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Home My WebLink AboutTR-91-92 TOWN OF NEWCASTLE REPORT File # P .:� Res. #; By-law # METING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: - October 19, 1992 REPORT #: TR-91-92 FILE #: SUUCT: TENDER NW92-38, RENOVATIONS TO BOWMANVILLE WORKS YARD RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR-91-92 be received; 2 . THAT Nu-Wood Construction, Ajax, Ontario, with a total bid of $65,323 . 00, being the lowest responsible bidder meeting all terms, conditions and specifications of Tender NW92-38, be awarded the contract to supply all necessary labour, materials and equipment for the Renovations at the Bowmanville Works Yard (new Parks and Cemetery Depot) ; and 3 . THAT the funds required be drawn from Account #5001-00007-0401 Parkland Reserve, FORTHWITH. BACKGROUND AND COMMENT: Tender NW92-32 for the required renovations to the Bowmanville Works Yard (new Parks and Cemetery Depot) , was advertised and issued in August 1992, with bids being submitted as follows: Page - 2 - TR-91-92 TENDER NW92-38, RENOVATIONS TO BOWMANVILLE WORKS YARD Bidder Total Bid Amount Gerr Construction $ 95,514.00 Bowmanville, Ontario Brian Barton Building $ 98,255.96 Whitby, Ontario Kirby Structures $103, 148. 00 Oshawa, Ontario Bowman Construction $103,790.00 Courtice, Ontario Milborn Interior Contracting $106,596 .61 Oshawa, Ontario Winvalley Contracting $109,622 .57 Whitby, Ontario Kraco Carpentry Service Rejected - Improper Newcastle, Ontario no Agreement to Bond As all of the bids were substantially over the budget allocation of $60,000 .00 for this project, the tender specifications were revised with the following items being deleted: Mezzanine New Heating System Additional Washroom Facilities Subsequently Tender NW92-38 was issued with bids being submitted as follows: Bidder Total Bid Amount Nu-Wood Construction $ 65,323.00 Ajax, Ontario Brian Barton Building $ 68,958.29 Whitby, Ontario Snyder Construction $ 69,550.00 Whitby, Ontario Gerr Construction $ 69,657 .00 i Bowmanville, Ontario Kirby Structures $ 69,817 .50 Oshawa, Ontario Bowman Construction $ 73,402 .00 Courtice, Ontario Page - 3 - TR-91-92 TENDER NW92-38, RENOVATIONS TO BOWMANVILLE WORKS YARD Other associated costs for this project are estimated at $9,000.00 for consulting services, which brings the total required funds to an amount of $74,323 .00 ($65,323.00 contract plus $9,000.00 consulting) . The required funds will be drawn from Account #5001-00007-0401, Parkland Reserve, as provided for, through Council Resolution #GPA-546-92 (authorizing joint use of Bowmanville Public Works Yard) , a copy of which is attached marked Schedule "A" . Although the total required funds of $74,323. 00 are over the estimated $60,000 . 00 indicated in the body of the report, the actual funds expended for the sewer connection were only $15,000 . 00 rather than the $30,000. 00 allocated, therefore, the total available funds are $75,000.00. The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc. , should be referred to the Director of Community Services. Although the low bidder has not previously performed for the Town of Newcastle, they have provided satisfactory service to both the Durham Board of Education and the Town of Ajax, as outlined in the attached letter from the consultant, R.W. Bruynson Inc. , marked schedule "B" . After further review and analysis of the bids by Purchasing, R.W. Bruynson Inc. and Community Services, it was mutually agreed that the low bidder, Nu-Wood Construction, Ajax, Ontario, be recommended for the contract for the Renovations at the Bowmanville Works Yard. Respectfully submitted, Recommended for presentation to the Committee, rhI M e Marano, H.B.Sc . , AMCT. , { Lawrence