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Home My WebLink AboutTR-56-92 THE CORPORATION OF THE TOWN OF NEWCASTLE REPORT Meeting: General Purpose and Administration Committee File # ILD -�;7_ Date: June 15, 1992 Res. # By-Law# Report#:__TR__r,6__9_2_ File#: Subject: BOWMANVILLE BUSINESS IMPROVEMENT AREA BOARD - REQUEST FOR SUMMER STUDENT Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR-56-92 be received; 2 . THAT the request by the Bowmanville B.I.A. to hire a student for the summer at the BIA's expense and paid through the Town's Payroll be approved; 3. That the Bowmanville B.I .A. be requested to consider the potential for increased Worker's Compensation Board (WCB) claims as they relate to the hiring of students when preparing future budgets; 4 . THAT Mr. Garth Gilpin, Secretary/Treasurer for the Bowmanville Business Improvement Centre Board be advised of Council's decision. 1.0 BACKGROUND 1. 1 A request from Mr. Garth Gilpin, Secretary/Treasurer and General Manager for the Bowmanville Business Improvement Area Board was received by the Town Clerk (Attachment #1) , requesting that a summer student that is to be hired by the Bowmanville BIA be paid through the Town's payroll. 1.2 Staff have been advised by Mr. Gilpin that the 1992 Bowmanville BIA budget as approved by Council (Attachment #2) includes a provision for the cost of a summer student under the Landscaping category. 1.3 The Town's records indicate that a summer student was hired by the Bowmanville BIA in 1988 and processed through the Town's payroll. TR-56-92 Page 2 2.0 COMMENTS 2 . 1 A number of considerations must be noted should a summer student be processed through the Town's payroll including insurance liability, worker's compensation board (WCB) , health and safety regulations, supervision and training, and a possible duplication of services. 2 .2 The Bowmanville BIA is a named insured under the Town's Liability Policy and as such the members of the Board are covered under the policy while performing their duties . Staff have been advised that the summer student would be working under the supervision of the Bowmanville BIA's chairman of landscaping and would perform such duties as sweeping and weeding. 2 .3 Recent legislation changes to W.C.B. and the Health and Safety Act make it imperative the any new municipal staff hired be adequately trained and supervised otherwise the Town is assuming a greater risk of claims . It will be the responsibility of the Bowmanville BIA to comply with all the necessary regulations under the Health and Safety Act and any other pertinent legislation. 2 .4 Under the proposed arrangement the Town would pay the student and the Bowmanville BIA would be invoiced on a monthly basis for the cost of wages and benefits including WCB. However, should an accident or injury occur resulting in a claim the Town's WCB frequency rating would be affected. In other words, each occurrence of injury or claim has the potential for significantly increased annual dollar assessments to the Town. 2 .5 The previous Town Council approved a Public Works report WD-2-90 that clarified the responsibilities for capital purchases and maintenance within the Bowmanville Business Improvement Area. Council resolution #C-225-90 (Attachment #3) approved that the level of service to be provided by Town staff for the sweeping and flushing of roads in the BIA was a minimum of once per week. i 2 . 6 Discussions with the Manager of Operations for the Public Works Department reveal that the service as outlined in WD-2-90 is currently being provided as per the agreement. Moreover, the hiring of a summer student would in effect be an additional level of service. TR-56-92 Page 3 3. 0 CONCLUSION 3. 1 The Bowmanville BIA is aware through discussions on this topic, the potential impact on WCB premiums or penalties resulting from claims, and as a result staff would advise that the Bowmanville BIA Board be requested to take all the above into consideration when preparing future budgets for Council's approval. Respectfully submitted, Recommended for presentation to the Committ Mare A. Marano, H.BSc. ,A.M.C.T. Lawrence E. Kt-8eff, Treasurer Chief Adminis ative Officer r � Respectfully submitted, Walter A. Evans, P.Eng. , Director of Public Works MAM/JR j Attachments i ATTACHMENT #1 to Report TR-56-92 BOWM[ANVILLE BUSINESS CENTRE 0 o d ® o BOWMANVILLE �p Q �c3 Q� f 32 P.O. BOX BUSINESS CENTRE 0 �+ BOWMANVIL LE, ONT. L1 C UI 1992 05 271 AIA Mrs. Patti Barrie Cr�� Town Clerk Town of Newcastle 40 Temperance Street Bowmanville, Ontario Dear Mrs. Barrie As in past years, it .is our intention to hire a student for the summer, at our expense, to do general maintenance and clean-up in the Downtown. Would it be possible, again this year, for this student to be paid by your Payroll Department on a weekly or bi-weekly basis, so that adequate protection is provided in case of an accident. As done previously, you would, of course, bill us monthly for this wage cost and any additional costs involved in providing this service. An early reply would be very muct appreciated. Yours very truly Garth Gilpin r _ Secretary-Treasurer LRo K;r'° ? and - .... .. ...._.._.. ..._... � � General Manager (J1- v 4. i ATTACHMENT #2 to Report TR-56-92 BOWMANVILLE BUSINESS CENTRE Err]tffj Flo I BOWMANVILLE P.O. BOX 365 BUSINESS CENTRE BOWMANVILLE, ONT. Li C 3L1 1992 04 10 � D MAY = laa? Mr . John Rzeszut *VN of NEWCASTLE Deputy-Treasurer Fomo Town of Newcastle 40 Temperance Street Bowmanville, Ontario Dear Mr . Rzeszut At the recent Annual All-Members Meeting, held in the St. John ' s Church hall, Bowmanville, the proposed Budget was approved as follows : Administration $13, 500.00 Promotion 39,000.00 Parking 16, 500.00 Landscaping 6,000.00 Capital Works 20, 000.00 Total $95, 000.00 On behalf of the Board of Management, thank you for your co-operation and support in facilitating this year ' s special funding needs. If you have any questions concerning this information, please do not hesitate to contact me, at 436-2074 (work) or 623-2997 (home) . Yours very truly A Garth Gilpin Secretary-Treasurer and General Manager I ATTACHMENT #3 to Report TR-56-92 Council Minutes 10 - March 26, 1990 UNFINISHED BUSINESS Resolution #C-225-90 Bowmanville Moved by Councillor Hannah, seconded by Councillor Hamre Business Area Responsibilities THAT the Addendum to Report WD-2-90 be received; 35.60.8. THAT Report WD-2-90 be lifted from the table; THAT the responsibilities and levels of service listed on Attachment No. 2 to Report WD-2-90 be amended by adding. MAINTENANCE ITEMS LEVEL OF SERVICE 11) Sweeping and flushing Minimum of once per week of roads in the Business during appropriate seasons. Improvement Areas 12) The planter barrels Pick-up in the fall for storage and maintenance and return to their appropriate locations in the spring. THAT the revised Attachment #3 to Addendum to Report WD-2-90 be approved; THAT the Public Works Department review the parking in Orono in 1990; and THAT the Bowmanville, Newcastle and Orono Business Improvement Areas be advised of Council's decision. "CARRIED" Resolution #C-226-90 Moved by Councillor Deegan, seconded by Councillor I mime THAT the delegation of Mr. Gordon White be acknowledged; THAT the issue of St. Marys expansion being subject to a full environmental assessment be referred to the General Purpose and Administration Committee Meeting scheduled to be held on Monday, April 2, 1990; and THAT Mr. White be advised of Council's decision. "CARRIEW i _ I i