HomeMy WebLinkAboutTR-94-92 TOWN OF NEWCASTLE
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REPORT File # -
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Res. # } ( -
By-Law #
MEETING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE: November 2, 19 9 2
REPORT #: TR-94-92 FILE #:
SUB.ECT: TENDER NW92-36, SUPPLY AND INSTALLATION OF PARKING METERS
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1 . THAT Report TR-94-92 be received;
2 . THAT J.J. MacKay Canada Limited, London, Ontario, with
a total bid in the amount of $20,058 .30, meeting all
terms, conditions, and specifications of Tender
NW92-36, be awarded the contract to supply, deliver and
install a total of thirty-eight (38) fully electronic
parking meters (Option "A" ) , as required by the
Planning and Development Department;
3 . THAT Electromega Ltd. , Candiac, Quebec, with a total
bid in the amount of $17,742 . 61, meeting all terms,
conditions, and specifications of Tender NW92-36, be
awarded the contract to supply, deliver and install a
total of thirty-seven (37) electromechanical parking
meters (Option "B" ) , as required by the Planning and
Development Department; and
4 . THAT the total required funds in the amount of
$37,800. 91, be drawn from the Parking Reserve Fund;
account #1110-00162-0000 .
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TR-94-92
TENDER NW92-36, SUPPLY AND INSTALLATION OF PARKING METERS
BACKGROUND AND COMMENT:
Subsequent to Council Resolution GPA-450-92 (copy attached marked
Schedule "A'' ) , tender specifications were advertised and issued
with the following bids being submitted:
Bidder Total Bid Amount Total Bid Amount
Option "A" Option "B"
Electromega Ltd. No Bid $ 35,964 . 84
Candiac, Quebec
J.J. MacKay Canada Limited $ 39,588 . 75 No Bid **
London, Ontario
Domtrec Limited $ 60,081. 75 No Bid
Mississauga, Ontario
** bid adjusted - addition error
For the information of Council, the tender specifications
provided for two (2) options as follows:
Option "A" Fully Electronic
Option "B" Electromechanical
The specifications also provided that the Town may choose either
fully electronic, electromechanical or a combination of both.
The total quantity of meters required is seventy-five (75) and in
accordance with the specifications, the Town reserves the right
to decrease the quantity by fifty percent (50%) without
invalidating the unit prices tendered.
As outlined in the attached report from the Director of Planning
and Development, (marked Schedule "B" ) , staff recommend that the
tender award be split between Option "A" and Option "B" .
Subsequently, based on the unit prices submitted by the two (2)
low bidders, the recommended tender award is as follows:
Option "A" - J.J. MacKay Canada Limited
London, Ontario
$20,058. 30 (thirty-eight (38) fully
electronic)
Option "B" - Electromega Ltd.
Candiac, Quebec
$17,742 . 61 (thirty-seven (37)
electromechanical meters)
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TR-94-92
TENDER NW92-36, SUPPLY AND INSTALLATION OF PARKING METERS
The Treasurer has reviewed the funding requirements and concurs
with the recommendation. Queries with respect to department
needs, specifications, etc. , should be referred to the Director
of Planning and Development.
After further review and analysis of the bids by Purchasing and
the Planning and Development Department, it was mutually agreed
that Electromega Ltd. , Candiac, Quebec and J.J. MacKay Canada
Ltd. , London, Ontario, be recommended for the tender award to
supply, deliver and install thirty-seven (37) electromechanical
and thirty-eight (38) fully electronic parking meters
respectively.
J.J. MacKay have previously performed satisfactorily for the Town
of Newcastle. While Electromega Ltd. have not previously
performed for the Town of Newcastle, they have recently provided
satisfactory service for both the City of Hamilton and the City
of Brockville.
Respectfully submitted, Recommended for presentation
to the Committee,
1
e Marano, H.B.Sc . , AMCT. , Law ence E. Kot ff,
Treasurer. Chief Administa i ve Officer.
Franklin Wu, M.C. I .P. ,
Director of Planning and Development.
LAB/hjl
Attachments
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703
SCHEDULE "A"
Parking Matters Resolution #GPA-450-92
T02.3890-GE
Moved by Councillor Hooper, seconded by Councillor O'Toole
THAT Report PD-142-92 be received;
THAT approval be granted to draw on the Parking Reserve Fund for the
purchase of seventy-five (75) electronic parking meters with a built-in 15-minute
grace period after time expiration and further that tender be let for the above
purchase; and
THAT the B.I.A. be advised of Council's decision and a copy of Report PD-142-92
be forwarded to same.
"CARRIED"
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704
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THE CORPORATION OF THE TOWN OF NEWCASTLE
DN: PARKING.COU REPORT
Meeting: '
g: General Purpose and Administration File# TO.Z 3tg0 L7e
Date: Monday, June 15, 1992 Res. #
Report#:PD=:4 2 -9z File#: By-Law#
Subject: PARKING MATTERS
FILE: PLN 5.2.4
Recommendations:
It is respectfully recommended that the General Purpose and
Administration, Committee recommend to Council the following:
1. THAT Report PD-142-92 be received;
2. THAT approval be granted to draw on the Parking Reserve Fund
for the purchase of seventy-five (75) electronic parking
meters with a built-in 15 minute grace period after time
expiration and further that tender be let for the above
purchase; and
3. THAT the B.I.A. be advised of Council's decision and a copy
of Report PD-142-92 be forwarded to same.
