within Plan 40M-2317 as public highways; and 4. That all interested parties listed in Report EGD-018-15 be advised of Council's decision. 11-6 Municipality of Clarington Report EGD-018-15 Page 2 Report Overview This report requests Council's permission to issue the required Certificate of Acceptance for the Final Works, as well as approve a by-law to assume certain streets within Plan 40M-2317 as public highways. 1. Background 1.1. The Subdivision Agreement The Corporation of the Municipality of Clarington entered into a Subdivision Agreement, registered July 14, 2004 with Black Creek Developments Ltd. to develop lands by plan of subdivision, located in Courtice and described as Plan 40M-2317 (Attachment 1). The agreement required the developer to construct all roadworks, including hot-mix paving, sidewalks, curb and gutter, street trees, a storm drainage system and streetlights, hereinafter referred to as the `Works'. 1.2 The Subdivision Agreement provides for the separation of the Works into four (4) stages: a) Initial Works b) Final Works c) Street Lighting System; and d) Stormwater Management System (not applicable) 1.3 The project was subsequently divided into Phases 2A and 213. Phase 2A was accepted through a report to Council in 2013. 1.4 The Initial Works, and Street Lighting System for Phase 2B were issued `Certificates of Completion' and subsequent 'Certificates of Acceptance' by the Director of Engineering Services. 1.5 The Final Works for Phase 2B were issued a `Certificate of Completion' dated August 1, 2014. This initiated a one (1) year maintenance period, which expired on August 1, 2015. The Works were re-inspected at that time, and all deficiencies have now been rectified to the satisfaction of the Director of Engineering Services. 1.6 It is now appropriate to issue a 'Certificate of Acceptance' for the Final Works in Phase 2B. The Subdivision Agreement requires Council approval prior to the issuance of the 'Certificate of Acceptance' for the Final Works in Phase 2B. 1.7 Further to the issuance of a 'Certificate of Acceptance', a by-law is required to permit the Municipality to assume certain' streets within Plan 40M-2317 as public highways (Attachment 2). 11-7 Municipality of Clarington Report EGD-018-15 Page 3 2. Concurrence Not Applicable 3. Conclusion It is respectfully recommended that the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works in Phase 2B, which includes final stage roads and other related Works constructed within Plan 40M-2317, and that Council approve the by-law attached to Report EGD-018-15, assuming certain streets within Plan 40M-2317 as public highways. 4. Strategic Plan Application Not applicable. Submitted by: Reviewed by: Anthony S. Cannella, C.E.T. Franklin Wu, Director of Engineering Services Chief Administrative Officer Staff Contact: Ron Albright, Assistant Director, Engineering Services, 905-623-3379 ext. 2305 or ralbright@clarington.net Attachments: Attachment 1 - Key Map Attachment 2 - Proposed By-law List of interested parties: Hannu Halminen — Black Creek Developments Ltd. ASC/NAC/ac/jb/mb 11-8 Phase 213 Part of Plan 40M-2317 — Phase 2.A. TF W w GEORGE REYNOLDS DRIVE U) z w z > Q Q w W z W Q SKINNER COURT „r t� S O / Q O W U D Y r FOURTH AVENUE 1 t t a I ' WESTMORE STREET i N a� U S E George Reynolds Dr. `jam DRAWN BY: E.L. � o U DATE: ` - October 22, 2015 Nash Rd. REPORT EGD-018-15 �. ATTACHMENT No. 1 FILE NAME: KEY MA IAP� 40M-2317,mxd Municipality of Clarington Attachment 2 to Report EGD-018-15 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2015- Being a By-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington. The Council of the Corporation of The Municipality of Clarington hereby enacts as follows: That the street shown on Plan 40M-2317, and listed below in this section, being in the Municipality of Clarington, in the Regional Municipality of Durham, is hereby accepted by The Corporation of the Municipality of Clarington as public highway,. and assumed by the said Corporation for'public use:. George Reynolds Drive BY-LAW passed in open session this th day of 2015. Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk 11--10 Clarftwa Engineering ices Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: November 9, 2015 Report Number: EGD-019-15 File Number: D.02.31.013 By-law Number: Report Subject: Springfield Subdivision Phase 3, Courtice, Plan 40M-2451 `Certificate of Acceptance' and `Assumption By-law', Final Works Including Roads and Other Related Works Recommendations: 1. That Report EGD-019-15 be received; 2. That the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works, constructed within Plan 40M-2451; 3. That Council approve the by-law attached to Report EGD-019-15, assuming certain streets within Plan 40M-2451 and adjacent Plan 40R-26040 as public highways; and 4. That all interested parties listed in Report EGD-019-15 be advised of Council's decision. 11-11 Municipality of Clarington Report ECD-019-15 Page 2 Report Overview This report requests Council's permission to issue the required Certificate of Acceptance for the Final Works, as well as approve a by-law to assume certain streets within Plans 40M-2451 and 40R-26040 as public highways. 1. Background 1.1. The Subdivision Agreement The Corporation of the Municipality of Clarington entered into a Subdivision Agreement, registered January 4, 2011, with Prestonvale Developments Inc. to develop lands by plan of subdivision, located in Courtice and described as Plan 40M-2451 (Attachment 1). The agreement required the developer to construct all roadworks, including hot-mix paving, sidewalks, curb and gutter, street trees, a storm drainage system and streetlights, hereinafter referred to as the 'Works'. 1.2 The Subdivision Agreement provides for the separation of the Works into four (4) stages: a) Initial Works b) Final Works c) Street Lighting System; and d) Stormwater Management System 1.3 The Initial Works and Street.Lighting System were issued `Certificates of Completion' and subsequent 'Certificates of Acceptance' by the Director of Engineering Services. 1.4 The Stormwater Management System was issued a `Certificate of Completion' dated December 1, 2014. This initiated a two (2) year maintenance period which will expire on December 1, 2016. 1.5 The Final Works were issued a 'Certificate of Completion' dated July 1, 2014. This initiated a one (1) year maintenance period, which expired on July 1, 2015. The Works were re-inspected at that time, and all deficiencies have now been rectified to the satisfaction of the Director of Engineering Services. 1.6 It is now appropriate to issue a 'Certificate of Acceptance' for the Final Works. The Subdivision Agreement requires Council approval prior to the issuance of the 'Certificate of Acceptance' for the Final Works. 1.7 Further to the issuance of a 'Certificate of Acceptance', a by-law is required to permit the Municipality to assume certain streets within Plans 40M-2451 and 40R-26040 as public highways (Attachment 2). 11-12 Municipality of Clarington Report EGD-019-15 Page 3 2. Concurrence Not Applicable 3. Conclusion It is respectfully recommended that the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works constructed within Plan 40M-2451, and that Council approve the by-law attached to Report EGD-019-15, assuming certain streets within Plans 40M-2451 and 40R-26040 as public highways. 4. Strategic Plan Application Not applicable. Submitted by: t Reviewed by: 0 Anthony S. Cannella, C.E.T. Franklin Wu, Director of Engineering Services Chief Administrative Officer Staff Contact: Ron Albright, Assistant Director, Engineering Services, 905-623-3379 ext. 2305 or ralbright@clarington.net Attachments: Attachment 1 - Key Map Attachment 2 - Proposed By-law The following is a list of the interested parties to be notified of Council's decision: Hannu Halminen — Prestonvale Developments Inc. ASC/NAC/ac/jb/mb 11-13 JOHN WALTER Z o 0 w w Q 0 o m Q o z w w - CR OKE RD INGLES DR � w J V GLENABBEY DR o KATE �Z m� N� d O GG - y N ON d-) OCG o Parts 12 and 13 w j Plan 40R-26040 J co Plan 40M-2451 Ui Springfield Subdivision Phase 3 CDURTICE N�'~ Sandr�n9h W F E � S ar � � 1 ~ ° DRAWN BY: o E.L. t— DATE: T �_��z October 26, 2015 Meadowgiade REPORT EGD-01.9-15- Rd; ATTACHMENT No. 1 S or 1 FILE NAME: KEY MAP 40M-2451.mxd ac ments ac mens Post Mr pgra 677777 .mx Municipality of Clarington- Attachment:2 to Report EGD-019-15 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2015- Being a By-law to establish certain lands as public highways in the-Municipality of Clarington, to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington, and to name them. The Council of The Corporation of the Municipality of Clarington hereby enacts as follows: 1. That the streets shown on Plan 40M-2451, and listed below in this section, being in the Municipality of Clarington, in the Regional Municipality of Durham, are hereby accepted by The Corporation of the Municipality of Clarington as public highways, and assumed by the said Corporation for public use: . Meadowg lade Road Hayman Street Cameron Ferguson Street Arnold Johnston Street 2. That the following lands are hereby established as public highway, assumed by the Corporation for public use and assigned the name set out below: Land Established as Public Highway Name Part of lot 32, Concession 2, Meadowglade Road Designated as Parts 12 and 13 on Plan 40R-26040 BY-LAW passed in open session this th day of 2015. Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk 11-15 Operations Department Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: November 9, 2015 Report Number: OPD-009-15 Resolution: File Number: N/A Dy-lave Number: Report Subject: Winter Maintenance of Trails Recommendations: 1. That Report OPD-009-15 be received for information; 2. That all interested parties listed in Report OPD-009-15 and any delegations be advised of Council's decision. 12-1 Municipality of Clarington Report OPD-009-15 Page 2 Report Overview The purpose of this report is to provide Council with the necessary information to consider the implementation of a new winter control service level associated with the clearing of primary urban trails within Clarington. 1. Background 1.1.At their regular meeting held on April 27, 2015, Council approved General Purpose and Administration Committee resolution #C-134-15, that correspondence from Suzanne Barnes, Valleys 2000, with respect to snow removal in the Bowmanville Valley, be referred to staff to prepare a report on the cost of clearing snow on a per metre basis. 1.2.The correspondence from Suzanne Barnes, Valleys 2000, specifically requested that the main trail in the Bowmanville Valley be considered as it is a major link for pedestrians travelling to and from the downtown, and as such becomes compacted into ice/icy snow several inches thick creatinga safety concern. 1.3.Further, Valleys 2000 is also a steward of the Soper Creek Valley but at present they are unaware of the winter usage on the Soper Creek Trail. As such, the correspondence from Suzanne Barnes acknowledges that they will investigate and potentially monitor the trail in the winter of 2015/16. 2e Analysis 2.1.It is estimated that there are currently over 21 kilometers of off-road trails within the lakeshore urban area of Clarington. Approximately 15 kilometers of these trails fall under the jurisdiction of the municipality and include the Bowmanville Valley Trail, Samuel Wilmot Nature Area Trail, Soper Creek Trail, sections of the Waterfront Trail and the Courtice Millenium Trail. The remainder of the trails are the responsibility of either Ontario Power Generation or the Regional Municipality of Durham to operate and maintain. 2.2.The Bowmanville Valley Trail presently extends from Baseline Road West to King Street West with a number of side trail connections that link to Spry Avenue, Nelson Street and Rotary Park. The total length of the Bowmanville Valley Trail is approximately 2.2 kilometers. 12-2 Municipality of Clarington Report OPD-009-15 Page 3 2.3.The Soper Creek Trail runs from Soper Creek Park north to King Street East with connections to the residential areas located on Hobbs Drive, Wilde Court and Hailey Court. The total length of the Soper Creek Trail is approximately 1.1 kilometers. 2.4.Clarington's current policy and level of service on primary urban trails provides for general maintenance activities during the Spring, Summer and Fall seasons. These activities include vegetation cutting and trimming, debris and litter pick-up, inspection of trail surfaces and, as required, the repair of the related infrastructure such as catch basins, culverts, bridge structures, benches, kiosks, etc. During the winter months the trails are left unmaintained unless specific concerns or safety hazards arise that require attention. 2.5.The Municipality of Clarington also provides trail maintenance on a considerable network of secondary trails that are located within community parks. Approximately 3.8 kilometers of these trails are attached to schools thereby forming part of the dedicated walking route to and from school for children. As a result, these neighbourhood park trails are presently cleared of snow during the winter months by a Clarington contractor. 2.6.For comparison purposes, the neighbouring municipalities of Ajax, Whitby and Oshawa each provide winter maintenance services on their respective systems of main urban trails. Each of the municipalities also have an extensive network of secondary trails that are serviced during the winter months to provide safe walking access to and from schools or as a means to encourage active and healthy lifestyles. 2.7.Service levels at the neighbouring municipalities vary widely from standards that require bare pavement to those that provide a ploughed trail surface condition only. Service level conditions that are standardized by each municipality dictate the amount of salt, sand or other chemicals that must be applied to maintain the trail surface. 2.8.The Municipality of Clarington's 2015 Official Plan review document proposes the concept of a walkable community. Chapter 19 - Transportation, Section 19.5.4 (k), of the draft plan specifically recommends that Key Trails be maintained during the winter in order to encourage year-round use. This system of primary urban trails includes, amongst others, the Bowmanville Valley Trail and the Soper Creek Trail. The draft official plan also proposes an extensive expansion to Clarington's trail network into the future. 2.9.Clarington's Draft Transportation Master Plan also references active transportation and the importance of providing residents with the ability to live, walk and find recreation within transit, walking or biking distance. 12-3 Municipality of Clarington Report OPD-009-15 Page 4 Options 2.10. During the preparation of this report representatives from Valley's 2000 and the Central Lake Ontario Conservation Authority (CLOCA) were consulted to discuss the proposal of providing winter maintenance on trails in further detail. Each agency supported the maintenance of the trail networks during the winter months based on the number of users and the poor conditions that are currently experienced. 2.11. In the interest of concern for the protection of the environment in the creek valleys where the majority of the trails exist, it was acknowledged that if winter service were to be provided on the trails the amount of salt, abrasives, etc. used during the winter months should be kept to a minimum. Initially it is recommended that the trail surfaces only be cleared at a plough float level to improve walkability and as required'sanded with abrasive material to improve traction and foot grip where icy or slippery sections are present. 2.12. Due to the amount of handwork that will be required to maintain and keep open the various stairs that are present it is recommended that they be kept closed for the duration of the winter season. 2.13. As a result of the investigation completed by the Operations Department the following options are recommended for consideration by Council: 1. Maintain the Status=Quo Maintain the status—quo by keeping all of the primary urban trails closed during the winter months. The municipality shall ensure that potential users of the trails are properly advised of the level of service provided on the trails through the suitable posting of signs at each entry point to the trail network. 2. Implement a Trial Program Consider the implementation of a new level of winter control service on a trial basis by requesting that staff clear only the Bowmanville Valley Trail. This level of service would require that the segment be added to the municipalities contracted service. Clearing would be provided on the trail surfaces as determined by the Operations Department and would generally follow the same level of service as provided for the sidewalks that are cleared by the municipality. Staff will report back to Council following one full season of clearing operations with a recommendation to either eliminate or expand the service. 12-4 Municipality of Clarington Report®PD-009-15 Page 5 3. Full Program Implementation Fully support the initiative by requesting that all 15 kilometers of Clarington's existing urban trails be maintained during the winter months. Winter maintenance would be provided on these trails at the same level of service as outlined in the trial program. 3e Financial Implications 3.1.The cost to provide winter maintenance service on the Bowmanville Valley Trail can be estimated using Clarington's existing 2014/2015 vendor rates and the historical average number of contracted call-outs each winter season. Based on a serviceable trail length of 2,227 m the total estimated annual expenditure would be close to $9,000, plus HST. Please note that this amount may be subject to change pending the award of a new winter maintenance tender that recently closed. 3.2. For the context of extending winter maintenance service to all existing off-road main urban trails in the municipality at an estimated length of 14,792 m, the estimated annual expenditure would be approximately $57,245.04, plus HST. Please note that this amount may be subject to change pending the award of a new winter maintenance tender that recently closed. 3.3. It should be noted that the implementation of winter maintenance service will also require that the trail sections be patrolled at least two times per day, seven days a week, to properly document surface conditions and, as necessary, initiate service. The inspection and documentation process over a full winter season will result in a considerable draw on existing staff resources and will probably need to be contracted out. The estimated cost to patrol just the Bowmanville Valley Trail, based on contracted staff time and fleet charges will be approximately $10,000 each winter. 4e Concurrence 4.1 This report has been reviewed by Nancy Taylor, Director of Finance who concurs with the information provided. 5. Conclusion 5.1. It is respectfully recommended that Council receive for information the various main urban trail maintenance options and costs as outlined in this report. Should Council decide to implement any option other than the status-quo scenario the start date is recommended to officially commence at the beginning of the 2016/2017 winter 12-5 Municipality of Clarington Report OPD-009-16 Page 6 season and that the necessary additional funds be included in the 2016 current budget. 6. Strategic Plan Application 6.1.Clarington's 2015-2018 Strategic Plan outlines specific priorities and new actions that are intended to achieve the critical organizational goals of the Corporation. The request of Valleys 2000 and the information provided in this report closely align with the basis of Priority 4 of the Strategic Plan, Enable Safe, Efficient Traffic Flow and Active Transportation and Priority 6, Enhance Access to our Unique Natural Environment. Submitted by: ,,i, � Reviewed by: / Y Frederick J. Horvath, Franklin Wu B.A., R.D.M.R., R.R.F.A. Chief Administrative Officer Director of Operations Staff Contact: Stephen Brake, Manager of Operations, 905-263-2291 ext. 541 or SBrake@clarington.net The following is a list of the interested parties to be notified of Council's decision: Suzanne Barnes, Valley's 2000 FH/sb 12-6 cladflsqoll Operations Department Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: November 9, 2015 Report Number: OPD-010-15 Resolution: File Number: N/A Dy-law Number: Report Subject: Highway#407 Crossing Roads and Detour Maintenance Agreement Recommendations: 1. That Report OPD-010-15 be received; 2. That the Mayor and the Municipal Clerk be authorized to execute a road servicing agreement with Blackbird Maintenance 407 General Partnership (BBM 407) based on the terms as determined satisfactory by the Director of Operations, Director of Finance and the Municipal Solicitor; and 3. That all interested parties listed in Report OPD-010-15 and any delegations be advised of Council's decision. 12-7 Municipality of Clarington Report OPD-010-15 Page 2 Report Overview The purpose of this report is to obtain authorization to execute an agreement with Blackbird Maintenance 407 General Partnership respecting the provision of winter maintenance service on the municipal crossing roads and any future detour routes as identified during the construction of Highway#407 East, extension 2, through Clarington between the easterly limit of the Harmony Road interchange in Oshawa to the Highway 35/115 interchange in Clarington. 1. Background 1.1. Pursuant to Provincial Ministry of Transportation Directive PHY-B-101, Blackbird Maintenance 407 General Partnership (BBM 407) must provide on-going maintenance of the municipal road segments that cross through the Highway#407 East, extension 2, corridor during the design and construction phase of the project. 1.2.BBM 407 has confirmed that the following municipal road segments have transferred to their ownership as follows: Crossing Roads Lane Km Leask Road 0:5 Langmaid Road 1.0 Concession Road 6 at Enfield Road 3.2 Solina Road south of Concession Road 6 1.8 Holt Road 0.8 Old Scugog Road 0.4 Concession Road 6 at Regional Road 57 2.2 Middle Road 1.8 Liberty Street 1.6 Bethesda Road 1.8 Acres Road 1.0 Cole Road 0.7 Darlington/Clarke Townline Road 1.6 Brown Road 0.6 Leskard Road 1.4 Best Road 1.6 Baseline Road 0.8 Bloor Street 1.8 Nash Road 0.6 12-8 Municipality of Clarington Report ®PD-010-15 Page 3 Hancock Road 1.8 Solina Road south of Taunton Road 1.8 Rundle Road 4.4 South Service Road/Darlington Park Road 6.8 Total 40.0 Dane Km 2. Analysis 2.1.There is currently no formal contract in place to maintain the assumed road segments. 2.2. In the absence of an agreement and in attempts to provide consistent road service levels, both parties agreed that winter road maintenance activities would be . assumed by the Municipality of Clarington on November 1, 2015, to mitigate risk to motorists and the public. 2.3.The proposed road servicing agreement is included as Attachment 1. 2.4. In accordance with the proposed road servicing agreement the Municipality of Clarington will perform status-quo winter road maintenance activities only. All other activities related to the on-going maintenance of the road segments are to be performed by BBM 407. 2.5.The agreement also outlines cost recoveries, notice requirements for amendments, indemnification and will automatically renew each year unless either party provides written notification of the cancellation as per the agreement 3. Financial Implications 3.1.BBM 407 has agreed to compensate the Municipality for the provision of winter maintenance services on the Clarington crossing roads and detour routes beginning on November 1, 2015, until substantial completion of the Highway 407 East, extension 2, at the Highway 35/115 Interchange in December, 2019. 3.2. Compensation for the winter maintenance services provided will be based on an "all-inclusive annual lump sum price" per lane kilometre of roadway 3.3.The annual all-inclusive lump sum price for crossing roads and detours is recommended to be $2,500 per lane km to be paid in one instalment. 12-9 Municipality of Clarington Report OPD-010-15 Page 4 3.4.An inflationary adjustment will be applied to the winter maintenance services and incident responses provided each year on December 1St based on the Ontario all- items.Consumer Price Index (CPI). 4. Concurrence 4.1. This report has been reviewed by Andrew Allison, Municipal Solicitor, Nancy Taylor, Director of Finance and Tony Cannella, Director of Engineering who concur with the information provided. 5. Conclusion 5.1.The proposed agreement between Blackbird Maintenance 407 General Partnership and the Municipality of Clarington for the provision of winter maintenance services during the design and construction phase.of Highway#407 East, extension 2, will ensure that a consistent, timely and seamless level of service is provided for the motoring public through the construction zones. 5.2.It is recommended that the Mayor and the Municipal Clerk be authorized to execute the agreement with BBM 407 based on the satisfaction of the terms that have been determined by the Director of Finance, Municipal Solicitor and the Director of Operations. 6. Strategic Plan Application 6.1.The recommendations in this report support the 2015-2018 strategic priority of Enabling Safe, Efficient Traffic Flow and Active Transportation. " F Q Submitted by: Reviewed by . Fr6derick J. Horvath, Franklin Wu, B.A.;R.D.M.R., R.R.F.A. Chief Administrative Officer Director of Operations Staff Contact: Stephen Brake, Manager of Operations, 905-263-2291 ext. 541 or SBrake clarin ton.net Attachments: Attachment 1 — Road Maintenance Service Agreement 12-10 Municipality of Claringtou Report OPD-010-15 Page 5 The following is a list of the interested parties to be notified of Council's decision: Blackbird Infrastructure 407 GP, Mr. David Garcia, CEO FH/sb 12-11 Attachment 1 to Report OPD-010-15 ROAD MAINTENANCE SERVICE AGREEMENT BETWEEN: BLACKBIRD MAINTENANCE 407 GENERAL PARTNERSHIP ("BSM 407") -and- THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON (the "Service Provider") RECITALS: 1. Blackbird Infrastructure 407 General Partnership ("Infrastructure GP") has entered into a Project Agreement with Infrastructure Ontario with respect to the construction and maintenance of the easterly extension of Highway 407 East (including East Durham Link) from the Harmony Road interchange westerly limit to Highway 115/35 interchange on the easterly limit (the "Project").' 2. BBM 407 is providing operations, maintenance and rehabilitation services to Infrastructure. GP in connection with the Project, .and has certain obligations and objectives with respect to the operations and maintenance of the various municipal, regional and county crossing roads and detours throughout the design and construction phase of the Project. 3. Certain roadways within the Municipality cross the Project right of way ("Crossing Road Sections"). 4. The Municipality has agreed to provide certain road maintenance services on the Crossing Road Sections of the Project, as well as on any detours created during the construction phase of the Project ("Detours") in order to facilitate construction on the Crossing Road Sections. NOW THEREFORE in consideration of the covenants in this Agreement and for other good and valuable consideration (the receipt and sufficiency of which are hereby acknowledged), the parties hereto agree as follows: 1.0 INTERPRETATION 1.1 In this Agreement (a) GEM 407 means Blackbird Maintenance 407 General Partnership. (b) Agreement means this Road Maintenance Service Agreement. 12-12 (c) !Municipality means The Corporation of The Municipality of Clarington acting as a body corporate and, where the context requires, includes all employees, officers, servants and agents of the Municipality. (d) Crossing Road Sections means the portions of the municipal road network in the Municipality which fall within the Right of Way ("ROW') of the Project, as more particularly detailed in Appendix B hereto. (e) Future Detours means detours of the Crossing Road Sections constructed periodically by the Infrastructure GP construction contractor or subcontractors in order to facilitate the movement of vehicles during the construction period of the Project. (f) !MMS means the Minimum Maintenance Standards as prescribed in Ontario Regulation 239/02, under the Municipal Act, 2009, S.O. 2001, c. 25. (g) Project.means the easterly extension of Highway 407 East from the Harmony Road interchange at the westerly limit to Highway 115/35 interchange at the easterly limit (including East Durham Link) (h) Services means the scope of work to be performed by the Municipality for BBM 407 under this Agreement, as more particularly detailed in Section 4.0 and Appendix D herein. 1.2 The following Appendices are attached to and form part of this Agreement: "A" Ministry Directive PHY-13-101 "B" Crossing Road Sections Operations and Maintenance Performance Limits "C" Municipality Of Clarington Winter Maintenance Performance Objectives ADM-W2 "D" Description of Services 1.3 This Agreement shall be read with all changes in gender or number as the context may require. 2.0 TERN! 2.1 The term of this Agreement shall commence upon the execution of the Agreement by both parties and continue for a period of 1 year (the "Initial Term"). The Municipality shall commence.the Services on November 1, 2015. 2.2 The Agreement shall automatically renew on the same terms and conditions as set forth herein for successive additional 1=year periods (each an "Additional Term", together the "Additional Terms", the Initial Term and the Additional Term(s) being hereinafter at times collectively referred to as "Terms" or individually as a "Term") until the earlier to occur of (a) Highway 407 traffic availability in the area of the Crossing Road Sections or (b) earlier termination or non-renewal pursuant to Section 2.3. . 2 12-13 2.3 Either party is entitled to: (a) terminate(the Agreement during a Term by delivering 90 days' written notice of termination to the other party; or (b) elect not to renew the Agreement for an Additional Term by delivering a written notice (the "Notice of Non-Renewal") to the other party no later than 90 days prior to the end. of the then current Term. 2.4 In the event a party wishes to renew this Agreement on conditions different from those provided for herein, it shall provide a written notice to this effect to the other party describing the desired amendment (a "Notice of Amendment"), such notice to be delivered to the other party no later than 90 days prior to the date of expiry of the then current Term. The receiving party shall have the option, at its sole discretion, to reject, onto enter into discussions regarding, the renewal terms set forth in the Notice of Amendment. In the event the parties fail to agree to terms of renewal within 30 days from the delivery of the Notice of Amendment, the Notice of Amendment shall be deemed to be a Notice of Non-Renewal for the purposes hereof, it being agreed that such Notice of Non-Renewal shall be deemed effective as at the date on which a party delivers written notice to the other of its decision not to renew the Agreement. 3.0 DESCRIPTION OF WORK AREA 3.1 The area of the work to be performed under this Agreement includes the Crossing Road Sections crossing the new Project right of way, and the future detours of these Crossing Road Sections that may be required by construction activities over the duration of the Project construction period. 3.2 The municipal roadways and operations and maintenance limits applicable to this agreement are defined in Appendix B. 3.3 The work area described in this Agreement and Appendix "B" is approximate only and is subject to clarification of the parties. The intent is that the Municipality will provide the Services on the Crossing Road Sections and Future Detours that are the responsibility of BBM 407 during the Term of this Agreement. 3.4. Some of the municipal roadways defined in Appendix B will be closed during the term of this Agreement so no winter maintenance will be required in this sections. The timing, location, and operation and maintenance limits for such closures shall be implemented as needed and all alterations in scope of work caused by the implementation of these closures will be addressed by the Municipality and BBM 407 via written amendment. 3.5 Future Detours may be constructed periodically by the Infrastructure GP construction contractor or subcontractors to facilitate the movement of vehicles during the construction period. The timing, location, and operation and maintenance limits for such detours shall be implemented as needed and all alterations in scope of work caused by the implementation, construction or removal of these Future Detours will be addressed by the Municipality and BBM 407 via written amendment. 3 12-14 3.6 The design and construction contractor retained by Infrastructure GP shall be responsible for the design, construction, and suitability of any Future Detours. Failures in the functionality of any Future Detours causing operation and maintenance issues are not the Municipality's responsibility. 4.0 SPECIFICATIONS 4.1 The Services to be provided under this Agreement are detailed in Appendix "D" attached hereto. 4.2 The Municipality shall provide the Services in accordance with the terms and at the level of service as specified in Appendices "C" and "D" hereto during the Term. 4.3 The Services must meet at minimum the standards as set out in the MMS, as amended from time to time. 4.4 BBM 407 shall have the right to audit the Municipality's provision of the Services periodically, including access to its operation and maintenance records and incident reports, in order to fulfill its obligations under its agreement with Infrastructure GP. These audits will be used to monitor and report any non-conformity in the Services through the quality management system(s) in effect for the. Project. This compliance monitoring process will be in effect throughout the Term of this Agreement. 4.5 Following substantial completion.of the Project, the provisions of Ministry Directive PHY- B-101 shall apply as detailed in the Directive, a copy of which is attached hereto as Appendix "A". 5.0 SUBCONTRACTING 5.1 The Municipality shall incorporate into its subcontracting contract(s) the requirement that the subcontractor indemnify BBM 407 to the same extent and degree as provided to the Municipality. 5.2 The Municipality is responsible for calling out subcontractors and for making payment directly to them. . 6.0 FEE 6.1 The Municipality shall provide the Services on an all-inclusive "Annual Lump Sum Price per Lane Kilometer of Roadway" (the "Lump Sum") basis except for "incident response". 6.2 The Lump Sum is calculated at $2,500.00 plus HST per lane kilometer of roadway. Measured lengths of roadway shall be rounded up to the nearest 100 meters of lineal length. 6.3 Incident response is provided on a time and materials basis. 6.4 The Municipality shall issue an invoice not before December 31St of any applicable year for an amount equivalent to 100% of the total yearly compensation based on subsections 6.2 and 6.3. 4 12-15 6.5 BBM 407 shall pay the Municipality within 45 days of receipt of invoice. 6.6 The Lump Sum and the time and materials costs are subject to increase based on the Consumer Price Index.An annual inflation adjustment will be applied to the payment price above by applying an Inflation Adjustment Factor ("IAF") to the previous year's payment price. The IAF for each year will be based on the Ontario Consumer Price Index ("CPI"). All-items reported monthly by Statistics Canada are available on the Statistics Canada web site (www.statcan.gc.ca ). The IAF shall be calculated in accordance with the following formula: Inflation Adjustment Factor = CPIn/CP11 Where: CP11 is the CPI value in June 2015. CPIn is the CPI value in the month of June for that relevant contract year. For Invoice n1 to Invoice n2, CP12 is the CPI value in June 2016. 7.0 INSURANCE 7.1 The Municipality will be an additional insured under the BBM 407 Commercial General Liability (CGL) insurance policies that insure all the contractors and subcontractors involved in the Project, including the East Durham Link. 7.2 BBM 407 .shall indemnify, defend and hold harmless the Municipality, and each of its respective counselors, directors, officers, and employees (collectively the "Service Provider's Indemnified Persons") from and against all losses, damages, expenses, . actions, proceedings, demands, costs, claims, judgments and fees suffered by or asserted against Service Provider or any of the Service Provider's Indemnified Persons as a result of (i) BBM 407's breach of any of its obligations under this Agreement, or (ii) the negligence or willful misconduct of BBM 407. 7.3 The Municipality shall indemnify, defend and hold harmless BBM 407; and-each of its Affiliates that are involved with the Project, and their respective directors, officers, and employees (collectively the "BBM 407 Indemnified Persons") from and against all losses, damages, expenses, actions, proceedings, demands, costs, claims,judgments and fees suffered by or asserted against BBM 407 or any of the BBM 407 Indemnified Persons as a result of(i) the Service Provider's breach of any of its obligations under this Agreement, or (ii) the negligence or willful misconduct of Service Provider. 8.0 NOTICE 8.1 Notice or communication to be given pursuant to this Agreement shall be in writing, and delivered personally, by prepaid courier or by facsimile, to the following address, or to such other address as may be designated by such party by notice given to the other party in accordance with this section: 5 12-16 In the case of the Municipality, to: The Corporation of the Municipality of Clarington Facsimile: 905-263-4433 Attention: Stephen Brake, Manager of Operations 40 Temperance Street Bowmanville, ON, L1 C 3A6 24 Hour Contact: (905) 436-3311 In the case of BBM 407, to: Blackbird Maintenance 407 General Partnership Facsimile: 905-665-9589 Attention: David Garcia, CEO 400 Dundas St East, Unit 2 Whitby ON LIN OKI 24 Hour Contact: 416 414 2076 Receipt of notice shall be deemed on the date of delivery, or five days following the date of mailing of the notice, whichever is applicable. Either party may change its address for notice by giving notice of change of address in writing pursuant to this subsection. 9.0 GENERAL. 9.1 This Agreement contains the.entire agreement between the parties with respect to road maintenance services in relation to the Project and it is agreed that there is no covenant, promise, agreement, condition precedent or subsequent, warranty or representation or understanding, whether oral or written, other than as set forth in this Agreement with respect to the subject matter of this Agreement. 9.2 No supplement, amendment or waiver of or under this Agreement (excepting notice of change of address as contemplated in subsection 8.1) shall be binding unless executed as set out in subsection 2.4. No waiver by a party of any provision of this Agreement shall be deemed or shall constitute a waiver of any other provision or a continuing waiver unless otherwise expressly provided. 9.3 This Agreement cannot be assigned to another party without the written consent of both parties. 9.4 This Agreement shall ensure to the benefit of and-be binding upon the parties and their respective successors and permitted assigns. 6 12-17 IN WITNESS WHEREOF each of the parties hereto has affixed its corporate seal by the hands of its proper officers on the date inscribed on the first page of this Agreement. SIGNED, SEALED AND DELIVERED ) THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Mayor Clerk BLACKBIRD MAINTENANCE 407 GENERAL PARTNERSHIP Per: David Garcia, CEO I have authority to bind the Corporation. 7 12-18 APPENDIX "Arc TM*Cft UW'� pe�4�,~► 9Afni���r48 tan MINISTRY Proms �1�svinchrll-ilrrh • itdva: P6-i�l��.�� 9 R�� �cutlye illrechrr Hlohvuav��fir�t9t1�t �: a4r ,>�r;<Ir�s4aiQ,c�ag�r�l�,is€��#am�,p9t�3�t�SSDtr. „�l��a, SU13JECT: Maintenance,i Wmw carriad over or w%dar the King's Hl&my ALTERNA11V w 1t+tt:D1x(L1s-nNG(8)a • (1} t3i�de 5eparsriirrrce-Susrfar��snance (2) RaWnsbft for Main# nce-grade Jsparatlans REFERENCES. The POIJO Yransportatlon and Highway improvement Act Sub-sactlon 2D 0). This Directive supmedes Direci ve B.10i issued 8012 03,as previously revised an t381iVA,Maintenance,Highway Carriad Over or Underthe King's Hghbway. P17RPE33 3adeserfba and ciari#y gurldeNnes furthe appiiaafion of SW"G lon 20(2)of ft Act,as h relates to Maintenance and nspair and rehabiNtaffon aotivitles Involving grads separgWns and intercftartgds. . BACKGROUND: Sub-sectlon 20(2)of the Rot provides that. Vhere a hfghwayls c aMed over or under the ic'ing's Highway by a bridge or other structure, the surface of the highway shall he learned to be under the jurisdletton and$ontrol of the auithority that has jurfsdidlon and corrtrrrl over ft remabrder of the highway and the Cmwn shelf not be 1196ls for mshtsnanrs and repair of the surfaos of the hlghway.° Clause 1(e)of the Act provides that;"in thfe Acf,'blghway'means a common or public highway,or any part thereof and Includes a-Gtraet,bridge and any other structure Incldentat thereto and any patt thartW. This LDiract;vs dcas not apply to Railroad Grade Separations. 12-19 DEFINITION$: For the Papose of this policy: I. oftftce of the highwagr'means the pati of ft municipal highway required for the passme of vehicles laser one side of the designated faVe Hlghviay R.O.W.to the other and includes;the traveled Was and the shoulders whetter they are PMred or not,a boulevard,aldewsk or median and any appurtenances necessary for the Illumination and drainage of the highway sur6co and the conveyance and safoty of its motorists. 2. Maintenance and Repair of the Surface.-Includes all summer operations,such as: shoulder gravelitrg,dragging and washout repairs pothole patching,Brack sealing, depr+ saWseftomew rep+alre,sidewalkpatching,ping,gulder all repaka,catch basin and storm server cleaanout and zom painting and all arirrter upereticns such as plowing,snow removal,sanding,spring-clean-up,and bridge deck washing.