HomeMy WebLinkAboutTR-38-92 TOWN OF NEWCASTLE
REPORT
Res.
By-Law #
MEETING: COUNCIL
DATE: May 11, 1992
REPORT #: Tg-38-92- FILE #:
SUB,JECT: TENDER NW92-221 SUPPLY, DELIVERY AND APPLICATION OF LIQUID
CALCIUM CHLORIDE
RECOMMENDATIONS:
It is respectfully recommended to Council the following:
1. THAT Report TR-38-92 be received;
2 . THAT Miller Paving Limited, Markham, Ontario, with a
total bid price of $28,611. 80 for bulk Liquid Calcium
Chloride (approximately 200,000 litres) , being the
lowest responsible bidder meeting all terms, conditions
and specifications of Tender NW92-22, be awarded the
contract to supply, deliver and apply Liquid Calcium
Chloride, as required by the Town of Newcastle Public
Works Department; and
3. THAT the funds expended be drawn from the approved 1992
budget allocation for Public Works Road Maintenance.
BACKGROUND AND CO)MNT:
As previously advised by memorandum to Council (copy attached) ,
Tender NW92-22 was advertised and issued for the supply, delivery
and application of Liquid Calcium Chloride as required by the
Town of Newcastle.
Subsequently, bids were received and tabulated as follows:
Bidder Total Bid Amount
Miller Paving Limited $ 28,611. 80
Markham, Ontario
Page - 2 -
TR-38-92
TENDER NW92-22, SUPPLY, DELIVERY AND APPLICATION OF LIQUID
CALCIUM CHLORIDE
For the information of Council, the six (6) bidders who
previously submitted tenders to the Region of Durham, were also
invited to bid.
After review and analysis of the bids by Purchasing and Public
Works, it was mutually agreed that the bid from Miller Paving
Limited, Markham, Ontario, be recommended for the contract to
supply, deliver and apply Liquid Calcium Chloride, as required by
the Town of Newcastle.
The funds required will be drawn from the approved 1992 budget
allocation for Public Works Road Maintenance from which there are
adequate funds available.
The Treasurer has reviewed the funding requirements and concurs
with the recommendation. Queries with respect to department
needs, specifications, etc . , should be referred to the Director
of Public Works .
The subject firm has previously performed satisfactorily for the
Town of Newcastle.
Respectfully submitted, Recommende o presentation
to the Co itt e,
Maele Marano, H.B.Sc. , AMCT. , wrence o of ,
Treasurer. C ief A'dministr°ative Officer.
W.A. Evans, P.Eng. ,
Director of Public Works .
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LAB/hjl
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Attachment
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THE CORPORATION OF THE TOWN OF NEWCASTLE
Memorandum
To: Diane Hamre, Mayor and Members of Council
From: Lou Ann Birkett, Purchasing and Supply Agent
Date: April 23, 1992
Subject: Tender NW92-22 - Supply and. Application of Liquid Calcium
Chloride
With respect to the above tender, in prior years, it has been the
practice of the Town of Newcastle to participate in a co-
operative tender with the Region of Durham. This year,
inadvertently, the Region did not include our requirements for
this contract on the co-operative tender that was issued.
As the application of the calcium chloride differs from the other
participants, in that Newcastle applies the product to the width
road
-1 the which is considerably cheaper, rather than the
shoulders only, as is done by other participating municipalities
we are not able to add our 'requirements to the existing contract.
Subsequently, it was necessary to issue our own tender call for
this contract, which will close on May 4, 1992. Due to the
approaching long weekend in May, when traffic is heavy, a report
-will be brought directly to Council on Monday, May 11, 1992
recommending award of the contract.
Should you have any concerns or questions in this regard please
let me know.
Yours truly,
Lou Ann Birkett, A.M.C.T. (A)
Purchasing and Supply Agent
LAB:ss
c.c. L. Kotseff, Chief Administrative Officer
M. Marano, Treasurer
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