HomeMy WebLinkAbout2015-06-30 Minutes
Minutes of the Meeting of the
Clarington Older Adult Board of Directors
Tuesday June 30th,2015 @ 9 am
Voting Members Present:
Norma Evans, Irene Gourlay, Tim Funchion, Elaine Spicer, Alan Tibbles, Barb
Singleton, Gary Bray and Terry Traill
Non-Voting Members Present:
Erica Mittag, Angie Darlison, Councillor Ron Hooper
Regrets:
Muriel Moynes, Cathie Ward, Alan Bayliss, Mayor Adrian Foster
1.0Call to order
Vice President Alan Tibbles called the meeting to order at 9 am
2.0Approval of the Agenda
Motion to approve the Agenda
Moved by Norma Evans Seconded by Elaine Spicer
Carried
3.0Approval of Previous Meeting Minutes from Wednesday May 20th 2015.
Motion to approve previous meeting minutes as presented
Moved by Elaine Spicer Seconded by Norma Evans
Carried
4.0Business Arising from Previous Meeting
4.1Older Adult Strategy Update (Alan)
Alan stated that at the Council Meeting last night the councillors
ratified Option 3 (Hybrid) of the CDS report CSD-008-15. We are not
displeased with this option. Alan spoke at that meeting clearly stating
our position. The councillors talked about the potential of the COAA
using the Baseline facility, however an RFP deadline has passed and
other organizations have applied. However there could be an
opportunity to share with the successful bidder but the consensus of
the Board was not to do anything at this time.
4.1.1Refund request for COAA Courtice Members
A letter was sent to Council signed by a few Courtice members
asking for a refund of their membership and for that
Money to go to the Courtice Seniors. The total cost of the
refund would be $112.50. No request has been received by the
COAA.
Motion that staff and volunteers will be directed to
recommend to any Courtice members requesting a refund that
they send a letter to the COAA Board of Directors for
consideration.
Moved by Tim Funchion Seconded Gary Bray
Carried
4.1.2Committee Appointment RE: Meeting with Municipal
Departments RE: Next Steps for COAA/CSD
The Municipal Lawyer Andy Allison has suggested a meeting
consisting of himself, Fred Horvarth, Nancy Taylor , and Joe
Caruana and representatives of the COAA Board. He
suggested a couple of dates, Tuesday July 7 or Friday July
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10. It was decided that Muriel Moynes, Angie Darlison,
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Alan Tibbles, Norma Evans and Barb Singleton will be our
representatives and that Angie Darlison would confirm that
date for all members later today.
5.0Correspondence
5.1 Province of Ontario Re: Funding Approved for Rural Programming
Angie updated the Board of Directors on the approval of our Rural
Programming grant. Due to the decisions made for the future of the
COAA it was decided that correspondence would be sent to the
Province explaining our change of direction and thanking them for the
funding approval however pointing out that we are no longer able to
participate.
6.0Reports
6.1Treasurers Report (Alan Bayliss)
Angie Darlison updated the Board of Directors that after the comments
made at the General Purpose and Administration meeting of the
Municipality on June 22 use of
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fundraising dollars for Courtice a letter was sent to the Rotary Club of
Courtice asking them if they would like to allow the COAA to redirect
the funds raised or if they would like the funds returned. The Courtice
Rotary president Marie Visser requested the funds be returned. The
event had a net profit of just over $12,000 so each organization
received $6,000 each. It was decided that no matter what the original
agreement the COAA does not want the negative effects moving
forward so $6000 was returned immediately.
6.2Fundraising Report (Barb Singleton)
Barb reported that the fundraising committee raised $13,500 in the
month of June. This included $8,700 from Ribfest, $3,700 from Euchre
Extravaganza, and monies from Variety night, Smile Theatre, Pie days,
and the Square Boards. It should be noted that we have raised over
$1,000 on the Square Boards since January 2015. Barb also asked the
Board Members if they could come up with some fundraising ideas.
Alan Tibbles was asked if he would do a Bridge Tournament, and he
said he would. Some other ideas were suggested and will be passed on
to the Fundraising committee. It was felt that we need to expand our
audience for these events rather than relying on our members.
6.3Municipal Update (Ron Hooper and Erica Mittag)
Erica reported that there will be an official opening of the Alan Strike
Aquatic and Squash Centre on September 19.
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Ron Hooper talked about the council meeting last night hoping that we
will all work together. The question was asked about the 2 year
agreement and whether we could be cut off at that
feeling was that he did not think so, as long as we were doing well he
felt that everything would be OK. We also asked if we could get copies
of other agreements that the Municipality had with other
organizations, and were told that that should not be a problem. There
were also questions regarding having programs and events at other
locations. Erica suggested that we bring all these questions to the July
7 meeting.
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Motion to accept the reports as presented.
Moved by Barb Singleton Seconded by Irene Gourlay
Carried
7.0Other Business
7.1Board Roles and Responsibilities
It was agreed that we need Job Descriptions for the Board Member and
Volunteer positions. Elaine Spicer was volunteered by Angie Darlisoin
to start working on collecting information to move forward on this
task. Allan Tibbles also confirmed that there would be work required
to process the changes going forward for the COAA and the Board
Members would be expected to assist. Gary Bray and Tim Funchion
agreed to work with Alan Tibbles on looking for other facilities to do
local outreach. All of this information will be discussed at future Board
Meetings.
7.2Ongoing meeting schedule of the Board
As the meetings were always the 3 Friday of the month we decided
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not to change that, however we will meet during the summer months.
Scheduled meetings are therefore as follows:
July 17, August 21, September 18, October 16 and November 20
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7.3Beer Dispensing Trailer
Tim Funchion mentioned that Bill Hyder a Bowmanville Rotarian has
offered the COAA his Beer Dispensing Trailer. However there is some
issue over ownership. Tim Funchion will follow up on this and we will
gladly accept this donation when the matter of ownership has been
sorted.
8.0Adjournment
Motion to adjourn the meeting
Moved by Barb Singleton
Carried