¢ 3. Hehabilltation:a includes major repairs,Improvements and rsplacsm ,such as resurfacing of the pavemen!and bridge dark;tQpaffe to the slruotur7al amporiants of the bre Including all repairs to the railing systems,pareget wails and battler wails, e7tp2r'esllon Joints,approach ebbs or supporting merotiers;fmpmving or rel lvft outdMW Illumination,gul*211e6 curb and gutter,storm sewers and air basins. Carceral: Except for certain operetions and conditlons Mutiined unds r°dnterc hangs"below, , (a) The authority hWW jurisdiction aver a highway crossing'over or under a XInVs lftghway is resparalble,at its siren cost,for aff maintenance and rspair of the surhm of that Nhway m+vlthin the designated limb of the right-"ay of the lfing's Mghway, (h) The Ministry le responsible for the rehabilitation of all weft tvidhdn the desirinalsd iimits of the right-of-way of the€{Ings Highway. Inter�cttaripee: At Interchanges the Ministry is responsible for the maintenance and repair of the followin; (a) All WhIstry Illumination and Mintstryy signs and sign supporta mounted on midges,fncltad M all accldent damage repels, The Ministry to not responsible for accident darnage repairs to cfher railing systems mounted on bridges,such as;median rats or psdeditn handralls on sidewalks. (b) Ramp surfaces,and appurtenances plias the trww#Ion tapers and speed dump lanes on the rrruntclpal highways. (c) SnowplrZWIng,sanding and salting of all pavement widening,spm change lanes and intersections with kderc hangs ramps.The municipal authority rs rseponslW for anilar operations on the portion of the roaftaysurface reeiulrad for through tnaffio. (d),Sidewtalk stove removal neceseltatRd by activity wuW(br)above except that the met of the Work is to be shared equally by oath party, 2 Directive -B-3a1, ' �ev�ert B$45 t l 12-20 Wo Lomnemarrts The policy outitned In this Directive does not preclude an exchange of services,shaft of resources,or the marrying out of cW recoverable Hods on behalf of the ofher party,where this is agreed to on a kmal basis. The tetnr and conditions of existing fonnatized or legal agreements vAh others covering the maintenance and repair and rehabilftstfon or Werchanges and grade aepwWlons will govern when In conflict wkh this poll* IMPLEMENTATION: IMMEDIATE 3 Airecfive3Y E-14i Rftl txl$d 05 11 12-21 It It I vilv It I Ai Al W 12-22 • ar n Operations Policy Leading the Way POLICY TITLE: Winter Maintenance Performance Objectives POLICY TYPE: Administrative POLICY#: ADM-W2 EFFECTIVE DATE: August 26,2014 REVISED: APPLICABLE TO: All Employees BACKGROUND: The objective of this Municipal Winter Control Plan is to provide an acceptable level of service across the municipality which will ensure the transportation network remains functional in accordance with the Ontario Minimum Maintenance Standards. Safety and mobility of our residents continues to be our first priority. The Municipality of Clarington's roadway network has approximately 1700 lane kilometers of roads that are organized into three (3)maintenance districts. These 3 districts are: • Old Clarke Township, east of Regional Rd. 42 bordering the Municipality of Port Hope to the east and The City of Kawartha Lakes to the north; • Bowmanville,west of Regional Rd. 42 to Regional Rd. 57,bordering Township of Scugog to the north; • Courtice,west of Regional Rd. 57 to Townline Rd., Oshawa,bordering Township of Scugog to the north. Winter Operations Include: Winter road patrol Snow plowing Salting and sanding Winter snow removal 24 hour weather watch Anti icing Winging back of snow banks Road patrols This also includes the winter maintenance of 22 parking lots; 5 fire halls,32 crossing guard locations, 11 handicapped parking locations,25.9 km of sidewalks plus 7.5 km on Senior snow clearing program (does not include the windrows). The Operations Department staff is responsible for all municipal roads within the Municipality while Durham Region Works Department oversees the maintenance of all regional roads; the Ministry of Transportation Ontario maintains highways&interchanges of highways 40135/115. This is covered in the Operations Administrative Policy (ADM-W1—Winter Maintenance Agreements which is reviewed annually. I Page 1 of 8 j 12-23 ar n Operations Policy Leading the Way Canada Post is responsible for the general upkeep, litter control and snow clearing of all Canada Post mailboxes and their immediate surrounding areas. Please direct any related issues to Canada Post. Super mailboxes are maintained by Canada Post and the'Durham Region bus stops are maintained by the Region Works Department. The following chart represents "what to expect during a snowfall" in an easy to read chart to aid the public to better understand our level of service as well as response times. When and how we clear the way: Public safety and environmental responsibility are our main concerns as we implement priority- based standards across the municipality. Guidelines What To Expect During a Storm Snow Depth: 2.5CM 7.5CM 7.5CM 7.5CM 60CM Sand/Salt Patrol Data Storm Sidewalk/Parking All Plowing Clean Up Begins Lot Maintenance Municipal Operations Operations Roads Patrol Data Sand/Salt Immediate call out Deployment Plowing is rated The following initiates call in of Operations of snow of all in priority in location will be municipal staff begin on accumulation of Operations accordance with cleaned up once all arterial 7.5CM or more staff to MMS. accumulation roads plow reached the desired including municipal level of 60CM in roads roads & accordance with our leading streets Operations into OPG Administrative Policy. 1. BIA's 2. Intersections 3. Cul de Sac's 4. Blvd. streets with no room for snow storage as approved by Council 12-24 Page 2 of 8 Operations Policy Leading the Way What this means: When a snowstorm begins municipal crews focus efforts to clear snow on Clarington's Class 3 roads to maintain a center-bare pavement condition. These roads would include main thoroughfares, urban and rural. When treating municipal sidewalks, our contractor is deployed after an accumulation of 7.5 cm of snow. Initial plowing/sanding will be achieved in accordance with MMS. Where snow removal is necessary in urban areas, crews will begin removing snow after the storm ends and snow depth levels have reached 60 cm and based on available resources. On-street snow storage space will be used to the maximum. Crews will cast snow on to the boulevard area where storage capacity permits. Roadway Classifications: On November 1, 2002, Ontario Regulation 239/02 came into effect. This Provincial regulation sets out .Minimum Maintenance Standards for Municipal Highways. This regulation includes minimum maintenance standards for snow accumulation and icy roads,both winter control concerns. The levels of service for the minimum maintenance standards vary according to the classification of the road, street or highway. The standards classify roads, streets or highways based on Average Annual Daily Traffic(AADT) and on the posted or statutory Speed Limit,in six (6)roadway classifications. The Municipality of Clarington's roadway classifications,roads and streets according to their; importance in the'overall.transportation system, average annual daily traffic(AADT), and posted or statutory speed limits, in four(4)roadway classifications. classify The Municipality of Clarington,Roadway Classifications and corresponding Levels of Service, for clearing snow accumulation and treating icy roads, as presented in this Winter Control Plan, meet or exceed the Minimum Maintenance Standards as set out in this regulation. The Municipality has no Class I Roads in Clarington. They have 2.52 km of Class Two, 79.28 km of Class Three,282.55 km of Class Four, 365.33 of Class Five and 142 .08 of Class 6. Minimum Municipal Maintenance Standards; Class Descriptions The purpose of the table below is to demonstrate the different classifications of roads as per VPD (vehicles per day)per posted speed limits. Page 3 of 8 12-25 Operations Policy Leading the Way TABLE CLASSIFICATION OF IIIGHWAYS Average Annual Daily Posted or Statutory Speed Limit(kilometers per hour) Traffic(number of motor vehicles) Posted Speed –> F 100 90 80 70 60 50 40 15,000 or more 1 i f 1 2� 2 2 2 12,000- 14,999 1 1--i F 1 F--2 F 2 F— 3 F— 3 10,000- 11,999 1 F 1 F 2 F 2 F 3 F-3 8,000-9,999 1 F-1 ) 2 F 3 F-3 F---'-3 6,000-7,999 1 F 2 F 2 F 3 [-3 [-3 1-3 5,000- 5,999 1 �� 2F-3F-3F--3F-3 4,000 -4,999 �Cf6-� 1 F 2 F— 3 F-= 3 F—�3 3 F 4 3,000-3,999 1 F--2F--3F--3F--3F F 4 2,000--2,9 99 F 1 F—2 F—3 F 3 F 4 4 F— 4 1,000--1,999F-1 F--3F--- F 3 ' 4�F�-4F 5 500-999 �� TQ 3•F 4 F—4 F 4 F 4F- 5 1200-499 1 F 3 F-4F 4 F-5F 5 50- 199 lF 3F 4[--5[--5F- 5F 5 0-49 1 i ' F-6F 6[--6 F-6) 6 Routine Patrolling Frequency The below table demonstrates the amounts of patrolling required on roads and highways as per road classification. Class of]highway Patrolling Frequency 1 3 times every-7days 2 times every 7 days 3 once every 7 days Konce every 14 days 5 once every 30 days Page 4 of 8 12-26 "e Operations Policy Leading the Way The table below demonstrates the reaction times as per road classifications and snow depth. Snow Accumulation 'Table Class of Depth Time Highway 11 22..5 cm 4 hours 2 5 cm 6 hours !' 8 cm �12 hours 4 8 cm 16 hours 5 110 cm 24 hours The following table demonstrates the timeframes to respond to icy roadways as per road classification. Icy laoadways Class of Highway Time 1 3 hours 2 -- - — �4 hours 3 8 hours f4 12 hours 15 16 hours Roadwav Service Standards Class Winter Hazard Descriptions Class 1 Snow Accumulation: The objective is essentially bare pavement,to be reached as soon as possible, after a storm has ended, and normally within four(4)hours. Icy Road: The objective is to treat the icy roadway as soon as practicable after becoming aware that the road is icy, and normally within three (3)hours. Class 2 Snow Accumulation: The objective is essentially center bare pavement,to be reached as soon as possible, after a storm has ended and normally within six (6)hours. Icy Road: The objective is to treat the icy roadway as soon as practicable after becoming aware that the road is icy, and normally within four(4)hours. Page 5 of 8 12-27 Operations Policy Leading the Way Class 3 Snow Accumulation: The objective is essentially center bare pavement,to be reached as soon as possible, after a storm has ended, and normally within twelve(12) hours. Icy Road: The objective is to treat the icy roadway as soon as practicable after becoming aware that the road is icy, and normally within eight(8)hours. Class 4 Snow Accumulation: The objective is to make the road as safe as possible,to be reached as soon as possible, after a storm has ended, and normally within sixteen(16) hours. Icy road: The objective is to treat the icy roadway as soon as practicable after becoming aware that the road is icy, and normally within twelve(12) hours. Operations Department Procedures &responsibilities: Operation Yards: The Municipality of Clarington operates three Operation Centers, one at 2320 Taunton Rd. Hampton,the second depot at 3585 Taunton Rd. Orono and the third at Depot 42 at 178 Darlington/Clarke Townline Road,Newcastle. The staff and equipment working from these locations provides year round services to the citizens of the municipality. Hours of Work: Recent legislation enforced by the Ministry of Labour,prevents our winter maintenance staff working more than 13 hours per day to a maximum of 70 hours over a seven day period. These timelines must be met by the department. During a seven day period,these hours can accumulate quickly depleting our available human resources. Those who have reached their maximum hours in accordance with the Highway Traffic Act(HTA)must be sent home for a 24 hour resting period. Snow removal from DIA's: Once the snow banks reach a point where they interfere with the safe passage of vehicles and pedestrians, snow removal must be carried out. The removal of the snow banks in approved areas as per Council begins once overall depth has reached 60 CM or 24" and if there is no conflict with the hours of work. This work is performed in the early morning to avoid traffic congestion and for the safety of our workers. Snow haulage: This method is applied where there are no adjacent storage areas next to the,snow bank. The snow is loaded onto trucks and hauled to disposal sites. There are several snow disposal facilities currently in operation. The establishment, operation and maintenance of these facilities are governed by a number of zoning regulations and other legislation,therefore the effective management of these sites is critical to the success of the snow removal operation. Page 6 of 8 12-28 Operations Policy Leading the Way Windrow Cleaning: The Municipality will clear windrows at the base of driveway for registered senior citizens and physically challenged persons. Windrow operations will commence once snow plow operations are completed. Snow Fencing: The Municipality does not and shall not provide snow fencing. Records A daily summary shall be maintained by the On Call Supervisor identifying the times that equipment is deployed and noting when the Level of Service Objectives has been met. This information will be reviewed annually in order to compare performance against service levels. Responsibilities of Operations Staff Winter Operations; Summary of Duties: Winter operations duties start October Ist and run until April 30th.Night Patrol travels to the many different areas throughout the municipality checking road surface conditions. During the start of an on coming storm the person on patrol will continue to monitor storm activity and notify the On Call LEADHAND to brief them of the current weather and road conditions. Night patrol is permitted to call in 3 persons per yard to maintain areas needing immediate maintenance. On Call Supervisor; Summary of Duties: The On call Supervisor is responsible for making judgment calls based on several years of practical experience and data collected from the night patrol staff. The On Call Supervisor will report to work to monitor operations during a fall call out. Winter Maintenance Staff; Summary of Duties: It is the responsibility of the winter maintenance staff to report to work in a timely fashion once called by the On Call supervisor/night patrol persons. They are also required to ensure that their equipment is kept in good working order, fueled and ready to react. Page 7 of 8 12-29 �J Operations Police J Leading the Way General Tips in the Event of a Winter Storm: • Listen to the radio/television for weather reports and emergency information. v Stay indoors if at all possible ® If a snowstorm continues to worsen and becomes a severe blizzard,snowplows may be removed from the roads until conditions improve for the safety of the public and maintenance crews 0 Drivers and users of municipal roadways will act responsibly and will operate their vehicles at all times reasonably with due regard for the prevailing weather and roadway conditions. A Residents are advised not to park on the roadway between 3 a.m, and 5 a.m. Summary: It is acknowledged that conditions may occur which temporarily prevent achieving the levels of service as detailed in this document. In such cases, attempts will be made to keep all priority roads as clear as possible by utilizing all maintenance equipment at maximum efficiency. Winter operations will continue until the prescribed level of service is achieved where conditions permit. Should conditions not permit accomplishment of the prescribed level of service, operations will continue as required to deploy resources to meet the desired level of service. Annually Supervisors will meet with all workers to review winter patrol schedules,routes and shift assignments and after hours protocol. Page 8 of 8 12-30 ` blackbird WINTER MAINTENANCE REQUERIMENTS APPENDIX (Applicable for Crossing Road Sections and Future Detours) A) Winter Maintenance(following Municipal Standards/Contiguous roadways) B) Reporting ' 1 12-31 blackbird Pvgao rrutan,ano- A) WINTER MAINTENANCE Performance Feature Outcome Target Measure PWM1 Deployment for in accordance with area municipal road authority salting practices. operations during Winter Transition Periods PWM2 Deployment for in accordance with area municipal road authority salting ;practices. operations during Winter Season PWM3 Deployment for in accordance with area municipal road authority plowing practices. operations during Winter Transition Periods 2 12-32 blackbird Maintenance Performance Feature Outcome Target Measure PWM4 Deployment for In accordance with area municipal road authority plowing practices. operations during Winter Season PWM6 Isolated Slippery In accordance with area municipal road authority Conditions practices. PWM7 Circuit Times In accordance with area municipal road authority practices. PWM12 Meeting the total Circuit Time for Plowing of 3.3 hours on any Class 3 Highway Route on every circuit PWM13 Winter In accordance with area municipal road authority Equipment practices. Utilization PWM14 Sand/Salt Application of salt and/or sand In accordance with area Application municipal road authority practices. Rates PWM1S Calibration In accordance with area municipal road authority Rates practices. PWM16 Continuous In accordance with area municipal road authority Plowing practices. j PWM18 Snow In accordance with area municipal road authority Accumulation practices. 3 12-33 blackbird MJC-dntiananca Performance Measure Feature Outcome Target PWM19 Level of Service In accordance with area municipal road authority practices. PWM22 Snowbanks Snow accumulation at any location impairing visibility removed or lowered within 48 hours after Detection or- being Made Aware PWM23 Snow In accordance with area municipal road authority Accumulation practices. PWM24 Shoulders/Medi In accordance with area municipal road authority ans, Median practices. Cross Over's, and Carpool Parking Facilities PWM25 Winter in accordance with area municipal road authority Equipment practices. Lighting PWM26 Hazards Address any Hazard Immediately upon Detection or being Made Aware PWM27 Equipment in accordance with area municipal road authority Breakdowns practices. PWM28 Salt/Sand In accordance with area municipal road authority Storage practices. PWM29 Winter Drainage No flooding on Roadway caused by snow and/or ice impeding drainage through or to Culverts and Ditches PWM30 Reporting All reporting requirements identified in Section Requirements 2002.04.07 are Complete and Acturate100%of the time PWM31 Pathways In accordance with area municipal road authority practices. 4 12-34 blackbird B)REPORTING -Winter Patrol Diary,as requested within 24 hours 5 12-35 claringtoll Emergency a ices Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: November 9, 2015 Report Number: ESD-003-15 Resolution: File Number: N/A By-law Number: Report Subject: Emergency Services Activity Report Recommendations: 1. That Report ESD-003-15 be received for information. 13-1 Municipality of Clarington Report ESD-003-15 Page 2 Report Overview The Emergency Services Department is responsible for delivering fire suppression and emergency response. This report provides Council with an overview of the Department's suppression and emergency response activities to date in 2015. Fire Suppression and Emergency Response 1.1. Fire Suppression and Emergency Response Core Services Fire suppression services are delivered in both an offensive and defensive mode and include search and rescue operations, forcible entry, ventilation, protecting exposures, salvage and overhaul, as appropriate. Emergency pre-hospital care is provided through medical acts such as defibrillation, standard first aid and cardio pulmonary resuscitation. Special rescue services includes performing extrication using hand tools, air bags and heavy hydraulic tools, as required. Full time firefighters are trained in Level 1 Basic Rope Rescue Techniques, as determined by the Fire Chief. Water/Ice Rescue services are provided by those firefighters who are competently trained to perform the requested level of service as determined by the Fire Chief(up to Level III if so trained). Highly technical and specialized rescue services such as Trench Rescue, Confined Space, HUSAR and Structural Collapse is provided to the Awareness Level. Defensive hazardous material emergency response is conducted to the Operations level by the full time firefighters and Awareness level by the part time firefighters. 1.2. Call volume, Civilian injuries Firefighter injuries Fatalities and Dollar loss Call Volume: the sum of all fire and non-fire occurrences responded to and reported to the Ontario Fire Marshal, as required by Legislation. Firefighter Injuries: firefighters injured as a result of the incident, while travelling to and from the incident, and in all incident-related activities. Civilian Injuries: a person injured as a direct result of a fire/explosion, (burns or asphyxia) as a result of a fire/explosion impairment, (pulmonary edema, pneumonia); as a result of an injury that was caused by escaping the fire/explosion, (jumps from third floor, falls down a stairwell); or as a result of destruction caused by the fire/explosion, (wall falls, roof collapse, projectiles hurled). This definition includes a person who is known to have attempted suicide by fire or explosion, and a person who is injured as a result of an arson fire, whether the fire was intended to injure the specific person or not. 13-2 Municipality of Ctarington Report ESD-003-15 Page 3 Fatalities: a civilian fire death is defined as a person killed as a direct result of a fire/explosion, (burns or asphyxia); as a result of a fire/explosion impairment, (pulmonary edema, pneumonia); as a result of an injury that was caused by escaping the fire/explosion, (jumps from third floor, falls down a stairwell); or as a result of destruction caused by the fire/explosion, (wall falls, roof collapse, projectiles hurled). This definition includes a person who is known to have committed suicide by fire or explosion and a person who is killed as a result of an arson fire, whether the set fire was intended to kill the specific person or not. Firefighter fatalities associated with the fire incident. This includes travelling to and from the incident, and in all incident-related activities. U. Quarterly Summary of Call Volume, Civilian Injuries, Firefighter Injuries, Fatalities and Dollar Loss The following is a quarterly summary to date in 2015. 1 St 2nd 3rd 4th Call Volume 927 956 912 0 Civilian Injuries 2 0 0 0 Firefighter Injuries 1 0 0 0 Fatalities 1 0 0 0 Dollar Loss $ 1,290,551 $ 1,396,600 $ 819,500 $ For comparison, the following is the quarterly summary of 2014. 1 St 2nd 3rd 4th Call Volume 937 875 806 865 Civilian Injuries 2 0 0 0 Firefighter Injuries 0 0 0 0 Fatalities 0 0 0 0 Dollar Loss $2,225,500 $1,731,500 $506,900 $507,400 13-3 Municipality of Clarington Report ESD-003-15 Page 4 1.4. Response Types Fire and Explosions: An uncontrolled burning involving structural, vehicle and open area fires which may or may not have resulted in dollar loss, as well as, any instance or destructive and uncontrolled burning including explosion of combustible solids, liquids or gasses. Outdoor, no loss fires: An uncontrolled fire occurring outdoors that did not result in a loss, injury or fatality and is not suspected to be caused by arson, vandalism or children playing, i.e. intentionally set. Burning (controlled): Complaint call related to outdoor controlled burning, authorized or unauthorized. Fire Department did not take suppression action. CO (carbon monoxide) False Call: a call where it is determined that the detection equipment malfunctioned or there was a perceived emergency - no CO leak. False Fire Call: Alarm activation or fire call that when investigated, is determined to be as a result of equipment failure, malicious/prank, perceived emergency, accidental activation of alarm by a person. Medical/Resuscitator Call: A response to a patient(s) suffering a respiratory condition, asphyxia, convulsions, epileptic, diabetic seizure, electric shock, traumatic shock, heart attack, stroke, drug related, cuts, abrasions, fractures, burns, person fainted, nausea and pre-hospital care such as administering oxygen, CPR, defibrillation, or first aid. Other Response: Assistance to other fire departments, calls cancelled on route, non-fire incidents where an illegal grow operation or drug operation was discovered. Overpressure Rupture/Explosion: An explosion or rupture as a result of pressure, no fire. Pre Fire Conditions: Incidents with no fire that involve heat or potential pre fire conditions e.g. pot on stove, cooking - smoke or steam, lightening, fireworks. Public Hazard Call: Includes a response for spills and leaks of a hazardous product such as natural gas, propane, refrigerant, miscellaneous/unknown, gasoline or fuel, toxic chemical, radio-active material, power lines down or arcing, bomb, explosive removal standby, CO (carbon monoxide) or other public hazard. Rescue Call: a call for a person in danger due to their proximity to the occurrence and who is unable to self-evacuate and is assisted by Fire Department personnel i.e. vehicle accident, building collapse, commercial/industrial accident, home/residential accident, persons trapped in elevator, water rescue or water/ice rescue. 13-4 Municipality of Clarington Report ESD-003-15 Page 5 1.5. Quarterly Summary of Calls by Response Type The following is a quarterly summary to date in 2015. 1 St 2nd 3rd 4th Fire - Property Fires/Explosions 22 36 21 Outdoor, no loss fires 5 32 18 Burning.(controlled) 7 54 49 CO False calls 40 39 43 False fire calls 90 94 86 Medical/resuscitator calls 518 489 461 Other response 50 71 76 Overpressure rupture/explosion (no fire) 1 0 0 Pre fire conditions/no fire 17 21 15 Public Hazard 42 29 45 Rescue 135 91 98 For comparison, the following is'the quarterly summary,of 2014. 1 St 2nd 3rd 4th Fire - Property Fires/Explosions 20 23 13 18 Outdoor, no loss fires 2 39 26 15 Burning (controlled) 5 34 37 6 CO False calls 54 37 36 45 False fire calls 83 67 88 63 Medical/resuscitator calls 502 486 379 500 Other response 66 51 65 50 Overpressure rupture/explosion (no fire) 0 1 0 1 Pre fire conditions/no fire 19 20 14 11 Public Hazard 40 39 40 39 Rescue 146 78 107 117 2. Concurrence Not Applicable 3. Conclusion It is respectfully recommended that this report be received for information. 13-5 Municipality of Clarington Report ESD-003-15 Page 6 4. Strategic Plant Application Not applicable. Submitted by: Reviewed by- ord Weir, Franklin Wu, Director of Emergency Services Chief Administrative Officer Staff Contact: Mark Berney, Deputy Fire Chief, 905-623-3379 ext. 2803 or mberney@clarington.net There are no interested parties to be notified of Council's decision. GW/mb 13-6 0C"URjg lorl Community services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905=623-3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: November 9, 2015 Report Number: CSD-013-15 Resolution: File Number: N/A By-law Number: Report Subject: Older Adult Programs & Services Rates and Fees Recommendations: 1. That Report CSD-013-15 be received; 2. That Council approve the proposed rates and fees as outlined for the period January 1, 2016 to August 31, 2017, and 3. That all interested parties listed in Report CSD-013-15 and any delegations be advised of Council's decision. 14-1 Municipality of Clarington Report CSD-013-15 Page 2 Report Overview This report is to present the proposed recommendations on rates and fees charged by the Department for older adult programs and services. The proposed rates and fees are for a two year period, effective January 1, 2016. 1 . Background In June 2015 Council approved Report CSD-007-15 which recommended rates and fees associated with municipal recreation programs and facility rentals, for the period September 1, 2015 to August 31, 2017. At the time CSD-007-15 was written, the role of Community Services in older adult service provision was unknown. This report deals specifically with older adult rates and fees until such time as the next full department report is anticipated which is currently June 2017 for rates effective September 1, 2017. The Community Services Department strives for fiscal accountability while ensuring the delivery of quality programs and services. Rates and fees included in this report have been determined by looking at existing Municipality of Clarington "senior" rates for comparable programs and services, rates currently charged by the Clarington Older Adult Association, along with a Durham Region market comparison of similar programs and services. Harmonized Sales Tax (HST) will be in addition to the proposed rates and fees where applicable. 2. Rates & Fees Drop-in activities will be offered on a daily basis for 55+ adults. Drop-in activities will evolve to include a wide variety of opportunities ranging from pickle ball, table tennis, to cards and bingo. The appeal of drop-in activities is they are flexible, affordable and require no regular commitment. Drop-in activities promote socialization, volunteer opportunities as well as physical and mental health. Registered programs are open to any 55+ adult looking to stay active, learn a new skill or accomplish a project. Registered programs can range from a one hour fitness class, to a two or three hour general interest or computer program. As older adult programming is a new area for the department it is anticipated that programming will evolve over time as participant numbers grow and requests and interests from participants become clearer. Current fees have been established hourly by program category to allow maximum flexibility in the development of new programs. 14-2 Municipality of Clarington Report CSD-013-15 Page 3 The rates below will be used to calculate a program total price that is based on the program's duration (number of hours and number of weeks). Currently, the Community Services Department does offer a "seniors discount" on existing adult programs (50%). In reviewing these discounted rates in an exclusive "older adult" environment staff are concerned that a higher than usual minimum number of program participants would be required to have the program run on a breakeven basis. In addition, in most cases those rates are significantly lower than rates charged by other providers for similar services. Staff propose that the rates below be established for older adult exclusive programming (with no discounts applied). Pricing for current adult programs (for adults 18 yrs. +) would continue as usual with the 50% discount applied for adults 55+. Staff will monitor and complete a full review of all rates and fees for the June 2017 Rates and Fees Report. Drop-in Activities (per visit) $1.50 Drop-in Activities (10 visit pass) $13.50 Registered Fitness Programs (per.hour) $3.40 Registered General Interest Programs $2.75 / $3.50 (per hour) Workshops (per hour) $4.00 Pay-as-you-go (for applicable registered $4.25 programs per hour) 3. Membership An annual membership fee ranging typically from ($10-$30 per year/member) is very common in not-for-profit older adult centres and can also be found in some municipal settings. There are many models of older adult membership structures and inclusions. These typically range from individuals must be a member to participate in activities to memberships include participation in drop-in activities at no cost, and many variations in between. Staff have contemplated a membership structure for Clarington but at this time believe residents would be best served without a membership requirement. Currently the only memberships sold by the Municipality are in the fitness area where individuals who purchase a membership are entitled to use of the facility at no charge for the duration of the membership. These memberships do have a significant upfront or monthly fee which is typically not the case with older adult centres. 14-3 Municipality of Clarington Report CSD-013-15 Page 4 With the goal of getting older adults more active more often staff believe a membership requirement may be a barrier to participation both from a financial perspective as well as personal perceptions of joining a 55+ association. As a municipal level of service staff want to ensure opportunities are open to anyone who meets the age criteria and wishes to participate as is the case with all other Community Services Department program offerings. 4. Concurrence Not Applicable. 5. Conclusion It is respectfully recommended that CSD-013-15 be received and the proposed rates be approved for the period of January 1, 2016 to August 31, 2017. 6. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. i ' t Submitted by: Reviewed by: Joseph P. Caruana, Franklin Wu, Director of Community Services Chief Administrative Officer Staff Contact: Sharon Meredith, Manager of Recreation, 905-623-3379 ext. 2504 or smeredith@clarington.net. J PC/SM/WG 14-4 Clarington Community Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: November 9, 2015 Report Number: CSD-014-15 Resolution: File Number: N/A By-law Number: Report Subject: Sponsorship Requests for Ganaraska Forest Centre, Heart & Stroke Foundation — Durham Region and Orono Town Hall Recommendations: 1. That Report CSD-014-15 be received; 2. That Council consider the sponsorship requests submitted by Ganaraska Forest Centre, Heart & Stroke Foundation — Durham Region Office and Orono Town Hall; and 3. That all interested parties listed in Report CSD-014-15 and any delegations be advised of Council's decision. 14-5 Municipality of Clarington Report CSD-014-15 Page 2 Report Overview The Municipality of Clarington supports a variety of local events and activities through the sponsorship program. Sponsorship requests were received from Ganarska Forest Centre, the Heart & Stroke Foundation — Durham Office and the Orono Town Hall Board to support a variety of events and activities that are described in this report. 1 . Background On April 20, 2015, Council considered eight (8) sponsorship requests as part of the 2015 Community Grant process. Previously, sponsorship requests were received and processed by staff with limited involvement by Council. Currently, a formalized sponsorship program is being developed by staff for approval by Council. Until such time as a formal procedure is in place, sponsorship requests are received by staff throughout the year. As they are received, sponsorship requests are summarized in a report to Council for their consideration. In 2015, 26 sponsorship requests have been received with $29,580.10 approved to date for a variety of community events and activities. $10,419.90 remains in the sponsorship account for 2015. 2. Proposal 2.1. Ganaraska Forest Centre The Ganaraska Region Conservation Authority owns the Ganaraska Forest Centre, which is situated within the 11,000 acre Ganaraska Forest, three quarters of which is located within the Municipality of Clarington. Since 1978, the Forest Centre has been offering high-quality, environmental education programming to thousands of local school children. The Centre aims to develop new programs and stay relevant in terms of resources and technology. At this time, the Ganaraska Forest Centre is requesting funds to allow them to purchase some equipment to facilitate a Global Positioning System (GPS) and Geographic Information System (GIS) education program which is in high demand, especially among their visiting high school students (Attachment 1). 14-6 Municipality of Clarington Report CSD-014-15 Page 3 The estimated cost per GPS unit is $378.55 and the Forest Centre would like to be able to have 25 on hand for use with the average class size. Their total request for 25 units is $9,463.75. The Ganaraska Forest Centre has not applied for funding from the Municipality in 2015. 2.2. Heart & Stroke Foundation — Durham Office For more than 55 years, the residents of Clarington have canvassed their neighbourhoods on behalf of the Heart & Stroke Foundation. In 2005, the Foundation created the Heart Rally event to engage canvassers and share the impact of their volunteer efforts. Canvassers attend the Heart Rally to meet survivors and fellow volunteers, sharing stories and successes. Bowmanville has more than 200 canvassers; many of them have canvassed for several years, some for more than 10, 20, 30, even 50 years. The 2016 Heart Rally is booked at the Garnet B. Rickard Recreation Complex on Wednesday, January 20 at 7:00pm. The sponsorship request received by the Heart & Stroke Foundation — Durham Office consists of $111.76, the facility rental cost for the event (Attachment 2). The Heart & Stroke Foundation — Durham Office has not applied for funding from the Municipality in 2015. 2.3. Orono Town Hall Board The Orono Town Hall Board provides facility rental space and events for the community. A sponsorship request has been received to support a Santa's Breakfast event being planned for Saturday, December 5, 2015. In 2014, the event drew over 300 people. In some families, there are three generations attending the event on an annual basis. The sponsorship request for $300.00 would assist in covering rising food costs (pancakes, sausages, beverages) as well as gifts from Santa and his elves for the younger crowd (Attachment 3). The Orono Town Hall Board received $3,000.00 in funding through the 2015 Community Grant program and $500.00 through this sponsorship program in 2015 for a Canada Day celebration. 14-7 Municipality of Clarington Report CSD-014-15 Page 4 3. Concurrence Not Applicable 4. Conclusion It is respectfully recommended that the sponsorship requests received from the Ganaraska Forest Centre, Heart & Stroke Foundation — Durham Office and the Orono Town Hall Board be considered by Council. 5. Strategic Plan Application Not applicable. Submitted by: Reviewed by /f Joseph P. Caruana, Franklin Wu, f Director of Community Services Chief Administrative Officer Staff Contact: Sharon Meredith, Manager of Recreation, 905-623-3379 ext. - 2504 or smeredith@clarington.net Attachments: Attachment 1 — Ganaraska Forest Centre Sponsorship Request Attachment 2 — Heart & Stroke Foundation Sponsorship Request Attachment 3 — Orono Town Hall Board Sponsorship Request List of interested parties to be notified of Council's decision is on file in the Community Services Department. JPC/SM/WG 14-8 Attachment 1 to CSD-014-15 Ganaraska Forest Cer, ��- 10585 Cold Springs Camp Road Ganaraska Campbellcroft, ON % CONSERVATION LOA 1 BO 905-797-2721 cANARASKA FOREST CENTRE t�vdli.�anarask��foresicef�tic.r�� September 17, 2015 Municipality of Clarington ` 40 Temperance Street, Bowmanville, ON L1C 3A6 His Worship Adrian Foster and Members of Council With this letter, the Ganaraska Forest Centre is respectfully asking for the Municipality of Clarington's consideration in a request for proposals to access the municipality's Community Fund that is available for not-for-profit organizations. The Ganaraska Region Conservation Authority owns the Ganaraska Forest Centre, which is situated within the 11,000 acre Ganaraska Forest, three quarters of 'which, is located within the Municipality of Clarington. Since 1978, the Forest Centre has been offering high-quality, environmental education programming to thousands of local school children. Being able to develop new programs and to stay relevant in terms of resources and technology, means the centre is in need of some capital equipment to facilitate a Global Positioning System (GPS) and Geographic Information System (GIS) education program, which is more and more in demand, particularly among our visiting high school'students. Through the program, and starting with maps and compasses, students use spatial technologies to survey the area, and then use GP) units and a GIS lab, to map the geologic and physical terrain. The Forest Centre's certified teachers have been able to offer the program sporadically in the past, but only by sourcing and borrowing or renting the units frorn generous-minded high schools. When we do this, we must carefully clear their existing data, enter the local geographic coordinates, and upon conclusion of the program, clear our data and re-enter theirs, There are rarely enough units for each visiting student, and the process is time-consuming and worrisome in terms of data and equipment preservation. Ideally, the Ganaraska Forest Centre would possess their own units that would all be pre-progammed with coordinates from within the forest. The Ganaraska Forest Centre's teaching philosophy is to reinforce in-class conceptual learning through hands-on, experiential, education. Many students that visit the centre are kinesthetic learners, who best absorb new information through hands-on techniques. Classroom learning is often challenging for these and other special needs students and they need a contextualized environment to understand many concepts. New to the Ganaraska Forest.Centre this year, as well, is the opportunity to offer Specialist High Skills Major (SHSM) certification to area high school students, including those from St. Stephen's and COUrtice Secondary School, in the Clarington region. This program allows students to experience hands-on learning directly from environmental sector professionals. One of the pre- requisites to certification is the need to take a GPS/GIS course which allows for a Red Seal award on the student's high school diploma. Having the Red Seal opens the door for students to access 14-9 many grant opportunities from post-secondary education facilities that may assist in the students' longer term education and career development. We are very proud of the influence we have on the many, many students who visit us and are confident that one child at a time, we are building the future stewards of our natural world. Proposed Budget Product Estimate per unit Tax To-rAL X 25(ave.class size) GARMIN GPS Map 64 $335.OQ $43.55 $378.55 $9,463.75 We thank you for your consideration. Should you wish to hear more about our programs or if I can provide any additional information, I would be more than pleased to do so. Sinc9rely, Linda Givelas Ganaraska Forest Centre Property Manager 14-10 Attachment 2 to CSD-014-15 HEART&" STROKE ".1 FOUNDATION Municipality of Clarington 40 Temperance Street Bowmanville, ON LIC 3A6 Dear Clarington Council, For more than 55 years,the residents of Clarington have canvassed their neighborhoods on behalf of the Heart and Stroke Foundation. Ten years ago, the Foundation created the Heart Rally event to engage canvassers and share the impact of their volunteer efforts. Canvassers attend the Heart Rally year-after-year to meet survivors and fellow volunteers, sharing stories and successes. Bowmanville has more than 200 canvassers; many of them have canvassed for several years, some for more than 10, 20, 30, even 50 years. This year, Garnet B Rickard Recreation Complex will host the 2016 Heart Rally on Wednesday, January 20 at 7:00 p.m, The Durham Region office of the Heart and Stroke Foundation would like to ask Council to sponsor the evening's rental cost of$111.76. In 2015, Durham Region raised more than $162,000.00 with Clarington canvassers bringing in $26,600.00 of the total amount. We greatly appreciate.the ongoing efforts of Clarington residents and the support of Clarington Council. Warm regards, Lori Armour Senior Area Manager Heart and Stroke Foundation— Durham Region office 2-105 Consumers Drive Whitby, ON LIN IC4 905-666-3777 larmour@hsf.on.ca 1 888 HSF INFO(473,1636) heel t;ncLtrol:o.ca 14-11 Attachment 3 to CSD-014-15 k.f - Oct. 17, 2015 MUNICIPALITY OF CLARINGTC X1.0 Temperance St., i;_��'GJ�r�t�l BOWMANVILLE, Ontario\1 Established 1898 LIC 3K6 AI'T: Erica%4ittag Community Development Co-Ordinator RE. ORONO TOWN HALL Santa's Breakfast Dec.