E. Kotseff, Treasurer. Chief Administrative Officer. l J.Pifuana, D� ector of Community Services. LAB/hjl Attachments i Y SCHEDULE "A" a THE CORPORATION OF THE TOWN OF NEWCASTLE REPORT 3 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# Date: JULY 20, 1992 Res. # By-Law# Report#: CS-27-9? File#. Subject: COMMUNITY SERVICES DEPARTMENT PARKS/CEMETERY/BUILDING DEPOT Recommendations: It is respectfully recommended that the General Purpose . and Administration Committee recommend to Council the following: 1. THAT Report No. CS-27-92 be received; 2. THAT Council authorize the joint use of the Bowmanville Public Works Yard by the Community Services Department and Public Works Department; and 3 . THAT the necessary funds be drawn from the following accounts for capital improvements and landscaping: Account # 7603-00001-0270 - Park Facility Rental - $14, 000 Account # 7603-00001-0516 - Park Facility Capital - $36, 000 Account # 5001-00007-0401 - Parkland Reserve Fund -$125, 000 1.0 BACKGROUND: - 1. 1 As , members of Council are aware, the Community Services Operations Depot is currently located at the south west corner of Highway #2 and Regional Road . #57. This facility has been , leased to the Department for the past 16 years. 1.2 The current lease has now expired as of June 30, 1992 and arrangements have been made for continued use of the site on a month to month basis. 1.3 During the 1992 budget deliberations, staff explained that the present site will be subject to future development and will not be available for long term use, notwithstanding that the Department has outgrown the site and facilities where we are currently housed. RECYCLED •PIER PAPER RECYCLE TH66 PfLNf®pN R[CYCIEO PAPER it REPORT NO. CS-27-92 - 2 JULY 20, 1992 i 2.0 OPTIONS: 2. 1 Staff presented two options to Council for alternate facilities which have been thoroughly investigated and they are: OPTION (A) : Alternate rental facilities (private) ; and OPTION (B) : Review the possibility of joint use with the Public Works Department at its Bowmanville Works Yard. 2 .2 Subsequent to this review, a .cost comparison of the options is as follows: OPTION (A) : (5 year lease) Rental - $140, 000 @ $ 29, 000/yr. Utilities - $ 70, 000 @ $ 14 , 000/yr. **Capital (Attach. #1) $ 36 , 000 Total (over 5 years) $ 246, 000 OPTION (B) : Rental - 0 * Utilities - 0 Landscaping - $60, 000 **Capital (Attach. #1) $115, 000 Total (est. ) $1751000 * Utilities are currently provided through the Public Works, budget although with approval .of this report this expense will be shared in the future, there is no additional cost to the Municipality. *.* Initial expenses will not be required in subsequent years. 3.0 COMMENTS:- 3 . 1 It is evidenced by the estimated costs for each of the options, that the most feasible long term option would be for the Community Services Department to .share facilities with the Public Works Department at the Bowmanville Works Yard. 91 � Y ^ 1 1 / REPORT NO. CS-27-92 3 - JULY 20 1992 3.2 If approved, staff, as per Council direction is prepared to beautify the Bowmanville Yard through a landscaping plan P g p which will enhance the site creating a pleasant introduction to our 1 Municipality from the Liberty Street/.Highway 401 entrance. 3.3 Finally, Option B facilitates a more responsible manner of business by utilizing existing facilities currently owned by the Municipality. 