Loading...
HomeMy WebLinkAboutTR-50-92 ADDENDUM TOWN OF NEWCASTLE REPORT File Res. � — - t_ -�• By-Law # METING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: July 20, 1992 REPORT #: Addendum to FILE #: Report TR-50-92 SUBJECT: QUOTATION Q92-5, ELECTRICAL SERVICES STREET LIGHTING RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT addendum to Report TR-50-92 be approved; 2 . THAT the recommendations in Report TR-50-92 be approved; and 3 . THAT the following recommendation be added; "That Purchasing By-Law #82-96, Paragraph 05, Section 6, be waived for this particular transaction" . BACKGROUND AND COMMENT: At a meeting held on June 8, 1992, Council approved Resolution #GPA-432-92 which referred Report TR-50-92 back to staff for clarification of Paragraph 4 which states: "For the information of Council, the Town of Newcastle spent approximately $12,000. 00 for Electrical Services on Street Lighting during the 1991 contract" . A copy of Report TR-50-92 is attached for reference marked Schedule "A" . In regards to this statement, $12,000. 00 is the cost that the Town has paid to George Moore Electric services for the period of October 1991 to December '1991. In addition to this, approximately $7,000 .00 was paid to Ontario Hydro for the period of January 1991 to September 1991. Note, these costs are for the rural areas only and affects the lights covered by Ontario Hydro. Any lights covered by Newcastle Hydro are not part of this contract. 7 v Page - 2 - Addendum to Report TR-50-92 QUOTATION Q92-51 ELECTRICAL SERVICES STREET LIGHTING The total estimated value of the 1992 contract is $22,000.00. As the original quotation request was based on a value of approximately $15,000.00, in accordance with the Purchasing By- Law, a request for quotation was issued. Council has approved the "Street Smart Program" , through Report WD-57-92, which will dramatically reduce the maintenance requirements on street lights. In addition to this, once this program is operational, the annual replacement of lights will be scheduled and will most likely be by tender award. In the interim, the Town is being charged for these services based on the old contract rate, which is higher than that which is being proposed under Quotation Q92-5 . It is therefore recommended that the contract be awarded until such time as an assessment of these services can be made under the Street Smart Program. This request was sent to seven (7) potential bidders of which five (5) responded. In view of the fact that the pricing submitted is now public knowledge, it is recommended that the requirement for tendering as stipulated in Purchasing By-Law #82-96, Paragraph 05, Section 6, be waived for this particular transaction. Respectfully submitted, Recommended for presentation to the Committee, Ma'7r16 Marano, H.B.Sc . , AMCT. , Lawrence E. Kfts ff, Treasurer. Chief Adminigtr4iive Officer. W.A. Evan , P.Eng. , Director of Public W rks. LAB/hjl Attachments i 7 ,W-) I / SCHEDULE "A" TOWN OF NEWCASTLE � .� REPORT File # t� UZI Res.:#Cx -43 a: ; PBY-Law # j MEETING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE' June 1, 1992 REPORT #: mp_50 FILE #: QUOTATION Q92-51- ELECTRICAL SERVICES STREET LIGHTING RECOMMENDATIONS: It is respectfully recommended that* the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR-50-92 be received; 2 . THAT George Moore Electric, Bowmanville, Ontario with bid prices of $30.50 per hour for Journeyman Electrician and $23.00 per hour for Journeyman Electrician's Helper be awarded the contract to provide Electrical Services for Street Lighting, as required by _ the Town of Newcastle for 1992; and 3. THAT the funds expended be drawn from the Street Lighting Account #7230-00201-0000. BACKGROUND AND COMMENT: Quotations were issued and invited to provide Electrical Services for Street Lighting as required by the Town of Newcastle for 1992. Subsequently, quotations were received and tabulated as per Schedule "A" attached. 'Note, in addition to the hourly rate quoted, prices were also submitted for various pieces of equipment that may be required throughout the year. The bid prices represents an approximate seven percent (7%) decrease in the hourly rates over the 1991 contract prices. The required funds will be drawn from the 1992 Street Lighting account. For the information of Council, the Town of Newcastle spent approximately $12,000.00 for Electrical Services on Street Lighting during the 1991 contract. (� Page - 2 - TR-50-92 QUOTATION Q92-5, ELECTRICAL SERVICES STREET LIGHTING A review of the services and equipment utilized during the 1991 contract period was conducted in order to ascertain which bid represented the lowest overall cost to the Town. Although the hourly rate charged by the low