-5, 2015 Dear Erica: Not anxious to give up summer and fa 11, but we have set the date! Our Board, as always, in full-gear...decorating, food, gifts for the little folk...and there seems to be more each year! Clarington has been able to help us in the past with our events, and we are asking again for your support. We hope to hear from you, and if you have any little people; you have a special invitation. • ) �•G crYt • We can be reached at 1-905-983-9417 or Appreciate your cons' -Mtion. f Susan aCosta V. Pres/Sec. f- BOARD OF IV1IANAGEM—L+N'ti a ORONO It O'WN HALL P.O. LOX 561,ORONO,ONTARIO LOB IMO o TELEPHONE 905-983-5515-www.ororiotoNvnhall.ca 14-12 Atag, Erica from: Susan DaCosta <cedardeee@gmail.com> Sent: October-28-15 1:55 PM To: Mittag, Erica Subject: Re: Orono Town Hall -Santa's Breakfast-sponsorship request Good Afternoon! We would appreciate a financial contribution, ..to put towards our food costs—which go up every year, as I am sure you cavi imagine.. Our Board does pancakes/sausages/syrup/juice/tea and coffee...last.year over 300 people. In some families, we are into 3 generations,mare it an annual event. There is Santa, elves...and gifts for the younger folks. Our costs this year will run between $500.00 and $600.00 Zf you could consider perhaps $250.00 or$300.00 would go a long way to that day. .And if there are any specific questions,please don't hesitate! Sue DaCosta On Mon, Oct 26,2015 at 3:29 PM,Mittag,Erica<emittaa Q,clarington.net>wrote: Good afternoon, Susan, I am in receipt of your letter requesting support for your upcoming event: Santa's Breakfast which will occur Saturday, December 5 at Orono Town Hail I was hoping you could provide me with more information about your request. Is there a specific dollar amount you are requesting sponsorship for, or-some other form of support / services? Thank you & I'll look forward to hearing from you. Erica 1 14-13 Ica Mittag Community Development Coordinator Community Services Department Municipality of Clarington 40 Temperance Street, Bowmanville ON LIC 3R6 905-4351061 ext. 226 www.clarington.net •.;i :i .,,t"--i.f. i iy Connect with us: �- 1% 0 k z 14-14 CII Corporate Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: November 9, 2015 Report Number: COD-023-15 Resolution: File Number: By-law Number: Report Subject: Tourism Service Delivery Consideration Recommendations: 1. That Report COD-023-15 be received; 2. That Council approve either option a) or b) for Clarington Tourism Service delivery: a. the Municipal Service delivery model for Tourism as outlined in report COD-016-15 . with the approval of the additional position of a full-time Tourism Coordinator effective December 1, 2015; Or b. The Region of Durham existing tourism program will be Clarington's main point of tourism promotion; and 3. That all interested parties listed in Report COD-023-15 and any delegations be advised of Council's decision. 16-1 Municipality of Clarington Report COD-023-15 page 2 Report Overview This report follows Council resolution on Tourism ratified during a meeting on September 21, 2015. The resolution states "that the Municipality, the Clarington Tourism and Marketing Board, and the Clarington Board of Trade be requested to provide proposals for the provision of tourism services in the Municipality of Clarington". Further to some correspondence attached staff recommend that Council either endorse the Municipal service delivery model or request the Region of Durham to enhance their focus on Clarington's tourism attractions. 1 . Background Report COD-016-15 (attachment#1) put forward a request for Council to select the entity to provide tourism services going forward. Council asked for the CTMB, the CBOT and the Municipality to submit their individual strategies for Council's consideration before making a final determination of who should provide Tourism services for Clarington. Following official receipt of Council's resolution both the Clarington Tourism and Marketing Board and the Clarington Board of Trade have submitted letters declining the invitation to put forward proposals for Tourism Services. The correspondence is attached to this report. Tourism is a key action as outlined in Council's 2015-2018 Strategic Plan. Council indicated that it wanted to "review and implement the best option for the delivery of the Tourism function." 2. Proposal Since the Clarington Tourism and Marketing Board and the Clarington Board of Trade have both declined to submit proposals for tourism delivery (attachment#2 and #3), staff are recommending that Council consider adoption, from Report COD-016-15, Option 1: Municipal Service Delivery, with enhanced focus on Tourism services by the addition of a full-time Tourism Coordinator position effective immediately, or alternatively consider asking the Region of Durham to include Clarington in their Regional Tourism Plan. Both of the Tourism Partner Groups, CTMB and CBOT, have stepped aside from competing to deliver Tourism services on the expectation and endorsement of providing dedicated resources to continue with Tourism as a Strategic Plan priority. The existing staff complement of three part-time positions does not provide sufficient resources to continue with the tourism program as evidenced by the requirement in 2015 of Management and Full-time Staff and their spouses, who volunteered, to step in to assist in delivery of the current program. The 2015 program had additional events and outreach/research activities, as well as Management co-ordination with the Durham 16-2 Municipality of Clarington Report COD-023-15 Page 3 Tourism Program efforts. Any program that is delivered by part-time staff, requires significant commitment in supervision for Health & Safety reasons, decision making authority, co-ordination and signing authority. The existing structure removes the Corporate Communications Officer from dedication to the Communications /Social Media/ Website and Division priorities. Adding a full-time Co-Ordinator to the existing part-time complement will allow focus and dedication as proposed through the Strategic Plan. Notwithstanding the height of the tourism season is May through October, the planning, co-ordination and strategy development is required now to ensure continuity and expansion of the Tourism Service program. In addition; there are a number of seasonal events that still require input and co-ordination for the remainder of 2015. Once hired, the Tourism Coordinator will work on a Tourism strategy involving all Tourism partners and stakeholders. This will likely include a Tourism forum to be held with Central Counties, Durham Tourism and local Tourism partners to create a strategy and build partnerships. Such a strategy will align provincial and local tourism initiatives and will maximize existing relationships. Implementation of the fully developed Tourism strategy would then take place throughout 2016. Delay until the 2016 budget deliberations before hiring of the additional staff position, would mean that any new Tourism strategy development would be delayed because there is a significant amount of pre-planning and co-ordination for the normal event program early in the year, in order to meet the height of the Tourism season, therefore it is unlikely that any new strategy would be accomplished in time for the 2016 season. With the current timing being November 2015, hiring for a December timeframe, would just allow a new individual to become familiar with the local tourism program and Partners, begin networking, co-ordinate the forum, develop the strategy, and co-ordinate implementation for 2016 — even with this timeframe, the timing is quite tight. Alternatively, should Council decide to pattern Tourism Service Delivery on the model adopted by a number of the Area Municipalities, whereby they rely on the Region of Durham to provide all Tourism Services and promotion, the Municipality will work with the Region to assist in promotional endeavours without direct participation. This would dissolve the Tourism Office and reduce all but limited advertising directly related to tourism. 3. Conclusion Adhering to Council's Strategic Plan and the high priority set on Tourism delivery, staff are asking Council to endorse either option a) the Municipal Service Delivery option, including hiring a full-time Tourism Coordinator effective immediately; or option b) request the Region of Durham to include an enhanced Clarington Tourism focus as part of their Regional Tourism strategy. 16-3 Municipality of Clarington Report COD-023-15 Page 4 4. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan specifically Strategic Priority 1: Facilitate the creation of jobs and expansion of Local business, new action 1.5 Review and implement the best option for the delivery of the tourism function. 5. Budget Implications Should Council approve continuation with-the Municipal service delivery option, the expanded program identified through the Tourism Strategy which will be developed by the new full-time Tourism Co-ordinator, will be identified through the 2016 Budget Process. Annual salary estimates for this position would be approximately $72,000 plus benefits; the 2015 impact would be approximately $7,000. Should Council decide on option b) and ask the Region of Durham to include Clarington in their Regional Tourism Program, the reallocation of tourism expenditures embedded in the existing budget would be undertaken by the Director of Finance as appropriate through the 20.16 budget preparation. Submitted by. Reviewed by:"fM rie Marano, H.B. Sc., AMCT Franklin Wu, Director of Corporate Services Chief Administrative Officer Staff Contact: Basia Radomski, Corporate Communications Officer, 905-623-3379 ext. 2214 or bradomski(a clarington.net Attachments: Attachment #1 Corporate Services Report COD-016-15 Attachment#2 Clarington Tourism Marketing Board Recommendation Attachment #3 Clarington Board of Trade Board Response List of interested parties to be notified of Council's decision is on file in the Corporate Services Department. 16-4 Garmgfton Attachment 1 to Report COD-023-15 Corporate services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at-905-623-3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: September 8,_2015 Report Number: COD-016-15 Resolution: File Number: By-law Number: Report Subject: Options for the Delivery of Tourism Recommendations: 1. That Report COD-016-15 be received; 2. That Council review the proposed options for the delivery of tourism services and provide staff direction to pursue any of the following options; (a) Status quo; (b) Clarington Tourism and Marketing_Board assume responsibility for Tourism Services; (c) Clarington Board of Trade to assume responsibility for Tourism services; or (d) Contract out Tourism services to a private provider. Staff will then gather information and report"back with an analysis and attached plan for each option Council has expressed an interest in. 3. That all interested parties listed in Report COD-016-15 and any delegations be advised of Council's decision. 16-5 Municipality of Clarington Report COD-016-15 Page 2 Report Overview This report stems from the Strategic Plan 2015-2018 adopted by Council on June 29, 2015. One of the new actions outlined in the plan indicates that the Municipality will "review and implement the best option for the delivery of the Tourism function." This report provides Council with four options for Tourism service delivery. Staff is seeking Council direction and authorization on which option(s) to pursue moving forward. 1 . Background Council adopted its 2015-2018 Strategic Plan during a regular meeting on June 29, 2015. One of the new actions Council approved is the review and implementation of the best - option for the delivery of the Tourism function. Tourism is an integral part of our local economy. Clarington has a thriving Tourism industry run by local businesses and operators with an obvious keen interest in Tourism promotion: Some local operators and businesses have come together to form the Clarington Tourism Marketing Board (CTMB). This Board has been working on a Tourism plan since the organization started in 2008 under the name of Marketing Minds. Since its { inception the CTMB has evolved into a more formal organization. Currently, it is a co- operative made up of local tourism businesses who have come together to promote Clarington as a top of mind tourism destination. On December 16, 2014 the CTMB approached Council asking for financial assistance for an Economic Impact Study that would help shape a Tourism Marketing Plan. The study was partially funded by the Municipality in the amount of$7,000 through approval of the 2014 budget, with Central Counties Tourism sharing the study cost. The study was completed by August 2014. The Chair of the CTMB, Petra Schwirtz, presented the results of the study at the September 22, 2014 General Purpose and Administration meeting. The Study was done by Collis and Reed Research it served as a catalyst for the Clarington Three-Year Community Tourism Plan which was developed by the CTMB with the help of Central Counties Tourism. The Plan was presented to Council at Committee Meeting. Following that presentation at a Council meeting on September 29, 2014, Councillors adopted the following resolution#C-353-14: That the delegation of Petra Schwirtz, Clarington Tourism Marketing Board, regarding an update on the Tourism Plan and Impact Study for Clarington, be received with. thanks; That staff be directed to engage with the Clarington Tourism and Marketing Board; and That the Clarington Tourism Three-Year Tourism Plan and Tourism in Clarington -An Economic Impact Statement be referred to the Strategic Planning Process. 16-6 Municipality of Clarington Report COD-016-15 Page 3 Petra Schwirtz and Steve Simic appeared before General Purpose and Administration meeting on April 20, 2015. They provided an update and presented a Draft Proposal and Discussion paper on Growing Tourism in Clarington, which included a Terms of Reference and a potential model for the CTMB to take over Tourism services. Councillors also discussed the potential of the Clarington Board of Trade taking over Tourism Services. As a result Council adopted the following resolution #GPA-262-15: That the delegation of Petra Schwirtz and Steve Simic, Clarington Tourism Marketing Board, regarding the Draft Proposal and Discussion Paper on Growing Tourism in Clarington, be referred to the Strategic Plan; and That Council consider undertaking a report to study options for the delivery of Tourism Services. A two-step approach has been developed to assist Council in deciding the best model for Tourism service delivery. First, Council is asked to decide which tourism service delivery option(s) it wishes to investigate. Second, depending on Council's decision, the appropriate authority will report back with a strategy and plan for the delivery of Tourism services, for Council's.final consideration. 2. Proposal Staff have identified four potential options that were discussed during the course of meetings as outlined above. 2.1 Option I- Municipal Service Delivery The Strategic Plan identified Tourism services as an important element in highlighting Clarington as a destination and as a driver of economic development opportunities. The success of Tourism in Clarington has evolved to a point that the part-time services are not able to meet the increasing demand and expectation of Council. Traditionally, the services have been provided by part-time employees which requires a significant amount of dedication from the Corporate Communications Officer, both as supervisor and participant in Tourism activities, thereby, severely limiting the focus on professional corporate communications. Committing to Tourism and enhance our service delivery as a priority requires the addition of resources to enable the Municipality to continue to provide Tourism Services at the expected competitive level. Under a Municipal Service model the Communications and Tourism Division would develop a Tourism strategy through the addition.of a full-time Tourism Coordinator. In order to effectively develop fhe comprehensive plan for implementation throughout the 2016 tourism season, the position is requested at this time. Communications and 16-7 Municipality of Clarington Report COD-016-15 Page 4 Tourism are both high-profile and large portfolios that need to see appropriate staff support and investment in order fulfill their mandates. Attachment#2 is a brief outline of Tourism events and activities throughout the year. The current tourism service delivery cost is approximately $145,000 inclusive of advertisement, program delivery and building expenditures. Of note is the level of focus and commitment in Clarington compared to the area municipalities who rely almost entirely on the Region of Durham Tourism program to provide local services (Attachment #1). 2.2 Option 2 - Clarington Tourism and Marketing Board (CTMB) assume responsibility for Tourism services The Clarington Tourism and Marketing Board has introduced a potential model to take over the provision of Tourism services. Staff have not been able to assess the model as the business case is still under development. Based on Council direction, this local not- for-profit group could finalize their comprehensive strategy for delivering Tourism services. If requested, Clarington staff would provide appropriate particulars of the current municipal program, to assist them in understanding the extent and outreach of the existing services-. The CTMB would then report back to Council for funding commitment and authorization to proceed with their program. 2.3 Option 3-Clarington Board of Trade to assume responsibility for Tourism services This option was raised by Members of Council during the April 20, 2015 General Purpose and Administration meeting. Pending Council endorsing this option, the Board of Trade would be requested to assess their ability and interest in adding this service to their existing agreement, and develop their strategy for Council consideration and approval. 2.4 Option 4-- Contracting out Tourism Services to a private provider through the .purchasing and procurement process Should Council wish to pursue this independent option, staff would begin the process of issuing an RI=P for an independent contractor to take over the provision of Tourism services, with a report back to Council for final approval. 3. Conclusion In keeping with the priority of Tourism services as set out in the Strategic Plan, Staff are seeking Council guidance and direction to select the appropriate option for the provision of Tourism services in Clarington. 16-8 Municipality of Clarington Report COD-016-15 Page 5 4., Strategic Plan Application . The recommendations contained in this report conform to the Strategic Plan specifically. Strategic Priority 1: Facilitate the creation of jobs and expansion of Local business, new action 1.5 Review and implement the best option for the delivery of the tourism function. F t Submitted by. Reviewed by: � "Marie Marano, H.B. Sc., C.M.O. Franklin Wu, Director of Corporate Services Chief Administrative Officer Staff Contact: Basia Radomski, Corporate Communications Officer, 905-623-3379 ext. 2214 or bradomski@clarington.net List of interested parties to be notified of Council's decision is on file in the Corporate'Services Department, 16-9 Attachment 41 Municipal Comparison; Tourism Strategy in other Municipalities Municipality Focus Mandate Service Initiative Cost Provision Ajax Sport Tourism Tourism in Ajax is Durham Tourism Tourism $5000 annual , I run under does the majority Advisory $2500 approx. Economic of promotion,- Group spent on Durham Development. It leverage their Tourism Directory was identified as strategy and Leadership a key economic resource. Team (Region) sector in the Ontario By Economic Bike Development and Pickering Tourism Strategy Village- (2010). : Pan Am Ajax You're invited (business engagement) Whitby ITourism/Special Whitby relies on Durham Tourism Have set No specific event driven Durham Tourism does the majority special events budget for ongoing of seasonal throughout the allocation. promotion, promotion. year that are Special event seasonal Tourism driven organized and driven, strategy. Their via special promoted, promotion rests Tourism resides events. Special with in Special events, occasions Communications Manager of Parks such as Pan and Marketing. oversees Tourism Am Games in coordination brings together with other different departments ie. departments. I communications ! Oshawa Event Driven Tourism in I Special events Annual Dining No designated Oshawa is are handled by Guide budget for handled by Recreation & Other Tourism, various divisions Culture, other promotional including BIA, departments material as i economic assist, BIA also needed development, very active. New Recreation & role Culture 1 Culture, Durham Development Tourism officer who handles culture I and arts. No I formal Tourism strategy, *Pickering did not respond to our request for information 16-10 Attachment#2 TOUR CLNR NGT y Tourism Overview Tourism services are managed and operated under the Corporate Services umbrella as part of the Communications and Tourism Division. The Clarington Visitor's Centre is managed and open 10 a.m. to 5 p.m. Monday to Saturday-year round. Tourism has a Manager, a part-time Tourism Co-ordinator and two part-time Clerks. Staff are responsible for the day-to-day operations that include: welcoming visitors/residents by providing hospitality and knowledge of Clarington attractions, events and Municipal departments and providing directions to local and provincial attractions. The Tourism office also provides Ontario information provided by Ontario Travel, Festivals & Events Ontario, Attractions Ontario and various communities. Tourism staff also manage a database for visits and stakeholder information; provide social media content management (sharing/retweeting content, creating content and graphics for Facebook, Twitter, and Instagram); oversee Website content•and graphics; co-ordinate and work with tourism stakeholders, groups and Municipal departments on projects and { participate in numerous events to promote Clarington as a destination. . Tourism staff also manage the Visitor Guide Distribution in semi-annual shipments to 140 visitor centres, townships and chambers of commerce throughout Ontario. This does not include the distribution of the Visitor Guides to the local advertisers or tourism partners, which we deliver by hand once annually, then by request. Tourism staff also sell Snowmobile permits for two snowmobile clubs in Clarington: The Long Sault Snowmobile Club, and the Ganaraska Snowmobile Club. Tourism Resources 1 Publications Visitor & Relocation Guide—Staff work closely with the Communications Division on the design and content. We reach out to our Tourism stakeholders to promote various annual festivals, events and Clarington as a destination. In 2015, 50,000 copies of the Clarington Visitor and Relocation Guide were printed and distributed to our Tourism Partners, Ontario tourism destinations and during Clarington events. Clarington Cycling- Map Z-Card format Clarington Fishing- Map Z-Card format Between Games Brochure— Document for sports teams informing them of activities, what to do, where to eat, in between competition and games. We are working on an update of this brochure. 1 6-1 1 Tourism Map - Currently working on a map of Clarington-for visitors and residents to inform them of many great experiences in Clarington listing some of the major attractions. , Clarington Mobile App— Continually updating information to listings database., a new "Tours" feature has been added for 2015 to compliment featured tours such as: A Country Path, Historical Walking Tours, and Scenic Driving Tours #OnlylnClarington.com Blog— Each month a new listing of upcoming events is added, as well as featured stories and highlights (Ex. Clarington's Outdoor Concerts) Advertising and Marketing In January 2015, we launched the "Take A Bite out of Clarington" Campaign, promoting the Municipality and its attractions through: • Channel 12 annual Tourism advertising campaigns promoting Fall, Winter, March Break and Summer in Clarington. • Attractions Ontario Passport Magazine --through a co-operative advertising campaign with Canadian Tire Motorsport Park, The Bowmanville Zoo and Jungle Cat World. a Canadian Tire Motorsport Park-- Event program advertising. a Joint advertising with Central Counties in Horizon magazine and P.A.T.H, videos promoting Clarington a TODS (Tourism-Oriented Directional Signing) are located on Hwy. 401 east and west bound and on Hwy. 115 Southbound to Clarington, directing visitors to the Clarington Visitor's Centre, This is an annual contract that requires an update. • Advertise in the Durham Tourism Discovery Guide promoting Clarington. Other marketing and advertising as permitted by budget in support of annual initiatives and events. • Social Media statistics as of August 2015: Facebook: 1429 "Likes"; Twitter: 2AK Steadily growing (Facebook: gained 272 new Likes since January 2015) 2015 Marketing Campaigns • Creation of "Embrace the Frost"winter campaign, that included printed brochure for distribution at Bowmanville "2014 Apple Festival" event, social media/ website graphics and signage to promote events and activities in Clarington • Creation of "March Break Smiles"spring campaign that.included an interactive blog, social media t website graphics for both www.clarington,net and www.clarin tctoontourism.net and Chex TV commercial. • Creation of "62 things to do in.Clarington"summer campaign that included an interactive blog, social media /website graphics, Chex TV commercial and Rogers TV "Daytime Durham"interview. 16-12 Partnerships I Event Promotion I Participation 2015 Durham Festival "'Picasso's Picnic Kids Artfest @VAC—Working collaboratively with the Visual Arts Centre of Clarington and Durham Tourism, attended planning meetings and assisted in the coordination of the event, creating marketing materials and promoting the event throughout Clarington, hosted a booth to welcome visitors and tracked attendance during the festival. Bowmanville Tackle Swap and Fishing Show—Assisted with the promotion of the event and attended the event jointly with Community Services. Bowmanville Rotary Rockin'Ribs and Brews—A joint event booth with Community Services. Durham Festival Media launch— Coordinating with Picasso's Picnic organizers to showcase Clarington during the media launch (see https://virneo.com/129278506). Doors Open Clarington—Worked with the Doors Open Clarington committee to help promote the event for 2015 and create new branding. Spartan Race-- Promoted 2015 Spartan Race at Brimacombe through social media, newspaper advertising and jointly hosted a booth with Durham Tourism. Worked closely with CBOT.to coordinate and inform community about event. Wooden Boat Festival— Promoted the Port of Newcastle 21St Annual Wooden Boat Festival through social media, print advertising and attending the event with a booth. Clarington Heritage Week— A collaborative effort of Clarington Planning Department, Clarington Museums, Visual Arts Centre of Clarington, the ACO and the Newcastle Village and Historical Society to assist in the organization of the event, and by creating new branding for 2015 used for print. website and social media by attending all planning meetings. Clarington Planning Department—Created historical walking tours brochure to be. used for Clarington Heritage Week and afterwards for tourism locations (tourism office, Clarington Museums, etc. Bowmanville BIA events— Continually work with the Historic BIA events committee to assist with promotion of events through our social media, assist with event features and event marketing, present with a booth at the Maple Festival, Summer Fest, and the Apple Festival. The Great Waterfront Trail Adventure—We coordinated two stops in Clarington for this cycling adventure ride on August 17th with the Waterfront Regeneration,Trust, Clarington Operations, Engineering and Community Services departments to welcome cyclists to Clarington with water stations and information booth. CTMP Chevrolet Silverado NASCAR Camping World Truck Series— Promoting the event on social media and hosting a booth for the race weekend to welcome visitors, Orono Fair—A joint event booth with Community Services, Clarington Museums and The Visual Arts Centre of Clarington and assisting with promotion using social media. 16-13 Newcastle Harvest Festival—This year we will be participating in this annual Newcastle fall festival to welcome visitors to Clarington. Product Development / Training Stakeholder Visits— Ongoing visits with Tourism stakeholders to take photos, update our information, and assist with basic social media, tourism listings and to gather feedback, Attending regular meetings with tourism stakeholder groups such as: Clarington Tourism Marketing Board, A Country Path, Bowmanville BIA, Durham Tourism and Central Counties Tourism 2°d Annual Agricultural Summit @CTMP(March 17)— Hosted by Clarington Board of Trade, we hosted a booth and attended the conference as a participant. Durham Symposium (March 26) —Attended the annual Durham Tourism conference to learn about tourism initiatives for•2015 and the Durham Festival. Tourism Ambassador Training Program (May 21) - Partnering with Central Counties Toursim and Clarington Board of Trade, this training program informed stakeholders of -"best practices"for customer service, prior to the PAN AM / PARA PAN games as a non-hosting municipality, Food Truck Seminar(June 2) —attended seminar to gather information on "best practices" and Clarington's Bylaw with Len Creamer presenting. Tourism Industry Newsletter— published monthly to inform tourism stakeholders of upcoming promotions, industry news and events. "Take A Bite out of Clarington"Branding examples for 2015: I' _ 11401 16-14 - - � Attachment 2 to Report COD-023-15 MD CIARIFILTON TOURISM A'1ARKCTING MWID October 5, 2015 l Municipality of Clarington 0T .- 6 HQ-1 40 Temperance Street Bowmanville, ON L1C 3A6 i t�f vt e OIC Attention: Mayor Foster& Council RE: Clarington Tourism Marketing Board (CTMB) Growing Tourism in Clarington Dear Mayor Foster & Members of Council: This letter will serve to advise you that CTMB will not be submitting a proposal to "Grow Tourism in Clarington" as an independent body. After much deliberation, we believe that Tourism needs to remain within the Town. There are several factors that have led us to this decision: ® It is the most fiscally responsible direction for tourism. CTMB's proposal would have been in excess of$200,000, largely due to no existing infrastructure. The Tourism Department, having all the resources already in place, could grow tourism at much less cost to the tax payer. ® It is the most collaborative direction for tourism. The crossover within Municipal departments working on tourism initiatives can continue seamlessly. As well, the good working relationships with CTMB & CBOT can continue without possible territorial conflicts. • It is the most effective direction for tourism. Tourism staff have done an amazing job in the last year. Clarington's "Tourism Overview" (attached) is very impressive. The part time tourism coordinator that CTMB asked Council for was a huge step in the right direction. This part time person was solely dedicated to tourism. Imagine the possibilities if that position became full-time. In addition to 16-15 building on existing tourism activities, a full-time coordinator could seek out partnership &funding opportunities, as well as take on the time consuming task of writing grant proposals. CTMB or CBOT could be the lead if required, depending on the nature of the funding criteria. In conclusion, CTMB thanks Council for the opportunity to submit a proposal to "Grow Tourism in Clarington". However, it is our firm belief that tourism —the heart of our community, enjoyed by visitors as well as residents— deserves to remain & grow under the direction of the Municipality of Clarington. Si rely Y Petra SChwirtz, CTMB r Sandy Archib.'1 , CMM Director 4 16-16 TOURKMi,; � CLPkRINGTON Tourism Overview Tourism services are managed and operated under the Corporate Services umbrella as part of the Communications and Tourism Division. The Clarington Visitor's Centre is managed and open 10 a.m. to 5 p.m. Monday to Saturday year round. Tourism has a Manager, a part-time Tourism Co-ordinator and two part-time Clerks. Staff are responsible for the day-to-day operations that include: welcoming visitors/residents by providing hospitality and knowledge of Clarington attractions, events and Municipal departments and providing directions to local and provincial attractions. The Tourism office also provides Ontario information provided by Ontario Travel, Festivals & Events Ontario, Attractions Ontario and various communities. Tourism staff also manage a database for visits and stakeholder information; provide social media content management (sharing/retweeting content, creating content and graphics for Facebook, Twitter, and Instagram); oversee Website content and graphics; co-ordinate and work with tourism stakeholders, groups and Municipal departments on projects and participate in numerous events to promote Clarington as a destination. Tourism staff also manage the Visitor Guide Distribution in semi-annual shipments to 140 visitor centres, townships and chambers of commerce throughout Ontario. This does not include the distribution of the Visitor Guides to the local advertisers or tourism partners, which we deliver by hand once annually, then by request. Tourism staff also sell Snowmobile permits for two snowmobile clubs in Clarington: The Long Sault Snowmobile Club, and the Ganaraska Snowmobile Club. Tourism Resources / Publications Visitor& Relocation Guide— Staff work closely with the Communications Division on the design and content. We reach out to our Tourism stakeholders to promote various annual festivals, events and Clarington as a destination. In 2015, 50,000 copies of the Clarington Visitor and Relocation Guide were printed and distributed to our Tourism Partners, Ontario tourism destinations and during Clarington events. Clarington Cycling- Map Z-Card format Clarington Fishing - Map Z-Card format Between Games Brochure— Document for sports teams informing them of activities, what to do, where to eat, in between competition and games. We are working on an update of this brochure. 16-17 Tourism Map - Currently working on a map of Clarington for visitors and residents to inform them of many great experiences in Clarington listing some of the major attractions. Clarington Mobile App— Continually updating information to listings database, a new "Tours" feature has been added for 2015 to compliment featured tours such as: A Country Path, Historical Walking Tours, and Scenic Driving Tours #CnlylnClarington.com Blog— Each month a new listing of upcoming events is added, as well as featured stories and highlights (Ex. Clarington's Outdoor Concerts) Advertising and Marketing In January 2015, we launched the "Take A Bite out of Clarington" Campaign, promoting the Municipality and its attractions through: Channel 12 annual Tourism advertising campaigns promoting Fall, Winter, March Break and Summer in Clarington. Attractions Ontario Passport Magazine—through a co-operative advertising campaign with Canadian Tire Motorsport Park, The Bowmanville Zoo and Jungle Cat World. Canadian Tire Motorsport Park— Event program advertising. Joint advertising with Central Counties in Horizon magazine and P.A.T.H. videos promoting Clarington ® TODS (Tourism-Oriented Directional Signing) are located on Hwy. 401 east and west bound and on Hwy. 115 Southbound to Clarington, directing visitors to the Clarington Visitor's Centre. This is an annual contract that requires an update. 0 Advertise in the Durham Tourism Discovery Guide promoting Clarington. ® Other marketing and advertising as permitted by budget in support of annual initiatives and events. 0 Social Media statistics as of August 2015: Facebook: 1429 "Likes"; Twitter: 2.4K Steadily growing (Facebook: gained 272 new Likes since January 2015) 2015 Marketing Campaigns a Creation of "Embrace the Frost"winter campaign, that included printed brochure for distribution at Bowmanville "2014 Apple Festival" event, social media 1 website graphics and signage to promote events and activities in Clarington ® Creation of "March Break Smiles"spring campaign that included an interactive blog, social media/website graphics for both www.clarington.net and www.claringtontourism.net and Chex TV commercial. e Creation of "62 things to do in Clarington"summer campaign that included an interactive blog, social media/website graphics, Chex TV commercial and Rogers TV "Daytime Durham"interview. 16-18 Partnerships / Event Promotion 2015 Durham Festival "Picasso's Picnic Kids Artfest @VAC—Working collaboratively with the Visual Arts Centre of Clarington and Durham Tourism, attended planning meetings and assisted in the coordination of the event, creating marketing materials and promoting the event throughout Clarington, hosted a booth to welcome visitors and tracked attendance during the festival. Bowmanville Tackle Swap and Fishing Show—Assisted with the promotion of the event and attended the event jointly with Community Services. Bowmanville Rotary Rockin'Ribs and Brews—A joint event booth with Community Services. Durham Festival Media Launch—Coordinating with Picasso's Picnic organizers to showcase Clarington during the media launch (see https://vimeo.com/129278506). Doors Open Clarington—Worked with the Doors Open Clarington committee to help promote the event for 2015 and create new branding. Spartan Race— Promoted 2015 Spartan Race at Brimacombe through social media, newspaper advertising and jointly hosted a booth with Durham Tourism. Worked closely with CBOT to coordinate and inform community about event. Wooden Boat Festival— Promoted the Port of Newcastle 21St Annual Wooden Boat Festival through social media, print advertising and attending the event with a booth. Clarington Heritage Week— A collaborative effort of Clarington Planning Department, Clarington Museums, Visual Arts Centre of Clarington, the ACO and the Newcastle Village and Historical Society to assist in the organization of the event, and by creating new branding for 2015 used for print, website and social media by attending all planning meetings. Clarington Planning Department—Created historical walking tours brochure to be used for Clarington Heritage Week and afterwards for tourism locations (tourism office, Clarington Museums, etc. Bowmanville BIA events— Continually work with the Historic BIA events committee to assist with promotion of events through our social media, assist with event features and event marketing, present with a booth at the Maple Festival, Summer Fest, and the Apple Festival. The Great Waterfront Trail Adventure—We coordinated two stops in Clarington for this cycling adventure ride on August 17th with the Waterfront Regeneration Trust, Clarington Operations, Engineering and Community Services departments to welcome cyclists to Clarington with water stations and information booth. CTMP Chevrolet Silverado NASCAR Camping World Truck Series— Promoting the event on social media and hosting a booth for the race weekend to welcome visitors. Orono Fair—A joint event booth with Community Services, Clarington Museums and The Visual Arts Centre of Clarington and assisting with promotion using social media. 16-19 Newcastle Harvest Festival—This year we will be participating in this annual Newcastle fall festival to welcome visitors to Clarington. Product Development / Training Stakeholder Visits— Ongoing visits with Tourism stakeholders to take photos, update our information, and assist with basic social media, tourism listings and to gather feedback. Attending regular meetings with tourism stakeholder groups such as: Clarington Tourism Marketing Board, A Country Path, Bowmanville BIA, Durham Tourism and Central Counties Tourism 2nd annual Agricultural Summit @CTMP(March 97)— Hosted by Clarington Board of Trade, we hosted a booth and attended the conference as a participant. Durham Symposium (March 26) —Attended the annual Durham Tourism conference to learn about tourism initiatives for 2015 and the Durham Festival. Tourism Ambassador Training Program (May 21) — Partnering with Central Counties Toursim and Clarington Board of Trade, this training program informed stakeholders of "best practices"for customer service, prior to the PAN AM I PARA PAN games as a non-hosting municipality. Food Truck Seminar(June 2) — attended seminar to gather information on "best practices" and Clarington's Bylaw with Len Creamer presenting. Tourism Industry Newsletter— published monthly to inform tourism stakeholders of upcoming promotions, industry news and events. "Take A Bite out of Clarington"Branding examples for 2095: I Ile F QRZI. : 1 ♦r '. }moi. >. - . 