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Home My WebLink AboutTR-58-92 TOWN OF NEWCASTLE REPORT File # Res. # _ By-Law # MEETING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: June 15, 1992 REPORT #: TR-58-92 FILE #: SIJB.JECT: TENDER NW92-51 RECONSTRUCTION OF EDWARD STREET RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 . THAT Report TR-58-92 be received; 2 . THAT Fernview Construction Limited, Bolton, Ontario, with a total bid in the amount of $273,034 .52, being the lowest responsible bidder meeting all terms, conditions and specifications of Tender NW92-5, be awarded the contract for the Reconstruction of Edward Street, as required by the Department of Public Works; 3 . THAT the funds in the amount of $250,000.00 be drawn from the approved 1992 Public Works Capital budget, account #7205-92003-X; 4 . THAT the additional funds required be drawn from the approved 1992 Public Works Capital budget, Unspecified Construction, Account #7205-01001-X; and 4 . THAT the Development Charge Reserve Fund - Public Works, replenish the existing Lot Levy Reserve Fund for the value of the contributions made to this project (as identified in the body of this report) . BACKGROUND AND COMMENT Tender specifications were provided by Totten Sims Hubicki Associates for the reconstruction of Edward Street as required by the Department of Public Works . Page -2 - TR-58-92 TENDER NW92-5, RECONSTRUCTION OF EDWARD STREET Tenders were advertised in the local papers, as well as the Daily Commercial News . Subsequently, tenders were received and tabulated as per Schedule "A" attached. The Town of Newcastle's portion of the total project cost as j detailed in letter from Totten Sims Hubicki Associates, marked Schedule "B" is estimated at $310,473 .52 . It is proposed that the funds in the amount of $250,000.00 be drawn from the Public Works Capital Budget Account #7205-92003-X and that the additional funds required in an amount of $60,473 .52 be drawn from the Public Works Capital Budget Account for Unspecified Construction, #7205-01001-X. The budgetary financing of this project (page 29 and 32 of the 1992 Draft Capital Budget) identifies a Lot Levy Contribution of $116,000 . 00 and $86,000.00 respectfully. These funds have not yet accumulated in the new Development Charge Reserve Fund and it is therefore recommended that the existing reserve funds be replenished from development charges to be collected in the future, for the value contributed to this project. This project has been identified in the Development Charges report as a project with an apportionment of ninety percent (90%) of the cost related to growth to be financed from the Development Charge Reserve Fund. Although the low bidder has not previously performed for the Town of Newcastle, their references have been outlined in the attached letter from Totten Sims Hubicki Associates marked Schedule "B" . The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc. , should be referred to the Director of Public Works . After further review and analysis of the bids by Public Works, Totten Sims Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Fernview Construction Limited, Bolton, Ontario, be recommended for the contract for the j Reconstruction of Edward Street. i i I i Page - 3 - TR-58-9.2 TENDER NW92-5, RECONSTRUCTION OF EDWARD STREET Respectfully submitted, Recommended for presentation to the Committee, / L P Ma ie Marano, H.B.Sc. , AMCT. , Lawrence E. Kots f, Treasurer. Chief Administr the Officer. W. A. Evans, P. Eng. , Director of Public Works MM/HJL Attachments I I I I i 1 4 /f SCHEDULE "A" BID SUMMARY TENDER NW92-51 RECONSTRUCTION OF EDWARD STREET BIDDER TOTAL BID AMOUNT Fernview Construction Limited $273,034 .52 Bolton, Ontario ** Rabito Sewer and Watermain $285,883 . 99 ** Contractors Limited Markham, Ontario Harnden and King Construction $286, 113.98 ** Brooklin, Ontario Hard Co Construction Ltd. $291,477 .41 ** Whitby, Ontario Coboug Development Services Ltd. $301,875 . 79 ** Coboug, Ontario Hollingworth Construction Co. $307,097 . 00 ** Gormley, Ontario Mar-King Construction Company Limited $308,723. 