3.4 Report CS-27-92 has been reviewed with the Director of Public Works who concurs with the philosophy of joint use, and further with the Treasurer who concurs with the funding scenario." Respectfully submitted, Recommended for presentation to the Committee, j Jo p P. Caruana, Director Lawrence E. Ko s ff, D artment of Community Services Chief Adminis ra 've Officer JPC:sa L, 903 1 ATTACHMENT #1 i OPTION "A" CAPITAL BREAKDOWN Ventilation - $ 5, 000 Parking Lot - $15, 000 Fencing - $16 '.000 TOTAL $36, 000 OPTION "B" CAPITAL BREAKDOWN Sewer Connection - $30, 000 Fuel Tanks - $25, 000 '- Building Alterations 60 000 TOTAL $115, 000 I 9U4 r THE CORPORATION OF THE TOWN OF NEWCASTLE Memorandum 1o� � U JUL ax ig92 To: J. CARUANA, DIRECTOR OF COMMUNITY SERVICES N OF NEWCASTLE .FANANCE From: MARIE P. KNIGHT, DEPUTY CLERK Date: JULY 28, 19 9 2 Subject: COMMUNITY SERVICES DEPARTMENT — PARRS/CEMETERY/BUILDING DEPOT At a meeting held on July 27, 1992, the Council of the Town of Newcastle approved Recommendation #GPA-546-92 : "THAT Report CS-27-92 be received; THAT Council authorize the joint use of the Bowmanville Public Works Yard by the Community Services Department and Public Works Department; and THAT the necessary funds be drawn from the following accounts for capital improvements and landscaping: Account #7603-00001-0270 - Park Facility Rental - $ 14,000 Account #7603-00001-0516 - Park Facility Capital - $ 36,000 Account #5001-00007-0401 - Parkland Reserve Fund - $125,000. MPK/lb cc: W. Evans, Director of ublic Works M. Marano, Treasurer i SCHEDULE "B" V R. W. BRUYNSON INC. ARCHITECT • CONSULTING ENGINEER October 13 , 1992 ~^ }m i Corporation of the Town of Newcastle '` Purchasing and Supply Services 40 Temperance Street Bowmanville , Ontario f L1C 3A6 - ` Attn: Lou Ann Birkett , A.M. C .T. (A) " Purchasing and Supply Agent Re : Renovations to Bowmanville Works Yard Tender NW 92-33 We have reviewed the tenders received on the above noted project and provide the following recommendations : The tender submitted by NU-WOOD CONSTRUCTION was low bidder and after carefully reviewing their backup materials as well as their references , we recommend their acceptance as general contractors for the above project . Tender Stipulated Price $ 65 , 323 . 00 Allowance Included < 1 , 000 . 00> Contingency Included < 4 , 000 . 00> Extra amount as requested <not accepted for mezzanine construction at this time> (Appendix "B" ) -------------- Recommended Contract Amount $ 65 , 323 . 00 We have provided a reference evaluation for your review and further comments . If you require any further clarification, please do not hesitate to contact the writer . Yours ly , R.W. NSO I t Ri Brooks W. RLB : rhs 302-74 SIMCOE ST. S., OSHAWA, ONTARIO L1 H 4G6 (416)433-0071 FAX 433-0602 PRESIDENT-- R.W. Bruynson, B.A.Sc., P.Eng., O.A.A., M.R.A.I.C. M.A.I.C. REFERENCE EVALUATION Durham Board of Education Contact : Ted Beauchamp/Manager of Facility Design & Construction Brenda Dunn/Construction Supervisor Comments -Worked on several projects in the past quite satisfactorily -Similar valued school project in Ajax last year was a renovation with H/C elevator , washrooms , etc . . and a limited time frame . -General comment is "they are good people to work with" . -Sometimes requires prodding to maintain focus though . Town of Ajax Contact : Sandra Sale/Engineering (on holidays , no contact ) Grant Whittington/Director of Business Development Comments -Good honourable person . -Has done several projects with the Town of Ajax , ie . library renovations , community service building renovations and is currently working on renovations for a building for Ajax Community Services . Ajax Textiles Ltd. Contact : Joe Schmidinger/Chief Financial Officer Comments -Excellent company. -They have had several additions over the past ten ( 10 ) years totally approx . 40 , 000 sq. ft . all done by NU-Wood Construction. -Conscientious . -Good for taking care of deficiencies and warranty work promptly. -If you have a really tight schedule you should "ride him" , stay on top of the situation .