1'l t Y 3 , }ice- �-F? 16—2 0 4fprF o � rt�� tr c; bf E-}€.�R4 Clarington Attachment 3 to Report Board of Trade and COD-023-15 Office of Economic Development Don Rickard President October 14,2015 Lawson Gay Mayor Foster and Members of Council Vice-President Municipality of Clarington Adrienne Windsor 40 Temperance Street Past President Bowmanville, ON LIC 3A6 Leslie Ray Treasurer Re: Request for Proposal for Options for the Delivery of Tourism Services File Number P10.GE Lindsay Coolidge Secretary On September 23,2015,The Clarington Board of Trade(CBOT) received notice of a resolution approved at the September 21, 2015 Council meeting requesting(CBOT) prepare a proposal for Barb Malone the provision of tourism services in the Municipality of Clarington. DirectoratLarge Barb Yezik The Board of Directors of CBOT are honoured and thank the Clarington Council for their DirectoratLarge consideration and confidence to approach CBOT as a potential bidder for the tourism service. CBOT maintains and fosters a respectful and engaged relationship with the tourism businesses, Dale Gibbons DirectoratLarge and are excited for the potential growth and opportunties in this key sector in our economy. Martin Vroegh In order for CBOT to provide an appropriate proposal that is based on the best interest of the DirectoratLarge Municipality and the tourism industry in Clarington,we have done a great deal of outreach and Mike Weatherbee research.We have refreshed ourselves on recent studies and reports completed through the DirectoratLarge current tourism structure, Clarington Tourism Marketing Board (CTMB),CBOT and tourism operators. Laura Sciore DirectoratLarge From our many one-on-one conversations with various partners and operators invested in Steve DeBoer tourism, we can clearly see that there are many assets in place today including: DirectoratLarge a Engaged, experienced,connected and passionate staff ® Engaged and passionate tourism operators Greg Lewis Newcastle 81A a Dedicated space with strong Highway 401 visibility a Strong partnership with Ontario Central Counties Tourism Justin Barry a A recent Economic Impact Study Bowmanville BIA a A recent 3 year community tourism plan has been drafted Yvonne Maitland Orono BIA To generate a strong return on these assets,efforts will require: a A manager dedicated exclusively to this service Curry Clifford a Additional marketing resources Municipal Advisor a Implementation plan for the 3 year community tourism plan The tourism sector has clearly demonstrated that they are eager to grow their businesses and positively impact Clarington's GDP,and that they are poised and ready to take action. CBOT, CTMB and Clarington Toursim staff share this enthusiasm for growth in this sector. CBOT believes that harnessing the momentum and eagerness of all stakeholders is in the best interest of the community and sector. 54 King St. East, Unit 102, Bowmanville, ON LZC 1N3 ® (905)623-3106 a info@cbot.ca m www.cb0t.*15-21 Llarington Board of Trade and Office of Economic Development With this in mind,our recommendation would be to take a careful approach to moving this file forward. To transfer this function from the current structure will take time and financial resources that could best be used to begin implementation and begin building on an already strong sector. After extensive consideration and consultation, CBOT's suggestions to Council regarding the provision of tourism services in the Municipality of Clarington are that: a the current structure remains in house with the Municipality of Clarington, provided that additional resources for service management, marketing and plan implementation are allocated for a successful restructure within the department ® CBOT and CTMB be active and engaged partners in this evolution of this service a all stakeholders will review again in a 2-3 year time frame to ensure that current gaps have been address Again,thank you for considering CBOT in your deliberations about the delivery of this important service. It is an honour to serve our community,and will do all we canto help this intiative move forward and see success for all parties. Sincerely, Don Rickard, President Clarington Board of Trade and Office of Economic Development Cc: Frank Wu, 1 6—a King St. East, Unit 102, Bowmanville, ON LIC 1N3 ® (905)623-3106 a info@a cbot.ca www.cbot.ca C;1 0.141 Finance Department Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: November 91h, 2015 Report Number: FND-016-15 Resolution: File Number: By-law Number: Report Subject: Financial Update as at September 30, 2015 Recommendations: 1. That Report FND-016-15 be received for information. 17-1 Municipality of Clarington Report FND-016-15 Page 2 Report Overview The purpose of this report is to update Council on the overall budget variances as of September 30, 2015 as well as other financial indicators such as taxes receivable, reserve fund investments, debt and development charges collected. 1 . Background 1.1 The financial update report has been designed to focus on overall budget variance reporting. 2. Third Quarter of 2015 Results 2.1 Attachment 1, Summary of Operating Expenditures and Revenues compares the Municipality's budget to actual posted expenditures as of September 30, 2015. This statement reflects the Municipality's operating budget only and excludes year to date expenditures for the consolidated hall/arena boards. Year to date expenditures as of September 30, 2015 totalled $55,609,973 which represents 102.1% of the third quarter budget. Year to date revenues totalled $70,428,040 which represents 107.7% of the third quarter budget. 2.2 Attachment 1 is intended to provide an indication of the status of the Municipality's operating accounts compared to the approved budget as at September 30, 2015. Many departments are affected by high levels of activity during the specific times of the year. For example, some activities are seasonal in nature, such as ice rentals and winter control, which result in a fluctuation of the timing of the recognition of revenue and expenses. The budget is allocated monthly based on the prior year actual monthly distribution. In cases where there is no prior year history, the monthly allocation is divided equally over the 12 months. While this is the best method available to be reflective of seasonal trends, some municipal activities have significant variations from year to year. Due to these timing differences, this statement cannot be used in isolation. 2.3 In general, the operating budget is on target as of September 30, 2015. Revenues exceed the expenditures. The positive net position is higher than budgeted at 135.93%. Monthly trial balance reports are sent to each department for regular review. Revenues and expenditures that have a variance either above or below budget that are noteworthy are discussed in this report. 2.4 The non-departmental revenues and recoveries are higher than the third quarter budget. This is due to the timing of the transfers from the reserve funds which can vary from year to year as well as transfers from reserve funds relating to previous commitments. As the expenditures are made within department budgets for these previous commitments, the offsetting transfer is posted to the non-departmental accounts. 17-2 Municipality of Clarington Report FND-016-15 Page 3 2.5 The CAO's office net expenditures are on target at 95.89% as of September 30, 2015. The Port Granby expenditures and recovery of these expenditures is now monitored by the Corporate Initiatives Officer. Both the higher revenue and expenditures can be attributed to Port Granby. There is often a timing difference between expenditures and the issuing of the invoices for recovery of expenditures. 2.6 The Legal net expenditures are at 90.11% as of the third quarter budget. This can be attributed to higher than budgeted professional fee recoveries from Clarington Wind and Port Granby recoveries. Legal expenditures are at 107.17% as of September 30, 2015 but are only at 67.56% of the total 2015 budget. Due to the changeable timing of legal activities over the year, it is better to compare the total budget expenditures rather than quarter to quarter. 2.7 The Clerks department net expenditures are at 96.88% as of September 30, 2015. The higher revenues and expenditures can be attributed to higher parking fine revenues. In late May 2015, parking fines were increased. The associated transfer to the Parking Reserve fund of parking revenues explains the increase in the expenditures. Also, sidewalk snow clearing fines are now reported as a revenue and a recoverable expense thereby increasing both revenue and expenditures. This has offset the lower animal licencing fees. In May 2015, the Clerks department introduced an online animal licencing system. It is expected to increase animal licencing revenues over the year. Wildlife damage claims which can be difficult to predict have increased in comparison to the same period in the previous year. 2.8 Emergency Services net expenditures are at 104% of the third quarter 2015 budget. The revenues are slightly higher than the budget due to MTO emergency calls which are unbudgeted revenues. Expenditures are above budget due to salary and wage accounts. Other factors are higher electricity costs and the matching transfer of MTO emergency calls to the reserve fund. There is also a transfer to the capital fund from a trade-in value of a fire truck. 2.9 Engineering net expenditures are 82.7% as of September 30, 2015. This is due in large part to the building permit revenues of$1,655,077 as of the third quarter compared to the total 2015 budgeted amount of $1,300,000. Due to the increased building activity, inspections fees and the associated transfer to the reserve funds has increased. The variance in the debenture payments is due to interest accrual entries which will be posted at year-end. Overall the operating expenditures are on target. 2.10 Operations net expenditures are at 104.78% as of September 30, 2015. Revenues are higher than the budgeted amount at 146.18% at the end of the third quarter due to due to cemetery revenues, sports field rentals and senior snow clearing revenues. Also due to the severity of the 2014/2015 winter, there are increased revenues from the snow clearing and spring clean-up of unassumed developments. The operating expenditures are higher than budgeted at 111.35%. This is due to factors noted in earlier reports. The most significant is the winter maintenance costs. Also the 17-3 Municipality of Clarington Report FND-016-15 Page 4 impact of the 2014 ice storm and harsh winter increase had an impact on other operating expenditures. As noted in the second quarter financial update, there was a write off of waste royalties. Other significant expenditure increases are the electricity cost for street lighting and Ontario One Call locate costs. The variance in the fleet and debenture payments is due to closing and interest accrual entries which will be posted at year-end. 2.11 Boards and agencies are on budget. The slight increase is due to a capital budget transfer to the library approved in prior years. This is offset by a non-departmental revenue transfer from reserve fund from a previous commitment. Also, the original grant of $55,000 to the COAA is not released due to their revised 2015 budget. This is discussed in report LGL-009-15. 2.12 Attachment 2, Continuity of Taxes Receivable for the nine months ending September 30, 2015 provides the status of the taxes billed and collected by the Municipality during this time period. A total of $47,568,934 in final tax bills and $738;462 in supplementary tax bills were issued to property owners in the Municipality during the third quarter. At the end of September 2015, a total of$19,046,152 remains unpaid compared to September 2014 taxes receivable of$18,273,894. The net balance is $772,258 higher or 4.23% higher than the prior year at this time. The ongoing collection efforts continue to hold the line on the balance of taxes outstanding. 2.13 Attachment 3, Investments Outstanding as of September 30, 2015 provides the status of the Municipality's general, capital, and reserve fund investment holdings at the end-of third quarter of 2015. The Municipality at September 30, 2015 holds $0 in general fund investments, $0 in capital fund investments, $9,147,743.98 in Development Charge reserve fund investments and $46,142,559.57 in reserve fund investments. General fund investments are short term in nature and timed to mature when funds will be required. Investments held in the Municipality's portfolio are assessed on an ongoing basis to ensure they meet the requirements of section 418 of the Ontario Municipal Act, Ontario Regulation 438/97 and the Municipality's investment policy. Currently, the general fund investments are held in the Municipality's general bank account as the interest rate on the account continues to be more favourable than money market instruments because of continuing low interest environment. The short term interest rates and current cash flow needs are reviewed on a regular basis. Clarington investments are very conservative in nature and only high quality investments are chosen as per the policy. Due to the changing economy in western Canada, investments in Canadian Western Bank (CWB) were sold in August. This action will reduce the exposure of the Alberta economy currently weakening from the changes in the oil and gas industry.. 2.14 Attachment 4, Debenture Repayment Schedule provides the status of the Municipality's long term debt obligations as of January 1, 2016. The Municipality will have approximately $21,071,254.27 in outstanding debt as of January 1, 2016. The debenture for the Courtice Library has yet to be issued by the Region but will done by the end of 2015. The Region debentures are issued based on the needs of the 17-4 Municipality of Clarington Report FND-016-15 Page 5 Region and all the lower tiers, therefore the timing can be delayed due to others needs. For 2015, the debt repayment obligations of$3,765,509.96 have been included in the 2015 budget. The estimated debt repayment obligations for 2016 are $3,835,430.44. The annual principal and interest payments required to service these liabilities are well within the annual debt repayment limits prescribed by the Ministry of Municipal Affairs and Housing. 2.15 Attachment 5, Municipal Development Charges as of September 30, 2015 provides the Municipal Development charges collected separated into residential and non- residential. As of September 30, 2015, Residential Municipal Development Charges collected are $8,910.45.13. In the recent 2015 Development Charges Background Study, it is forecasted that the Municipality would be collecting approximately 597 residential units in total for 2015 or about 50 units per month. For 2015 budget considerations, the figure of 550 units was used for the year. At the end of September 2015, there were 713 units. However, approximately a third of these units were for apartment units of which the development charges are less than those charges for single or semi house units. Compared to the same period the previous year there was 15.7% increase in development charges collected and a 41.2% increase in the number of units. 2.16 As of.September 30, 2015, Non-Residential Municipal Development Charges collected are $339,595.98. Compared to the same period the previous year there was 50.5% decrease in development charges collected and a 100% increase in the number of units. Non-residential development charges are based on the area in square metres rather than per unit cost so it can be expected to have significant variances from one year to another. In the 2015 Development Charges By-law 2015- 035, there are a number of incentives to encourage development in Clarington. In July 2015, there was as credit of $110,671.30 given to a development at 222 King Street East in Bowmanville under the medical exemption incentive. 3. Concurrence Not Applicable 4. Conclusion It is respectfully recommended that the third quarter of 2015 financial update report be received for information. 5. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. 17-5 Municipality of Clarington Report FND-016-15 Page 6 Submitted by: � ��,- �; � � Reviewed by: Nancy`Ta ilo BBQ,DCPA, CA Franklin Wu, Director of Finance/Treasurer Chief Administrative Officer Staff Contact: Nancy Taylor, Director of Finance/Treasurer, 905-623-3379 ext. 2602 or ntaylor@clarington.net Attachments: Attachment 1 — Summary of Operating Revenues and Expenditures Attachment 2 — Continuity of Taxes Receivable Attachment 3 — Investments Outstanding Attachment 4 — Debenture Repayment Schedule Attachment 5 — Municipal Development Charges There are no interested parties to be notified of Council's decision. NT/CC/hjl 17-6 "t w m 1 09 1 W lc� U. L'' 141, tp0 c�l "I 't i l "t cl if't "ci r'L iF -,F i N % m im t 2 Iq:C! 19 m E 9 "R 19 li I'! li M C4 M M C-4 3 M x fin WT "F C4 mC'4 m Cl� N P-L Ao 4 ot of %L cl-- :"I- 11L P� M. Zt. T-IM- -71:: F'L'. cl: C', UJ LU ,u rL IZ i cl� S 'IF in CIF a Is fl4 uj 'Qin wr 4 n 4 Lu Ml -ji w fy C, LL 's CIT is, 1. m Of Lu ul U) w w LLJ LL LL LLI 10 x U) c LLJ 0 CC W I 00 00 0 u X- 0 . 0.1 CL 0 F_ 0 w - w 0 Ix 1:6 :5 a LU > 1 lo it i 'O . i :6: I . . LL aUi� CL X r X- a 0 2- JI, x w IU x x W> W i lu 0 W i i o 1 UJ 1 LU Z w 0 (0i> .0. LIJ > > > C:>> q X < Z i—C ixl;-. i :Ix 1 :xl U Q: 0 uj ly cc- Lu z C) z LLI z Of uj z 0� w z WIZ M a, Ull 2 C); C-4 7 17-7 " c� I LU U C=t CIL L'I t: C; x (3 w C4 ML C'T 11; < "L m 1` I ,I: Ct CI C� CL 6cT:6, rL al Ci cipL F:C'T cii 4. 'r is .6. m uj 6 Cl 6 4 .6 6 cli IL LU --—---- Ii � Ili .1i lc� 11� `M Im En -3 w 7 CI 1� C:� ZZ.: cli C:� LL C� aL C� 4, C,� 6, P,� 05 F- fLL w wF- Z IL C) :C) CL LU LLJ W U) LL w 0 < z C6 > > ct: > w o 10,0 w LLI w 0 CL ;Ei I WII 0* LK : -1 w i:G : F- > 0 w Ir Z z < o 0 0 u 0 !z 1�g:,I , 'n X W uj LL :o 1 T IL 0 LU z > i o LU C cc -i i(L .:X < 0 x f 0 U> w w Lu z 1 c, ,c •.. to rt� w z 2 C� Lu cr� < uj z C.4 Lr) w 2i cli i01 iQ F nI 0 w X Rz 17-8 Municipality of Clarington Attachment 2 to Report FND-016-15 CORPORATION OF THE MUNICIPALITY OF CLARINGTON Continuity of Taxes Receivable for the Third Quarter of the Year 2015 June 30,2015 SEPTEMBER SEPTEMBER BEGINNING BALANCE INTEREST TAXES PAYMENTS/ 2015 2014 RECEIVABLE ADDED BILLED BALANCE ADJUST.*** CURRENT YEAR TAXES 7,610,163 48,307,396. 55,917,559 (39,879,232) 16,038,327 14,896,879 PENALTY AND INTEREST 88,487 236,588 325,075 143,138 181,936 159,100 FIRST PRIOR YEAR TAXES 2,583,320 0 2,583,320 (669,613) 1,913,707 2,188,866 PENALTY AND INTEREST 183,028 89,020 272,048 105,787 166,261 181,683 SECOND PRIOR YEAR TAXES 724,805 0 724,805 (317,606) 407,200 547,809 PENALTY AND INTEREST 72,284 23,587 95,871 36,914 58,957 71,315 THIRD&PRIOR YEARS TAXES 198,313 0 198,313 (22,991) 175,322 157,884 PENALTY AND INTEREST 1 109,011 7,240 116,250 11,808 104,442 70,357 TOTAL 11,569,410 356,434 48,307,396 60,233,241 __aL,187,0891 19,046,152 18,273,894 * Includes refunds,write-offs,357's,etc. NOTES: 2015 Interim Instalment months(for all classes): February and April 2015 Final Instalment months(for non-capped classes): June and September 2015 Final Instalment months(for capped classes): August and September 17_9 Attachment 3 to Municipality of Clarington Report FND-016-15 INVESTMENTS OUTSTANDING As at September 30,2015 ORIGINAL ISSUER OF FTYPEF RATING PURCHASE COST OF INTEREST MATURITY MATURITY INVESTMENT MENT I DATE INVESTMENT RATE DATE AMOUNT GENERALFUND GENERAL FUND Total: - CAPITAL FUND CAPITAL FUND Total: NON DEV.CHARGE MONIES(including STATEGIC CAPITAL) BMO GIC H 15-Oct-13 598,890.00 1.90% 15-Oct-15 621,864.02 RBC. GIC H 07 Dec-11 1,922,733.00 2.35% 07-Dec-15 2,109,941.00 RBC GIC H 07-Dec-11 1,976,951.00 2.35% 07-Dec-15 2,169,438.00 BMO coupons H 15-Mar-12 176,636.37 2.54% 28-Mar-16 195,351.00 Tangerine GIC H 02-May-13 1,001,980.00 1.90% 02-May-16 1,060,184.88 Manulife Bank GICHM 20-Sep-11 2,000,000.00 2.60% 20-Sep-16 2,273,876.11 BMO coupons L 15-Mar-12 213,067.68 2.61%1 28-Sep-16 239,375.00 Tangerine GIC H 01-Oct-12 1,819,048.00 2.35% 03-Oct-16 1,996,160.91 Manulife Bank GIC HM 02-Dec-11 2,000,000.00 2.71% 02-Dec-16 2,286,091.67 Manulife Bank GIC HM 19-Mar-12 1,693,000.00 2.88% 19-Mar-17 1,951,224.70 BMO coupons H 15-Mar-12 159,396.18 2.86% 28-Mar-17 183,615.00 RBC GIC H 01-May-13 1,000,000.00 2.10% 01-May-17 1,086,683.24 BMO coupons L 15-Mar-12 196,287.25 2.92% 28-Sep-17 230,141.00 BNS GIC H 30-Oct-12 1,884,365.00 2.50% 30-Oct-17 2,131,986.04 HSBC GIC H 21-Dec-12 1,121,354.00 2.40% 21-Dec-17 1,262,352,30 National Bank GIC M 08-Jan-13 1,900,503.00 2.40% 08-Jan-18 2,139,776.15 National Bank GIC M 12-Feb-13 1,927,464.00 2.45% 12-Feb-18 2,175,434.89 National Bank GIC M 04-Mar-13 741,320.00 2.45% 05-Mar-18 836,748.00 Tangerine GIC H 25-Mar-13 1,254,427.00 2.40% 26-Mar-18 1,412,449.93 HSBC GIC H 13-May-13 321,079.00 2.25% 14-May-18 358,862.84 BNS GIC H 03-Jun-13 1,499,069.00 2.30% 03-Jun-18 1,679,576.51 RBC GIC "H 30-Jul-13 2,341,277.00 2.60% 30-Jul-18 2,661,886.92 Tangerine GIC HM 10-Aug-15 672,368.00 1.60% 10-Aug-18 705,160.80 BMO GIC H 30-Sep-13 1,174,214.00 2.90% 01-Oct-18 1,354,748.00 Prov NB coupons H 27-Jun-13 248,068.78 2.59% 03-Dec-18 285,071.00 RBC GIC H 11-Mar-14 1,084,844.00 2.50% 11-Mar-19 1,227,401.41 RBC GIC H 17-Mar-14 1,000,000.00 2.50% 18-Mar-19 1,131,408.21 Tangerine GIC H 02-May-14 1,000,000.00 2.60% 02-May-19 1,139,019.14 BMO GIC H 17-Aug-14 830,000.00 2.41% 19-Aug-19 935,015.04 BNS GIC H 12-Sep-14 1,037,127.00 2.46% 12-Sep-1 9 1,171,126.20 Manulife Bank GIC HM 23-Sep-14 789,343.56 2.50% 22-Sep-19 893,069.79 Tangerine GIC H 02-Dec-14 1,191,382.00 2.56% 02-Dec-19 1,351,889.19 Tangerine GIC H 18-Dec-14 1,045,809.00 2.56% 18-Dec-19 1,186,704.08 BNS GIC H 01-Jun-15 1,500,632.00 2.10% 01-Jun-20 1,664,956.59 RBC GIC H 11-Aug-15 1,741,656.00 1.95% 11-Aug-20 1,918,220.51 BMO GIC H 11-Aug-15 2,000,000"00 1.95% 11-Aug-20 2,202,754.75 BNS GIC H 28-Sep-15 708,582.00 2.10% 29-Sep-20 786,174.27 Prov BC Bond H 11-Dec-13 2,369,685.75 2.70% 18-Dec-22 2,425,000.00 (C) NON D/C Total: 46,142,559.57 f 51,440,739.09 DEV.CHARGE FUNDS ONE FUND Bond NR 08-Aug-00 3,810,382.98 n/a 3,810,382.98 (D) ONE FUND Equity NR 31-Jan-07 500,000.00 n/a 500,000.00 (D) RBC GIC H I 02-Jun-15 71,470.00 0.95% 30-Nov-15 71,806.69 ►SCHEDULE I BANKS: GIC H 20-Dec-13 1,062,541.00 2.03% 20-Dec-16 1,128,572.22 National Bank GIC. HM 20-Dec-13 1,300,000.00 2.75% 20-Dec-18 1,488,855.35 Prov Ontario Bond H 19-Dec-13 2,403,350.00 2.85% 02-Jun-23 2,500,000.00 (C) DC Total: 9,147,743.98 9,499,617.24 TOTAL INVESTMENTS 55,290,303.55 60,940,356.33 Note that interest is annual compounding with the exception of the following: (A) GIC Interest is paid semi-annually (B) GIC Interest is paid annually (C) Bond interest is paid semi-annually (D) Pooled Investment Fund 17-10 0 r— (D MmOI` m O I~ M t d LOWNOMNd; (0 N N -4- CD N Cl) m o o "T (0 r N tf Cl) M <f• CO VT co N r ti OD N LO Co N N O N CO O O M N O E ❑ O L() O I,- d' N M tet' r- N r O .0 z M M 1- M M m "T T 't O ti M L) LL. c0 M I` h. (D O O O N O O O cz t M M N N N N r d LO r I` y+ N N r Q. Q N (D r (D q M O (D LO O O MMLI) MMMM M O O N O r I� r LO r r O O O o .a:.. U Iq O M LO LO 'q r ST O O LO O :p SD7 � (D (9 CO r I` T O O (13 D N C) r Oi f`�f �t CO ti r O d (D (D ti 't o O Z ¢ T T T T r r T O O) 00 0 r LO O O O O O O O O O O O O OO O O O O O O O O O O U 0 0 6 0 0 6 0 0 0 O O O 0 0 0 0 0 0 0 0 0 O O O O_0 0 0 0 0 0 0 0 O O 00 0 LD) r MLO r- O r Mi- LO O O O (A O O (D O O r T 14 O O) r U Q T T r r r' r r' CO (O O (Y) J T OD d' d' N' It O O O d" O O C OD r r r r 0 0 (D rf- O O o � O N I-- O O O O O O N C O O M M M M 0 0 0 LO O O Lf) (ll (0 M N I- � I` I- O O O Cl) O O , ?G O M M (D O N LO I` O I` r N [A (ll .J O O O O r r r T OD I` O o U) L (ll r r r T r r r r OD (O (O o N O 7C3 Q) C I-- ti (9 M M N O (9 I` O O O O -0 > O I` r- (9 Cl) Cl) O 'tet M N r- O O *' O (DNNco (YirncOCO d o C) _c_- U (a00ti O r- O r N LSD I- O Cl) O O O 0 tis ti It ti 00 d• M LO N d O (O (O (n M 73 OL CO d' 00 r 00 (9 (O (6 O) i- LO O N C O N M Cl) d' M 'd• ''f' 'IT Cl) (D It (D O U) LO LO LO LO LO LO LO LO (14 LO O (D 0Lo O Sll M ti M LO U) N O L Cl) W T L 0 tiS N .S0 O Na7 LO O (O LO ti r- M ` E'70U g M Nr 00 'ITr (O N d N (6 IT ti N T L() M N d Cl) o U) > U "tet V• 'tet CO r O) I` LO LO � U) r O O CO t- LO N M LO C\j ,Y 0 0 to Q C) 0 0 O O" O O C-4 � (C) LO a) •.- u) O U r T T T T T (D LO y o M •� N v _0 i r !� LO OO t~ O LO T N ti O O o -u E _ t6 U O LO M LO O O O Lo (B � U N O N M d' Ln M N 0 LO I` O o M O U U) T CO O I` LO (D 4- O LO O O N ((f = O U) LO LO O r [-- CO LO 00 (O (A O O QC OL N Mf•- LO 'If' 07 M N O O M I` �O O (9 (O (D (D (D (9 M (D (D O) (D O O J r r r T r r r T r N r o n' O 'Z3 r r T LO s_, Sn .L w r (S U Q L L O U N r0 I` M O O \ O L LO iE o (D (6 O (D N O LO v : LO (9 T O O N O C co (9 LO O O — C yO U N M O M (fl O N O L E d Q O O O O o (Q0 0 CD E 00 r r N N r CD O O V R U) �. CL z (6 O (p « co A co r m T > (O r- 00 SA O r N CO •f- (U N (iS O rrQ' N O r- r- NN NNIl- S2 O O O O O O O O N •U - •U r U to NC C C C O W � ❑ � Z 17-11 Municipality of Clarington Attachment 5 to Report FND-016-15 MUNICIPAL DEVELOPMENT CHARGES January to September YTD RESIDENTIAL 2015 2014 Municipal Development Number Municipal Development Number Charges Paid of Units Charges Paid of Units Single/Semi- Detached_ -New construction $ 7,184,354.03 470 $ 6,939,452.00 448 -Additions $ 172.10 1 $ 2,928.64 1 Townhouse $ 247,786.00 19 $ 758,756.00 56 Apartment $ 1,478,093.00 223 $ - - TOTAL: $ 8,910,405.13 713 $ 7,701,136.64 505 Change in DC paid from prior year: 15.70% Change in DC units from prior year: 41.19% Noted DC Incentives under By-law 2015-035 none as of September 30, 2015 NON-RESIDENTIAL 2015 2014 Municipal Development Number Municipal Development Number Charges Paid of Units Charges Paid of Units Commercial $ 67,355.63 2 -New construction $ 46,214.61 2 -Additions $ - - Industrial $ 618,477.51 7 -New construction $ 289,094.57 15 -Additions $ 4,286.80 1 Agricultural $ - _ $ Government $ - - $ Institutional $ - _ $ TOTAL: $ 339,595.98 18 $ 685,833.14 9 Change in DC paid from prior year: -50.48% Change in DC units from prior year: 100.00% Noted DC Incentives under By-law 2015-035: Date Value of Incentive 222 King Street East, Bowmanville Jul-15 110,671.30 Medical Exemption 17-12 fi 7 Sins IV fs zq t a Finance Department Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext, 2102. Report To: General Government Committee Date of Meeting: November 9th, 2015 Report Number: FND-017-15 Resolution: File Number: By-law Number: Report Subject: Response to Council Request Regarding Clarington Museum Recommendations: It is respectfully recommended that the General Government Committee recommend to Council the following: 1. That Report FND-017-15 be received for information. 17-13 Municipality of Clarington Report FND-017-15 Page 2 Report Overviews This report is a response to the request of Council to provide details based on the Museum Board minutes included in the November 2, 2015 Council agenda pertaining to an update on the Museum finances, namely the transfer of $35,000 from Reserves to Operating. 1 .0 Background 1.1 At the Council meeting of November 2, 2015, the following resolution was passed. "That Item 10.1.3 being the minutes of the Clarington Museums Board dated October 14, 2015, be referred to staff for a report to the General Government Committee on the reason for the immediate need for a $35,000 transfer from the reserve funds into the general operating accounts to manage payments required since the last Board meeting." 1.2 As Council is aware, per By-law 2012-093; the Clarington Museum and Archives is a Municipal Service Board and their responsibilities include financial oversight. In August 2014, the Municipality and the Clarington Museum and Archives entered into a Memorandum of Understanding (MOU) that the Municipality of Clarington would process the financial records for the museum on a temporary basis to assist as a result of transitional issues. 1.3 This MOU was to be a temporary measure in order to assist the museum during a transition period with their financial reporting and provide a method for the Museum to maintain their financial reporting and autonomy. All records are being maintained on a stand-alone basis in the museum's systems so that the record keeping process could be transferred back to the Museum Board. Approvals for all financial activity continued as per customary practice and in accordance with the Museum's policies. The Municipality is simply processing transactions similar to an outsourcing model. Decision making and oversight remains the role of the Museum Board and Administrator. 1.4 As this is a Museum Board decision, attached is a copy of the Museum Finance Committee minutes and background documentation regarding the transfer of the $35,000 from their own reserve account. Any further questions should be directed to the Clarington Museum Board, as per the role of the Board established by By-law. 17-14 Municipality of Clarington Report FND-017-15 Page 3 1.5 The Director of Finance/Treasurer was invited some time ago to attend the November 11, 2015 meeting of the Clarington Museum Board to address the transitioning of record keeping, as the duration has extended beyond the original intent as a temporary measure. 2.0 Concurrence e Not applicable 3.0 Conclusion It is recommended that Council receive this report for information. Strategic Plan Application — Not applicable l � Submitted by: , �/I/ rzle;111', � Reviewed by. �_) Nancy T 'f lo'r, 13&, CIPA, CA Franklin Wu, Director Fina ce/Treasurer Chief Administrative Officer NT/CC/hjl Staff Contact: Nancy Taylor, Director of Finance/Treasurer, 905-623-3379 ext. 2602 or ntaylorRclarington.net Attachments: Attachment 1 — Clarington Museum Finance Committee Minutes dated October 9, 2015 Interested parties: Clarington Museum Board 17-15 Attachment 1 FND-017-15 Finance Committee Present: Michael Adams, Staff; Olinda Casimiro, Chair; Katharine Warren; Councillor Willie Woo Re_, rq ets: Steven Cooke Date: Friday, 9 October Purpose of the meeting.- 1. eeting:1. To set draft Terms of Reference for the Finance Committee 2. To discuss the transfer of$35,000 from reserve to operating NOTES: Please see attached draft Terms of Reference for the Finance Committee for board approval. The Finance Committee is requesting the Board to continue discussions regarding the $35,000 transfer until Municipality has completed updating financials, provide the tools necessary to monitor cashflow and assist in developing a workplan for bookkeeping requirements. Michael was asked to prepare draft 2016 Budget for review at the next Finance Committee Meeting. 2016 Budget will be presented for Board approval at the November 11 Board meeting. We are grateful to Councillor Woo for arranging three municipal staff to join us at the next Board meeting (October 14) and give short presentations to the Board. Please note, Michael has certainly developed positive relationships with Municipal staff and will continue to be the key liaison on behalf of the Museum. 17-16 DRAFT 1 October 10, 2015 PREPARED BY O. Casimiro REVIEWED BY M. Adams FINANCE COMMITTEE TERMS OF REFERENCE The primary responsibility of the Finance Committee is to ensure the financial reporting, accounting systems, management plans and budgets, internal controls and investments of the Clarington Museums &Archives are vested in Administration and overseen by the Board of Directors. 1. Purpose The purpose of the Finance Committee is to advise the Board in fulfilling its obligations and oversight responsibilities relating to financial planning and property affairs of the Clarington Museums &Archives. 2. Composition and Quorum The Finance Committee is composed of four Directors, including the Board Chair, appointed to serve at the January meeting of the Board.The Executive Director will serve on the Finance Committee; however,the Executive Director may not make motions or vote.A majority of members of the Committee shall constitute a quorum. 3. Duties and Responsibilities. Subject to the powers and duties of the Board, the Finance Committee will perform the following duties: 1. To review and provide recommendations to the Board regarding annual operating and capital budgets developed by the Executive Director. Once approved by the Board, the Executive Director submits annual operating and capital budget to the Finance Department at the Municipality on the 15th day of November each year prior to the ensuing financial year; in addition, review the Museum Budget held by the Municipality separate from the annual operating budget and advise the Board. 2. To review quarterly budget-to-actual reports provided by Executive Director. 3. To review and make recommendations to the Board regarding the approval authorized signing officers in respect of all banking and make recommendations to the Board in respect of banking services. 4. To review the investment management activities and makes recommendations to the Board on investment held by the Clarington Museums &Archives. 17-17 5. To review compliance with applicable tax requirements. 6. To review that the Museums are operated within approved budget limits by monitoring receipts, expenditures, cash on hand, bank balances and short term investments; 7. To review the monthly finance report prepared by the Executive Director and presented to the Board at each regular Board meeting, by the Treasurer or the Finance Committee Chair. 8. To review short and long term plans for the development of the Museums and corresponding financial requirements are in conformance with the Mission Statements and Mandates and in line with Strategic Priorities; 9. To review adequate funding is available from grant programs (federal, provincial, municipal and private sectors)to meet budget expenditures; 10. To ensure the Municipal Audit includes the Clarington Museums &Archives financial audit by the Municipal Auditor; 5. Meetings The Committee meets at least four times per year.Additional meetings may be held as deemed necessary by the Committee Chair or as requested by any Committee member or the External Auditor. The Finance Committee Chair meets once a month with the Executive Director to review financial statements. 6. Reporting The Committee will report its activities to the Board at the next Board meeting. 7. Responsibility for Policy Review The Committee has responsibility to review the Finance Com.mittee Terms of Reference at least every two years, and more frequently if necessary(e.g., based on legislative or regulatory changes, or a development in governance best practices). Terms of References be reviewed, updated and presented to the Board for approval every 3 years. 17-18 J Legal Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. o Report To: General Government Committee Date of Meeting: November 9, 2015 Report Number: LGL-009-15 4 Resolution: File Number: Department File#k L2030-02-09 By-law Number: Report Subject: Older Adult Governance - Management of the Beech Centre Recommendations: 1. That Report LGL-009-15 be received; 2. That Council pass By-law No. 2015-074 attached to this Report (Attachment 1) in order to designate the Beech Centre as a municipal capital facility and exempt it from taxation; 3. That the Clerk be directed to provide written notice of By-law No. 2015-074 to the Minister of Education as required by subsection 110(5) of the Municipal Act, 2001; 4. That the Clerk be directed to provide written notice of By-law No. 2015-074 to the Municipal Property Assessment Corporation, the Clerk of the Region of Durham and the local school boards as required by subsection 110(8) of the Municipal Act, 2001; 5. That the Mayor and the Clerk be authorized to execute the Transition Agreement and Municipal Capital Facility Agre4ment with the Bowmanville Older Adult Association attached to this Report (Attachments 2 and 3); 6. That staff be authorized to take'all steps necessary to fulfill all of the Municipality's obligations under the Transition Agreement; and 7. That all interested parties listed in Report LGL-009-15 and any delegations be advised of Council's decision. 18-1 Municipality of Clarington Report LGL-009-15 Page 2 Report Overview This Report contains recommendations that are intended to implement specific aspects of Council's preferred option for older adult service delivery. The agreements attached to this Report provide the basis for the management of the Beech Centre to be transferred from a municipal service board (Clarington Older Adult Centre Board) to an independent not-for-profit corporation (Bowmanville Older Adult Association). 1 . Background 1.1 In 1998, the Municipality became the owner of 26 Beech Avenue, Bowmanville. The Municipality took title to the property subject to a lease with the Bowmanville Tennis Club. 1.2 In October 1998, the Municipality leased the property (other than the tennis court area) to the Clarington Older Adult Association. 1.3 In December 2011, Council established the Clarington Older Adult Centre Board as a municipal service board to operate and manage the Beech Centre. 1.4 In May 2012, the Municipality entered into a new lease with the Bowmanville Tennis Club. 1.5 On June 29, 2015, Council considered Report CSD-008-15 (Older Adult Strategy Governance) and resolved, amongst other matters, to dissolve the Clarington- Older laringtonOlder Adult Centre Board effective January 1, 2016 and enter into an agreement with a not-for-profit corporation for the use and operation of the Beech Centre. The full resolution (#GPA-425-1'5) reads as follows: That Report CSD-008 15 be received, That By-law 2011-106 be repealed effective January 1, 2016, That staff develop a two year Agreement for the use and operation of 26 Beech Avenue by the COAA as a registered not-for-profit corporation; That the Agreement identify that the minimum qualifying age for membership with the COAA be established at 55 years with the exception of current COAA members between the ages of 50-54 years who will be grandfathered; 18-2 Municipality of Clarington Report LGL-009-15 Page 3 That the COAA update the organization's information with the Province of Ontario Ministry of Government Services in regard to their corporate status; That the mandate of the Community Services Department be expanded to include responsibility for community programming for adults age 55 years and over living in Clarington effective January 1, 2016, That the Community Services Department be given budget approval to recruit and hire an Older Adult Coordinator and Older Adult Programmer(non-affiliated positions) with a start date of August 2015, at a cost of approximately$72,400 including salaries and benefits for 2015, That the Community Services Department be given 2015 budget approval for$40,000 for capital equipment purchases for the dedicated space at the Courtice Community Complex and that the necessary funds be-accessed from the Community Services Capital Reserve Fund, That the Community,,Services Department develop a 2016 Older Adult Budget as a part of the overall Community Services 2016 budget submission; and That the COACB be directed to liaise with the Municipal Director of Finance/Treasurer on the development of a revised 2015 budget. 2. Discussion 2.1 Consistent with the direction provided through Resolution #GPA-425-15, staff have prepared 2 agreements that are intended to transfer the management and operation of the Beech Centre from the Clarington Older Adult Centre Board to a new not-for-profit corporation (Bowmanville Older Adult Association — a name selected by the current COAA Board). 2.2 Bowmanville Older Adult Association has been incorporated under the Canada Not-For-Profit Corporations Act. 2.3 The Transition Agreement (Attachment 2) deals with the transfer of assets and liabilities from the Municipality and the municipal service board (COAA Board) to the new corporation (BOAA). In essence, it deals with matters that are applicable to the purchase and sale of a business. The Municipal Capital Facilities Agreement (Attachment 3) is intended to address matters that will continue into the future in terms of the Municipality's relationship with the new corporation. It is 18-3 Municipality of Clarington Report LGL-009-15 Page 4 essentially a lease that has been tailored so that it also addresses municipal taxation issues and issues relating to older adult services and programs. 2.4 The key elements of the Transition Agreement are as follows: (a) Section 4 (Transfer of Assets) Ownership of all assets currently being used by COAA (other than the real property) will be transferred to BORA. Staff felt that this was appropriate because the assets of value (e.g. the vehicles) were paid for using money raised by the COAA d's opposed to grant monies that came from the Municipality. ° (b) Section 8 (Reserve Funds) It is recommended that the existing Older Adult Reserve Funds be dealt with as follows: (i) 50% of the Operating Reserve Fund (total fund balance $69,100 as at September 30, 2015) be paid to BOAA and the remaining 50% be redirected to the Municipality's Facilities Maintenance Reserve Fund and used to address future capital repairs or improvements at the Beech Centre. The funds in the Older Adults Centre Operating Reserve Fund date back to when the Beech Centre was originally established as the Older Adults Centre and the COAA was charged with the operation of the centre. At that time, Council set aside in a separate reserve fund $1 million for a period of several years, of which the principal could not be used. The principal was then returned to its original reserve fund. The interest earned on the funds was to be available to assist COAA in the operations and programming of the facility. The funds have only been drawn on a couple of occasions over its history. As a result of the original intent of the funds, staff feel that it is a fair position that half of the remaining funds go towards the programming of the facility through the newly formed organization and half go towards future capital needs of the facility through the operations department. (ii) The Capital Reserve Fund ($17,826 as at September 30, 2015) be paid out in its entirety to BOAR. This reserve fund was established originally for the purpose of providing funds to monitor the costs and revenues associated with the construction and completion of the Clarington Older Adults Centre through By-law 96-95 with provincial and federal grants as 18-4 Municipality of Clarington Report LGL-009-15 Page 5 well as donations to be deposited into this account. Due to both the original source of the funds specific for the centre and the smaller dollar value of this reserve fund currently, it is recommended that the funds be transferred to the new organization for minor capital purposes. (c) Sections 10 — 12 (Liabilities) In accordance with O. Reg. 582/06, the Municipality will stand in the place of the COAA Board for all.purposes after it is dissolved effective January 1, 2016. This means that all-liabilities of the Board vest in the Municipality. These sections speak to all such liabilities. 