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Home My WebLink AboutTR-80-92 'u"""''} TOWN OF NEWCASTLE REPORT File # Res. #f-A- ~ �' By-Law # MEETING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: September 8, 1992 REPORT #: TR-80-92 FILE #: SMECT: TENDER NW92-31, UNDERGROUND FUEL STORAGE TANKS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR-80-92 be received; 2 . THAT S.F. DeMelis Construction Ltd. , Thornhill, Ontario, with a total bid of $21,963.29, being the lowest responsible bidder meeting all terms, conditions and specifications of Tender NW92-31, be awarded the contract to supply and install Underground Fuel Storage Tanks, for the Town of Newcastle as required by the Department of Community Services; and 3. THAT the funds required be drawn from the approved 1992 Community Services Capital budget, Account #7603-00001-0516 . BACKGROUND AND COffiKENT- Tenders were publicly advertised and invited for the supply and installation of underground fuel storage tanks at the new Parks and Cemetery Depot, as required by the Department of Community Services . I3 i Page - 2 - TR-80-92 TENDER NW92-31, UNDERGROUND FUEL STORAGE TANKS Subsequently, tenders were received and tabulated as follows: Bidder Total Bid Amount S.F. DeMelis Construction Ltd. $ 13,827 .28 ** Thornhill, Ontario KLD Construction Ltd. $ 16,208.36 Ajax, Ontario Don MacPherson Contracting Limited $ 18,531.42 Pickering, Ontario I Oilco Maintenance Co. Ltd. $ 22,818. 82 Oshawa, Ontario ** adjusted to delete optional pricing In order to ensure that the total cost of the project was within the budget constraints, as part of the pricing schedule, bidders were requested to provide separate pricing for items which may or may not be awarded as part of the tender, pending funding. The separate pricing requested was for the following items: 1. Supply all necessary labour, materials and equipment to construct anchoring system if high water table is evident. 2 . Place a reinforced concrete slab on top of compacted backfill. 3 . Supply and install two (2) digital pumps compatible with MAI computers (to be hooked up to computers at a later date) . 4 . Install steel beam guide rail in front of vent stacks and filler stacks to protect from being damaged. 5 . Supply asphalt and equipment needed to patch area of existing tanks. 6 . To supply and install on pump island, two (2) lights (minimum 400 watts) mounted on a 16 ' pole. Exact location to be determined later. Must be operational from inside building. 1 I Page - 3 - TR-80-92 TENDER NW92-31, UNDERGROUND FUEL STORAGE TANKS 7 . To supply and install new electrical wiring from building to new island for pump lights. 8. To supply and install card lock system hook up to future computer if conduits installed at time of new wiring. Upon review of the unit pricing and in an effort to remain within budget, it is staff's opinion that items #3 and #8 should not be included as part of the tender award. The adjusted prices are then as follows: Bidder Adjusted Bid Amount S.F. DeMelis Construction Ltd. $ 1.3,827 .28 Thornhill, Ontario Optional Pricing 7,603 .75 G.S.T. 532 .26 Total $ 21,963 .29 KLD Construction Ltd. $ 16,208 .36 Ajax, Ontario Optional Pricing 8,717 .00 G.S.T. 610 . 19 Total $ 25,535.55 Don MacPherson Contracting Limited $ 18,531.42 Pickering, Ontario Optional Pricing 9,780.00 G.S.T. 684 .60 Total $ 28,996 .02 Oilco Maintenance Co. Ltd. $ 22,818 .82 Oshawa, Ontario Optional Pricing 10,904 .00 G.S.T. 763 .28 Total $ 34,486 . 