1. BACKGROUND:
As per the direction of Council, a meeting was held bn May
27, 1992 with representatives from the Bowmanville B.I.A. to
discuss. the various issues related to parking. Councillor
Hooper, Councillor O'Toole and the Director were also in
attendance.
2. ISSUES DISCUSSED:
2. 1 The issues discussed include parking meter vandalism,
parking revenue and expenditure, parking fines, Silver
Street Parking Lot, recommendations of the CAUSE Study, and
request from the B.I.A. with respect to a 15 minute grace
_ . . . 2
705
PPE. ®ZC..'«
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REPORT NO. : PD-142-92
PAGE 2
period on parking meters. The pros and cons were examined
and discussed for every suggested solution. In summary, it
was generally agreed the following approaches be taken.
2 .2 Firstly, the Town should continue to purgue'•the purchase of
Silver Street Parking Lot. It was understood that the
current parking reserve fund is insufficient for this
purpose. The B.I.A. mentioned the possibility of financing
the balance of fund provided the recommendations of the
CAUSE Study regarding parking lot signage, beautification
and Silver Street lot purchase be implemented as a total �{
package. Planning Staff will be working on the cost
estimates of the above and it was agreed that this matter
will be discussed further with the B. I.A. once more
information becomes available.
,3
2 . 3 The Director suggested the Town should replace the on- 4;
street parking meters on King Street between Scugog Street
and Temperance Street, and on Temperance Street between King
Street and Church Street. The replacement meters are
electronic meters protected by heavy duty covers. The
advantages of this type of meter are as follows:
a) it can withstand forceful assault;
b) it has no mechanical moving part and therefore is less
prone to breakdown;
C) it can be easily calibrated to provide for rate
adjustment and adjustment to the grace period at a much `
lesser cost compared to mechanical meters;
d) it can reject foreign coins and slugs.
2 . 4 Electronic meters are currently in use in many
municipalities and have been proven superior and cost
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REPORT NO. : PD-142-92 PAGE 3
effective compared to mechanical meters. The location of
the on-street meters proposed for replacement are areas of
heavy usage and involves seventy-five (75) meters. The
balance of the on-street parking meters will be replaced in
subsequent years through a phase-in program to be reviewed
with Council in next year's budget discussion.
2.5 The cost of the electronic meters with the heavy cover is
approximately $600. 00 per unit plus G.S.T. Replacing 75
meters would cost somewhere in the neighbourhood of
$45, 000. 00 plus G.S.T. To enable this purchase, funds must
be drawn from the Parking Reserve Account which stands at
$228,385. 00 at year end 1991.
2. 6 The 75 new electronic meters will be calibrated to allow for
a 15 minute grace period after time expiry as reugested by
the B.I.A. The balance of the michanical meters will not be
recalibrated due to hgih cost at $100. /unit. In addition,
they will be replaced in future years.
2.7 In addition to the advantages of electronic meters cited
earlier, the purchase is necessary to replace some 40 meters
that have been vandalized as well as to replace some aging
meters that have to be repaired frequently.
Respectfully submitted, Recommended for presentation
to the Committee
Franklin Wu, M.C. I.P. Lawrence E, ' tseff
Director of Planning Chief Admin trative
and Development Officer
FW*j ip
3 June 1992
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SCHEDULE "B"
THE CORPORATION OF THE TOWN OF NEWCASTLE
Memorandum
To: Lou Ann Birkett, Purchasing Agent
From: Franklin Wu, Director of Planning and Development
Date: 23 October 1992
Subject: PARKING METER TENDER
Please be advised that I have reviewed the tender and recommend that the tender
be awarded as per the attached comments.
Franklin Wu.
FW*df
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COMPARISONS OF KEY COMPONENTS OF TENDER BIDS
ELECTROMEGA METER MACKAY METER COMMENTS
Total bid price
for 75 meters $ 35,964.84 $ 39,588.75 Electromega meters cost
$ 3,623.91 less
Per unit cost $ 479.53 $ 527.85 Electromega meters cost
is $ 48.32 less per unit
Mechanism Turning handle contains Fully electronic with Mackay meter is much
C
Q mechanical moving parts, circuit board, ability superior in this regard
accepts only 3 coin sizes to read all size coins and less prone to break
has problem identifying and reject slugs down due to absence of
slugs mechanical parts
Battery Life 24 months 12 months The longer battery life
for Electromega meter is
probably due to presence
of mechanical parts
Housing Lid may catch the meter No apparent problem Advantage to Mackay meter
mechanism in opening or in open or close
closing of housing operation
STAFF COMMENT
It has become obvious that a true comparison of the two sample meters provided by
Electromega Meter and by MacKay Meter is difficult, since one is fully electronic while
the other still contains some moving parts.
Setting aside the differences in the bid price, staff would recommend the MacKay meter
for the reasons cited in the comparison table. However, the Electromega bid is lower,
resulting in a saving of $3,623.91. It is difficult, if not impossible, to put a value on the
advantages of the MacKay Meter and only time can tell whether or not it's worth the
saving to go with Electromega meter.
Further compounding the selection process is the impossible task of assessing the after
sale service, frequency of repairs, battery life, etc. all of which cannot be determined
until the Town has the opportunity to use the product for at least a year.
In view of the aforementioned comments staff recommend the Town should split the
purchase with the two companies. This would give both companies and their
respective products an opportunity to prove themselves. This is important as the Town
will eventually phase out all existing old meters. The splitting of the purchase conforms
to the term of the tender which stipulates that the Town reserves the right to decrease
the quantity by 50% without invalidating the unit price.
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