2.5 The key elements of the Municipal Capital Facilities Agreement are as follows: (a) Sections 5— 8 (Use of Centre) The uses are described so as to ensure that the Beech Centre maintains tax exempt status. (b) Section 11 (Term) As directed by Council, the initial term is 2 years. Thereafter, the term will automatically renew for periods of 1 year unless otherwise terminated. (c) Part 4 (Programing) Part 4 is intended to Ensure that responsibilities for services and programs are clearly articulated in order to avoid duplication and public confusion around service delivery. (d) Part 5 (Maintenance and Repairs) The Municipality will continue to be responsible for structural maintenance and repairs. at the property and BOAA will be responsible for day-to-day maintenance. e 2.6 The last item in Resolution ##GPA-425-15 directed the Municipal Director of Finance/Treasurer to liaise with the COAA board on the development of a revised 2015 budget. The Director met with COAA representatives in late July to discuss such revisions. Based on the information provided as well as the original budget submission, the Director was satisfied that the revised budget request of 18-5 Municipality of Clarington Report LGL-009-15 Page 6 $255,000 (reduced from $310,000) fairly represented the operational requirements to fulfil the organizations mandate for the balance of the 2015 year. 3. Concurrence 3.1 This report has been reviewed by the Director of Community Services, Director of Corporate Services, Director of Operations and Director of Finance who all concur with the recommendations. 3.2 The agreements attached to this Report have been reviewed and approved by the Clarington Older Adult Centre Board. 4. Conclusion 4.1 It is respectfully recommended that Council adopt all of.the recommendations contained in this Report in order to effectively implement Council's direction respecting the operation and management of the Beech Centre. 5. Strategic Plan Application Not applicable. Submitted by: (ice=` Reviewed by: , Andrew C. Allison, B. Comm, LL.B Franklin Wu, Municipal Solicitor Chief Administrative Officer Staff Contact: Andrew C. Allison, 905-623-3379 ext. 2013 or aallison(@clarinciton.net Attachments: Attachment 1 - By-law No. 2015-074 Attachment 2 - Transition Agreement Attachment 3 - Municipal Capital Facilities Agreement The following is a list of the interested parties to be notified of Council's decision: Muriel Moynes, President, Clarington Older Adult Centre Board Alan Tibbles, Vice President, Clarington Older Adult Centre Board Angie Darlison, Executive Director, Clarington Older Adult Centre Board Cathie Ward, Past President, Clarington Older Adult Centre Board a 18-6 Municipality of Clan ngton G,eport LGL-009-15Page Steve Coles, Steering Committee Member John Coffey, Steering Committee Member Julie Michalejko-Earle, Steering Committee Member Audrey Andrews, Manager of Diversity and Immigration, Region of Durham, Steering Committee Member " Larry Gilks 4 18-7 I Attachment 9 to Municipality of Clarington Report LGL-009-15 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2016-074 A by-law to designate the Beech Centre as a municipal capital facility and exempt it from all taxes levied for municipal and school purposes WHEREAS section 110 of the Municipal Act, 2001 permits a municipality to enter into agreements for the provision of.municipal capital facilities; AND WHEREAS save and except for the lands described in a lease between The Corporation of the Municipality of Clarington (the "Municipality") and the Bowmanville Tennis Club dated May 11, 2012, the lands known municipally as 26 Beech Avenue, Bowmanville which are legally described as Part 1 on Plan 40R-14445, Municipality of Clarington, Regional Municipality of Durham (the "Beech Centre") is a municipal capital facility from which older adult services and programs have been and will continue to be provided; AND WHEREAS the Municipality has authorized the execution of an agreement with the Bowmanville Older AduItAssociation ("BOAA") for the continued use of the Beech Centre as a municipal capital facility; AND WHEREAS subsection 110(6) of the Municipal Act, 2001 provides that a municipality may exempt from all or part of the taxes levied for municipal and school purposes land or a portion of it on which municipal capital facilities are located; AND WHEREAS Ontario Regulation 6.03/06, as amended, specifies the classes of municipal capital facilities that can be exempt from taxation. under subsection 110(6) of the Municipal Act, 2001, and the Beech Centre is within a class that qualifies for such exemption; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON ENACTS AS FOLLOWS: Designation a 1. The Beech Centre is hereby designated as a municipal capital facility (as that term is defined in subsection 2('l) of Ontario Regulation 603/06) effective January 1, 2016 for the purpose of providing older adult services and programs. Tax Exemption 2. The Beech Centre is hereby exempted from taxation in accordance with subsection 110(6) of the Municipal Act, 2001 and paragraph 15 of subsection 2(1) of Ontario P 18-8 Municipality of Clarington Report LGL-009-15 Page 9 Regulation 603/01 effective January 1, 2016. 3. In accordance with clause 5(b) of Ontario Regulation 603/01, Council hereby declares that the Beech Centre shall be used for the purposes of the Municipality as set out in the Municipal Capital Facilities Agreement between the Municipality and BOAA dated January 1, 2016 and shall be for public use. Effective Date 4. This by-law comes into force and is effective on January 1, 2016. PASSED this 23rd day of November, 2015. Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk 18-9 ATTACHMENT NO. 2 LGL-009-15 I TRANSITION AGREEMENT THIS AGREEMENT is dated November 23, 2015 BETWEEN: THE CORPORATION OF TIIE MUNICIPALITY OF CLARINGTON (the "Municipality") - and- BOWMANVILLE OLDER ADULT ASOCIATION ("BOAA") RECITALS A. 'By a Transfer registered on January 5, 1998, the,Municipality became the owner of the lands known municipally as 26 Beech Avenue, Bowmanville which are legally described as Part 1 on Plan 40R-14445, Municipality of Clarington, Regional Municipality of Durham(the"Property"). B. The Municipality took title to the Property subject to a lease with the Bowmanville Tennis Club dated January 1, 1998 of the tennis court area(the"Tennis Court Lands"). C. By lease dated October 1, 1998, the Municipality leased the balance of the Property which includes buildings and ancillary parking facilities (the "Centre") to the Clarington Older Adult Association. D. Pursuant to By-law 2011-106 passed on December 5, 2011, Council established the Clarington Older Adult Centre Board (the "Board") as a municipal service board in accordance with section 196 of the Municipal Act, 2001 to operate and manage the Centre. E. By an agreement dated May 11, 2012, the Municipality entered into a new lease with the Bowmanville Tennis Club for the Tennis Court Lands. F. On June 29, 2015, Council considered Report CSD-008-15 and resolved, amongst other matters, to dissolve the Board effective January 1, 2016 and develop a 2 year agreement for the use and operation of the Centre by a registered not-for-profit corporation. G. On November 23, 2015, Council considered Report LGL-009-15 and passed By-law No. 2015-074 which, (a) designated the Centre as a municipal capital facility(as that term is defined in subsection 2(1) of O. Reg. 603/06) effective January 1, 2016; and 18-10 Beech Centre Transition Agreement Page 12 (b) exempted the Centre from taxation in accordance with Subsection 110(6) of the Municipal Act, 2001 and paragraph 15 of subsection 2(1) of O. Reg. 603/01 effective January 1,2016. H. In accordance with O. Reg. 582/06, the Municipality will stand in the place of the Board for all purposes on and after the Effective Date, and all rights, claims, undertakings, obligations, assets and liabilities of the Board shall vest in the Municipality on .the Effective Date save and except as set out in this Agreement. NOW TIIERFORE the Municipality and BOAA agree as follows: PART I -INTERPRETATION Definitions 1. In this Agreement, "Agreement" means this Agreement as it may be amended from time to time; "Board" means the Clarington Older Adult Centre Board described in Recital D; "BOAA" means the Bowmanville Older Adult Association, a corporation incorporated under the Canada Not-for-profit Corporations Act, S.C. 2009, c. 23 and includes, where appropriate, its agents, consultants, contractors, employees and those for whom it is in law responsible; "Centre" means the portion of.the Property described as such in Recital C and shown in Schedule "A"; "Council" means the Council of the Municipality; "Effective Date" means January 1, 2016; "Municipality" means The Corporation of the Municipality of Clarington including, where appropriate, its agents, consultants, contractors, employees and those for whom it is in law responsible; and "Property" means the property described in Recital A. Extended Leanings 2. In this Agreement, unless otherwise specified, (a) a grammatical variation of a word or expression defined has a corresponding meaning; (b) references to an Act or By-law shall include any amendments to or replacements of such Act or By-law; 18-11 Beech Centre Transition Agreement P a g e 13 (c) references to Parts, sections and Schedules are references to Parts, sections and Schedules in this Agreement; (d) where reference is made to a consent, waiver, approval, notice, request or other communication, such matters shall be deemed to be qualified by the words "acting reasonably"; and (e) every provision by which BOAA is obligated in any way through the words "BOAA shall"will be deemed to include the words "at its expense" (including the payment of any applicable taxes). 3. The following Schedules are attached to and form part of this Agreement: Schedule "A" Arial Photo of the Property and the Centre Schedule "B" Municipal Capital Facility Agreement TART 2 -TRANSFER OF ASSETS AND LIABILITIES Transfer of Assets 4. As of the Effective Date, the Municipality sells, conveys, assigns and transfers to BOAA, and releases all right,title and interest in, all of the physical or tangible assets used by the Board and located at the Centre on the Effective Date (the "Transferred Assets") including the following: (a) Toyota SIE [5TDZK3DC5BS020462]. (b) Toyota RG4 [2T3ZF4DVXCW155562]. (c) 2008 GMC Van [1GDJG316381124088]. (d) Cash on hand and short-term investments. (e) Receivables. (f) Books, records,mailing lists, advertising and promotional materials, equipment maintenance records, and all other documents (whether in hard copy or electronic form). (g) Computers and related software, websites, office equipment and office supplies. (h) Furniture. (i) Phone system and any other technological equipment. (j) The telephone number 905-697-2856, fax 905-697-0739 and email address coaa@bellnet.ca. 18-12 Beech Centre Transition Agreement P a ize 14 (k) The internet domain name www.claringtonbeechcentre.ca. (1) All social media accounts, including Facebook, Google Plus,LinkedIn, Twitter . and YouTube accounts established by the Board. Consideration 5. All of the Transferred Assets shall be transferred to BOAA for the total purchase price of Two Dollars ($2.00). Representation and Warranty 6. The Municipality represents and warrants to BOAA that it has good and marketable title to all of the Transferred Assets free and clear of all liens and encumbrances. Sales 'faxes 7. Any sales taxes applicable on the sale of the Transferred Assets shall be.the responsibility of the Municipality. Reserve Funds 8. The Municipality's existing Older Adults Operating Reserve Fund shall be split with BOAA. Fifty percent (50%) of the amount that is in such fund on the Effective Date shall be paid by the Municipality to BOAA. The remaining fifty percent (50%) shall be redirected to the Municipality's Facilities Maintenance Reserve Fund, which is overseen by the Municipality's Director of Operations, and used to address future capital repairs or improvements at the Centre. The Older Adults Capital Reserve Fund shall be paid out in its entirety to BOAA. As of September 30, 2015, the amounts in such reserves are $69,100 (Operating) and $17,826 (Capital). Assumption of Contracts 9. As of the Effective Date, the Municipality assigns and transfers to BOAA, and BOAA assumes all obligations under, the following contracts, if any, that were entered into with the Board(the"Assumed Contracts"): (a) All employment contracts. (b) All maintenance contracts. (c) All contracts for computers and other equipment(i.e. photocopier). (d) Acorn Landscaping(snow removal). Liabilities 10. Save and except for the Assumed Contracts, BOAA shall not assume any obligation or liability of the Municipality under contract or otherwise. Without limiting the generality 18-13 Beech Centre Transition Agreement Page ( 5 of the foregoing, the Memorandum of Understanding between the Municipality and the Board dated June 16,2009 shall be of no further force or effect. 11. Save and except as set out in the Municipal Capital Facility Agreement (Schedule "B"), the Municipality shall not be responsible for any liability that arises from BOAA's operation of the Centre on or after the Effective Date including any employment-related liabilities. 12. The Municipality shall not be responsible for any liability that arises from the Board's operation of the Centre before the Effective Date, save and except any employment- related liabilities if any Board employee does not accept employment with BOAA (in which case the Municipality shall be responsible for all severance liability under the Employment Standards Act, 2000, S.O. 2000, c. 41). Vehicle Insurance 13. As of the Effective Date, BOAA shall be required to obtain its own vehicle insurance. Budget 14. . BOAA shall revise its budget for the 2015 year and prepare a new budget to reflect programming changes that will take place as a result of this Agreement. PARI'5 -MISCELLANEOUS Business Registration 15: BOAA shall be required to obtain its own business registration number. EPC Grants 16, The Municipality shall cooperate with BOAA to ensure that nothing in this Agreement prejudices the ability of BOAA to apply for and receive grants under the Elderly Persons Centres Act, R.S.O. 1990, c.E.4 or any other type of government or private sector financial assistance program. Marketing 17. BOAA may advertise or otherwise make public the programming that it intends to deliver after the Effective Date once Council has approved the execution of this Agreement and the execution of the Municipal Capital Facility Agreement(Schedule "B"). 18. All Municipal services currently provided to the Board (e.g. financial and legal) shall continue to be provided to the Board up until the Effective Date. Thereafter only those Municipal services specifically identified in the Municipal Capital Facility Agreement (e.g. repairs and maintenance provided by the Operations Department) shall continue to be provided to BOAA. 18-14 Beech Centre Transition Agreement Page 16 Dispute Resolution 19. If either party provides the other party with notice of a dispute regarding the interpretation or implementation of this Agreement (a "Dispute"), then the parties shall use their best efforts to settle the Dispute by negotiating with each other in good faith. If the parties are unable to resolve a Dispute, it shall be submitted to mediation by an impartial third party to be agreed upon by the parties-to the Dispute. If the parties are unable to resolve the Dispute through mediation, then it shall be referred to arbitration in accordance with the provisions of the Arbitration Act, 1991, S.O. 1991, c.17. Entire Agreement 20. This Agreement and the Municipal Capital Facility Agreement (Schedule "B") constitute the entire agreement between the parties concerning the Centre and may only be amended or supplemented by an agreement in writing signed by both parties. Further Assurances 21. Both parties agree that they shall execute and deliver, at the request of the other party, all such further documents, agreements and instruments, and will do and-perform all such acts as may be necessary to give full effect to the intent and meaning of this Agreement. Registration 22. Neither this Agreement nor notice of it shall be registered against title to the Property. Notices 23. All'notices, communications and requests for approval which may be or are required to be given under this Agreement .shall be in writing and shall be mailed by first class prepaid post, sent by e=mail or delivered: To the Municipality: Municipality of Clarington 40 Temperance Street Bowmanville, ON L1C 3A6 Attention: Municipal Clerk Email: clerks@clarin on.net To BOAA: Bowmanville Older Adult Association 26 Beech Avenue Bowmanville, ON LIC 3A2 - Attention: Executive Director Email: exec-directo @bellnet.ca. or such other address-or number of which either party has notified the other. Any such notice shall be effective from the date that it is so mailed, emailed or delivered. 18-15 Beech Centre Transition Agreement Page ( 7 Governing Law 24. This Agreement shall be governed by, and be construed and interpreted in accordance with, the laws of Ontario and the laws of Canada applicable in Ontario. Approvals 25. Wherever an approval or consent is required to be given under this Agreement, the consent or approval shall not be unreasonably withheld, delayed or conditioned, and any withholding of approval or consent shall be accompanied by reasons therefor. The party from whom an approval or consent is required shall, within 30 business days after the request for approval or consent is received, advise in writing the party requesting such approval or consent that it consents or approves, or that it withholds its consent or. approval. Assignment 26. The BOAA shall not assign this Agreement without the consent of the Municipality. Successors and Assigns 27. This Agreement shall extend, be binding upon and enure to the benefit of the parties, their respective successors and permitted assigns. Covenants 28. Each obligation in this Agreement, even though not expressed as a covenant, is considered for all purposes to be a covenant. Each covenant is a separate and independent covenant and a breach of covenant by any party shall not relieve the other parties from their obligations to perform each of their covenants, except as otherwise provided in this Agreement. Severability 29. The invalidity or unenforceability of any provision in this Agreement shall affect the validity or enforceability of such provision only and any such invalid provision shall be deemed to be severable from the balance of this Agreement. IN WITNESS WIEI[EREOF the Municipality and BOAA have executed this Agreement. TIED CORPORATION OF THE MUNICIPALITY OF CLARINGTON Mayor Adrian Foster Anne Greentree,Municipal Clerk 18-16 0 Beech Centre Transition Agreement Page 18 lBOWMANVILLE OLDER ADULT ASSOCIATION Muriel Moynes,President Alan Tibbles,Vice-President n 18-17 Beech Centre Transition Agreement Page 19 SCHEDULE "A" ARML PHOTO OF THE PROPERTY AND THE CENTRE 18-18 , i r O' .t c�¢ _ M co tb 4 0�Y ir M 0 OD co (, T • i. _ tris O� Oz co A m .' N` to ,•„ - ; _� �,,-ice ` ;' ��• � � "� �,► MI, F� t co ti y Y. 4 ` - .� o BEECH AVENUE O ` A 0 0•', ' ^7• ` ah Sew ii:r ,-� )t .+V' t �•`�;:S O � � � cn V N < � O •�� � co of •, 4 N �� W: 'cn ,_ WWI if . 40 i; 10 Beech Centre Transition Agreement Page 110 SCHEDULE "B" MUNICIPAL CAPITAL FACILITY AGREEMENT. 18-20 ATTACHMENT NO. 3 LGL-009-15 I MUNICIPAL CAPITAL(FACILITY AGREEMENT THIS AGREEMENT is dated as of January 1, 2016 BETWEEN: THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON (the "Municipality") -and- BOWMANVILLE OLDER ADULT ASSOCIATION (11BOAA") RECITALS A. The Municipality owns the lands known municipally as 26 Beech Avenue, Bowmanville which are legally described as Part 1 on Plan 40R-14445, Municipality of Clarington, Regional Municipality of Durham(the"Property"). B. By an agreement dated May 11, 2012, the Municipality leased a portion of the Property to the Bowmanville Tennis Club. C. In accordance with subsection-110(2) of the Municipal Act, 2001, the Municipality and BOAA wish to enter into an agreement to allow for the lease, operation and maintenance of the balance of the Property which includes buildings and ancillary parking facilities (the"Centre") as a municipal capital facility. D. On November 23, 2015, Council considered Report LGL-009-15 and passed By-law No. 2015-074 which designated the Centre as a municipal capital facility and exempted the Centre from taxation. NOW THERFORE the Municipality and BOAA agree as follows: PART I -INTERPRETATION (Definitions 1. In this Agreement, "Agreement" means.this Agreement as it may be amended from time to time; "BOAA" means the Bowmanville Older Adult Association, a corporation incorporated under the Canada Not-for-profit Corporations Act, S.C. 2009, c. 23 and includes, where appropriate, its agents, consultants, contractors, employees and those for whom it is in law responsible; 18-21 Beech Centre Agreement Page 12 "Centre" means the portion of the Property described as such in Recital C and shown_in Schedule "A"; "Commencement Date" means January 1, 2016; "Council" means the Council of the Municipality; "Municipality" means The Corporation of the Municipality of Clarington including, where appropriate, its agents, consultants, contractors, employees and those for whom it is in law responsible; "older adult" means a person 55 years of age or older; "Property" means the property described in Recital A;and "Tenn" means the term of this Agreement as set out in section 11. Extended Meanings 2. In this Agreement, unless otherwise specified, (a) a grammatical variation of a word or expression defined has a corresponding meaning; (b) references to an Act or By-law shall include any amendments to or replacements of such Act or By-law; (c) references to Parts, sections and Schedules are references to Parts, sections and Schedules in this Agreement; (d) where reference is made to a consent, waiver, approval, notice, request or other communication, such matters shall be deemed to be qualified by the words "acting reasonably"; and (e) every provision by which BOAA is obligated in any way through the words. "BOAA shall"will be deemed to include the words "at its expense" (including the payment of any applicable taxes). Schedule 3. Schedule "A" (Arial Photo of the Property and the Centre) is attached to and forms part of this Agreement. PARS'2 - GRANT AND USE Grant 4. In consideration of the performance by BOAA of its obligations under this Agreement, 18-22 Beech Centre Agreement Page 13 the Municipality leases to BOAA the Centre for the Term and agrees to observe and perform all of the covenants to be observed and performed by the Municipality under this Agreement. In consideration of the performance by the Municipality of its obligations under this Agreement, BOAA takes the Centre on lease from the Municipality and agrees to observe and perform all covenants to be observed and performed by BOAA under this Agreement. Use of Centre 5. Subject to the restrictions set out in Part 4 (Programming), the Centre may be used by BOAA for such purposes as in its judgment are consistent with the purposes for which it was incorporated which, for ease of reference, are described as follows in BOAA's Articles of Incorporation: The purposes of Bowmanville Older Adult Association are to relieve loneliness and isolation of the aged and to improve their mobility and fitness by establishing, operating and maintaining a senior citizens'cenire that will provide recreation, education, cultural activities and other programs for senior citizens. 6. The Municipality acknowledges that BOAA is permitted to allow individuals and organizations to use the-Centre on a limited basis in the same manner as members of the public are entitled to use portions of the Municipality's other community centres. 7. BOAA shall not be permitted to allow any person to use any portion of the Centre for any period of time for any commercial activity if such use will alter the tax exempt status of the Centre. Without limiting the generality of the foregoing, auctions shall not be permitted. Silent auctions that are part of a not-for-profit event shall be'permitted. 8.. The Centre shall be used only for the purposes set out in sections 5 and 6 and for no other purpose without the consent of the Municipality. Nuisance 9. BOAA shall not carry on any activity or do or suffer any act or thing that constitutes a nuisance or which is offensive or an annoyance to the owners or tenants of properties surrounding the Centre. Assignment and Subletting 10. In order to ensure compliance with subsection 110(6)(c) of the Municipal Act, 2001, BORA shall not assign, sublet or otherwise allow any person to occupy or use any portion of the Centre except as permitted by this Part without the consent of the Municipality. 18-23 Beech Centre Aareement Page I 4 PART 3 e TERM AND RENT Term . 11. The term of this Agreement shall be 2 years commencing on the Commencement Date and terminating on December 31, 2017. The Term shall be automatically extended for further periods of one year unless otherwise terminated. Termination 12. This Agreement may be terminated by either party upon 1 year's notice. Upon termination of this Agreement, the Centre shall be deemed to no longer be a municipal capital facility. Overholding 13. If BOAA remains in possession of the Centre after the expiry or earlier termination of the Term, there shall be no tacit renewal of this Agreement or the Term, notwithstanding statutory provisions or legal presumption to the contrary, and BOAA shall be deemed to be occupying the Centre. as a tenant from month to month upon the same terms, covenants and conditions as are set forth in this Agreement insofar as they are applicable to a monthly tenancy. Rent 14. BOAA shall pay to the Municipality as rent for the entire Term in lawful money of Canada the nominal amount of Two Dollars ($2.00). Utilities 15. BORA shall pay or cause to be paid all charges for water, gas, electricity, light, heat or power,telephone, internet, cable or other communication service used,rendered or supplied upon or in connection with the Centre throughout the Term. Taxes 16. The parties agree that because*the Centre has been designated by the Municipality as a municipal capital facility, the Centre is exempt from taxes levied for municipal and school board purposes. 18-24 Beech Centre Agreement P a � e 15 PART 4 -PROGRAMMING Age 17. Consistent with its Articles,of Incorporation, all programs, services and activities that are planned, organized or administered by BOAA shall be restricted to older adults and current members who are under 55 years of age. Non-Competition 18. BOAA shall not provide any programs or services.outside of the Centre that will compete with programs,or services provided directly by the Municipality to older adults. 19. Subject to section 20, BOAA shall be permitted to provide its programs or services, (a) from any location within the geographic boundaries of the Bowmanville urban area; (b) .from any location outside the geographic boundaries of the Bowmanville urban area if the program or service requires specialized facility space (e.g. golf and bowling); (c) from any location outside the geographic boundaries of the Bowmanville urban area for one time special events; and (d) from any parks,trails, forests or other outdoor areas wherever they are located. 20. BORA shall not be permitted to provide any programs or services within any indoor recreational facilities owned or operated by the Municipality. 21. Subject to the restrictions contained in this Part and in Part 2 (Grant and Use), BOAA may, (a) fix the hours when the Centre will be open to the public; (b) establish rates, fees or charges for admission to, or use of,the Centre; and (c) adopt policies or rules for the use of portions of the Centre. 22. BOAA shall have access to the Clarington Recreation&Leisure Guide on the same basis as other community service groups. The Community Services Department shall have access to BOAA's noticeboards to advertise its own programs and services for older adults. 18-25 v , Beech Centre Agreement Page 16 PARI' 5 -MAINTENANCE AND REPAIRS BOAA Responsibilities 23. Subject to section 25, BOAA shall be responsible for such day-to-day repair and maintenance of the Centre as are proper or necessary to keep the Centre clean and in good condition. This responsibility shall include custodial care. 24. BOAA shall not alter any physical component of the Centre's buildings or grounds without approval from the Municipality. Municipal Responsibilities 25. The Municipality shall be responsible for all repairs and maintenance to the Centre's structure including its mechanical systems and elevator. 26. The Operations Department of the Municipality shall assign a representative who will act as a staff liaison to BOAA to respond to building maintenance and repair issues. As the Municipal liaison, this individual shall attend BOAR. Board meetings as.a non-voting resource person when requested. Heritage 27. Any repairs or maintenance work undertaken at the Centre, whether structural or otherwise, shall be undertaken in a manner that reflects its heritage features and its inclusion in a heritage conservation district under Municipal By-Law No. 2006-102. PART 6 -INSURANCE AND INDEMNITY Director's Liability Insurance 28. BOAA shall be required to obtain its own director's liability insurance. Contents Insurance 29. The Municipality shall take out and maintain insurance for the Property and BOAA's contents which are located in the Centre. On or before March 31 in each year;BOAA shall provide the Municipality with a list of its contents for such purpose. COL Insurance 30. BOAA shall take out and maintain commercial general liability insurance pertaining to BOAA's liability to others in respect of injury, death or damage to property occurring upon, in or about the Centre, such insurance to be of an.amount which is reasonable and sufficient having regard to the scope of the risk and the current practice of prudent owners of similar Centre for the carrying on of similar businesses, but in any event in an amount not less than three million dollars ($3,000,000.00) for claims arising out of one occurrence. Such policy shall also name the Municipality as an additional insured and 18-26 Beech Centre Agreement Page 17 may not be cancelled unless prior notice by registered letter has been given to the Municipality by the insurer 30 days in advance of the expiry date. 31. If requested, BOAA shall file with the Municipality a Certificate of Insurance in a foam satisfactory to the Municipality's Director of Finance, verifying that the in `required by this Agreement is in effect and setting out the essential terms and conditions of the insurance. 32. The provision of the insurance required by this Agreement shall not relieve BOAR from liability for claims not covered by the policy or which exceed its limits, if any, for which BOAR may be held responsible. Insurance Risks 33. BOAA shall not do, omit to do, or permit to be done or omitted to be done upon the Centre anything that may contravene or be prohibited by any of the Municipality's insurance policies in force from time to time covering or relevant to any part of the Centre or which would prevent the Municipality from procuring its policies with companies acceptable to the Municipality. If the occupancy of the Centre, the conduct of activity in the Centre or any acts or omissions of BOAA at the Centre causes or results in any increase in premiums for any of the Municipality's insurance policies, BORA shall pay such increase to the Municipality. Indemnification 34. Each of the Municipality and BOAA shall indemnify and save harmless the other from and against any and all actions, losses, damages, claims, costs and expenses (including solicitors' fees on a solicitor and client basis) to which the party being indemnified shall or may become liable by reason of any breach, violation or non-performance by the party so indemnifying of any covenant, term or provision of this Agreement or by reason of any damage, injury or death occasioned to or suffered by any person or persons including the Municipality or BOAA, as the case may be, or any property by reason of any wrongful act, neglect or default on the part of the parry so indemnifying or any of those persons for whom it is in law responsible. For greater certainty,the limitation of liability set out above in this section does not extend to claims, losses or damages resulting in whole or in part from the gross negligence or wilful misconduct of the party claiming indemnification, its employees or those for whom it is in law responsible. PART 7-REMEDIES Municipality's Right to Remedy Default 35. In addition to all other remedies the Municipality may have under this Agreement and in law, if BOAA is in default of any of its obligations under this Agreement, and such default has continued for a period of 30 days after receipt of notice by BOAA (or such longer period as may be reasonably required in the circumstances to cure such default, except in an emergency where the Municipality will not be required to give notice), the 18-27 Beech Centre Agreement Page ( S Municipality, without prejudice to any other rights which it may have with respect to such default,may remedy such default and BOAA shall be responsible for all such costs. Waiver 36.. No condoning, excusing or overlooking by the Municipality of any default, breach or non-observance by BOAA at any time or times in respect of any covenant, obligation or agreement under this Agreement shall operate as a waiver of the Municipality's rights hereunder in respect of any continuing or subsequent default, breach or non-observance, or so as to defeat or affect in any way the rights of the Municipality in respect of any such continuing or subsequent default or breach, and no waiver shall be inferred from or implied by anything done or omitted by BOAA save only an express waiver in writing. PARI'8 -MISCELLANEOUS Quiet Enjoyment 37. The Municipality shall permit BOAA to peaceably possess and enjoy the Centre during the Term without any interference from the Municipality, or any person lawfully claiming by, from or under the,Municipality provided BOAA is not in default. Right of Entry 38. BOAR agrees to permit the Municipality to enter the Centre during normal business hours for the purpose of inspecting the same, and BOAA shall arrange for such entry at a time convenient to both parties. The Municipality shall use its best efforts to minimize the disruption to BOAA's operations during any such entry. Signs 39. BOAA may only erect signs at the Centre with the Municipality's approval. All such signs shall be removed from the Centre at the end of the Term. Compliance with Laws 40. BOAA shall comply with ail legal requirements (including statutes, laws, by-laws, regulations, ordinances, orders, rules and regulations of every governmental authority- having jurisdiction)that relate to its use or occupation of the Centre. Agreements 41. BOAA may enter into agreements for normal operating or administrative matters respecting the Centre provided such agreements are consistent with the terms of this Agreement. Without limiting the generality of the foregoing, the Municipality acknowledges that BOAA shall be permitted to contract with the Lions Club of Bowmanville for the provision of services to AGCO licensed events within the Centre. 18-28 Beech Centre Agreement Page 19 Bulk Purchasing 42. To the extent possible, the.Municipality shall allow BOAA to participate in the bulk purchase of any insurance,utilities, goods or other services. a Grant Requests 43. On or before November Pt in each year, BOAA may prepare and submit for Council's consideration a grant request for the ensuing calendar year. Such requests shall include financial statements from BOAA's previous fiscal year and current unaudited financial statements. 44. If requested by the Municipality, as part of the review of any grant all minutes, books, records, documents, transactions, accounts and vouchers of BOAA related to the grant shall be open to the Municipality for inspection. Entire Agreement 45. This Agreement and the Transition Agreement between BOAA and the Municipality dated September 21, 2015 constitute the entire agreement between the parties concerning the Centre and may only be amended or supplemented by an agreement in writing signed by both parties. Further Assurances 46. Both parties agree that they shall execute and deliver, at the request of the other party, all such further documents, agreements and instruments, and will do and perform all such acts as may be necessary to give full effect to the intent and meaning of this Agreement. Registration 47. Neither this Agreement nor notice of it shall be registered against title to the Property. Notices 48. All notices, communications and requests for approval which may be or are required to be given under this Agreement shall be in writing and shall be mailed by first class prepaid post, sent by e-mail or delivered: To the Municipality: Municipality of Clarington 40 Temperance Street Bowmanville, ON LIC 3A6 Attention: Municipal Clerk Email: clerks@clarington.net To BOAA: Bowmanville Older Adult Association 26 Beech Avenue Bowmanville, ON LIC 3A2 18-29 Beech Centre Agreement Page ( 10 Attention: Executive Director Email: exec-director@bellnet.ca or such other address or number of which either party has notified the other. Any such notice shall be effective from the date that it is so mailed, emailed or delivered. Governing Law : 49. This Agreement shall be governed by, and be construed and interpreted in accordance with, the laws of Ontario and the laws of Canada applicable in Ontario. Approvals 50. Wherever an approval or consent is required to be given under this Agreement, the consent or approval shall not be unreasonably withheld, delayed or conditioned, and any withholding of approval or consent shall be accompanied by reasons therefor. The party from whom an approval or consent is required shall, within 30 business days after the request for approval or consent is received, advise in writing the party requesting such approval or consent that it consents or approves, or that it withholds its consent or approval. Successors and Assigns 51. This Agreement shall extend, be binding upon and enure to the benefit of the parties, their respective successors and permitted assigns. Covenants 52. Each obligation in this Agreement, even though not expressed as a covenant, is considered for all purposes to be a covenant. Each covenant is a separate and independent covenant and a breach of covenant by any party shall not relieve the other parties from their obligations to perform each of their covenants, except as otherwise provided in this Agreement. Severability 53. The invalidity or unenforceability of any provision in this Agreement shall affect the validity or enforceability of such provision only and any such invalid provision shall be deemed to be severable from the balance of this Agreement. 18-30 Beech Centre Agreement Page III IN WITNESS.WHEREOF the Municipality and BOAA have executed this Agreement. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Mayor Adrian Foster Anne Greentree,Municipal Clerk BOWMANVILLE OLDER ADULT ASSOCIATION Muriel Moynes, President Alan Tibbles,Vice-President 18-31 Beech Centre Agreement Page 112 SCHEDULE "A" ARIAL PIS®T® OF THE PROPERTY AND THE CENTRE r 18-32 Lo . � � - t ° . Tt �w f Y • co co ° -4'I ' P r, rY j Y �► O O O low I 3nN3AV i „fit r`=iL 1 1 1 - t 17 co M co 'i(D - r { � , M .� •� :y ?Y S` � P� � r �r w tm All ti O I b 1 � f i W - , jF• O O � �` '1• � �a- rn (D 1 lk `. Ottco tet . r t ° Lo Ste " t, ciff-m9ffin Chief .Administrative Officer Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: November 9, 2015 Report Number: CAO-003-15 Resolution: File Number: Dy-law Number: Report Subject: Implementing the 2015-2018 Strategic Plan Recommendations: THAT Report CAO-003-15 and the attached table "Implementing the 2015-2018 Strategic Plan" be received for information. l 19-1 Municipality of Clarington Report CAO-003-15 Page 2 Report Overview Council has determined its six priorities for its term of office and with staff, has formulated the 31 actions it wishes to be undertaken to achieve its priorities. This report documents the intended means to implement the Plan, including departmental responsibility, tasks, resources and timing for each action. 1. Background: Council adopted its strategic plan priorities and actions just prior to its summer break and asked that staff come back with an implementation plan. 2. Proposal It is proposed that the Plan be implemented in the manner set out in the attached table. An annual.report will then be provided on the status of the implementation plan. 3. Financial Considerations Each of the 31 Strategic Plan actions have financial implications. Some will require additional staff and/or other resources, some involves re-allocation of staff and some will be achieved through existing staffing. And some will require financial resources for implementation that can only be determined once more work is completed, including in some instances consultation with the community. Each of these implications is identified in the attached table. 