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Home My WebLink AboutTR-25-92 r TOWN OF NEWCASTLE REPORT File #r i` Y7 L Res. # ` By-Law # MEETING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: April 21, 1992 REPORT #: TR-25-92 FILE #: SUBJECT: QUOTATION Q92-2, MECHANICAL EQUIPMENT MAINTENANCE CONTRACT RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 . THAT Report TA-25-92 be received; 2 . THAT Prairie Plumbing and Heating, Newcastle, Ontario, with a total bid of $4,356 . 00 for Part "A" and a Journeyman hourly rate of $36 . 00, be awarded Part "A" of the Mechanical Equipment Maintenance Contract, as required by the Town of Newcastle; 3 . THAT Jack Burgess Plumbing and Heating, Bowmanville, Ontario, with a total bid price of $1,220. 00 for Part "B" and a Journeyman hourly rate of $30 . 00, be awarded Part "B" of the Mechanical Equipment Maintenance Contract, as required by the Town of Newcastle; and 4 . THAT the funds expended be drawn from the respective facilities 1992 Mechanical Equipment Maintenance budgets . BACKGROUND AND COMMENT: Quotations were advertised and invited with bids being received and tabulated as per Schedule "A" attached. The general scope of the work is to provide all necessary labour, materials and equipment to perform service maintenance, inspections, repairs, as requested and emergency calls on Mechanical Equipment, as required by the Town of Newcastle, for the period March 31, 1992 to April 30, 1993 . -, � ICI J6 Page - 2 - TR-25-92 QUOTATION Q92-2, MECHANICAL EQUIPMENT MAINTENANCE CONTRACT Due to the variation in the type of equipment located at each Town facility, the contract is divided into Part "A" and Part Part "A" covers the mechanical equipment located at the following facilities: Bowmanville Newcastle Fitness Centre Fire Department Building Bowmanville Library Bowmanville Recreation Complex Bowmanville Museum Orono Orono Armouries and Hydro Office Orono Fire Station Orono Town Hall Clarke Library Part "B" covers the mechanical equipment located at the following facilities : Bowmanville Animal Control Shelter Tourist Information Centre Enniskillen Enniskillen Fire Station #5 i Newcastle Village Newcastle Fire Station Brownsda,le Community Centre Darlington Hampton Municipal Building Courtice Fire Station Darlington Sports Centre Orono Clarke Museum 7 r, y L� Page - 3 - TR-25-92 QUOTATION Q92-2, MECHANICAL EQUIPMENT MAINTENANCE CONTRACT Under the general terms and conditions of Quotation Q92-2, the Town, may without invalidating the bids, award the contract in whole, or in part, whichever is in the best interest of the Town of Newcastle. For the information of Council, the total expenditure for this contract for 1991 was approximately $30,000. 00 . Of this total only $5, 100 . 00 was for preventative maintenance with the balance of $24,900. 00 being for emergency repairs, charged at the hourly rate. Any emergency repairs that may be required are over and above the total bid amounts for Part "A" and Part "B" . The 1992 hourly rates for Parts "A" and "B" represent approximately a zero percent (0%) and a twenty percent (20%) decrease respectively over the previous year. With respect to the bid submitted by Tri-Air Systems, although the total amount bid for Part "A" is lower than that submitted by Prairie Plumbing, the hourly rate for emergency repairs is substantially higher. In view of the fact that the bulk of this contract is for emergency repairs, an award to Tri-Air Systems would not be in the best interest of the Town of Newcastle. A review of the second low bid for Part "A" , submitted by Mette Plumbing, has revealed that this firm does not have the licensed personnel necessary, namely a refrigeration mechanic, as stipulated in the General Terms and Conditions of the tender documents. The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc. , should be referred to the Director of Community Services. After further review and analysis of the quotations, it was mutually agreed by Purchasing and Community Services that Prairie Plumbing and Heating, Newcastle, Ontario, be awarded Part "A" and that Jack Burgess Plumbing and Heating, Bowmanville, Ontario, be awarded Part "B" of the Mechanical Equipment contract. Both firms have previously performed satisfactorily for the Town of Newcastle. i �I Page - 4 - TR-25-92 QUOTATION Q92-2 , MECHANICAL EQUIPMENT MAINTENANCE CONTRACT Respectfully submitted, Recommended for presentation to the Committee, 4x1-zw1 l MarI4 Marano, H.B.Sc . , AMCT. , Lawrence/E.1 Jotseff, Treasurer. Chief A ini' trative Officer. J' J. Caruana, Director of Community Services . LAB/hjl Attachment I I i i i ` i1 ATTACHMENT "A" QUOTATION Q92-2 MECHANICAL MAINTENANCE CONTRACT BID SUMMARY Bidder Part A Part B Journeyman Journeyman Material Rate Helper Rate Cost Plus Jack Burgess No Bid $1,220.00 $ 30 . 00 $ 20 . 00 20% Plumbing & Heating Bowmanville, Ontario Tri-Air Systems $2,800. 00 $1,480 . 00 $ 62 .50 $ 58 .50 50% Scarborough, Ontario Mette Plumbing $3,085 . 00 $2,055 . 00 $ 39 . 00 ------- 15% Bowmanville, Ontario Prairie Plumbing $4,356 . 00 $1,444 . 00 $ 36 . 00 $ 28 . 00 25% Newcastle, Ontario Superior Plumbing $4,410. 00 $3,310 .00 $ 48 . 00 $ 30. 00 30% and Heating Oshawa, Ontario Standard Mechanical $5,444 . 00 $3,665.00 $ 55 . 00 $ 49 .50 30% Systems Limited Mississauga, Ontario i i I 10