10 The required funds will be drawn from Community Services Account #7603-00001-0516 as provided through Council Resolution #GPA-546-92 (authorizing joint use of Bowmanville Public Works Depot - see schedule "A" attached) , and are within the $25,000 .00 allocated. The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc. , should be referred to the Director of Community Services . The subject firm has satisfactorily performed for the Town of Newcastle in previous years. I Page - 4 - TR-80-92 TENDER NW92-31, UNDERGROUND FUEL STORAGE TANKS Respectfully submitted, Recommended for presentation to the Committee, Ma a Marano, H.B.Sc. , AMCT. , Lawrence E. Kot a f, Treasurer. Chief Administ at ve Officer. t J.Wctor Caruana, Di of Community Services. LAB/hjl I I � JJ SCHEDULE A E THE CORPORATION OF THE TOWN OF NEWCASTLE Memorandum )9;� JUL a1 1g92 To: J. CARUANA, DIRECTOR OF COMMUNITY SERVICES N OF NEWCASTLE NNANCE From: MARIE P. KNIGHT, DEPUTY CLERK Date: DISTRIBUTIO JULY 28f 1992 ORIGINAL: 0-�' or— Subject: COMMUNITY SERVICES DEPARTMENT — PARRS/CEMETERY/BUILDI c:ti t)a¢uty DEPOT 2I Accauntznt' j. 31 Pur.Agent 41 Payroll Clk At a meeting held on July 27, 1992, the Council of th 5)TaxColi. Town of Newcastle approved Recommendation #GPA-546-92 : 61 • _R 71 "THAT Report CS-27-92 be received; THAT Council authorize the joint use of the Bowmanville Public Works Yard by the Community Services Department and Public Works Department; and THAT the necessary funds be drawn from the following accounts for capital improvements and landscaping: Account #7603-00001-0270 - Park Facility Rental - $ 14,000 Account #7603-00001-0516 - Park Facility Capital - $ 36,000 Account #5001-00007-0401 - Parkland Reserve Fund - $125,000. 1. (r 9 d- C tc Mar' P. n. g MPK/lb cc: W. Evans, Director of ublic Works M. Marano, Treasurer i THE CORPORATION OF THE TOWN OF NEWCASTLE REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# Date: JULY 20, 1992 Res.# By-Law# Report#: CS-27-92 File#: Nib � Subject: COMMUNITY SERVICES DEPARTMENT PARKS/CEMETERY/BUILDING DEPOT Recommendations: It is respectfully recommended that the General Purpose. and Administration Committee recommend to Council the following: 1. THAT Report No. CS-27-92 be received; 2. THAT Council authorize the joint use of the Bowmanville Public Works Yard by the Community Services Department and Public Works Department; and 3 . THAT the necessary funds be drawn from the following accounts for capital improvements and landscaping: Account # 7603-00001-0270 - Park Facility Rental - $14, 000 Account # 7603-00001-0516 - Park Facility Capital - $36,000 Account # 5001-00007-0401 - Parkland Reserve Fund -$125, 000 1.0 BACKGROUND: - 1. 1 As members of Council are aware, the 'Community Services Operations Depot is currently located at the south west corner i of Highway #2 and Regional Road. #57 . This facility has been leased to the Department for the past 16 years. 1.2 The current lease has now expired as of June 30, 1992 and arrangements have been made for continued use of the site on a month to month basis. 1. 3 During the 1992 budget deliberations, staff explained that the present site will be subject to future development and will not be available for long term use, notwithstanding that the Department has outgrown the site and facilities where we are currently housed. w . . /2 fl CYDLED J flPDCfl !� l 6PPoEDED RRECfCLEDPAPEII I REPORT NO. CS-27-92 3 - JULY 20, 1992 3 .2 If approved, staff, as per Council direction is prepared to beautify the Bowmanville Yard through a landscaping plan which will enhance the site creating a pleasant introduction to our Municipality from the Liberty Street/Highway 401 entrance. 3.3 Finally, Option B facilitates a more responsible manner of business by utilizing existing facilities currently owned by the Municipality. 3 .4 Report CS-27-92 has been reviewed with the Director of Public Works who concurs with the philosophy of joint use, and further with the Treasurer who _concurs with the funding scenario. Respectfully submitted, Recommended for presentation to the Committee, Jo p P. Caruana, Director Lawrence E. Ko s ff, D artment of Community Services Chief Adminis ra 've Officer JPC:sa