4. Concurrence Not Applicable 5. Conclusion It is respectfully recommended that Council receive this report for information. 19-2 I Municipality of Clarington Report CAO-003-15 Page 3 6. Strategic Plan Application The recommendations contained in this report of course conform to the Strategic Plan. Submitted b . Y Franklin Wu, Chief Administrative Officer Staff Contact: Curry Clifford, MPA, CMO i Attachments: Attachment 1 — Implementing the 2015-2.018 Strategic Plan There are no interested parties to be notified of Council's decision. 19-3 O Ln 4-+ cl�r u)Y h y, O _ c O � o41 CL 0 LO Q � O) 00)U � U c .0 cd h o U 0 cm �EC< o - Q O Q a) a) W L OU 0C (D (6 E a) `" Ea) E me aa) o-0 E E g W o W 00' (a o W W.0 O E O E C m L co U U 0 U O (n 0 U o- a) N U (n E .Q 0-0 0 O N N m L O O W O m N E (Q U) W X O O Q. 0 O Q. N '� Q. U'O (n LU m > ..Q Q. W Q d. 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L O Q) �(_6• 6 • O .2 0 •� O .O6 XO E F- d E N .� E a O Q O O C..) Mas Ea) .2E o � o cEEvi N O 0 C) o > L o (n n., -0 O L o U 3� > Q.o a o > 0 0 0 � c(13 w 0 O a) va . EwU � a) a) a) oc OL co U Z (n o -r- C3) oN O 0,W a) c N Q a) .Q p C ..0., (L6 C = 4-: tp O) X O :V '6 ..0 N.�0.• C •LO U) a) N 'tn •C V Z -O O O C ,N > "_.' c6 O O C (6 • Clar wil Memo Clerk's Department If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. To: Mayor Foster and Members of Council From: Anne Greentree, Municipal Clerk Date: November 6, 2015 Subject: General Government Committee Meeting Agenda — November 9, 2015 — Update File: C05.General Government Committee Meeting Please be advised of the following amendments to the General Government Committee agenda for the meeting to be held on Monday, November 9, 2015: 7 Delegations See attached Final Agenda - Attachment#1 9 Communications — Direction i 9.1 Linda J. Laliberte,CAO/Sectretary-Treasurer, Ganaraska Region Conservation Authority — 2016 Preliminary Budget Review As this is an upper tier matter, the Director of Finance/Treasurer recommends that this item be received for information. Addition 9.2 Brandon Long, GEP 12 Monkeys Inc. — Filming Intensions for Camp 30 — 2020 Lambs Road — Request for Noise Exemption — Attachment#2 (Motion to approve the exemption to the Municipality's Noise By-law from November 16, 2015 to November 20, 2015 for a filming event at 2020 Lambs Road, Bowmanville) Clerk's Department Memo Page 2 16 Corporate Services Department - Staff Report (Addition) —Attachment#3 16.2 COD-026-15 Snow Clearing of Sidewalks and Parking Lots n e e ree Municip I Clerk CAG/mc c: F. Wu, Chief Administrative Officer Department Heads ATTACHMENT # i TO UPDATE MEMO Final- 0 M clai n General Government Committee Agenda Date: November 9, 2015 Time: 9:30 AM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Michelle Chambers, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at mchambers(cDclarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of General Government Committee meetings. If you make a delegation or presentation at a General Government Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. Noon Recess: Please be advised that, as per the Municipality of Clarington's Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by the Committee. Copies of Reports are available at www.clarington.net i CklriU ,0011 General Government Committee Agenda Date: November 9, 2015 Time: 9:30 AM Place: Council Chambers 1 Call to Order 2 New Business — Introduction 3 Adopt the Agenda 4 Disclosures of Pecuniary Interest 5 Announcements 6 Adoption of Minutes of Previous Meeting 6.1 Minutes of a Regular Meeting of October 19, 2015 6-1 7 Delegations 7.1 Cloveth Smith, Internship Coordinator, Dallas Boyer, Manager of Operations —Arts & Science Co-op Programs, and Renan Levine, Professor— Department of Political Science, University of Toronto Scarborough, Regarding University of Toronto Scarborough Co-op Placement Program 7.2 Kevin Empey Chief Executive Officer, Lakeridge Health, Regarding and Update on the Hospital Building Plans 7.3 Linda Givelas, Forest Centre Manager and Aaron Staples, Outdoor Education Teacher, Ganaraska Forest Centre, Regarding, Report CSD-014-15, Sponsorship Requests for Ganaraska Forest Centre, Heart & Stroke Foundation — Durham Region and Orono Town Hall 7.4 Brandon Long, Assistant Location Manager, GEP 12 Monkeys Inc., Regarding a Request for an Exemption to the Noise By-law for a Filming Event 8 Communications - Receive for Information 8.1 Minutes of the Newcastle Village Community Hall Board dated 8-1 June 16, 2015 8.2 Minutes of the Central Lake Ontario Conservation Authority dated 8-3 October 20, 2015 8.3 Minutes of the Ganaraska Region Conservation Authority dated 8-26 September 17, 2015 i Page 1 I CkiriV011 General Government Committee Agenda Date: November 9, 2015 Time: 9:30 AM Place: Council Chambers 8.4 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, Regional 8-33 Municipality of Durham — Fire Services Study Response from Area Municipalities 8.5 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, Regional 8-36 Municipality of Durham — Resolution from Durham Trail Co-ordinating Committee (DTCC) Re: 150 Kilometre Walk to Celebrate Canada's 150th Birthday and Highlight the Trans Canada Trail 8.6 Bruce McCuaig, President & CEO, Metrolinx— Metrolinx Update 8-37 9 Communications — Direction 9.1 Linda J. Lai ibe rte,CAO/Sectreta ry-Treasu rer, Ganaraska Region 9-1 Conservation Authority — 2016 Preliminary Budget Review (Motion for Direction) 9.2 Brandon Long, GEP 12 Monkeys Inc. — Filming Intensions for Camp 30 — 2020 Lambs Road — Request for Noise Exemption (Motion to approve the exemption to the Municipality's Noise By-law from November 16, 2015 to November 20, 2015) 10 Presentations 10.1 David Garcia, President & CEO, Paul Ruttan, Director of Infrastructure, Blackbird Infrastructure, Gabriel Medel, Design Build Director and Melvin Ramcharitar, Construction Manager, Blackbird Construction, Regarding an Overview of Phase 2 Construction of Highway 407 and Relating Road Closures and Detours 10.2 Curry Clifford, Corporate Initiatives Officer, Regarding Actions to be Forthcoming with Respect to GO Train East Lakeshore Extension 11 Engineering Services Department 11.1 EGD-017-15 Baywood Subdivision Phase 4, Bowmanville, Plan 40M-2332 11-1 `Certificate of Acceptance' and `Assumption By-law', Final Works Including Roads and Other Related Works i Page 2 I Cla -tet . General Government Committee Agenda Date: November 9, 2015 Time: 9:30 AM Place: Council Chambers 11.2 EGD-018-15 Birchdale Subdivision Phase 2B, Courtice, Plan 40M-2317 11-6 (Part) `Certificate of Acceptance' and `Assumption By-law', Final Works Including Roads and Other Related Works 11.3 EGD-019-15 Springfield Subdivision Phase 3, Courtice, Plan 40M-2451 11-11 `Certificate of Acceptance' and `Assumption By-law', Final Works Including Roads and Other Related Works 12 Operations Department 12.1 OPD-009-15 Winter Maintenance on Trails 12-1 12.2 OPD-010-15 Highway#407 Crossing Roads and Detour Maintenance 12-7 Agreement 13 Emergency and Fire Services Department 13.1 ESD-003-15 Emergency Services Activity Report 13-1 14 Community Services Department 14.1 CSD-013-15 Older Adult Programs and Services Rates and Fees 14-1 14.2 CSD-014-15 Sponsorship Requests for Ganaraska Forest Centre, Heart 14-5 & Stroke Foundation — Durham Region and Orono Town Hall 15 Municipal Clerk's Department No Reports 16 Corporate Services Department 16.1 COD-023-15 Tourism Service Delivery Consideration 16-1 16.2 COD-026-15 Snow Clearing of Sidewalks and Parking Lots 17 Finance Department i 17.1 FND-016-15 Financial Update as at September 30, 2015 17-1 Page 3 (hriflO011 General Government Committee Agenda Date: November 9, 2015 Time: 9:30 AM Place: Council Chambers 17.2 FND-017-15 Response to Council Request Regarding Clarington 17-13 Museum 18 Solicitors Department 18.1 LGL-009-15 Older Adult Governance— Management of the Beech Centre 18-1 19 Chief Administrative Office 19.1 CAO-003-15 Implementing the 2015-2018 Strategic Plan 19-1 20 New Business - Consideration 21 Unfinished Business None 22 Confidential Reports 22.1 Verbal Report Confidential Verbal Report from the Chief Administrative Officer Regarding a Property Matter 22.1 COD-025-15 2015-2017 Provisions Affecting All Employees— CUPE Inside & Outside, Non-Affiliated Employee Group, Other Applicable Employment Groups, Applicable Board and Committee Appointed Positions 23 Adjournment Page 4 ATTACHMENT # TO UPDATE MEMO 72 filONKEY5 FILMING INTENTIONS FOR CAMP 30 - 2020 LAMBS RD November 6th,2015 GOOD MORNING MAYOR AND MEMBERS OF COUNCIL, Allow me to introduce,GEP 12 Monkeys Inc. is currently in production on Season 2 of the television series "12 Monkeys"based on the acclaimed 1995 science fiction film. The series follows time traveler James Cole through the past,present,and future on his redemptive mission to unravel an insidious conspiracy and change history. With the help of brilliant virologist,Dr. Cassandra Railly, Cole must stop the elusive Army of the 12 Monkeys before they release a virus that destroys humanity as we know it. We are currently in planning stages for 1-2 DAYS/NIGHTS of filming at CAMP 30 at 2020 Lambs Rd Clarington. Our filming would take place sometime between November 16th,2015 and December 5th,2015. Filming activities are currently scheduled for,Monday November 16th,2015 between 7:00am and 11:00pm and Friday November 20th,2015 between 3:00pm and 7:00am).Due to some cast availability issues,we are trying to our best to lock our dates but,these dates may need to change. Our filming involves an ambush gunfight,and will require simulated gunfire and atmosphere smoke on the site during our filming. We will also have fire effects involving a burning car,this will be a controlled burn by using propane flame bars inside the vehicle. This vehicle will be fully stripped of flammable liquids and gas tank and gas lines will be removed. Members of a private fire company called"FIRST UNIT FIRE AND SAFETY,will be on site for fire safety during these activities. We will also require intermittent stoppages on Lambs Rd in front of the location during the filming activities. We are kindly asking for an exemption from your noise by-law 1.1 on our filming dates.We will provide area residents with written notification 72 hours in advance of intended filming activities. If you have any other questions or concerns, do not hesitate to call us at the number listed below. The Ontario Film&Television Industry relies heavily upon on residential/ industrial areas such as these,and we appreciate your support. Sincerely, Brandon Long j Assistant Location Manager 416-819-3061 cellular I GEP 12 MONKEYS INC. 777 KIPLING AVE, SUITE 104, TORONTO, ONT. M8Z 5Z4 0 -416.236.4727 F-416.236.6048 I I ATTACHMENT # TO UPDATE MEMO Corporate Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: November 9, 2015 Report Number: COD-026-15 Resolution: File Number: CL2015-30 By-law Number: Report Subject: Snow Clearing of Sidewalks and Parking Lots Recommendations: It is respectfully recommended that the General Government Committee recommend to Council the following: 1. That Report COD-026-15 be received; 2. That B&D Tractor Services with an annual revised bid amount of $232,720.72 (net H.S.T. rebate) and 2262728 Ontario Ltd O/A BJ Flint and Sons with an annual revised bid amount of $246,102.65 (net H.S.T. rebate), being the lowest responsible bidders meeting all terms, conditions and specifications of Tender CL2015-30 be awarded the contract for Snow Clearing of Sidewalks and Parking Lots; 3. That the funds expended be drawn from the respective operating budgets; and 4. That the Purchasing Manager be authorized to extend the contract for up to four additional one year terms pending satisfactory service, available funds, and subject to yearly rate increase based on the Consumer Price Index, All Items, Ontario, most recent issue. i Municipality of Clarington Report COD-026-15 Page 2 Report Overview To request authorization from Council to award Tender CL2015-30 for snow clearing of sidewalks and parking lots as required by the Municipality of Clarington. 1 . Background Tender CL2015-30 was issued by the Purchasing Services Division and advertised electronically on the Municipality's website. Notification of the availability of the document was also posted on the Ontario Public Buyer's Association website. Four companies downloaded the document. The Tender closed on Monday November 2, 2015. 2. Snow Clearing Services Two submissions were received in response to the tender call. Bids were reviewed and tabulated (see Attachment 1) and all submissions were deemed to be compliant. After review and analysis of the submissions by the Operations Department, and the Purchasing Services Division, it was mutually agreed that B&D Tractor Services who is the low bidder for the Bowmanville portion of the snow clearing work, and 2262728 Ontario Ltd O/A BJ Flint and Sons, who is the low bidder for the snow clearing work in the "rest of Clarington, be recommended for the award of contract CL2015-30. Both B&D Tractor Services and 2262728 Ontario Ltd O/A BJ Flint and Sons have satisfactorily completed work for the Municipality in the past. 3. Financial and Budget Considerations The annual total cost is approximately $478,823.37 (net H.S.T. rebate) with B&D Tractor Services awarded $232,720.72 (net H.S.T. rebate) and 2262728 Ontario Ltd O/A BJ Flint and Sons awarded $246,102.65 (net H.S.T. rebate). The initial contract term is for one year. The unit pricing received is firm for the initial first year of contract. The unit costs have remained fairly consistent when compared with the previous contract. However, the overall annual contract value has increased over the previous contract by approximately $50,000 due to an increase in the amount of sidewalks and laneways to be cleared. The Municipality has the option to extend the contract for up to four additional one year terms pending satisfactory service, available funds and subject to yearly rate increase based on the Consumer Price Index, All Items, Ontario, most recent issue. Municipality of Clarington Report COD-026-15 Page 3 The expended funds will be drawn from the respective departmental operating budgets. Queries with respect to the department needs should be referred to the respective Department Head. 4. Concurrence This report has been reviewed by Steve Brake, Manager of Operations on behalf of Fred Horvath, Director of Operations who concur with the recommendation. 5. Conclusion It is respectfully recommended that the lowest compliant bidders, B&D Tractor Services with an annual revised bid amount of$232,720.72 (net H.S.T. rebate) and 2262728 Ontario Ltd O/A BJ Flint and Sons with an annual revised bid amount of$246,102.65 (net H.S.T. rebate) be awarded the contract for snow clearing of sidewalks and parking lots as per the specifications and terms and conditions of Tender CL2015-30. 6. Strategic Plan Application Not Applicable. Submitted Reviewed bby: R ' y. e arano, H.B. Sc., C.M.O. Franklin Wu, Director of Corporate Services Chief Administrative Officer Staff Contact: David Ferguson, Purchasing Manager, 905.623.3379 Ext 2209 or dferguson@clarington.net Attachments: Attachment 1 — Tabulation of Bid Summary List of interested parties to be notified of Council's decision is on file in the Corporate Services Department. MM/DF/jm I I Attachment 1 to Municipality of Clarington Report COD-026-15 Municipality of Clarington Summary of Bid Results Tender CL2015-30 Snow Clearing of Sidewalks and Parking Lots Bidder Total Annual Recommended Total Annual Recommended Award Award (including HST) net HST rebate B&D Tractor Service $258,426.11 $232,720.72 2262728 Ontario Ltd O/A $273,286.16 $246,102.65 BJ Flint and Sons Total Recommended Contract Award Value $478,823.37 i i I Handouts/Circulations General Government Committee Meeting UNIVERSITY OF TORONTO Arts&Science Co-op SCARBOROUGH Management Co-op Municipality of Clarington - General Government Committee Meeting Monday, November 9, 2015 University of Toronto Scarborough Co-op Programs For a number of years, UTSC Arts & Science Co-op and Management Co-op Programs have worked with multiple employers, including several municipalities. Our legacy of Co-op education includes: • 40 years of delivering excellence in experiential learning • Arts, Science, Management and Business disciplines, such as: o Public Policy o Women's&Gender Studies o City Studies o Statistics o Environmental Science o Health Studies o Management &Accounting • Providing students with up to 20 months of work experience • Admitting students to co-op programs through a competitive, selective process and students must maintain a minimum GPA to remain eligible for work-term placements • Building on a three-way flexible learning partnership between the students, the employers and the University Main requirements our Co-op Programs: • The student is supervised • Work terms can be 3-12 (typically 418112)months in length—work-terms can be extended • Minimum of 30 hours per week • We conduct a mid-term visit and there is a brief final evaluation form to be completed Student Knowledge&Skills Include: • Policy Analysis& assessment • Technical proficiency, including GIS and other • Project planning& management relevant industry software • Financial analysis • Research and analytical skills • Problem solving& critical thinking capabilities Sample Work-terms: Jo City of Pickering Heritage Student(Planning&Development) City of Toronto Planning Department—Work-term Student City of Toronto Children's Program Coordinator City of Toronto Mapping Analyst, Road Operations Regional Municipality of York Summer Student—Social Services Town of Markham Environment Inspector Assistant Town of Markham Waste Management Technician Town of Markham Camp Supervisor Town of Markham Student Archival Assistant Recommendation: • Create at least 2 student positions per term • Average salary=$15 an hour, or about$10,000 for one student for four months CUTTING THROUGH THE CLUTTER: CITY LIVING: WILD TORONTO: Researcher digs deeper into hoarding p8 What makes a city livable for everyone?p10 Meet your animal neighbours p20 FALL 2015 UNIVERSITY OF UTSC COMMONS TORONTO SCARBOROUGH News Insights I Research I Culture Community � CITY MUSEuM CD wool aq � � FA ,vIiLY DHSS T � xl 300 PFDES�TRIAN � � � i,� UTSC COMMONS A magazine for the alumni,friends and community KEYNOTE of the University of Toronto Scarborough Fall 2015 Volume 5,Issue 2 Produced by the Department of Communications&Public Affairs 416-287-7089,utsccommons@utsc.utoronto.ca Editor Chris Garbutt Principal Photographer Ken Jones What can gown do for town?The word campus suggests an inward-looking Communications Intern community,set apart.That may have Sayada Nabi made sense several generations ago. Art Direction,Design&Production But a modern university campus Hambly&Woolley Inc. must be deeply engaged with both the Editorial Advisory Group local and the global. Pankaj Aggarwal Associate Professor, g Department of Management Maydianne Andrade Professor, One of the great strengths of Toronto is[J of T,and likewise,the GTA is a great Department of Biological Sciences AndrewAr'rfuzzaman Chief Administrative Officer strength of all three U of T campuses. Dan Bender Professor, UTSC and the eastern GTA are inextricably tied—physically,economically Department of Historical and Cultural Studies Joe Hermer Associate Professor, and emotionally.We draw upon its people,culture and environment for our Department of Sociology students,research and learning,and we accept a responsibility to contribute Shelley Romoff Director, Communications&Public Affairs to its intellectual,economic,cultural and athletic vibrancy,and quality of life. Georgette zinaty Executive Director, What we do—or fail to do—has an enormous impact on the city/region Development&Alumni Relations around us and on the world we inhabit. To contact us,please visit UTSCCommons.ca, That's Why the extent to which we are not J ust"in"a citybut also"of"it is email utsccommons@utsc.utoronto.ca or write us at critical to our academic enterprise.We are not"hidden behind the trees." UTSC Commons,Communications&Public Affairs, 1265 Military Trail,Toronto,Ontario M1 C 1A4 And we're not a satellite located in a Community of bedrooms.We're an internationally recognized,research-intensive university committed to a UTSC Commons has a circulation of 30,000 and is published twice a year by UTSC's Department of rapidly maturing area of the GTA.We offer exceptional experiential and Communications&Public Affairs.All material is Co-op education so that students can gain first-hand knowledge of the issues copyright.O 2015 University of Toronto Scarborough the stud at home and abroad. and may be reprinted with written permission.Alumni y y receive the magazine free of charge. As thought leaders we conduct research,teach and advise on challenges like building sustainable,affordable transit;planning and financing For information about how you can support University of Toronto Scarborough,please contact infrastructure that attracts and supports business,artists and creative Development&Alumni Relations at 416-287-7115, professionals;and creating a sustainable environment.We contribute to a advancement@utsautoronto.ca or at the postal address above. better-prepared workforce,increased employment,smarter local develop- ment and inclusive,humane citizenship.UTSC's interdisciplinary programs Visit us online UTSCCommons ca Facebookfacebookcom/utscl enable us to foster innovative collaboration among departments and Instagram&Twitter @utsc disciplines,addressing universal problems such as poverty,inadequate schools The University of Toronto Scarborough respects and poor health care,whether these problems are manifested near or far. your privacy.We do not rent,trade or sell our mailing The university of the future looks a lot life UTSC today. lists.If you do not wish to receive the magazine,please contact us at 416-978-2139 or 1-800-463-6048 or address.update@utsc.utoronto.ca UNIVERSITY OF TORONTO Bruce Kidd,OC,PhD,LLD SCARBOROUGH Vice-President,University of Toronto,and Principal,UTSC We are most grateful for the contributions of Professor Fn ''Halpern,who has stepped down Mix as dean and remains a tenured U of T professor.Rick brought pn 2recsive leadership to our responsible sources Paper from academic program over the past six years,leading significant enrolment y'owth and helping to FSC FSC"C101537 make UTSC a destination for innovative programming that is engaged witj the community. UTSC Commons I Fa1720I5 UTSCCOM- MONS CONTENTS FALL 2015 .�sske W FEATURES MOSAIC Above: NOT WORTH ITS SALT Ravi Gukathasan 1 WHAT MAKES A CITY LIVABLE? _ (138c,1982)wants to- Housing?Transit?Bic0ycle lanes?A]I of the What is road salt doing to our do more than make a ? water? p2 profit in his business. above: by Donna Paris He wants to make a BREAKTHROUGH THINKING better workplace—and STUDENTS AND THE CITY Lessons from policing on how abetter community. 16 UTSC students make their mark on the urban we handlKNOW?lace stress. p4 DID YOU KNOW? I Cover:Illustration by landscape through workplacements. Tom Froese. by Elaine Smith There's a lab at UTSC devoted solely to the study of cities. p5 ZO TORONTO THE WILD DISCUSS Visit us online at W There are millions of people in this city,but there hat is the role of art in a city? p6 UTSCCommons.ca are other inhabitants of the urban landscape. — — — — — — — —by Patchen Barss CAMPUS NEWS Pan Am ignites excitement at UTSC. p28 22 IT'S A DOUBLE LIFE Student leader wins exclusive 3M award. p29 iJTSC alum Ravi Gukathasan has embraced a Preserving the rock-cut churches of Ethiopia. p31 more human way of doing business.And he's I - — — — — — — - on ly getting started.by Berton Woodward MEETING PLACE Pollster has his finger on the pulse of Canadian 25 PRIVATIZING THE PEACE public opinion. p32 Police are under pressure to reduce costs. - — — — — — — — — — — — — Is it time to privatize some of their work? FROM TTIE FIELD by John Lorinc Hoarding is getting alotofmedia attention these days. One researcher is digging deeper through the rubble. by Chris Garbutt p8 UTSC Commons 1 Fa112015 1 MOSAIC Ideas & Observations ?I T�t and factors related to pollution," found was very exciting.The aquifer NOT WMitchell says. systemreceives just as much water as He's studying the watershed at it did before urbanization." Mimico Creek,in the west end of. Although the quantity of water ITS SALT ■ Toronto."The biggest pollutants in didn't change,quality did.With urban systems are easy to measure urbanization comes more cars, In Toronto,the local water supply is good. but hard to control,like salt,"Mitchell more buildings and more pollutants But we're destroying it with pollut- says.In winter,salt concentration i n being flushed into the groundwater. ants,especially salt. water systems is higher,and that is As the city ages,its surfaces become Salt is the most popular de-icing linked to the use of road salt. more pervious,allowing more element for keeping Canadian roads Meriano's project looks at the water to seep through so the slow safe for cars and pedestrians.That salt impact of urbanization on waterflows, groundwater system becomes a is then flushed into our groundwater both on the surface and in aquifers— reservoir for contaminants. and aquifers,contaminating our lakes the underground layer of water- "There used to be a time when we and our drinking water. permeable rock—in the Frenchman's used aquifers for drinkingwater.We UTSC environmental science Bay watershed in the eastern GTA.As can't do that anymore because the researchers Mandy Meriano and the area was urbanized,it was expected water is too salty.Tf we can't drink the Carl Mitchell are conducting two that there would be a lot more water water,animals like fish and birds can't separate hydrology projects assessing runoff,since cities set out to convey either.Maybe you and I aren't really the movement of water. water in a di rection away from where going to feel that impact,"Meriano "We look at water flows,chemistry we live.But,Meriano says,"what we says,"but future generations will." 2 UTSC Commons I Fall 2015 MOSAIC Kraatzjoined UofTin 2011. PROMINENT CHEMIST Il _. e has served as Chair of U T SC's Department of Physical and NAMED VP RESEARCH Environmental Sciences since Award-winning chemist Heinz-Bernhard 2012.Kraatz's research has wN&-,- Kraatz is UTSC's newvice-principal, focused principally on creating Wit, research. new materials to detect bio- In this role,Kraatz is responsible molecules ranging from DNA to for stimulating new research and proteins to whole cells and even e supporting and strengthening ongoing biological processes.This has activities,as well as enhancing the implications for the detection of research environment for undergrad- viral infections,cancer and other T uate and graduate students.He will diseases.He is also so involved m 1+� also work to advance collaboration search that robes the under- among nder- amore r the three U of T campuses. lying molecular causes of diseases • Kraatz succeeds Malcolm Campbell, such as Alzheimer's. i a leading expert in plant biology and Of his new position,he says, an international authority on the "I see my role as that of an regulation of gene expression in advocate for and facilitator of plants and the biochemical composi- our increasingly robust research - tionofplantmatter. enterprise:' r1�� � � ,\ V.;�,,,, STUDY PATH FOCUSES ON URBAN .- CREATIVITY A. A new minor will allow students to get hands-on experience in learning about the connection between cities and culture. , - Culture,Creativity and Cities allows students to take interdisciplinary courses with similar themes and use the credits towards earning a minor. " "It looks at how cities foster creativity - and innovation through culture, which shapes their development," y says Dan Silver,associate professor in the Department of Sociology,where the new minor is based. The minor culminates with anew fourth-year"capstone"course,which will give students a chance to apply their learning in a practical way. "In the capstone course,students will be able to get theirhands dirty _-- collaborating andworking on data as they create their final research project,"says Clayton Childress, assistant professor in Sociology. . . . As an interdisciplinary path focus- . M' ing on urban creativity,this program is unique."We think we're getting ahead of the pack,"Childress says. UTSC Commons 1 Fa112015 3 BREAKTHROUGH THINKINr THE STRESS OF POLICING Good relationships at work can ease anxiety YSTo �,L Y_ -�1 � ';mss._ = - =}=_ _• It's no secret that police officers work draw on to cope with the demands of importance of programs that allow in high-stress environments. their job,"explains McCarthy,an employees to recover,build resil- Not only do they arrive at crime expert onwork-life integration and ience and develop strong social scenes,confront violent offenders, stress management."If these resources support networks in the workplace." and approach victims(or,in worst are depleted,then high levels of Statistics about anxiety in the cases,their survivors)—they may workplace anxietywill lead to modern workplace are alarming, also come under suspicion and emotional exhaustion,and this will with one survey showing 41 per cent experience intense public scrutiny. ultimately affect job performance." of employees from a range of It's challenging to face these The study,which surveyed 267 industries reporting high levels of pressures while focusing on serving RCMP officers from across Canada, anxiety.The hope,McCarthy says,is and protecting. also found that good relationships to highlight the importance of having A new UTSC study sheds light on with peers and supervisors can help strong social support networks,not the implications of this high-stress reduce the harmful effects that work- only in high-stress occupations but environment.UTSC Management place anxiety can have on officers in any line of work. Professors Julie McCarthy and and their performance. "Organizations like the RCMP John T rougakos,along with If supervisors and co-workers are have taken great strides in develop- 3 Bonnie Cheng from The Hong Kong empathetic and provide emotional ing techniques to buffer the effects Polytechnic University,explored the support by listening to an officer,this of anxiety among their officers,"she effects of this high level of stress on goes a long way in fostering a positive says."Our hope is that this research o RCM P officers.They found that it's a work environment,says McCarthy. will trigger conversations among serious concern for employee health These strong interpersonal relation- other organizations about the w and well-being—and also for the ships are built on high levels of debilitating effects of a stressed-out organ ization's bottom line. understanding and trust,which allow workplace and the importance of o "Police officers,like all of us,have a individual needs to be met. developing strategies to help workers a finite amount of resources they can "Our findings highlight the cope with workplace anxiety." w 4 UTSC Commons Fa112015 MOSAIC DID YOU KNOW? Students, faculty benefit from Cities Lab Tucked in the middle of the UTSC I ; library is a space devoted to a better — understanding of cities. =- Shared bythe departments of - Human Geography and Sociology,the Cities Lab is both a research space and a seminar room.Faculty members workwith teams of undergraduates on research projects,using high- speed computers with specialized software such as geographic informa- tion systems(GIS)and NVivo,which is used for qualitative research. The lab supports teaching and research into urban trends and -U - transformations,with a unique focus on the growth and development of cities."Cities and urbanization are central to the waythe contemporary world is being transformed,and Y ` present awealth of research opportu- nities,"says Professor Andre Sorensen, chair of the Department of Human ('geography,"as well as a wide range of career options for our students." The need for a dedicated lab comes primarily from UTSC's City Studies program,which nowhas 240 students, plus a growing Co-op program. - NEW TWISTS IN and Professor Bill Gough inUTSC's Climate Lab,along with colleagues at Fnvironment Canada.It uses large- TORNADO RESEARCH scale atmospheric variables like hose UTSC research helps predict used by weather forecasters. tornado activity, and reveals The aim is to reproduce a historical y that Canada has more record of the atmosphere over time, tornados than we thought bylooking at the instability of the What if tornado activity could be forecast atmosphere and at the vertical wind- months—or even seasons-in advance? shear—the change in wind speed and Thanks to a new model developed at wind direction at different heights. UTSC,this could soon be possible. As well as its role in forecasting, •■ "We want to predict ahead to the the model would allow for fuller following year or even years whether reporting of tornado activity.Many tornado activity will be above or tornados occur in remote areas,where below average in a given area so people aren't around to observe and we can plan accordingly,"says report them."From observations Vincent Cheng,a postdoctoral fellow there are only about 60 reported inUTSC's Ecological Modeling Lab. tornadoes in Canada per year,"says U N> The model was developed by Cheng,"but the number is more € r Cheng,Professor George Arhonditsis like 150." tx - 0 CD UTSC Commons Fa112015 5 DISCUSS MES AND your research,what you're finding out started a number of volunteer-based Cabout artists and what we do to programs.Some generate small neighbourhoods. amounts of revenue,which then fund CULTURE M K:What concerns me are the programming.These initiatives are. projects that privilege cultural driven by community needs at a low development over amore holistic cost,with norms of accessibility approach.For instance,aneighbour- and the community informingwhat Artists,public spaces and hood mightbe enthusiastic about they choose to do.That is really communities supporting below-market-rate wonderful and itmakes the neigh- housing for artists because that can bourhood what it is. have the effect of raising property WK:Organizations like Artscape in values.But buildingpublic housing Toronto are tryingto create below- The world is an urban place,and it's for immigrant families doesn't have market spaces for artists.There is a only going to become more so.Cities that same commercial benefit and can shortage of affordable workspace for are magnets for people seeking receive less priority. artists here because a lot of the opportunitiesfor employment and WK:The majority of artists don't make industrial spaces have disappeared. creativepursuits. a lot of money.They eventually get Ijust came back from Hong Kong What issues arise when people come priced out of those areas as well. where rapid migration of small together in urban environments?What There is ahierarchyin cultural manufacturing industries movingup role do artists play?And how do we industries:web designers,architects to Shenzhen and the Pearl River Delta ensure that everyone is included?We and university professors might be means there is suddenly industrial posed these questions to Margaret Kohn, part of a larger creative class that space that artists are now moving into professor ofpolitical science and participates in that gentrification all over the city. acting director of the Centre for Ethics, process because they are able to adapt and Will Kwan,associateprofessor and to rising rents and property values "Public spaces program director,Studio program,in more easily than artists. the Department of Arts,Culture and I'm looking for a live/work space don't have to Media,who also teaches master's myself,and I can't actually find this known students in the John H.Daniels kind of space.Just condo develop- be Well k lown Faculty of Architecture,Landscape, ments that reflect a bohemian kind and Design on the St.George campus. of aesthetic. to play an M K:The famous Bohemian Embassy Margaret Kohn:One of the challenges on Queen West? important role." for policy-makers and planners is to W K:There was no bohemian commu- figure out how we can enable the nity there to begin with!This idea of a M K:One aspect of the relationship circulation of people to leisure bohemian,creative lifestyle has been between art and the city that we activities,to work,and to engage in detached from actual practitioners, haven't talked about is street art. the activities theywant to take part in. from actual makers and people who It's this wonderful kind of free art As cities sprawl,there are are building an artistic community. experience where the city itself sort fewer hubs for people to congregate M K:Public spaces don't have to be well of turns into a work of art. in,and participate in civic life. known to play an important role. WK:Street art has a distinct place Another issue that arises is gentrifica- Dufferin Grove Park is in my neigh- in contemporary art.It's popular and tion,and artists are notorious for bourhood.It's known for community circulates easily in the media and does being part of that.I'm wondering,in involvement.People there have not necessarily result in a high-value 6 UTSC Commons I Fat12015 DTSC CSS ism r r �• M1 y . object.There is a distinction between reason:my students go,and they redesigning Nathan Phillips Square. what someone like Banksy does see that what they're studyi ng has He was incredibly sensitive about and what we consider mainstream such a presence in the city.There's how to use design elements,public contemporary art,which is associated also public art.That includes furniture and art to create a sense with theory and exclusivity. everything from comm issions to of democracy and community.The So what do you think about collaborative and participatory design and arts community is doing something like Nuit Blanche,which is community art projects that try to very cutting-edge work right now curated?It isn't exactly about street build longer-term engagement. about howto revitalize pu blic space art,but it is bringing art into the M K:So there's a role to be played and how to bri ng out its potential. street through conventional artistic for different types of public art,and WK:There is a range of public spaces. institutions. public spaces too.I was talking to one We have to be imaginative about WK:Nuit Blanche is great for one of the architects who was involved in them. Ix UTSC Commons I Fall 2075 7 FROM THE FIELD Ni I All ABOUT STUFF -_-- UTSC prof sorts through the truth about hoarding by Chris Garbutt — On September 24,2010,a cigarette or health.It's the anxiety about the _ dropped from a balcony in downtown removal of the stuff-." Toronto landed on a balconybelow The common response to hoarding, filled with papers and boxes.The or at least the one seen on TV,is likely / fire that resulted caused more than not goi ng to work,at least long term. $.I million in damages. "Some people think that the While the cigarette triggered solution is the extreme clean,"says the fires,the Ontario Fire Marshal Kilroy-Marac."But this is reallyonly a _ focused on the"excessive amount short-term solution,and it can add to of combustible materials"on the an already traumatic situation."The balcony and in the apartment,which trauma can be made even worse for _ initiated a flurry of public discussion renters,who can face eviction. — about hoarding and its dangers. Tidiness is somethingwe've been . "it's interesting that the attention socialized to do throughout our lives, was on the dangers of hoarding and notes Kilroy-Marac,so a one-time fix not smoking,"says Katie Kilroy- might not address the deeper under- Marac,an assistant professor of lying issues."I fear that it may not be Anthropology at UTSC. representative of the real issues." r� 1 "In the last 10 to 15 years,hoard ing It was during a research study in has emerged as a media spectacle,a Senegal thatKilro -Maracbe an to g g Y g public health issue and a mental think deeply about the difference i health disorder"she says.While once between whatweconsider worthkeep- considered a symptom of other ing and what we should throwaway. / disorders,the American Psychiatric "People would pick through my ! Association now lists"hoarding trash,because some of those things disorder"as a separate diagnosis. weren't trash to them,"she says. Kilroy-Marac is taking an ethno- Sowhile hoarding maybe a symptom graphic approach—studyingby of an out-of-control consumer society, i observing day-to-day activity—to our interest in it represents a certain better understand the subject.She'll anxiety about the stuff with which we be volunteering with front-line service surround ourselves. ` N providers in Toronto who intervene in `Among certain classes,there has - y hoarding cases.She's also interviewing been a radical.turn away from °--1„_ thewell-intentioned members of what conspicuous to inconspicuous �! she calls the clutter management consumption,"she says `We spend — - industry"—professional organizers less on stuff,and more on experiences _ who help people sort their stuff. such as vacations and education." "It's a peculiar disorder,"says By seeing their work first-hand, .— Kilroy.Marac,noting that medica- Kilroy-Marac aims to better under- tions for similar disorders aren't standwhat service providers are facing, _ effective for this group."It's not the so policy-makers can better respond to _ o stuff that causes the distress,even people with the disorder rather than if it is affecting their quality of life simply teaching them to be clean. 1e w � 8 UTSC Commons I Fa112075 FROM TH E F I F.I:D 1i 75 f 4. r- ' 1--�.