HomeMy WebLinkAboutTR-59-92 ""' ""'}: TOWN OF NEWCASTLE
REPORT
File #
Res. #
By-Law #
MEETING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE: June 15, 1992
REPORT #: TR-59-92 FILE #:
SUECT: TENDER NW92-26, STUART PARK
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. THAT Report TR-59-92 be received;
2 . THAT Deeb-Wallans Corporation, Brighton, Ontario, with
bid in the amount of $138,075 .34 being the lowest
responsible bidder meeting all terms, conditions and
specifications of Tender NW92-26, be awarded the
contract for Stuart Park, as required by the Department
of Community Services;
3 THAT funds in the amount of $140,000 .00 be drawn from
the Community Services Parkland Development Capital
budget, Account #7603-00001-0516; and
4 . THAT the additional funds in the approximate amount of
$5,975 . 34 be drawn from the Community Services Lot
Levy, Account #1110-00156-0000.
BACKGROUND AND COMMENT:
Tender specifications were provided by Cosburn Giberson Landscape
Architects, for Stuart Park, as required by the Department of
Community Services .
Tender NW92-26 was publicly advertised in all four (4) area
newspapers, as well as the Daily Commercial News, with bids being
submitted as per Schedule "A" attached.
Page - 2 -
TR-59-92
TENDER NW92-26, STUART PARK
The total required ,funds for this project are as follows:
Contract $ 138,075 .34
Consultant 10,000 .00
Durham Region Water 5,000 .00
Connection Charges
Hydro Connection Charges 500.00
$ 153,575.34
The total funds allocated for this project, as indicated on page
197 of the 1992 Capital Budget, Account #7603-00001-0516 are
$140,000.00 . It is therefore proposed that the drinking fountain
which amounts to $7,600.00, be removed from this contract and
that the additional funds required in the amount of $5,975. 00
($153,575. 34 less $7,600.00 drinking fountion = $145,975 . 34) , be
drawn from the Community Services Lot Levy Account
#1110-00156-0000, from which there are adequate funds available.
The Treasurer has reviewed the funding requirements and concurs
with the recommendation. Queries with respect to department
needs, specifications, etc. , should be referred to the Director
of Community Services .
After further review and analysis of the bids by Purchasing,
Community Services and the architect, Cosburn Giberson, it was
mutually agreed that the contract be awarded to the low bidder,
Deeb-Wallans Corporation, Brighton, Ontario. The recommendation
from Cosburn Giberson Landscape Architects is attached, marked
Schedule "B" .
The subject firm have previously performed satisfactorily for the
Town of Newcastle.
Respectfully submitted, Recommended for presentation
to the Committee,
MaXTe ara .B.Sc . , AMCT. , rence E. KotPe f,
Treasurer. Chief Administr<at ve Officer.
J.P. aruana,
Di ctor of Community Services .
LAB/hjl
Attachments 9
I
SCHEDULE "A"
BID SUMMARY
TENDER NW92-26, STUART PARK
Bidder Total Bid Amount
Deeb-Wallans Corporation $ 138,075.34 **
Brighton, Ontario
Rutherford Contracting Ltd. $ 142,721. 82
Gormley, Ontario
Hard-Co Construction Ltd. $ 146, 149 . 82
Whitby, Ontario
Ron Robinson Limited $ 146,908.56
Oshawa, Ontario
U. Fiorini and Sons Limited $ 153,743.87
T/A Acton Paving
Concord, Ontario
W.V. Wallans Contracting Ltd. $ 183,966 .57
Carrying Place, Ontario
** extension error
I
'*010U� �. �"� SCHEDULE "B"
iIPIBERS
June 5, 1992
Town of Newcastle
Community Services Department
40 Temperance Street
Bowman le, Ontario
LiC 3A6
Attention: Ms. L. Birkett
Purchasing and Supply Agent
Dear Ms, Birkett:
Re: Tender NW 9226
Stuart Park Landscape Work
PrQject Elt 90.756
In response to your letter of June 4, 1992, we have reviewed the tenders submitted on this
project. As you requested, we have obtained the enclosed reference details for the low bid-
der, Deeb-Wallans Corporation. As the contractor has recently completed similar works
or the Town of Newcastle we contacted the consultant for that project and found their
work to be satisfactory,
Given this project review and our comparison of unit prices and cost estimates, Cosburn
Giberson would recommend that the Town accept the low bidder vi the amount of
$138,075.34,
If you have any questions or require further information,please do not hesiitate to call.
Yours truly,
COSBURN GI13ERSON LANDSCAPE ARCHITECTS
Brace X Cosburn, O.A.L.A,
Partner, Landscape Architect
BKC/blh
7270 Woodbine Avenue
suito 100,Markham,Ontario L3R 485 q
Tel,(416)475.89aa .
Fax,175-5830