HomeMy WebLinkAboutTR-41-92 TOWN OF NEWCASTLE
REPORT File #
Res. #��
By-Law #
MEETING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE: 19 May 1992
REPORT #: TR-41-92 FILE #:
S(J&ECT: TENDER NW92-7, RECONSTRUCTION OF CONCESSION STREET
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RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. THAT Report TR-41-92 be received;
2 . THAT Hard Co Construction Ltd. , Whitby, Ontario, with a
total bid in the amount of $814,938. 82, being the
lowest responsible bidder meeting all terms, conditions
and specifications of Tender NW92-7, be awarded the
contract for the Reconstruction of Concession Street,
as required by the Department of Public Works;
3 . THAT the funds in the amount of $730,000. 00 be drawn
from the approved 1992 Public Works Capital budget,
account #7205-92002-X; and
4 . THAT the Development Charge Reserve Fund - Public
Works, replenish the existing Lot Levy Reserve Fund for
the value of the contributions made to this project (as
identified in the body of this report) .
BACKGROUND AND COMMENT•
Tender specifications were provided by Marshall Macklin Monaghan
Limited for the reconstruction of Concession Street as required
by the Department of Public Works .
Tenders were advertised in the local papers, as well as the Daily
Commercial News . Subsequently, tenders were received and
tabulated as per Schedule "A" attached.
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Page Two
TR-41-92
TENDER NW92-71 RECONSTRUCTION OF CONCESSION STREET
The Town of Newcastle's portion of the total project cost as
detailed on Appendix B is estimated at $730,000 . 00 which is
within the budget allocation of $735,000 .00 as reflected in the
1992 Capital Budget.
It is proposed that the required funds be drawn from The Public
Works Capital Budget Account #7205-92002-X.
The budgetary financing of this project (page 28 of the 1992
Draft Capital Budget) identifies a Lot Levy Contribution of
$310,000 .00 . These funds have not yet accumulated in the new
Development Charge Reserve Fund and it is therefore recommended
that the existing reserve funds be replenished from development
charges to be collected in the future, for the value contributed
to this project. This project has been identified in the
Development Charges report as a project with an apportionment of
the cost related to growth to the Development Charge Reserve
Fund.
Although the low bidder has not previously performed for the Town
of Newcastle, their references have been outlined in the attached
letter from Marshall Macklin Monaghan Limited marked Schedule
B
The Treasurer has reviewed the funding requirements and concurs
with the recommendation. Queries with respect to department
needs, specifications, etc . , should be referred to the Director
of Public Works .
After further review and analysis of the bids by Public Works,
Marshall Macklin Monaghan Limited and Purchasing, it was mutually
agreed that the low bidder, Hard Co Construction Ltd. , Whitby,
Ontario, be recommended for the contract for the Reconstruction
of Concession Street.
Respectfully submitted, Recommended for presentation
to the Committee
MdzA Marano, H.B.Sc . , AMCT. , hawrence E. Ko ` e f,
Treasurer. Chief Administ t at 've Officer.