-----r - Now _--- i - NO Ar Now w �- � s -„�,■ -_ - UTSC Commons Eall2015 9 Coffee shops, housing, bikepaths, transit and business opportunities are all important.But in the end, a livable city is one where everyone belongs By Donna Paris Illustrations by Tom Froese LE-?M 10 UTSC Commons I Fal/20[5 -_ -- 1JL I �71!1111!11 I - Jk - —2-7 - - - - - 0 -L m '1\ I u um '� I o/ o TW UTSC Commons j Fall 2015 1 0 TODAY, MOST PEOPLE IN THE WO R LD live in cities,but choosing which city is often a personal decision.Perhaps we grew up there or our family and friends are there. ' !f ice_ Orwemightbeseekingworkoppor- tunities,amenitiesthatmattertous, or simply a p l ace where we will be accepted and included. "It's the same basic set of issues in North America,but people are very diverse.There isn't just one formula," says Professor Andre Sorensen, chair of the Department of Human - Geography at UTSC."There's awhole range of income levels in any city. Rich people can prettywell buy the l livability they want,so you have to —" look at lower-income levels,where people have less capability to do it themselves."He says its important to maintain the infrastructure and water,power and communication net- works,along with parks,libraries and 470 museums,since public faci lities are - more sustainable than private ones. A roof over your head Along these lines,affordable housing Getting around "ARE WE GOING TO is"essential,"says Sorensen."In cities For a livable city,a well-designed DEVOTE PUBLIC SPACE such as London and New York,every- transportation system is paramount. one but the really well-off are being "As we plan for cars,it takes away TO THE PEOPLE W H 0 priced out of decent-quality housing." from the enjoyment of places for And Canada,he says,has dropped non-drivers,"says Steven Farber, LIVE THERE OR TO THE the ball when it comes to this issue. assistant professor in the Department PEOPLE WHO ARE One model he points to,however, of human Geography.And in studies, is Options for Homes,a non-profit even in places where non-drivers BASICALLY USING THE corporation that creates opportuni- outnumber drivers,we stil l see more SPACE TO GET THEIR tics for affordable home ownership space allocated to cars:' by providing down-payment loans. Farber poi nts to one stu dy of the CARSTHROUGH?„ One of its most recent developments Annex,a mixed-income Toronto is Cranbrooke Village,in a north neighbourhood.Tt showed that only Toronto area well-served by public 10 per cent of the people using the transit and close to shopping and stores and sidewalks arrived by car, in restaurants.Cranbrooke Village with the rest having walked,biked or m has amenities such as car sharing,a used public transit.Yet the sidewalks o boardroom and a rooftop garden. are narrow strips without room for s 12 UTSC Commons I Fa1120I5 WHAT MAIMS A CITY LIVABLE? "YOU NEED MEETING PLACES: PARENTS NEED TO MEET a OTHER PARENTS, KIDS NEED TO MEET OTHER KIDS.Cb " n bicycle parking,and about 75 per cent y !► of the public space is devoted to cars 1 and parking."Then you start to get "` 47 -•rY � �R _ into justice issues,"says Farber,"ands it really becomes about how we are r _ going to devote public space...to the '9 people who live there and enjoy it or Mi to the people who are basically using the space to get their cars through." Urban planners and municipal governments are increasingly aware - `V of how to make spaces more livable ' _ and create public spaces where people r. Y have the freedom to enjoyleisure activities.And that's important,says Farber,so that people can conduct ro their lives in away that's pleasurable, rath er than feeling that just getting from place to place is a drudgery. m UTSC Commons F4112015 13 "I think there is a big upswing in and make playgrounds,for instance, "IT'S A QUESTION interest in making cities more livable, those are the types of things that especially as more affluent people make neighbourhoods work.You OF P E RS P E CTI V E. return to the cities i n North America," need meeting places.parents need to he adds."I think that Toronto some- meet other parents,kids need to meet W H 0 I S THE ONE times gets it right,but often it doesn't. otherkids." Toronto's waterfront is such a huge This year,Toronto was named the DOING TH E amen ity enjoyed by so few people, world's best city to live in overall in a for instance."He notes that getti ng to report by the Intel]igence Unit of The LIVING HERE?" The Beach neighbourhood is really Economist."Livability is a slippery difficult,taking up to an hour on the concept,"says Zack Taylor,until Queen streetcar from downtown. recently an assistant professor in the "Why have we given priority to cars?" Department of 11 uman Geography. "The Economist and others have Meeting places indexes that rank cities,mixing Farber adds,however,that the city together different measurements, has allowed some great development from affordable housing to housing along the waterfront with small shops, access,high-quality education,low places to eat and drink,and biking and pollution...but these types of indexes _ walking paths. have been favoured for serving upper- Read more about UTSC and cities at "When they take away street space middle-class livability." `4� UTSCCommons.ca J ao • j � } ■*r' Y ' O O 14 UTSC Commons Fall 2015 WHAT MAKES A CITY LIVABLE? Who benefits? Taylor believes that livability is related to opportunities for people, the ability to support themselves,and access to a wide range of life choices. HOME "You need.to have a citywhere people are able to get around at a low cost and do it in away that doesn't com- promise their health or security."He points to Johannesburg,where people are afraid to stop at intersections for fear of getting hijacked,and American cities such as St.Louis,where some people viewpublic transit as ifitwere an extension of social services,meant only for a certain strata of society. Girish Daswani,assistant pro- fessor in UTSC's Department of Anthropology,points to problems with how the term"livable city"is used.I Ie says it can be"a catchphrase, r something that is celebrated by urban — planners and policy-makers who want to find out where to put community gardens and pathways.But at the I same time,people don't really share the experience of what it means to live in certain parts of a city." Toronto may rank high in livability ratings,but Daswani says the city doesn't have good affordable housing, and we gloss over that fact."lt'sa TORONTO IS OFTEN LISTED AS ONE OF THE questionofperspective:Who is the MOST LIVABLE CITIES IN THE WORLD one doing the living here?"Many 7 important questions get hidden,he "BUT THESE TYPES OF INDEXES HAVE SERVED says.For example:What is itIikefor a UPPER-MIDDLE-CLASS LIVABILITY." person of colour?What is it like to be carded just because you are black?He says the experience of living in Toronto can differ greatly depending on which part of the city you're in, your race,your gender and how much moneyyou earn.For example,your improvements in an area,its impor- "Nowwhat will happen when people access to what the city offers can tant to talk to people who live there, over the age of 65 outnumber those depend,to a large extent,on how often instead of simply deciding what under 15?" a bus runs in your neigh bourhood. people need. Ultimately,l ivable cities are defined Perhaps,then,the"livable city" by the people who live there and the Defining"livability" itself is a concept that needs to be lives they lead."What I've heard from Toronto does deserve some credit, nurtured,tacklingthe question from people who come to Toronto is that says Daswani,but its important to different angles and with a vision for there is an acceptance of diversity, notice who's asking the question of the future.Canada's aging population and it's a very welcoming and inclu- which cities are most I ivable and how is one factor that will have a tremen- sive culture that is created in terms the question gets answered(the dous impact on our cities in the next of livability,"says Sorensen."It's indicators and measurements used). decade or so."We built our cities essential to feel that you become part it's important to note what gets around children and neighbourhoods of a place and not to feel as if you are included and what doesn't.To make around schools,"says'hack Taylor. an outsider."IH UTSC Commons Fa112015 15 ell S xn eCity Uof T Scarborough is set among trees and dedicated green space. But there's no doubt it's an urban campus with urban students. This is especially true of Co-op students, who become part of Toronto's large urban workforce as part of their education By Elaine Smith Planning and Politics ABBAS N.All believes his earlier Abbas Co-op term as an organizer for Olivia Chow's mayoral campaign gave him the boost in experience he needed to land his current Co-op job—a coveted role with the City of Toronto's planning division. Every summer the division hires 20 students to canvass businesses citywide to update employment information.Ali had applied each year for the past fewyears before succeeding. "Working on the Chow campaign built up my resume and skills,"he says."I was part of the organ iing fellowship program.And then 1 was hired as an organizer in charge of three wards with my own volu nteers to manage." In his current Co-op position, Ali goes to businesses to collect information."I'm representing the city,"he says."Communications, accountability and respo ns i bi l ity are key,and I have to be able to deal with different situations while keeping my composure."I le believes his work on the Chow campaign"showed I could do that." l This fall,Al i will begin his fourth J� year as a Co-op student at UTSC, JJJ majoring in city studies and human ' geography.I lis current Co-op experi- ence has solidified his determination to become an urban planner,a job that unites his love of all things urban and his political perspective. 16 UTSC Commons Fa112015 STi IDENTS AND THE CITY Katrina Furlanetto I "With this job,I'm learning so in her hometown of Richmond Bill. looks at the management strategy much about Toronto and visiting "1 had Wt really explored the for Lake Wilcox,updating it using places I never would trek to otherwise. mu nicipal sector before,but it has new data.In addition to earning It has been an eye-opener.I've piqued my interest,"says Furlanetto, her a grade,it wil I benefit her discovered that our city is made up of a UTSC master's candidate in envi- employer and the citizens of many different cities[neighbour- ronmental science."It's more focused Richmond hill by allowing the hoods]with unique environments, on the human side of things than my department to use the most current people and businesses.I've grown previous work.l can understand how data in resource planning. i n my appreciation for the city where the human influence affects water The Co-op placement has con- I I ive." quality in an urban setting" vinced Furlanetto to focus her career "I am looking mostly at storm water on water management,whether that management and at Lake Wilcox,a means ecology,urban management, AFlood of Experience lake in town,"she says."I'm collecting or a mix of the two. data based on sediment and water "This placement has made me KATRINA FURLANETTO is spending quality,seeing if various storm ponds realize the amount of effort and the summer on a lake.But it's all in are doing the job they are expected to ti me required for policies to be the service of urban water manage- in handling floods and erosion,and created and implemented before meat—a subject she's excited to learning how to plan for management making a difference,"she says. learn about.She has a Co-op position into the future." "When you see the process,you with the water resources department F urlanetto's Co-pp research report understand why." UTSC Commons !Fa1120I5 17 A Walk in the Park returned this year for aterm as a Rouge and other parks in Ontario and heritage interpreter. about wildlife in the city.He sets up Last summer Benczik and Afioun i an information booth regularly in UTSC Co-op students ;uaZ IK su rveyed visitors abouttheir experi- various locations in the Markham and e4,j each round a ences in the park and how they could area.He creates the programs great place to escape the density of be improved.They also helped himself,working from an outli ne and the citywithout leaving town:Rouge organize and staff events,such as bird using Parks Canada documents and National Urban Park walks for children and a YMCA games interviews with experienced staff. 'rhe park,which stretches from day for youth. "Everything I do is geared toward Scarborough to Markham to "I developed my communications an urban audience,"Benczik says. Pickering,has provided Co-op terms and interpersonal skills working "I show the locals that there are for Benczik,an English and history there,"Afiouni says."I also saw how lots of opportunities to hike and major,andAfiouni,a city studies and getting public input is very important, experience wildlife right here in the public policy major.The pair spent a and learned how the process was done city.Alot of people don't know that term in 2014 working for the park's and how the information was used." the park is here,"he adds."I'm letting external affairs and visitor informa- Th is summer Benczik is back in people know about their 47-square- tion division,and Benczik has uniform,educating people about the kilometre backyard." A, aw t ' • • T � 1 �f i 18 UTSC Commons I Fall 2015 STUD E N CS AND THE CITY toron ic ,f e ctr ' Esther Kang OSIF All RNMON made sure residents were alerted before Kang says dealing with customers An Eye for Infrastructure hydro crews arrive to repair aging can be challenging.But,she adds,"I infrastructure near their properties. have refined my diplomatic and ESTHER KANG,a Co-op student in She helped explain what's happening negotiation skills,and that will be management and international business, and worked with project supervisors really useful going forward.This spent the summer preparing for a to allay any customer concerns. position has taught me how to behave semester abroad in Germany.At the Kang thought her position would be in a professional workplace." same time,she gained a completely a deskjob.Instead,she found her- The experience has had a major effect different experience as a Co-op student self calling on customers in various on her career plans."Because I interact with Toronto I lydro. Toronto neighbourhoods."I didn't with customers,I've realized that I want Kang,who is entering her third year at know any parts of Toronto,"says to do something that includes build- UTSC,had a Co-op term in customer the Sault Ste.Marie native,"but I've ing relationships with people,"she says. communications with the utility.She learned the geography prettywell." "I don't want to be isolated at a desk." le UTSC Commons 1 Fa112015 19 Toronto is world famous for its diversity.But its rich blend of cultures and languages pales in comparison to the variety of wild animals that call the city home. By Patchen Barss Toronto the i i i f � 1 ' 20 LJ'FSC Commons I FW12015 TORONTO TIIE WILI} to SIDLING THROUGH RAVINES AND PARKS, thong from Kevlarlto artificial blood vee usssels produce every- creeping across gardens and lawns,swimming down rivers Tu speaking up for spiders,Andrade knows she has and scrambling up trees,a panoply of beasts makes our city her work cutout for her."T think people care about bees denser and more diverse than any mere human census because of all the horrific tales of colony collapse disorder. would suggest. Fewer people have that response to spiders." Researchers from many disciplines have discovered how Still,she hopes Torontonians who create bee-friendly rich Toronto's animal community is;their work debunks gardens may also be wi 11ing to make spiders welcome. the illusory divide between urban and rural living.here in Spiders,who disperse by creating silk parachutes to carry Toronto,we're living i n the wild. them aloft on the breeze,benefit from green spaces and green roofs—and from not being squashed in a frenzy of Who speaks for the raccoons? terror and revulsion. Susannah Bunce,an assistant professor of human geo- graphy at LJTSC,is engaged in a multi-partner research Beware of goldfish project that examines aspects of Toronto's hidden. Not every wild animal in Toronto just wafts or wanders wild nature.She works with colleagues from U of T, into town. York tJniversity and with wildlife organizations.One goal "Goldfish are present in nearly every a rban environ- is to unlock some of the complicated relationships ment on the planet,"says fish speciation expert between Toronto's humans and our animal neighbours. Nathan Lovejoy."People grow them in tanks and then just "Regulation tends to be the result of a discursive process release them down the drain or in ponds.We're actually between those affected by legislation and those making the wondering if some species will be invasive." laws,"she says."But animals can't speak for themselves." Goldfish breed easily in the wild,and adapt quickly to When the City of Toronto holds wildlife workshops and their surroundings,rapidly changing colour and size. public consultations,Bunce is interested in who partici- The jury is still out on whether their adaptations will lead pates,and how the discussion is framed.Very often,she to peaceful coexistence with other fish,or if they'll start says,the conversation is more about how humans can use forcing native species out. the city's wild areas the way theywant,rather than about Lovejoy,an associate professor of ecology and evolu- how people and wild animals can share the space. tionarybiology at UTSC,has interests that go beyond Susan Ruddick,professor of geography at u of T's defending ecosystems agai nst the possible menace of St.George campus and principal investigator for the goldfish.He researches how"geographic distribution project,sees the legal framework questions as part of a relates to the genesis of biological diversity." bigger conceptual challenge."We're trying to break down When organisms move into a new area—or when an the idea that the urban environment and nature are area is transformed by,say,a city being built on top of somehow different or external to one another." it—natural selection can start to favour different qualities. "Toronto prides itself on being a ravine city,"Ruddick Generation by generation,the organisms within a adds,"but in a very pristine and anthropocentric way. population can trend toward different colour,size, We walk our dogs,gofor picnics.Anything that challenges feeding habits,mating habits and other defining charac- Y human activity,like raccoons or coyotes,becomes a teristics.Lovejoy tracks species via DNA barcoding, 0 perceived threat" which uses short sections of genetic material as unique identifiers.Over time,this can help identify species that r Toronto:one big(and silky)web-hosting service have evolved or invaded. P Speaking of perceived threats,if you are read i ng this story Like his colleagues,Lovejoy observes that most ,n in Toronto you are currently surrounded by spiders.The Torontonians remain unattuned to the wildness of their city is home to more than 200 spider species,ranging from surroundings. Z ambush predators like the Six-spotted Fishing Spider to "When Europeans come to Toronto and see a black web-spinners like the Bowl and Doily Weaver. squirrel,or even raccoons,they go crazy,"he says."They a But before you reach for your smacking shoe,consider see them as wildlife species.Native Torontonians walk {U` Y that spiders eat 12 million kilograms of insects everyyear through paths and parks and streets and see these animals O 0, in Toronto.They might seem like the creepiest of the all the time,and ignore them or are irritated by them." a crawlies,but they help keep the city livable. Unpacking our relationship with urban wildlife will get Maydianne Andrade,a professor of biological sciences at only more urgent over time,says Susannah Bunce. UTSC,often finds herself speaking on behalf of our eight- "Wildlife is now being written into the fabric of the legged frenemics. city,"she says."For me,the driving question concerns how "One of my outreach goals is getting people to think we rethink the increasingly blurred boundary between about the sheer mass of biting insects that can be eaten the urban and the wild.As urban environments spread, N Y by spiders,"she says."They're also an important source of we have to think about ways to intermingle." Ix O O U UTSC Commons I Fall 2015 21 Y j • i U r 22 UTSC Commons f Fa:112015- Ifs a double I I' fe and thS a good thi* ng Scarborough businessman and UTSC alum Ravi Gukathasan has embraced a new kind o 'bottom line for his company.But that's just the beginning By Berton Woodward FYOU MEET RAVI GUKATHASAN information and what their colleagues do.Thenthey (U of T PhD,1986;UTSC BSc,].982),he is apply that learni ng to howtheywork and make their bound to strike you as a joyful person— own decisions about how to meet the company's goals. bright eyed,high energy,ful I of smiles and It doesn't stop there:they are also expected to become laughter.In October 2013,he had every better people—more cooperative,more generous,more reason to be joyful about his nearly three developed.Performance reviews include both financial decades in business.I I is Scarborough- and human metrics. based company,Digital Specialty Chemicals "I call it emancipation of the people.I'm not exaggerat- (DSC),was booming—best year ever.He had a great, ing,"says Gu kathasan."They are trulyfree.Every task highly educated staff with a very low attrition rate and is based on learning and knowledge creation—they was poised to expand.But,he says,"I was miserable— have to learn.We truly believe it sets the stage for them totally unhappy." to get l i berated and become abetter human being." He felt everything he was doing was wrong."I asked The old way,he says,involved top-down command myself,what am I building in this corporation?We were and control."Our operators were just a pair of hands." like every other corporation,just building it to make The newwayreyuires everyone to be aleader as well money.I could have started crying."It's not as if he hadn't as a servant,he says.Gukathasan knew not everyone been generous to his employees.In 2008 he had trans- cou Id handle this kind of change and was not afraid to ferred 12.5 per cent of the company to his staff—a share deal with that.Late last year,he swept out nine key worth millions—for a price of just$12 per person. executives,including his chief financial officer and his "That was my guilt,"he says."I thought that was how I director of sales and marketing."I needed a new mentality was going to save my soul.I never regretted it,but I was to go forward." still miserable:' As the process continues,Gukathasan hopes to add a His October crisis was the beginning of ajourney.In the third bottom line:environmental sustainability,no small ensuing months,he would learn about a business concept matter in a chemical company.The firm alreadyhas called the dual bottom line,and start a small revolution high standards,using sophisticated scrubbers that get rid at DSC.Dual bottom line means that employees'human of harmful waste and emissions,but he feels it can do development is as important as the company's financial even better. results.Gukathasan says he stood in front of his 60-plus Gukathasan has also beautified the neighbourhood, employees and apologized."I told them,`For 28 years,l creating a public park on half of DSC's four-acre property have spent over$20 million in capital investment in this on Coronation Drive.In the future,he hopes to help company,but in terms of human development,i haven't improve life in the surrounding community."My dream," spent even$i million."' says Gukathasan poi nting to the north side of the long t The basic idea is that an organization becomes all about block,"is to own this whole street." learning and education.Employees,even at ground level, Where do such visionaries come from?Gukathasan's T learn in detail about the organization,including financial story runs parallel to that of many other Tamils who LTTSC Commons I Fa112015 23 have settled in Canada,with a high concentration in Dr.Caroline Schweitzer(BSc,1982),a fellow U of T and Scarborough.He grew up just outside Jaffna in northern Scarborough College grad whom he met at the downtown Sri Lanka,where his parents were civil servants.Early on, campus.They have two teenaged children. his father recognized the growing tensions between Tamil As DSC grew to its current revenue level of nearly separatists and the Sinhalese majority.I n 1974 the family $25 mil lion a year,Gu kathasan plowed some of the profits moved to England,where the young Ravi attended high into art,including Aboriginal carvings that are on display school and became a lifelong fan of the Liverpool Football inthe lobby HeaIso created amini-park byplanting74 Club.But 1970s Britain was not always a happy place for trees on the barren property he acquired in 2000.A large, visible minorities,and when his father asked if he'd like to polished memorial stone sits at the mini-park entrance.It attend university in Canada,he was ready to jump.The is carved with the names of the 135 soccer fans who died in family re-settled in northern Scarborough.Gukathasan, two notorious 1980s stadium riots involving Liverpool FC. always good at science,was accepted at what was then Gukathasan sees these riots—I ieysel and Hi llsborough— U of T's 13-year-old Scarborough College.He says he was as terrible failures on the part of police.And he's added the one of only two Tamil students. names of the two Toronto people who died in the Danzig Street mass shootings in 2012."1 felt,how could I do this without acknowledging our own neighbourhood?" A dual bottom line Gukathasan has donated.$500,000 to UTSC to support the study of Tamil culture and also a DSC scholarship. reports both financial If herealizes his vision ofbuying upalong stretch of Coronation Drive,he hopes to consult with UTSC environmental experts on how to improve the land. and human metrics. `Bybringing nature back,"he says,"can we renew a dying • • • urban community?My answer is`Yes'." GG I call It emancipation For now,though,he is focused on turning his company m of the people I'm not to a true dual-bottom line operation,aprocessthat took flight last year after he met U.S.management guru exaggerating" Kazimierz Gozdz at a Harvard conference.The conference was on deliberately developmental organizations.It was there,says Gukathasan"that I learned for the first time why 1 was miserable." He tried some arts courses,but Gukathasan quickly Gozdz is now advising the company on what GukaLhasan doubled back to science,where Professor R.T.Hemmings expects willbe a five-year process.The time frame roughly instilled in him a love of inorganic chemistry."My goal was corresponds to his aggressive schedule for making DSC to get`Dr.'in front of my name,"he says with a chuckle. a$100-million company,boosted by a recent injection of "My parents wanted me to do medicine,but I didn't have funding from Intel Capital,a division of the chip-making the discipline.So I went for a PhD in chemistry." giant.Gukathasan believes DSC will perform much better Gukathasan completed his PhD in 1986 at U of T.But he in its new form,but says this is not his motivation.On the had also acquired a taste for business,from working with a contrary,"I will even slow down if I have to,in order to friend to sell T-shirts to university clubs.Then,as luck help the dual bottom line." would have it—and Gukathasan is abigbeliever in luck As the transition takes hold,DSC employees have a prominent Toronto educator and businessman, worked out a new schedule,convertingthe operation I Iarry Giles,asked U of T's chair of chemistry if he knew from a seven-day to a five-dayweek."Why should only someone who could help him solve a problem with a the executives get the weekends off?"asks Gukathasan. chemistry-related venture.The chair said,"Talk to Ravi. Meetings have also been transformed."Everybody talks. He's an entrepreneur." Everybody speaks their mind,"he says.-There are no That relationship led to start-up funding for DSC in politics,no corridor conversations.We have meetings as 1987,with Gukathasan offering highly specialized chemical a true community." products that couldbe scaled up quickly from laboratory Gukathasan has come a long way since he sold T-shirts amounts to commercial volumes and delivered on a to his fellow students."I trulybelieve you can inspire tight deadline.Todaythey are used ineverything from people,and inspiration is notbased on a single bottom pharmaceuticals to electronic chips.'Through it al 1, line,"he says."It's a collective,holistic perspective.You Gukathasan's chief operating officer has been his wife, can do things differently." Ix 24 UTSC Commons I Fa112015 LAW ENFORCEMENT SPENDING has long been the third rail in most democratic societies, and calls to cut fundingfor cops are often seen as political suicide.But U.K.PRIVATIZING Prime Minister David Cameron, facing severe budget pressures,has made dramatic moves to rein in police expenditures.National police expenditures have sh runk by 20 per cent since 2011,and the number of THE PEACE officers patrol ling British communi- ties could plummet further by 2020. They're being asked to do more, but their budgets chis has drawn warnings from police unions,predicting mayhem and the are under increasing pressure.Perhaps it's time to need for paramilitary units.some top rethink private policing police officials are also calling for large-scale mergers of the 43 police agencies in F,ngland and Wales, By John Lorinc according to the Financial Times. f A. (/ �' q "R S• �R 1 m � UTSC Commons ;I-a112015 25 "THERE NEEDS TO BE AN HONEST AND OPEN DISCUSSION ABOUT _ REORGANIZING POLICE V- MANPOWER IN A WAY THAT MAKES SENSE." Olympic security officials show what Olympic spectators can expect for security screening during an exercise in Vancouver,B,C.in February 2010 ther j urisdictions have or non-emergency tasks to others grown to 15,000 since 2002,resulting already embarked on this who would be given highly specific in"considerable"savings.Written kind of law enforcement enforcement powers—either private by Paul McKenna,a public safety triage.In the aftermath of security companies or civilian expert at Dalhousie University,the the credit crisis,California peace officers. paper also cites U.K.survey results lost 4,000 sworn officers "It's policing we should be spending that show PCSOs as being popular and 3,000 civilian support money on,"says Hermer,"not just with residents,who say their presence staff between 2008 and 2011.I n the police."I le notes that the federal makes communities more welcoming Australia,a private firm called Suburb government commissioned research and less susceptible to street crime. Safe launched a fee-based community on the"civilianization of policing" Vancouver and Winnipeg have policing service last year using a last year."There needs to be an honest community safety officers—distinct combination of technology,vehicle and open discussion about reorganiz- from police officers and with a more patrol presence and personnel hired ing police manpower in awaythat limited range of duties. exclusively from the neighbourhoods makes sense,"he says. The tiered-policing approach has being policed.Similar firms have Policing costs are driven by direct parallels in health care. sprung up in the U.K. equ ipment and technology,but also Surgeons with several years'training In Canada,police agencies have not by crushing salary expenditures. should not be treating cuts and bruises. experienced this kind of attrition With hundreds of experienced And in recent years,there has been a and outsourcing—not remotely.But Toronto officers now earning over move by health ministries to create critics on both the left and right say $100,000,payroll outlays can gobble integrated health care teams that Canadian cities are spending too up as much as 85 per cent of a police include physicians,nurses,physio- much on policing,especially since services budget.Moreover,because therapists,nutritionists,midwives crime levels are at record lows. cops can't strike,arbitrators reward and other alliedhealth professionals. "Between 2001 and 2012,police them with generous annual increases. Hermer notes that in Canada a officers per 100,000 population in This cost escalation has prompted range of specific and limited Canada rose 8.7 per cent while the the close examination of a"tiered policing functions is already being crime rate declined by 26.3 per cent," policing"approach to delivering rou- delivered by private firms or civilian = wrote Livio Di Matteo,a Lakehead tine aspects of policing services.The enforcement agents.These include s University economics professor, approach relies not on sworn officers, airport security teams and municipal o in a September 2014 study for the but on what are known as police bylaw officers.Universities,transit Cn Fraser Institute. community support officers(PCSOs), authorities and public housing Lu Joe Ilermer,an associate professor as well as private security guards. agencies employpeace officers;some o z of sociology at U of T Scarborough, A 2014 discussion paper from the park wardens have recently been o believes Canada's police services need Canadian Police College reports that granted the right to carry weapons, c to findways to delegate mundane the number of PCSOs in the U.K.has and Ontario's privately managed W 26 UTSC Commons FaI12015 PRi VATI7ING TR E PEACE. nuclear plants are guarded by private police accountability.The latter has says that despite all their flaws,law SWAT-like guards. been under the microscope recently enforcement agencies,unlike private Moreover,organizers of major due to a series of appalling killings firms,are governed by civilian events hire private security.In total, by police in U.S.cities,and—closer oversight bodies.'Phis means they will Vancouver's Winter Olympics, to home—a surge of criticism about always be answerable to the public at Toronto's Pan Am&Parapan carding in Toronto.(To"card"is to large.But"in the private security American Games and,on a different stop citizens and record various business,"she says,"the checks and note,Toronto's 2010(.1-20 summit personal details,even though they balances are completely missing." saw hundreds of millions paid to aren't criminal suspects.It has come Eng,who is now vice president private securityforces,to augment under heavy criticism for being for advocacy at the Canadian police ranks."The size of those racially biased in practice.) Association of Retired Persons,says, events demands private security at Considering accountability in the "The citizens have to consent to a low level,"says Ifermer,noting case of PCSOs,Paul McKenna says be policed."(I fermer and Eng both that organizers look for a"mixed theymust be carefully trained and contributed to a 2005 University economy"of policing. then"embedded"in the police of Toronto Press anthology, However,in jurisdictions such as service.In jurisdictions that use Re-ImaginingPolicinq in Canada.) the U.K.,where fiscal pressures have them,PCSOs tend to be answerable Eng acknowledges that some prompted governments to outsource to staff sergeants,who are part of a policing activities are already being policing tasks,the urgent drive to chain of command that extends up done by non-sworn personnel and cut costs may take precedence over to the police chief and the police professionals from outside police detailed planning.The move to priva- oversight body. agencies.As an example,she points tize should prompt municipalities and Private contractors are a different to the Toronto Police Service's other orders of government to return story.Hermer says firms whose approach to communities that are to first principles,cautions Hermer. personnel perform specified tasks are overrun by gang activity.During "What type of policing do we have, bound by commercial contracts. and immediately after high-profile how do we pay for it and how do we Private agencies,he observes,are not busts,which often include a range ensure accountability?" obliged to uphold rights laid out in the of law enforcement agencies,the I le points to the enforcement Canadian constitution.He says a legal Toronto Police Service deploys the checks that police make on large contract,if drafted precisely,may Toronto Anti-Violence Intervention trucks travel ling provincial high- provide adequate accountability— Strategy(TAVIS)andblankets the ways.He sees these as an example in but this is a highly controversial point. neighbourhood with SWAT teams. which"...you could imagine a large Susan Eng(UC,1972),is a former In keeping with the precepts of security company doing[this]routine Chair of the Metropolitan Toronto community policing,this kind of enforcement."Police say some of Police Services Board and an outspoken follow-up requires police to their officers have been killed while critic of certain police practices.She move quickly,bringing in social doing routine highway checks.But workers,community and spiritual Hermer's response is that it need leaders,and people from other not be an either/or proposition;the agencies to work with youth and private contractor would be assigned prevent the recruitment of a new to perform very specific duties. generation of gang members."There By delegating more mundane is a time to intervene,butyou have duties police services could direct "WHAT TYPE to follow through and stop the cycle," more resources to less visible forms says Eng."And that is not about of criminal activity,such as child OF POLICING DO policing resources." pornography and corporate fraud. Ultimately,says Ilermer,the issues Police oversight boards might also WE HAVE, H 0 W at hand may call for a completely consider creating more stratified new way to govern the broad authority,and boosting the ranks of DO WE PAY F 0 R spectrum of security and enforce- unarmed special constables."The city ment functions required in targe is often looked at[bypolice services] IT A N D H O W urban centres."Instead of having a like a huge crime scene,"Ilermer says. budget for the pol ice to do what "But a majority of police interactions DO WE ENSURE they're doing now,we[cou ld]have a [with civilians]are peaceful." ACC 0 U NTA' policing budget that may or may not I lowever,such potential reforms include the police,"he says."We need raise questions about train ing, f1 a change in how we think about what equipmentand the thorny topic of BILITY? policingis." ix UTSC Commons I Fa112015 27 CAMPUS NEWS This summer,spectators came to our sparkling new T pronto Pan Am Sports Centre and the new UTSC Tennis Centre to watch top athletes compete ` in the Pan Am&Parapan American T" Games.Swimmers broke more than C-1 100 Pan Am records,i ncl uding three world records in the pool at Parapan. The fencing component of the Pan Am modern pentathlon also saw a world record toppled. I Members of the UTSC community were instrumental in making the games a success on campus.Thanks to O I all the staff,students and facultywho gave their time! 1 Principal Bruce Kidd ignites UTSC's Pan Am torch as the relay swung through campus. 'k r 2 Canada earned its first-ever Parapan medal in lot Ap wheelchair tennis at the UTSC Tennis Centre, when Joel Dembe and Philippe Bedard captured bronze in men's doubles. 3 Meaghan Benfeito and Roseline Filion leap L from the platform in one of their gold-medal dives in the synchro diving event at the ° Pan Am Games. E E 0 ! U U d E N r w 04 04N CO 19 28 UTSC Commons Fall 2015 CAMPUS NEWS HIGH HONOUR FOR bringing a community together," �LD141, says Young COMMUNITY BUILDER . Karen Young,afourth-year She's done just that.Young co- Psychology and Health Studies founded the first campus-wide TEDx 2(' major in UTSC's Co-op program, event at U of T,and also brought the is the first UTSC student to receive C3 Inspire conference to Toronto, the prestigious 3MNational allowing aspiring student entrepre- 3 Student Fel lowship,which neurs to connect,collaborate and recognizes 10 students across create new initiatives.Young LEED® CANADA Canada each year for outstanding also fou ndedMinds Matter Magazine, l GOLD leadership. U of T's first student-run mental Q 2015 "To me,leadership is about health publication. A PAN AM CENTRE GETS A GOLD OF ITS OWN _ ar ates aren't the only winners to emerge from the Pan Am& Parapan Am Games. The Toronto Pan Am Sports Centre (TPASC)is the first UTSC building— and fi rst new building at U of T— ao earn Leadership in Energy and Environmental Design(LEED)Gold -- certification. The sports and aquatics facility is equipped with geothermal heating, solar panels and LED lights,among other features.Forty per cent of the building's heating and 99 per cent of { the cooling in the venue is supported t by a geothermal field,reducing the building's energy consumption by ` 20 per cent.In addition to a green roof,the 1,854 solar panels have the ability to generate 593 kWh. Following in the footsteps of TPASC,UTSC's new Environmental Science&Chemistry Building is also designed to the LEED gold standard. UTSC Commons 11102015 29 a � � Mr 1 `BMW II 00 1 Some studonts UTSC PROF FIRST TO WIN from Seneca College will INTERNATIONAL HONOUR also be calling Professor Myrna Simpson has had UTSC home. a good year.Having received 1 2 Myrna Simpson the UTSC Principal's Research ` is the first winner Award and a Discovery Accelerator of an international Supplements award from the award for soil science. Natural Sciences and Engineering -- Research Council of Canada, she's now the first recipient of a new international award. Simpson received the inaugural P.M.Huang Award at the July A UNIVERSITY PATH FOR the students will receive both a conference Interactions of.Soil SENECA STUDENTS Seneca diploma and a of T Minerals with Organic Components A new academic transfer agreement honours Bachelor of Science and Microorganisms in Montreal, between Seneca College and degree in four years. in recognition of her work in UTSC allows graduates from "This agreement will provide understanding the evolving carbon Seneca's new Arts and Science greater access to higher education cycle and the impact of climate diploma program to enroll in to a wider range of qualified change on soil.The International LJTSC courses if they meet certain students and will bring a new group Union of Soil Sciences created the admission requirements. of talented students to UTSC," award this year to honour the late When these UTSC courses are says Curtis Cole,UTSC registrar Dr.Pan Ming Huang,an eminent combined with their Seneca credits, and assistant dean. soil science researcher. 