bidder, Sidler A- Line Contract Ltd. is $ .50 per hour less than the second bidder George Moore Electric, the minimum charge rate is substantially higher. As indicated in the attached memo (marked Schedule "B" ) , from Mr. Don Patterson, Manager of Operations, Public Works Department, of the 156 street light repairs performed in 1991, 41 were charged at the minimum hourly rate. As well, in almost every incident, a charge for a boom truck was incurred. In addition, the prices quoted for the equipment provided by Sidler A-Line Contracting do not include an operator where as the price provided by George Moore Electric does . As the bid from George Moore Electric includes the operator with the boom truck, the charge for a call which includes, the lineman, the helper and the boom truck is $71. 00/hour. The charge from Sidler A-Line Contracting Ltd. , for the same equipment would be $75.50/hour. With respect to the bid from Independent High Voltage, although the minimum charge rate is lower than George Moore Electric, the hourly rate is higher. The charge from this firm for the lineman, the helper and the boom truck is $84 .00. The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc. , should be referred to the Director of Public Works. After further review and analysis of the bids by Purchasing and Public Works, it is respectfully recommended that George Moore Electric, Bowmanville, Ontario, be awarded the contract to provide Electrical Services for Street Lighting to the Town of Newcastle as required. The subject firm has worked satisfactorily for the Town of Newcastle in prior years . Respectfully submitted, Recommended for presentation to the Committee, � Lt ti/(' (/(t M)%r'Je arano, H.B.Sc. ,. AMCT. , Lawrence E. Kots f, Treasurer. Chief Administra iv Officer. I i W.A. Evans, P.Eng. , Director of Public Works . LAB/hjl Attachments BID SUMMARY SCHEDULE "A" QUOTATION Q92-5, ELECTRICAL SERVICES STREET LIGHTING Bidder Bid Amount Regular Hours Overtime Hours Sidler A-Line Contracting Ltd. Journeyman Lineman $30. 00/hr $45. 00/hr Brooklin, Ontario Journeyman Lineman Helper 18.00/hr 27 . 00/hr Material Charges (Cost Plus) 17.5% Minimum Charge Rate 90..00 George Moore Electric Journeyman Lineman $30.50/hr $61. 00/hr Bowmanville, Ontario Journeyman Lineman Helper 23 .00/hr 46 . 00/hr Material Charges - (Cost Plus) 25% Minimum Charge Rate 60.00 Independent High Voltage Journeyman Lineman $34.00/hr $49.00/hr Courtice, Ontario Journeyman Lineman Helper 20.00/hr 29.00/hr Material Charges (Cost -plus.) 20% Minimum Charge Rate 45.00 Ron Robinson Limited Journeyman Lineman $36.00/hr $54. 00/hr Oshawa, Ontario Journeyman Lineman Helper 29 . 00/hr 43.50/hr Material Charges (Cost Plus) 20% ' Minimum Charge Rate None Black & MacDonald Limited Journeyman Lineman $46 .47/hr $92.94/hr Scarborough, Ontario Journeyman Lineman Helper 29 .44/hr 58.88/hr Material Charges (Cost Plus) 10% Minimum Charge Rate 2 hours/Call i I i I 7fj � � �2 T THE CORPORATION OF THE TOWN OF NEWCASTLE SCHEDULE "B" Memorandum � D tF.'! 1992 TOWN OF NEWCASTLE To: Lou Ann Birkett, Purchasing and Supply Agent PURCHASING DEPARTMENT From: Don Patterson, Manager of Operations, Public Works Date: May 8, 1992 Subject: Quotation Q-92-95 - Electrical Services Streetlighting I have reviewed the quotations attached to your memo of April 23, 1992, and recommend acceptance of the lowest quotation submitted by George Moore Electric. Upon reviewing the 1991-92 invoices submitted by George Moore Electric, I find that in almost every incidence we were charged for the boom truck, the electrician and a helper at $90 per hour. I believe that Safety Regulations require that a minimum of two (2) people be employed at the site during any repairs. Usually more than one (1) light is replaced per call-out and the crew costs were distributed amongst the number of lights repaired. This year George Moore Electric has purchased a different type of boom truck which costs less per hour than the truck used in last year's quotation. Using George Moore's Quotation No. Q-92-5, the charge per hour is $71 made up of the journeyman lineman, the helper. and the boom truck. The second quoterIs (Siddler A-line Contracting Limited) corresponding charge would be $75.50 per hour. The minimum charge rate in 1992 applied in 41 repairs out of 156 street light repairs. Of the 156 street light repairs 50 were charged at between $60 and $90 each, which means that these 50 repairs were done in less than one (1) hour per repair. i The service and response time of George Moore Electric has been excellent. i Don Patterson Manager of Operations DP:ph pc: Walter A. Evans, Director of Public Works Grant Ashton, Labourer, Public Works Kaye Rand, Accounting Clerk, Public Works X016 %4 � .