39 ** Concord, Ontario Calder Hill Contracting Limited $313, 109 . 60 ** Thornhill, Ontario Moretti Excavating Limited $313,345.00 ** Concord, Ontario Ron Robinson Limited $313,767 . 18 ** Oshawa, Ontario Balterre Contracting $324,731. 90 ** Peterborough, Ontario Miwel Construction Limited $328,507 . 97 ** Scarborough, Ontario Dagmar Construction Inc . $333,054 .47 ** Markham, Ontario i Boyle Excavating Ltd. $336,481. 61 ** Bowmanville, Ontario Ontario Paving Company Ltd. $338,322 .01 ** Concord, Ontario Novacor Construction Ltd. $379,674 . 94 ** Queensville, Ontario * amended bid - extension error ** amended bid - G.S.T. calculated on contingencies p / `') SCHEDULE "B" 1 1A KINO STREET EASY,P.O, BOX 388, COSOIIRO ONTARIO,CANADA K9A 40 totten sims hubicki associates (416) 372.2121 FAX(416)372.3621 Mrs. Lou Ann Di.rkett FAX NO. 416-62 Purebasing & Supply Agent Corporation of the Town of Newcastle Municipal Building, 40 Temperance Street SOWNANVILLE, Ontario L1C 3A6 Juno 4, 1992 be$1: Mrs. Birkett: Re: Contract No. NW92-5, Edward Street Reconstruction Newcastle, Corporation of the Town of Newcastle, TSH Project No. 10066 Fenders for the above project were opened at the Municipal offices on Friday, May 29, 1992. The list of bids received are as follows! Novacor Construction Ltd. $379,674.94 Ontario Paving Company Ltd. 338,322.01 Hoyle Excavating Ltd. 336,481.61 Dagmar Construction Ltd. 333,054.47 Miwel Construction Ltd. 328,507.97 Balterre Contracting 324,731.90 Ror. Robinson Ltd. 313,767.18 Moretti. Excavating Ltd. 313,345.00 Calder Hill Contracting Ltd. 313,109.60 Mar-King Construction Company Ltd. 308,723.39 Hollingworth Construction Company 307,097.00 Cobourg Development Services 'Ltd. 301,875.79 � Hard Co Construction Ltd. 291,477.41 Harnden & King Construction 286,113.98 Rabito $ewer and Watermain 285,883.99 Fe;znview Construction Ltd. 273,034.52* Enj�ineer's Estimate. $359,878.45 *Corrected total We have checked the low tender and wish to advise that all requirements have been satisfactorily addressed, The Agreement to Bond has been executed and a deposit cheque in the amount of $19,000. accompanied the tender. Note that 7% CST has been deleted from all bids on the $10,000. Contingency item for R�!gion. Works as per your directions. I Y NhJEH ENGINEERS ARCH1TECrS AND PL/i 2 Mrs. Lou Ann Birkett Jut, 4, 1992 Fernview has completed construction on several contracts under the Erupervision of our firm in recent years and they have carried out the work in a satisf,ictory manner. Site; cooperation has been good. Similar comments have been received from other Con4iultants from Durham Region Works Department on works undertaken by Fernview for the Region and from other Municipalities. Value of major contracts completed by Feruview in the past two years exceeds $6.5 million. Based on our research, we recommend that the contract be awarded to Fernview Construction Limited, The total, cost of the works based on the low bid is now estimated as follows: Desi,.ription Total Cost Subsi.dizabl.e Town Region of Durham Roa4works $221,421.45 178,166.35 41,085.04 2,170.06 Waterworks 24,405.20 - 240405.20 Sub-'total: $245,826.65 17$,166.35 41,085.04 26,575.26 Utility _ - Rel.ocation 20,000.00 20,000.00 Soils Report & - - Test Fits 4,564.05 4,564,05 2,100.00 3,300.00 Design. 19,300.00 13,900.00 Construction 2 900.00 5 Administration 27,100.00 1 ,700.00 4, 00 � Contingencies 16,577.00 5,345.00 1,2232.32-00 100000.00 0.S.T. (Exe- 543.13 3 337.95 2,294.27 contingencies) __22,175-35 16, --_ — 'MUL: $355,543.05 $258,218.53 $52.1254.99 $45,069.53 The items removal,indicated wysidewalk, Transportation as Total. si��ewalk removal, ne cost to the Town will be $310,473.52. All deposit cheques other than those for the low and second low bidders may now i be released. Yosrs very truly, tatten aims hubicki associates I R.A. lRempton, P.E S• pl7o j ect Manager Rt�K/$g 4226/C5 Director of Public Works Mr. W.A. Evans! F .Eng. , Mr. D. Patterson, Manager of Operations Mr. ,A.S. Cannella, C.E.T'• , Manager of Engineering Mrs. mays Rand, Works Department ,T Ms. Lori Gordou, Treasury Department