30 UTSC Commons I ha1120I5 CAMPUS N F WS TOP OF THE CLASS , n Cao,UTSC received the . k honour of having U of T's top student for the third year in a row. , Cao,who completed his Bachelors of Science degree this year,is the ;�.� '_- recipient ofthe John Black Aird '� ,�, �` w �: ✓ ,: award for top student at U of T.He's faced some tough times,especially 1 A when he realized that his scholarship r it from the government of Vietnam 'r` didn't cover the full costs of attending school.But he says he found plenty of 1 T supportfrom newfriends in the 1` UTSC community."I learned that w. Canadians,and especiallythose living in Toronto,are very generous people." Cao also won a Governor General's silver medal for being one of U of T's most academically outstanding graduates.And his achievements extend beyond the classroom.He was an academic programmer in resi- THE ROCK-CUT CHURCHES dente,worked as a teaching assistant, OF ETHIOPIA and also volunteered for two years world's oldest with Hospice Toronto,providing Chnstiannation,datin,backto r. comfort to terminally ill patients. 4th century.Hundreds of rock-cut And Cao is not done with U of T— churches line the country's a r he's now enrolled to earn a master's highlands,but little is known of degree in immunology. how they are built.Now,thanks to a significant grant from the Arcadia ,, - Fund,the techniques to create *e r.' these churches will be preserved for future generations. "It's an honour to be able to help - preserve the knowledge that goes into the making of these cultural r treasures,"says Michael Gervers,a the structures,documenting the UTSC expert on Ethiopian history. knowledge and techniques involved. Gervers will conduct and The$250,000 grant will cover two videotape comprehensive inter- seasons of field work after which the ✓ views with priests,parishioners video recordings,with transcriptions and the fewremaining master and translations,will be available craftsmen responsible for carving online for at Least 20 years.[N UTSC Commons I Fa112015 31 MEETING PLACE Alumni News SPOTLIGHT Still a student of Canadian public opinion manager has spent the past 26 years of public opinion requires knowledge analyzing the opinion trends of the of this historical context and having a AA, nation at the Canadian arm of Ipsos,a good institutional memory." C'd global independent market research Wright cites the mid-'90s'same-sex firm that operates in 88 countries. marriage debate as an example of As seniorvice president of its public when context and careful questioning affairs strategic research division were essential in capturing a faithful and managing director of its Global picture of the country s views.Knowing @dvisor international poll,Wright Canada to be tolerant,Wright and his is the media spokesperson on policy, team posed a question about a"civil R politics and consumer trends. marriage,"removing the divisiveness "I work with a global research team of religious church marriages and the that constantly polls the world on option for none at al l. events and issues,from energy use to "We created a middle ground,and human rights to social problems,"he when the results came in,they were John Wright says."I study what h umans in Canada explosive,"he says."By adding this BA,1980 do and think.Public opinion is about one dimension,70 per cent of howpeople collectively think:' Canadians accepted same-sex If anyone has a finger on the pulse of Collecting data that give insight marriage.It changed the nature of the contemporary Canada,it's John Wright. into the state of the country depends country's debate and the way people Fie knows,for example,that on devising effective polls.At Ipsos, talked about the issue." Quebeckers believe in legalizing most of the research is done on Iine It's that mutability of public marijuana and that despite British with panels of around 400,000 people. attitudes—and how demographic and Columbia's reputation as aprovince of Wright attributes his knack for population shifts affect them—that nature lovers,Maritimers care most posing the right questions to a fascinates Wright.He and co-author deeply about the environment.Based thorough understandi ng of Canada's Darrell Bricker have written two on all he's learned,Wright character- social and political landscape. national bestsellers,and a third izes Canada as patriotic,tolerant, Studyinghistory andpolitical science book,Demand5hift,due in 2016,is pro-monarchy—and opinionated. at UTSC gave him a solid knowledge about Canada's changing demo- "When you look at public opinion base that helped to launch his career graphics and immigration patterns on many issues over a long time,you as a pollster. and their effect on decision-makers really feel its currents,"he explains. "I found historymost interesting and markets. "You understand the rhythm and because it's howwe gain understand- "People like me are interested in temperament of the country.Canada ing of today's institutions and how how people think and what affects is a body—it has emotions and a way they evolved,"he says."The work I do them,"he says."Going to work is like of thinking." at Ipsos relies on understanding the Christmas every morning.I can't The former UTSC student council history of our institutions,issues,and imagine being in a job where I'm not president and campus radio station events.Getting an accurate reading Learning something every day." 32 UTSC Commons I I a1120I5 VIEFTIUGPI:.ACE WHO'S DOING WHAT SHARE YOUR STORY . . ... . w W W 2 t Adrian Foster 2 Sue Graham-Nutter tie r �IP When Adrian Foster(BA,1983)and his communities together to benefit the Festival,which continue to flourish family moved to Clarington,Ontario, Visual Arts Centre of Clarington.In today.She's also grown a consulting he got deeply involved in community 2013,he received a second national practice,Affinity Marketing and organizations.In 2003,he received honour:the Queen Elizabeth II YublicAffairs,working the gamut the Queen Elizabeth II Golden Jubilee Diamond Jubilee Medal. from government to non-profits to Medal for his extensive community Foster studied psychology and public television. service.He soon became a local French at UTSC,which led to work At UTSC,she studied Co-op pub]is councillor,was elected mayor in 2010, with ch i ldren with disabilities and administration,shaping her ability to and is now in his second term. then a 26-year career in financial succeed in a breadth of industries. Foster's vision for Clarington is services.iTecredits his ability towear "I learned howto build partner- rooted in service and quality of]ife. many hats to the breadth and diversity ships between layers of government "It's easy to be cheap and build an of his education. and community,"she says."My career area without amenities,but creating "As mayor,i know a little bit about path is not linear,but the common a great place to live is all about quality a ton of different things,"he says. link is my expertise working both with of life and relationships." "Because I have a broad skill set and and within government." Foster's collaborative spirit is education,it's easy for me to embrace Graham-Nutter's current focus is evident in his arts and culture newroles•." health care.As executive director of 0 initiatives,which he believes are capital redevelopment with the Rekai essential to a thriving community.He Sue Graham-Nutter(BA,1981)is a CenLres,she manages a Jong-term starLedAGift ofArt,anot-for-profit city-building Renaissance woman. care home in downtown Toronto and collective that bolsters local artists' She started several Toronto festivals, is also working to build a new home careers;and Jbr the Love of Art,a gala including Krinos Taste of the with an Alzheimer's and dementia m that brings the business and artistic Danforth anithe Roncesvalles Polish support unit. a UTSC Commons I Pall2015 33 3 Reetu Gupta 4 Heather Kanabe S � r "Making a difference in society has the sales and marketing of her of Toronto's entertainment district. always driven me,"she says."I want family's business,the Easton's Group Her marketing plan focused to help families and create homes in of Hotels,which her parents heavily on social media,an unusual which residents can live in dignity." started 36 years ago in Port Hope. tactic at the time."The area is Her desire to make a difference Tt encompasses 15 hotels across inhabited by young,technologically also encompasses volunteer work. Ontario and Quebec. driven professionals,"she explains. Graham-Nutter is the three-term After completing her studies, "We talked directly to that demo- chair of the UTSC Campus Affairs Gupta headed the opening of two new graphic through social media to Committee. hotels and banquet halls.In 2009-1.0, build momentum." "It's an extension of my interest in the company added six new hotels to Gupta lauds the entrepreneurial citybuilding through public projects," its roster under her direction. career path,which allows her to she says."As a member of student Currently,Gupta's focus lies in combine her passions. council years ago,I was involved in rebranding the company as the Gupta "One of the great thi ngs about work- advocating for the Bladen Library.It's Group and developing its new real ing for my own business is that T have very rewarding for me to return and estate division. the flexibi lity to work on personal participate in the further develop- "Marketing is apassion of mine, projects,"she says.An avid fashion T ment of UTSC." and working with my family is a lover,Gupta is creating a clothing line blessing,"says Gupta."I'm able to talk that marries Western designs with s Raised in the world of hospitality and about crazy marketing plans,and I South Asian fabrics.She plans to ii property management,Reetu Gupta have a lot of autonomy." unveil the line,called Maya,in 2016. 0 (BBA,2005)remembers handling She illustrated her flair for out-of- rental agreements and shadowing the-box thinking with the 2011 launch During the summer months, a general managers from a young age. of the company's first condominium Heather Kanabe's professional calen- Now,as a vice president,she heads development,King Blue,in the heart dar reads li ke a ful I dance card. G 34 UTSC Commons I Fa1120I5 MEETING PLACE When JulyhiLs,the race to the Royal Ontario Museum,the festival begins,"she says about the Scarborough Arts Council,and Lead-up to this year's event on Women in Film&Television(where September 27.Kanabe(BA,2008)is she worked for sixyears)as conduits festival director of The Word on the to important connections within the Street Toronto,which for 35 years has Toronto arts sector. been the city's largest free outdoor Under Kanabe's leadership,the book and magazine fair celebrating event has received an increase of the written word and literacy.She $120,000 in grants and a 25 per cent manages artistic programming and budget boost.This year marks a overal I festival production—including watershed for the festival:Kanabe author presentations,workshops,and has spearheaded an initiative to a marketplace.The event attracts move from Queen's Park Crescent more than 215,000 attendees and (the location for the past 10 years) i about 200 exhibitors annually.Behind to a newvcnue at Harbourfront Ems` the scenes,Kanabe handles grant Centre.The change grew out of writing,finances,logistics,and staff conversations between Kanabe and board management. and the International Festival of "it's the one time ofyearwhenthe Authors,aliterary organization 5 Neil Selfe whole pub]ishing industry mingles housed at I Iarbourfront Centre and with the public,"she says. that nowprovides the festival with "f had the opportunity to audit Kanabe cultivated her arts leader- logistical support. many small-and medium-sized ship acumen in UTSC's Arts Kanabe notes that the sprawling businesses,"said Selfe."I gained Management,a competitive program crescent wasn't conducive to walking, an immense appreciation for the designed to provide students with especially for children and the elderly, courage it takes to start a business a strong basis in the knowledge and leading to inconsistent foot traffic and the tremendous difference one skills necessary to succeed in the in vendor and programming;areas. can make in the lives of others if arts business. Harbourfront Centre's proximity you're successful." "The program real ly stimulated my to Union Station is also a pl us,since He kept this nugget of wisdom in career,"she says.Arts Management 25 per cent of attendees come from mind even as he moved on to law is made up of an intimate group of outside Toronto. school at Osgoode Hall.fie built a people who know from the start that "I'm proud of facilitating this successful career as a banker and theywantto manage arts organiza- move,"she says."We've increased lawyer before striking out on his own tions.It changes your mindset programming space and accessibility. in April,when he became founder because you realize you're pursuing It takes a certain eye to see how some- and CEO of INFOR Financial Group, something you love and your return is thing can be re-imagined in a new an independent provider of strategic the ability to make a contribution to place.I'm happythaL the festivalwill financial advice. the discipline." be part of that landscape and continue Since its inception,the company Kanabe completed the field- to be a bright spot in the Toronto has ranked as one of the top indepen- placement stream,which enhances arts scene." dent domestic advisors in Canada. students'understanding of arts We have incredible clients who,like management through a minimum A Co-op position at Deloitte helped to us,are entrepreneurs focussed on of two non-credit placements. plant the seeds of entrepreneurship in making a difference to society.That's She cites her Co-op positions at the Neil Selfe(BComm,1988). what we're most proud of." IM I1'CSC Commons I F0112015 35 I I The roof of the X Science Wing offers panoramic views of the Highland Creek Valley—and an opportunity to take a closer look at Q the universe. There's a 30-cm reflector e telescope up there.It was installed in 1976,but had been out of use for the last 10 years. Now,when the night sky is clear,members from the UTSC community and anyone,really,can come take a tour led by a UTSC astrophysicist. With the help of a grant from the 50th Anniversary Legacy Fund,the telescope has been repaired and up- - I graded with new electrical, new eyepieces,a sun filter and a DSLR camera. For astronomy students, it is a chance to get a The telescope has captured first-hand look at their images as close as Mars, subject material. Jupiter,the rings of Saturn and Pluto,and as far as I For pictures of what two galaxies away(that's the telescope has seen 23 million light years). and to book a visit, _ go to utsc-telescope. ` e tumblr.com or contact Hanno Rein,Assistant Professor,Physical and Environmental Sciences:hanno.rein@ utoronto.ca.You can follow Prof.Rein on Twitter @hannorein. 2014 AnnuaL M . 2015 Re p o r t - a J+ O t Arts & Science Co-op UNIVERSITY OF TORONTO SCARBOROUGH Contents The Mission 5 40 Years 7 The Map 9 The Numbers 11 The Awards 13 Contact University of Toronto Scarborough I IC 150 1095 Military Trail,Toronto ON,M1 C 1A4 Phone:416 287 7260 Fax:41 6 287 7273 utsc.utoronto.ca/askcoop uoftcoop@utsc.utoronto.ca "I was able to build my own character- �,;,,� .something I have been able to apply N' to my He everyday since.,, �.. 19 HafeffaPatel EnglishCo-opStudmf 4 Physical First Sciences Co-op _n ' preneurial launched s �_ oop work Cell � Molecular _ _ to ` arranged Biology Co-op '` - begins Introduction of Co-op in Psychology �t Neuroscience r a Quantitative ,� Masters in Finance � Environmental program Science begins launched 0 co�op Africa • Sudan • Democratic • Senegal • Namibia • Zimbabwe Republic of • Nigeria • Uganda • Benin the Congo • Botswana • Mozambique • Guinea • Swaziland • Sierra Leone • Malawi • Mali • Kenya • Burkina Faso • Cameroon • Zambia • Eritrea • Niger • Ethiopia • Ivory Coast • Lesotho • Tanzania • Ghana ny Kingdom and Herzegovina I A-4-WO-r- Asia & The Middle East • Bangladesh • Philippines • East Timor • Georgia • Indonesia • Armenia • Laos.. • Azerbaijan • Russia • Vietnam aica • Fiji • Israel ana • China • Nepal via • Palestine • Lebanon ezuela • Pakistan • India a • Sri Lanka • Cambodia Avador • Thailand idad )bago 10 Average cGPAof Total # of Students Enrolled in Co-op Program Current Students N M � • Percentage of ` : • Co-op students who • • graduated with Honours • 2004 2005 2006 G2007 2008 2009 2010 2011 2012 2013 2014 2015 , ,undergraduate student enrolment ,Graduate student enrolment *Projection for Fall 2015 Co-op Constitutes A&S Co-op makes up ` Co-op Students to 16e6 % 6090 % : - Co-op Students of UTSC enrolment of Co-op enrolment 9311271 Over 310® worlcterms arranged from 2004 - 2014 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 Number of Work Terms Provided to Graduate&Undergraduate Students Organizations that have hired from us since 2004 586 Organizations that have worked with us since 2009 1145 How people have contributed to our program beyond hiring: Industry Experts at careerSpark Hosting a junior co-op Holding Company and other networking sessions student for Job Shadowing Information Sessions Interviewer for Mock Interviews with a co-op student on on campus Panelist for Industry Panels work term Hosting Industry Tours Sponsoring programming activities 12 r In 2014 - 2015 Arts & Science Co-op Students Have Won 1 2015 3M National Student Fellows This Award celebrates a student in Canada r1 who has demonstrated an understanding of leadership and the potential to enhance their educational experience for both .. academics and beyond. . . ..:_.k.... 2015 Governor General's Silver Medal for Science Awarded to the University's most academically outstanding graduate •' in Sciences. - . . : •. - _ " , 2014 City of Toronto International Student Excellence Awards • •• • �'•- • •. • This award recognizes international students • • who have contributed to Toronto's cultural or socio-economic development. • 2015 John Blacic Aird Scholarship • • .' - Given to the top graduating student at the University of Toronto. De-Ba Jeh-Mu JigTheatre Group Central Lake Ontario Decima Research Inc. Financial iQ Inc. Conservation Authority Deep River Science Academy Financial Services Commission of Ontario Centre for Addiction and Deloitte LLP Financial Transactions and Reports Mental Health Department of Foreign Affairs, Analysis Centre-FINTRAC CentreforAutism,Remediation Trade and Development Fisher Environmental Ltd. and Education Ltd. Department of National Defence Fisheries and Oceans Canada Centre for Global Health Research DeSerres Florence International Biennale of Centre for Indian Knowledge Systems Devik Pharma Inc./North American ContemporaryArt Centre for Information and Institute of Pharmaceutical Fluor Community Services(CICS) Technology(NAI PT) Frederick Harris Music CompanyLimited Centre for Internet and Society DFI Canada Friends of Fort York Centre for Opera Studies in Italy Diageo Canada Frontier College Centre for Research in Dick Engineering Inc FuncISERV Inc. Women's Health Digital Extremes GeneNews Corporation CentreVille Amusement Park DMC Mining Services Genesys Telecommunications Children of Hope Uganda DNA My Dog Laboratories Inc. China Life Asset Management Don Feng Peugeot Geosoft Incorporated Company Ltd. Donghua Software German Academic Exchange Service(DAAD) China Syndrome Productions Doris McCarthy Gallery, Global eXchange Services Canada Inc. ChondroGene Incorporated University ofToronto Scarborough Goethe University CIBCTechnology&Operations Dortmund University of Technology Golden District Arts Council Cl BC Wood Gundy Downtown Yonge Business Golden Key Cultural Center Gena ImprovementArea GolderAssociates Onram International Incorporated Dr.J.Douglas Salmonjr&Associates/ Google Citizen Scientist RNV Integrated Health Mgt(RIHM) Government of New Brunswick City of Ottawa Durham Natural Health Center Grasshopper Energy Corporation City of Pickering DWL Incorporated Grey Sauble Conservation Authority City ofToronto Earth Rangers Griffith Laboratories Canada City of Vaughan East York East Toronto Family GuangdongTinoo's Foods Co.Ltd. Clayand PaperTheatre Resources Guangzhou Hospital ofTraditional Community and Cultural Easter Seals Ontario Chinese Medicine Impressarios Echelon Environmental Inc Guidewire Community Care Durham Eclipse Concerts Inc. Hadassah Hospital Community Cultural Impresarios ECOH Management Haessler Automated Systems Inc Community Development EDS Canada Halton Green Screens Council Durham eHealth Ontario Hapag-Lloyd(America)Inc Community Living Mississauga EI Colegio Del Cuerpo Harbourfront Corporation Community LivingToronto Elastin Specialties Inc Harbourfront International Reading Series Conestoga-Rovers Electronic Arts(Canada)Incorporated Harvard Business School Publishing Congruent Systems Eli Lilly Canada Inc. Hatch Engineering Connect Canada Emirates Environmental Group Havergal College Convergent Bioscience Ltd. Employment and Social Development Health Canada Cooperation Canada-Mozambique Canada(ESDC) Heart and Stroke Foundation of Ontario Corporation of the City of Brampton Enghouse Systems Limited Helping Hands Daycare Cosma International Engineers India Limited Hemmera Council ofAgencies Serving Environment Canada Hemosol Incorporated South Asians(CASSA) Environmental Resources Hewitt Associates Canada CPC Healthcare Communications Management(ERM) Hewlett-Packard(Canada)Co. CPP Investment Board Envirotech Associates Ltd. Holcim Canada Creative Trust for Arts&Culture ESRI Canada Honda Canada Credit Union Central of Ontario EVault;A Seagate Company Hong Kong-Sherona Mak spacer Credit Valley Conservation Evergreen Horizons of Friendship Crow's Theatre Evertz Microsystems Ltd Hospice Richmond Hill CTVTelevision exp Services Inc Hot Docs Canadian International Culex Environmental Ltd. Experiential Learning Employer Documentary Festival Cultural Careers Council of Extendicare HSBC Bank of Canada Ontario(CCCO) ExxonMobil Canada Hudson's Bay Company Curriculum Services Canada Faculty of Forestry- Humber Valley Ultrasound Inc. Cushman and Wakefield LePage University ofToronto Hydro One Networks Inc CUSO International Farm Radio International iAsia Online Systems Limited Fidelity Investments Canada Limited IBM Canada Limited Rhapsody Entertainment Inc. St Markfs Coptic Museum Touchstone Institute formerly Centre forthe ` Rimon Therapeutics Ltd. St Michael's Hospital Evaluation of Health Professionals l RiskMetrics Group Stantec Consulting Educated Abroad-CEHPEA Ritchies Auctioneers Station Gallery Towers Watson River Wood Conservancy Stem Cell Network Town of Richmond Hill RL Solutions Stratford Shakespeare Festival Trader Media Corporation Rogers Students for International Transcontinental Media G.P. ROM Governors Development(SID) Transport Canada Rotman School of Management Suame Magazine Industrial Tremor Technology Group Roxio,a Diviision of Sonic Solutions Development Organization TRIUMF Royal Botanical Gardens Success LinkTrading Limited TTC Royal Ontario Museum Sun Microsystems of Canada Turtle Island Recycling Co.Inc. RPM Technologies Suncor Energy Inc. Under the Banyan Tree Centre for the Ryerson University Sunnybrook Health Developmentally Disabled S.L Helwig&Associates Sciences Centre UNICEF Canada,Ontario Region S2S Environmental Inc. Suriya Women's University Health Network Samuel Lunenfeld Research Institute- Development Centre University Health Network- Mt.Sinai Hospital Symcor Inc. Princess Margaret Hospital Sanofi Pasteur Taiwan Chamber of Commerce in University Health Network- SAP Canada British Columbia Toronto General Hospital Sapient Global Markets Tall•n University of British Columbia Sarafinchin Tatar Gallery Inc. University of Calgary Savanta Inc. Taylor Statten Camps University of Lethbridge Scarborough Campus Students' TD Securities University of Ottawa Union(SCSU) TDit Universityof Toronto Scarborough Eglinton Avenue Teknion University of Toronto at Mississauga Modernization Project Inc. Teleplanet Communications University of Toronto Scarborough Scarborough Service Canada TELUS University of Toronto Stroke Program Centre forYouth Teradata Corporation University of Waterloo Scarfone Hawkins LLP Terrapex Environmental Ltd Urban Arts Scotia Capital Inc. Terraprobe Limited Valeo Productions Senes Consultants Ltd. The Certified Group of Companies Varicent Software Incorporated Serve Canada The Fairmont Royal York Hotel Verto Service Canada The Fraser Institute Visco Service PlusAquatics Inc. The Hospital for Sick Children Wellspring Shadow Lake Centre The Museum at FIT West Country Oilfield Services Shanghai TeachAid Network The New Farm Whistler Museum&Archives Technology Co.,Ltd. The Riverwood Conservancy White Pine Pictures ShawCor Ltd. The Royal College of Dentists of Canada Wicked Interactive Ltd. Shenzhen Stock Exchange The Scarborough Hospital Wind River Shoppers Drug Mart The Wedding Company Women in Film&Television Shore Consulting Group Therapure Biopharma Inc Working Skills Centre Sierra Club of BC THIS Magazine Workplace Law Consulting Inc. SiteScout Thomson Nelson World Literacy of Canada SNAP Promotions Tightrope Books Worley Parsons Canada Society of Composers,Authors& TimelessMind Inc. WowGao Inc. Music Publishing Tom,Dick&Harry Advertising WUSC/Uniterra Soil Engineers Ltd. Toronto and Region XE.com Inc h Sonoma Custom Millwork Inc. Conservation Authority Xeneca Sony Centre for the Performing Arts Toronto Bay Initiative Xerox Research Centre of Canada Soul pepper Theatre Company Toronto Centre for Phenogenomics YMCA of Greater Toronto Southlake Regional Health Centre Toronto District School Board York University Space Telescope Science Institute(STScl) Toronto General Hospital ZeMind Game Studio Ltd. SPARK Show Production Inc Toronto Green Community Spartan Bioscience Inc Toronto Hydro Speech Bobble Toronto Outdoor Art Exhibition Sprint Canada Toronto Rehabilitation Institute Thankyou . SS&C Technologies,Inc Toronto Research Chemicals Inc St Lawrence Cement Toronto Western Hospital ` St Margaret Catholic School Toronto Westem Research Institute(TWRI) 1 Toronto Zoo Arts & Science Co-op k UNIVERSITY OF TORONTO ` SCARBOROUGH I pow 9 � + I x O Lakeridge Health The Future for Lakeridge Health President and CEO Kevin Empey November, 2015 Agenda 1 . Overview of Your Hospital % 2. Driving Science and Innovation 3. Building Plans 2 QLakeridge Health 4D Lakeridge Health Overview of Your Hospital Your Hospital What we are . t • 4,000 Staff, 1 ,200 Volunteers, 500 Doctors _ • One of busiest Emergency volumes in Ontario • Third-largest Community Hospital in Ontario • Budget and services greater than KGH ' 4 OLakeridge, Health Your Hospital What we are One Hospital, Four Hospital Sites and a Centre • Small Acute — 24 beds Port Perry __-- • Medium Acute — 80 beds Bowmanville • Large Acute — 443 beds Oshawa • Specialty Post Acute — 75 beds Whitby Pinewood Centre (Addictions): 2 inpatient beds and multiple clinics 5 GLakeridge Health Your Hospital Leading the way • Accredited with Exemplary Standing • OHA Gold award for Quality Healthcare Workplace • Top 100 GTA Employers 2015 • 5 years Operating Surplus 6 GLakeridge Health Your Hospital Key Services: • Regional Cancer Program • Top three in Ontario • Only truly "regional" system in province - • Top 3 Kidney/Dialysis/ Home Dialysis Centre • Top-ranked addictions services — LHIN-wide • One of the best stroke programs in Canada 7 OLakeridge Health Your Hospital Key Services: r � • High-quality critical care • Becoming the Eastern GTA referral centre • Regional Eye Centre • Leading Complex Continuing Care and Rehabilitation Provider s OLakeridge, Health Your Hospital • Excellent financial health • Board-approved 10-Year Capital Plan: r • CT Scanners , • Pharmacy Head-Start • Port Perry Retrofit • Interventional Radiology • LHEARN Centre 9 OLakeridge Health Your Hospital Improving the experience for patients .c • Patient and Family Advisor program • Identifying service improvement opportunities • Conflict resolution process improvements • Driving front-line ownership of patient experience 0 10 Lakeridge Health D Lakeridge Health Driving Science and Innovation Driving Science and Innovation • Your hospital innovates: • BioBank — first certified Community hospital in Canada • Digital Pathology - immediate access to experts (first in Canada) • Nurse Practitioners - first NP model of care in a hospital in Canada • Lakeridge Health Elevate IV Pole - first IV redesign in 80 years 12 (DLakeridge Health Driving Science and Innovation • Your hospital is a key driver of skilled employment and science: • LHEARN Centre ( now used by UOIT) • Our health research is growing • Research and Innovation Rounds - bringing in specialists from across North America • We employ physicists, Epidemiologists, PHDs 10 13 1-akeCidge Health Science and Innovation Education • 1830 students trained at your hospital every year • 85 Affiliation Agreements including: • Durham College • UOIT • Queen's University • University of Toronto • Student days grew 50 per cent last three years 14 01-akeridge Health Science and Innovation Research • 140 Active Research Trials • 74 Active Clinical Trials • Sole Canadian site in several studies • Investigating new facilities 15 0 Lakeridge Health 0 Lakeridge Health Building Plans One Plan , Four Sites Must be seen as a single project on multiple sites: • Increased speed of delivery • More opportunity for flexibility and staging • More attractive for contractor and financing 17 OLakeridge Health Context : Aging Population • In next 10 years, seniors population in Durham will increase by 62.5% • Seniors account for: • 24% of ER visits • 44% of hospital admissions • Over 60% of beds on average • ALC average age: 75-80 • Complex Continuing Care average age: 80-90 • Rehab average age: 70-79 • Solution to this challenge must be region-wide 0 18 Lakeridge Health Lakeridge Health Bed Timeline Estimated Forecast Need* *Existing Use plus Growth LHB 107 LHB 130 LHB 88 LHB 106 LHO 412 LHO 504 LHO 502 LHO 609 LHPP 32 LHPP 38 LHPP 46 LHPP 56 LHW 124 LHW 153 LHW 395 LHW 509 Total 675 Total 825 Total 1031 Total 1280 O 2012 2015 2019 2020 202 2025 (9000 2030 Current state Bowmanville Expansion Oshawa Expansion Whitby Opens LHB 86 LHB 126 LHB 126 LHB 126 LHO 443 LHO 443 LHO 493 LHO 493 LHPP 30 LHPP 30 LHPP 30 LHPP 30 LHW 80 LHW 80 LHW 80 LHW 360 Total 639 Total 679 Total 729 Total 1009 Proposed Development Plan* 10%Efficiency 20%Efficiency 30%Efficiency *Includes Efficiency Estimate Estimate Estimate Estimate 0 19 Lakeridge, Health Overall Project Status Central East LHIN: • Approved all three Ministry of Health and Long Term Care: • Oshawa Stage II • Bowmanville Stage II • Whitby submitted Stage 0 Foundation Support: • Bowmanville Foundation letter of support • Oshawa Foundation letter of support Durham Region: • Approved 7.5% total project cost local share 20 01-akeridge Health Bowmanville Challenges • 3 buildings • North Wing - 1951 ( all building systems) • South Wing — 1960 (Operating Rooms) • East Wing — 1990 (ER) • ER built to accommodate 18,000 annual visits — now 35,000 • 1990 addition when population was 49,479 - Clarington's population has increased 206% • Not built for today's accessibility standards or needs of seniors • Infection, safety and privacy risks throughout old, cramped space 21 01-akeridge Health Bowmanville Solution New wing will include: • Emergency Department • Mechanical / electrical space • ICU • Surgical Suite and Endoscopy service • Inpatient nursing units > • Current occupants of the North Wing • Expansion of Diagnostic Imaging • Other support and diagnostic services Current north wing will be demolished. 10 22 1.akeridge Health Bowmanville Future Site Plan 0 _. 4 Q U E E N S 7-R E E T --I m i, Future Wing 1nI�I}�I I} I�InII 7 —— L------------ East- East �i � ❑ L-- � South — — Wing Wing 1 1 l ! I PRINCE S T R E E T 23 Lakeridge Health Project Status Estimate Estimate Total Cost Local Share Project Stage Bowmanville $125-180M $25-35M Stage II Oshawa $200-300M $50-70M Stage II Whitby $400-500M $80-100M Submitted Up to $980 Million Up to $200 Million Durham Region Budget Request - 7.5% of total project costs over 15 years 24 Lakeridge Health I Town Hall I January 16, 2015 OLakeridge Health - i • • • \ \ � \ I I I � I �� � � � - ���� � � � � - � r ISN `., \ i.- I �' r I I' i ' _ � i _J I ` I � a -� - - � I � __��_. �����i� � � � I I � I I� �� � I a,_', W Q W 0 I I yr 'r z 0 = O N c P: O N U aj L s m H m c u a v M a N L M C C aE CO in m Z N n O U nn Lu s � o •x = ^ '� ° cc v N i s O z ao oaj 4= N o np ai cc m + o c O O c U M �_ LL v, uv c o c � v E ° v •O LL M L L O U o i� , c K _ S m ++ V1 L LLfaD O = N c6 U C �' R c m `+ o u U w x i a _ C N U W M O aL 5L1 m U � C fC �O c M n � N C ate+ m v C On mLLJ t O C c 0 L co � � o c � CJ n � c a Oai — (6 p m On Q '- F, t o m z �-. 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To Municipality of Clarington General Government Committee . ........... -------------------- By: Curry Clifford, Corporate Initiatives Officer Nov 9, 2015 ....... 10/11/2015 1 Outline What is this about? Where are we at? What are the key next steps? ...... ..... ... .. 10/11/2015 2 What is this about? Lakeshore East Extension EA Route TOWN OF WHITBY CITY OF OSHAWA MUNICIPALITY OF CLARINGTON ,•�• .+Cp m ••'+�lb X �. n Ili O O 6� xy 3 7i3 r (p G° + '•� 0. a a c aor of © 7p Gt 4•BOWMANVILLE 7d •'�' r. m N h n W $ m 4 Lyy 2 }iwy 401 X A � ¢ a sh Proposed Highway-j. - .-■�•••��•.•••'+- •,+ CL '} Crossing „ ' y •+a. ■ Proposed Maintenance Facility Proposed Station i - /// Future Potential Statign • 3 �` rA Hwy 401 W Existing Oshawa GO fl ¢ ............. � Proposed Layover ?� Statlan 9 �`+ proposed Highway Crossing±Traek Twinning CN Rail LAKE ONTARIO ` = PROJECT LIMITS ...: 10/11/2015 3 What is this about? .• * � ` � ■ ~ � � � � � � � � • * ., It's about growing the Kawartha ` economy of Clarington and points east ''-. • • Strengthen Energy Park potential 0.00000 „•• •., * . Peterborough 4 • Improve access for 2,500 OPG employees, reduce business travel `•� *� costs '• • Create opportunity for Port Hope, { *t Cobourg, Peterborough, Kawartha LakesCourtl 416 ii ■ ■ € Optimize 407 investment6"""e a • Bowmanv611e ■ Cortlrmuter 5tatlon • • • r � Newcastle ■ ■ ...GO station enables development of ClarinytessPaw gY .01 Business Park Darlington Nuciear ■ Ge ere rat Irsg Station employment lands to meet the Portj.pa • LXigend-[vurtica Commuter Station Catchment Area . Coburg Provincial Growth Plan • CourticeCommuterStatfon ■ ■ ■ Kawartha Lakes{Lindsay] 47 Minutes Drive 187 KM Peterborough 46 Mlnutas Drive 173 KM # 4 ■ ■0 r Cobourg 32 Minutes Drive 152 KM t Part Hope 26 Minutes Drive 141 KM • GO Train Extension to Bowmanville-August 17th meeting with Minister Go Bowmanville - • - Darlington NGS Regional Transit Spine €larington Energy - New Highway 418 Park 13 4 Regional Corrrs �� - F k� Employment Lands o o Courtice13 .� src a D 1 1 4� What is this about? It's about investment and jobs in Bowmanville: the Bowmanville GO Transportation Hub in Recreation Planned townhouse units Centre Application for Approved mixed use 228 townhouse units and School I Planned 12 storey commercial retail and Existing commercial retail: 140 apartment units owman"Ide, apartment:600 units office building.Minimum Place of worship Gross Floor Area 80,000 m' height 4 storeys. Application for a mixed Gross Floor Area 12,000 m' use 3 Storey building Application for a 6 storey 4 apartment:410 units Planned mid-rise high density block - Ro r 1 --'� 8_ ja1Transit t �� _ Planned 3 storey stacked Existing townhouse unit. _ Neighbourhood: _ Approx-100units Mix of singles and townhouse units. Approx.850 units �1. Community Park A Application for a 4 r X00 - storey apartment: 70 units Planned Medium Density Block r 1 Existing 3 storey apartment:400 units ! Existing Neighbourhood: hbourhood: Mix of singles and 800 M townhouse units. Application fora Approx.500 units Existing 2 storey 6 storey apartment: 240 units professional office building Where are we at? Bottom line: Initiative Planned - in "Next Wave" - but not Funded 2004: Metrolinx's predecessor acquires property for Bowmanville GO station 2008: Approved Metrolinx Big Move, including extension of GO Rail service on south side of Hwy 401. Announcement by Premier and Prime Minister of extension to Bowmanville 2010: Approved EA choosing the route - CP line - where the key employment and housing is located - north of Hwy 401 2010: Business Case Assessment by Metrolinx shows only 60 cent return for every $1 invested (compared to: Barrie: $1.70; Milton: $1.70; Richmond Hill: $1.30; Stouffville/Unionville): $1; Stouffvi Ile/Linconvi Ile: 60 cents.) 2010: d'LAB project developed based on new GO Train station proposed beside Durham College- Thornton Corners ► 2011: Metrolinx acquires 10 acre parcel at 401 at Thornton Corners site ► 2012: Unveiling by Metrolinx of Next Wave of Big Move projects, including expansion to Bowmanville 2013: Updated Big Move including relocating the GO Lakeshore East Oshawa/Bowmanvi Ile route and the Gateway Hub to reflect EA direction of north of Hwy 401 and the route best able to achieve the objectives of the Provincial Growth Plan ► 2014: Metrolinx acquires Knob Hill Farms Property for Ritson Road Station in Oshawa Urban Growth Centre ► 2014/15: Regional Express Rail (RER) approved- electrify lines owned by Metrolinx; other GO and LRT projects approved; financing sources identified - sale of public assets ► March 2015: Clarington Mayor pulls together partners to develop way forward, initiate government Opportu ity. relations 22/10/2015 Relevant Where are we at? I'mportant L 1000� Key Learned Key Success Factors from other communities (Barrie, Kitchener, Hamilton, Mississauga): i. Come together locally ii. Make the economic and business case iii. Roll-up your sleeves and put some skin in the game iv. Partner with those who invest and create jobs x ,hh 10/11/2015 8 Where are we at.? Built local partnerships with Oshawa, Whitby, Durham Region, Durham College to develop consensus on: A. Vision: 1. Route: North of 401 with 4 stations as approved in 2010 Environmental Assessment 2. Positioning: Getting investment and jobs here as much as moving people to jobs elsewhere 3. Timing: in 2017 Provincial Budget as a 10 year capital project B. How to realize it: Gov't Relations: Move from Inform/Consult to Collaborate Tactics: Mayor leads meeting of his colleagues with Minister (twice so far) Staff work with Minister on GTHA Mayors and Chairs working group on transit and transportation Senior municipal staffers meet with senior provincial staffers (twice so far) Mayor worked with MPP to present to 30 community leaders from all 3 orders of government, business and post secondary Mayor with his colleagues issues Nov 2 tipping point letter to Minister s. 2. Encourage province to acquire 2 remaining sites; take interim steps to optimize sites 3. Show the economic impact 10/11/2015 9 4. Make the business case -RAW those Next Steps who wait . DONT Tour of 4 sites by Senior Ministry and Metrolinx staff - Dec 2. Further discussions with Ministry and Metrolinx staff over acquiring properties, identifying other barriers to resolve, e.g. rein's with CP, effect of electrification on existing line - ongoing 3. Integrate &t align municipalities' and communities' key decisions with initiative - ongoing Present to Durham and Northumberland Councils - Jan- Feb 5. Complete Economic Impact Analysis - Feb Subject of CBOT request Develop Public Relations Campaign - Jan- Feb, implement thru 2016-17 - in time for Whitby- Oshawa by-election Develop funding partnerships to create Metrolinx Business Case Analysis - Dec- Feb Complete Business Case Analysis- Summer Leading to... 3. 1. Approvals of project by Metrolinx Board, MTO, Cabinet - Sept 2016-Jan 2017 .'ax 2. Announcement in Provincial Budget: project will be included in 10 year capital plan- Spring 2017 10/11/2015 10 Conclusion : KeyMessages : Public THE COMMUNITY IS PULLING TOGETHER TO HELP THE PROVINCE UNDERSTAND AND ACCEPT THE SENSE OF URGENCY IT NEEDS TO GIVE TO THE EXTENSION OF THE LAKESHORE EAST GO TRAIN THROUGH TO BOWMANVILLE THE CURRENT DEMANDS ON THE TRAIN SERVICE FAR EXCEED ITS CAPACITY WI TH MANY USING I T AT G REAT PERSONAL COST IN TIME AND $ (E.G., A SECOND CAR TO GET TO THE STATION) AND OTHERS SIMPLY OPTING OUT OF USING THE SERVICE MEEK THIS WILL ONLY GET WORSE: NOT BUILT, WE ARE GIVING UP THE OPPORTUNITY OFA LINE THAT WOULD DIRECTLY SERVE BY 2031 SOME 330,000 PEOPLE AND PROVIDE EASIER ACESS FOR A FURTHER 344,000 IN POINTS EAST THIS INITIATIVE IS NOT ABOUT CREATING THE GO TRAIN YOUR PARENTS KNEW TRANSIT INVESTMENTS ARE SMART INVESTMENTS THAT RECOGNIZE THE REALITY OF HOW YOUNGER GENERATIONS LIVE 10/11/2015 11 �,i a Conclusion : KeyMessages * Investors Et Stakeholders THE COMMUNITY IS PULLING TOGETHER TO HELP THE PROVINCE UNDERSTAND AND ACCEPT THE SENSE OF URGENCY IT NEEDS TO GIVE TO THE EXTENSION OF THE LAKESHORE EAST GO TRAIN THROUGH TO BOWMANVILLE THIS INITIATIVE IS NOT ABOUT CREATING THE GO TRAIN YOUR PARENTS KNEW Done smartly, the project represents a once in a generation opportunity for enabling significant investment and jobs Means development clustered around the four new station stops with easy access to and from them It especially creates opportunities for business retention, expansion and attraction as businesses could, without significant costs in time or money, connect with talent and markets And it can do this while both (a) reducing a leading cause of pollution - private vehicles on highways and (b) increasing the ability to preserve farmland by encouraging transit (rather than car) oriented development It permits a younger generation to make Durham their home for business and work It recognizes significant structural changes in the area's economy, a shift to a knowledge economy and that the community has in place many of the other enablers for this including top notch post-secondary educational institutions and a high quality of life 12