1 �s'
W. A. Evans, P. Eng. ,
Director of Public Works
LAB:ss
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THE . C 0 R P DRAT I ON OF THE TOWN OF NEW CASTLE PAGE : 28
1992 CAPITAL BUDGET AND FOUR YEAR FORECAST
I DEPARTMENT:
PROJECT DETAIL I
DIV. PAGE REP.#: 2
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P R O J E C T / L O C A T I O N M A P I P R O J E C T C O S T / F I N A N C I N G I
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i I C O S T : I I
I Division: A. ROADS AND STRUCTURES (RECONSTRUCTION) I I I
I Account Y: 7205-92002-X I I I
Account Name: CONCESSION STREET I I I
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Description: ROAD RECONSTRUCTION I I
I Location: From Mann Street easterly to Mearns Avenue (Bowmanville) ( I I
I I I
I—Construction ( 646,800 I
I Details/Needs: Full reconstruction to an urban road standard including grading, I
I granular base and sub-base, curb and gutter, hot mix asphalt, I-Design and Construction Administration I 88,200 I
I sidewalks and storm sewers. I I I
I I I I
I Length: 736 m Cost.Per Metre: $999 I I I
+� I
I c�
TOTAL. I $735,000 I
I FINANCING:
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I Account Name I I
jy 3 1-Res./Res. Funds Lot Levy I 310,000
Concession Street I i I I
- -Other. Developer Contribution 179,500
Is-�.:...;r€:,a,o-y,.k; .�':,_r....___r•::-r�,z;:-:a=:;:::-. ..:s.::..,.::_. '. __ -- ,:.:......... . .:z_x:�--_,°w,:.- -
( "�.:„ �to-..;..: -: ...:x�xr. ... .nyx::n".`-���,,-.,"::x�_._. .Wiz-'• _- -
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: .- I-Subsidy I 155,000 I
I q I I I
B 0 WMANVILLE
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-Tax Levy I 90,500 I
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I i TOTAL i $735,000 (
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SCHEDULE' A
BID SUMMARY
TENDER NW92-7 CONCESSION STREET
Bidder Bid Amount
Hard Co. Construction Ltd. $ 814,938. 82*
Whitby, Ontario
Ron Robinson Limited $ 841,931.46*
Oshawa, Ontario
Calder Hill Contracting Limited $ 860,836 .21*
Thornhill, Ontario
Econo Excavating & Paving Co. Ltd. $ 874,271. 80**
Concord, Ontario
Ontario Paving Company Limited $ 882,409 .71
Concord, Ontario
Pilen Construction of Canada Limited $ 886,955 . 01*
Brampton, Ontario
Elirpa Construction and Materials Limited $ 917,455 . 74*
Pickering, Ontario
Novacor Construction Ltd. $ 950,878 .58*
Queensville, Ontario
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Mar-King Construction Company Limited $ 971,224 :01**
Concord, Ontario
Dagmar Construction Inc . $1,042,355 .29*
Markham, Ontario
Fernview Construction Limited $1,080,267 .63*
Bolton, Ontario
Dave Boyle Excavating Ltd.
$1,081,472 .41**
Bowmanville, Ontario
* Bid Amended - Calculated GST on contingencies
** Bid Amended - Contingencies was not included in total
bid amount
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SCHEDULE B
CONCESSION STREET RECONSTRUCTION, CONTRACT NW92-7
COST APPORTIONMENT
Description Town Cost Region Cost Total
1) Roadworks $ 330,745 . 09 $ -- $ 330,745 . 09
2) Storm Sewers 176,005 .40 -- 176,005.40
3) Sanitary Sewers -- 67,373 .50 67,373 .50
4) Watermains -- 133,250 . 00 133,250 . 00
5) Miscellaneous (Pro-rata) 8,731. 62 31463 . 38 12, 195 . 00
6) Contingencies (Pro-rata) 32,220.00 12,780 . 00 45,000 . 00
7) G.S.T. (Contract Amount)
(Pro-rata) 36,064 . 80 14,305 . 03 50,369 . 83
8) (a)Contract Administration
Soil Testing (Pro-rata) 58,712 . 00 23,288. 00 82,000 . 00
(b)Detailed Design
(Incl. G.S.T. ) 60,000.00 15,000. 00 75,000. 00
9) G.S.T. (Contract
Administration, Pro-rata) 4, 109 . 84 1,630 . 16 5,740.00
10) Utility Relocations
a) Newcastle Hydro 12,500 . 00 -- 12,500 .00
b) Bell Canada 7,470.00 -- 7,474 . 00
c) Rogers Cable 941.46 -- 941 .46
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TOTAL $ 727,504 .21 $ 271,090 .07 $ 998,594 .28
ROUNDED $ 730,000 . 00 $ 271,000 . 00 $1,001,000. 00
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