HomeMy WebLinkAbout2015-10-08 Minutes I
ABANDONED CEMETERY COMMITTEE
October 8, 2015, 3:30 p.m.
Meeting
Present: Angie Ball
Jim.Lowe
Laura Suchan
Todd Taylor
Nancy Trimble
Kim Vaneyk
Also in attendance:
Anne Greentree, Municipal Clerk
Bob Genosko, Parks Supervisor
Absent: John Bate, Elected Chair
Councillor Ron Hooper
Teresa Aide, Cemetery Services & Records Clerk
In the absence of John Bate, Chair and Councillor Hooper, Anne chaired this portion of
the meeting.
1. Minutes
Moved,by Nancy Trimble, seconded by Todd Taylor
That the Minutes of the June 25, 2015 Abandoned Cemetery Committee be approved.
Carried
2. New Business
a) Appointment of Vice-Chair
Moved by Laura Suchan, seconded by Nancy Trimble
That Angie Ball be appointed as Vice Chair,
Carried
Angie Ball assumed the chair.
I
b) Data Collection — Update
Committee members reported that they had not received the excel version of the
data collection form. Anne confirmed that she had it and would distribute it to
members tomorrow. It was agreed that Nancy and Angie would work together via
email to migrate the available genealogical data into the excel spreadsheets, This
data would then be supplied to Teresa to have the data imported into Stone
Orchards. The Committee further agreed that they would then review the data
(perhaps at the next meeting) and determine what data was missing. They would
then establish a plan for collecting the missing data and symbol/emblem data, along
with taking photos of the stones.
c) Stone Orchard — Update
Anne Greentree provided the Committee with a status update on the project of
providing web access, for the general public, to Clarington's active cemetery data.
Staff are meeting with Stone Orchard next week to determine what is required to
create a similar portal to that which is offered by the City of North Vancouver. Anne
will report further at the next Committee meeting.
d) Tyrone Cemetery and Hampton South Cemetery — Update
Bob Genosko confirmed that all outstanding work at the Tyrone Cemetery has been
completed. He also reported that the locates at the Hampton South Cemetery have
been completed and the installation of the rod iron fence at the Hampton South
Cemetery is scheduled to be completed by the end of October.
e) Maintenance Concerns
There were no maintenance concerns raised by the Committee Members. Todd
provided Anne with a copy of his notes from the Cemetery Tour of June 25, 2015.
Anne agreed to forward those notes to Ken Sherwood so that he can ensure that all
noted matters have been addressed,
Anne Greentree raised the issue of cleaning stones versus allowing nature to
preserve them; by way of allowing the moss to naturally encapsulate the stone. The
Committee briefly discussed the issue and while there was a general consensus that
the Committee would discontinue the practice of cleaning the stones, the Committee
agreed to discuss the matter further at a subsequent meeting to allow all members
of the committee to participate in the discussion and any possible related resolution.
In the meantime, Laura agreed to share her paper that she authored on masonry
preservation.
i
3. Other Business
a) Photographing of Stones
In preparation of taking photos of stones, Laura and Nancy agreed to research their
archival materials to locate any resources that may be helpful to assisting the
.Committee members in understanding how to best photograph the stones. Laura
will also discuss the matter with a photographer who is quite familiar with this type of
work. This matter will be'discussed at the next meeting.
4. Next Meeting
The next meeting will.be held on December 3, 2015 at 3:30 PM.
5. Adjournment
Moved by Laura Taylor, seconded by Jim Lowe
That the meeting adjourn at 4:29 PM.
Carried
i