HomeMy WebLinkAboutTR-90-92 THE CORPORATION OF THE TOWN OF NEWCASTLE
REPORT
Meeting: GENERAL PURPOSE & ADMINISTRATION COMMITTEE File#
Date: October 5, 1992 Res. #
Report#: TR-90-92 File#: By-Law
Subject:
1992 Budget Reallocation Request - Computer Software
Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. That report TR-90-92 be received,
2 . That the 1992 Computer Software Budget identified for a
Geographic Information System ( G. I.S. ) software application
in the amount of $ 25,000 be approved for reallocation to
allow the following:
a) purchase of appropriate hardware capable of running a
G. I .S. software application,
b) the updating of system software licences to reflect the
current operating status while at the same time updating
the word processing application from wordperfect 5 .0 to
the 5. 1 version.
3 . That the G. I .S. software be rebudgeted in the 1993 capital
budget.
Background:
1. 1992 Software Budget
1.1
The 1992 Capital Budget - Information System Software (copy
attached as Schedule 1) identifies $25,000 for implementation of
the Geographic Information System for Corporate use.
1.2
This allocation was anticipated to provide sufficient funds to
allow for the implementation of the G. I .S. on the Town's existing
network. In order to run the G. I .S. software however, specific
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TR-90-92 Page 2
computer hardware is required. The Planning Department does not
currently have this technology, and therefore the hardware
requirement is the first step in the implementation of the G. I.S.
This hardware purchase, with minor modifications to the existing
configuration, will also allow the Planning Department to use, in
1992, the AutoCAD software currently in use by the Public Works
Department on a stand alone computer. The AutoCAD software and
existing plotter will provide both departments the ability to
create computerized drawings (ie. parcel fabric, street maps
etc . ) of the Town currently done manually. This existing
software can also be used in conjunction with G.I .S. Software in
1993.
1.3
The cost of the specific G. I.S. software is estimated to be at
the value budgeted in 1992, ie. $25,000. The second stage of the
process would be to rebudget the software in the 1993 budget,
with the understanding by all staff that the computer
requirements for 1993 will be dedicated to G.I .S. implementation
and system support only.
2. Software/Node Updates
2.1
Currently, Wordperfect 5 . 0 is running on stand alone and network
units . The software application of Wordperfect 5 . 0 is somewhat
outdated in terms of technology and in addition budgetary
requests did not provide for appropriate updating of the network
applications as additional nodes were added to the network. This
requires various software/node updates.
2.2
In reviewing the overall organizational requirements and the
technological efficiency of the system, it is recommended that
the word processing application and updates for existing nodes be
upgraded at this time.
3.0 Organizational Requirements
3.1
With the above budget reallocation request, the overall 1992
Capital Budget requirements for software and hardware can be
achieved and the foundation set for the G. I.S. implementation.
3.2
The Systems Manager has reviewed the overall organizational
requirements in conjunction with the above, with the goal of
minimizing future additions of hardware. It is anticipated that
. . .3
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TR-90-92 Page 3
the life of the existing system can be prolonged within the 1992
budgetary allocations combined with reallocations of some
existing computer resources, with minimal if any immediate future
hardware requirements .
Respectfully submitted, Recommended for presentation
to the Committee,
tit){ y j ( j
MaIrle- A. Marano, H.BSc. , AMCT Lawrence E. K6tse4f
Treasurer Chief Administrative Officer
< F
MAM/PP
ATTACH: Schedule 1
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SCHEDULE 1
11 -
T H E C O R P O R A T I 0 N O F T H E T O W N N E W C A S T L E PAGE k:
DEPARTMENT: General Government
1992 CAPITAL BUDGET AND FOUR YEAR FORECAST
DIV. PAGE REF.N: 6
PROJECT DETAIL
P R O J E C T / L O C A T I O N M A P P R O J E C T C O S T / F I N A N C I N G
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C O S T
Division: Information Services
Account #: 7009-x-502 '
Account Name: Info Serv. - Software
I-Land
Description: Software required to maintain or enhance current network/mainframe
or to finish initiatives carried over from previous year. I-Building
Location: I-Consulting
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( Details/Needs: Network, Mainframe '
8,300 I-Construction
Community Services - Pagemaker, Link 2,600 I
Public Works - engineering software 4,600 I-Equipment/Furniture I
I Fire - Dispatch Software 6,900
GIs - Geographical Information I-Software I 52,100 I
System - Corporate Use 25,000 I I I
I TOTAL I $52,100 I
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I F I N A N C I N G I
I 47,400
GST/PST 4,700 i Account Name I
I-Res./Res. Funds Tech. Equip. Reserve I 27,200 I
I Planning/Finance I I
52,100 I-Other:
I (Net) ( I
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I-Subsidy
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I-Debenture I
I-Tax Levy I 24,900
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I spy I $52,100 I
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