HomeMy WebLinkAboutTR-19-93 ""°"" 'y TOWN OF NEWCASTLE
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Res.
By-Law #
NETTING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE: March 1, 1993
REPORT #: TR-19-93 FILE #:
SUB,ECT: TENDER NW93-41 SUPPLY AND INSTALL VARIOUS TREES -
BOWMANVILLE YARD
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. THAT Report TR-19-93 be received;
2 . THAT Andrew Timar Landscaping Limited, Norval, Ontario,
with a total bid of $11,302 .41 ($10,211. 01 tender bid
price plus $1,091 .40 for warranty) , being the lowest
responsible bidder meeting all terms, conditions and
specifications of Tender NW93-4, be awarded the
contract to supply all necessary labour, materials and
equipment for the Supply and Installation of Various
Trees at the Bowmanville Works Yard (new Parks and
Cemetery Depot) ; and
3 . THAT the funds required be drawn from Account
#1110-00166-0000 Parkland Reserve ( 1992 carry-over) .
BACKGROUND AND COMMENT:
Tender NW93-4 for the supply and installation of various trees at
the Bowmanville Works Yard (new Parks and Cemetery Depot) , was
advertised and issued with bids being submitted as per. Schedule
"A" attached.
The tender specifications did not provide for a one ( 1) year
warranty on the trees, however, a price in the amount of
$1,020 .00 plus G.S.T. has- been quoted by the low bidder. It is
staff's opinion that it would be in the best interest of the
municipality to include in the tender award the warranty offered.
This brings the total required funds to $11,302 .41.
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TR-19-93
TENDER NW93-41 SUPPLY AND INSTALL VARIOUS TREES -
BOWMANVILLE YARD
The required funds will be drawn from Account #1110-00166-0000,
Parkland Reserve, as provided for, through Council Resolution
GPA-546-92 (authorizing joint use of Bowmanville Public Works
Yard) , a copy of which is attached marked Schedule "B" and are a
carry-over from 1992 .
The total required funds of $11,302 .41 are a portion only of the
estimated $60,000 . 00 indicated in the body of the report. To
date $8,560.00 of the allocated $60,000 . 00 has been committed for
the installation of fencing. The remaining funds of $40, 137,59
($60,000 .00 less $8,560.00 fencing less $11,302 .41 contract =
$40, 137 .59) will be utilized for sodding, topsoil, flowers and
shrubs .
The Treasurer has reviewed the funding requirements and concurs
with the recommendation. Queries with respect to department
needs, specifications, etc. , should be referred to the Director
of Community Services .
Although the low bidder has not previously performed for the Town
of Newcastle, they have provided satisfactory service to both the
Corporation of the Borough of East York and Anton-Kikas Ltd.
After further review and analysis of the bids by Purchasing and
Community Services, it was mutually agreed that the low bidder,
Andrew Timar Landscaping Limited, Norval, Ontario, be recommended
for the contract for the Supply and Installation of Various Trees
at the Bowmanville Works Yard.
Respectfully submitted, Recommended for presentation
to the Committee,
a ano, H.B.Sc . , AMCT. , Lawrence E. Kots ,
Treasure Chief Administra i e Officer. j
,
J.P./..Caruana,
. Dir,96tor of Community Services .
LAB/hjl
Attachments
M3
SCHEDULE 'W'
BID SUMMARY
NW93-4 SUPPLY & INSTALLATION OF VARIOUS TREES
BIDDER AMOUNT
Andrew Timar Landscaping Limited $10,211.01
Norval, Ontario
Pro Garden Landscaping 11,260 .68
Orono, Ontario
Leslie L. Solty and Sons Ltd. 11,352 .70
Scarborough, Ontario
Sebastiao Nursery & Landscaping Ltd. 11,905. 89
Cobourg, Ontario
Brooklin Nurseries Landscaping Ltd. 12,160.55
Brooklin, Ontario
Taunton Road Nursery 12,203.35
Bowmanville, Ontario
Harry Kamstra & Sons 12,626 .00
Bowmanville, Ontario
Eyeview Landscaping 13,520. 12
Concord, Ontario
Dawn Nurseries Limited 14,792 .75
Lindsay, Ontario
Oshawa. Garden Service Ltd. 15,183 .30
Brooklin, Ontario
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Kamstra Landscaping 15,461.50
Oshawa, Ontario
W. Richardson Farms Ltd. 18,500.30
Pontypool, Ontario
Real Landscaping & General Contracting 19,222 .55
Pickering, Ontario
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SCHEDULE
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"B"
THE CORPORATION OF THE TOWN OF NEWCASTLE
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REPORT
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Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File#
Res.#
Date: JULY 2 0, 1992 By-Law#
a Report#: r-fi-27-92 File#:
Subject: COMMUNITY SERVICES DEPARTMENT
pARKS/CEMETERY/BUILDING DEPOT
Recommendations:
It is respectfully recommended that the General Purpose. and
Administration Committee recommend to Council the following:
1. THAT Report No. CS-27-92 be received;
2. THAT Council authorize the joint use of the Bowmanville Public
Works Yard by the Community. Services Department and Public
Works Department; and
3. THAT the necessary funds be drawn from the following accounts.
for capital improvements and landscaping:
Account # 7603-00001-0270 - Park Facility Rental - $14,000
Account # 7603-00001-0516 - Park Facility Capital - $36,000
Account # 5001-00007-0401 - Parkland Reserve Fund -$125,000
1.0 BACKGROUND:
1.1 As . members of Council are aware, the Community Services
Operations Depot is.currently located at the south west corner
of Highway #2 and Regional Road. #57. This facility has been .
leased to the Department for the past 16 years.
1.2 The current lease has now expired as of June 30, 1992 and
arrangements have been made for continued use of the site on
a month to month basis.
1.3 During the 1992 budget deliberations, staff explained that the
present site will be subject to future development and will
not be available for long term use, notwithstanding that the
Department has outgrown the site and facilities where we are
currently housed.
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REPORT NO. CS-27-92 - 2 JULY 20, 1992
2.0 OPTIONS:
1
2.1 Staff presented two options to Council for alternate
facilities which have been thoroughly, investigated and they
are:
OPTION (A) : Alternate rental facilities (private) ; and
OPTION (B) : Review the possibility of joint use with the
Public Works Department at its Bowmanville
Works Yard.
2.2 Subsequent to this review, a ..cost comparison of the options
is as follows:
OPTION (A) : (5 year lease)
Rental - $140,000 @ $ 29,000/yr.
Utilities - $ 70,-000' @ $ 14,Ob0/yr.
**Capital (Attach #1) $ 36,000
Total (over 5 years) $ 246,000
OPTION .(B)
Rental - 0
* Utilities - 0
Landscaping - $60,000,`
**Capital (Attach #1) $115 , 000
Total (est. ) x$175,000
* Utilities are currently provided through the Pu blic -Works.
budget although with approval .of this report this expense will
'be ' shared in the future, there is no additional cost to the
Municipality.
*.* Initial •expenses will not be required in subsequent years.
3.0 COMMENTS:-
3.1 It is evidenced by the estimated costs for each of the
options,. that the most feasible long term option would be for
the Community Services Department to .share facilities with the
Public Works Department at the Bowmanville Works "Yard.
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REPORT NO. CS-27-92 3 - JULY 20, 1992
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3.2 If approved, staff, as per Council dir ection is P P ared to
beautify the Bowmanville Yard through a landscaping plan which.
will enhance the site creating a pleasant introduction to our
';• Municipality from the Liberty Street/.Highway 401 entrance.
3.3 Finally,' option B. facilitates a more responsible manner of
business by utilizing existing facilities currently owned by
the Municipality.
3.4 Report CS-27-92 has been reviewed with the Director of Public
Works who 'concurs with the - philosophy of • joint use, and
further with the Treasurer who concurs with. the funding
scenario.
• Respectfully submitted, Recommended for presentation
to the Committee,
Jo p . Caruana, Director Lawrence E. Ko s ff,
Department of Community Services Chief Adminis ra 've Officer
JPC:sa
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ATTACHMENT #1
OPTION "A"
CAPITAL BREAKDOWN
Ventilation $ '5,000 .
Parking Lot $15',000
Fencing - 16 000
TOTAL $36,000'
OPTION "B"
dAPITAL-. BREAKDOWN
Sewer Connection - $30, 000
Fuel Tanks - $25,000 .
Building Alterations-.. $60,600,
TOTAL $115,000.
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THE CORPORATION OF THE TOWN OF NEWCASTLE y�
Memorandum
JUL �si 1o,92
fN OF NEWCASTLE
To. .
J. CARUANA, DIRECTOR OF COMMUNITY SERVICES RNANCE
From: MARIE P.- KNIGHT, DEPUTY CLERK
Date: JULY 28, 19 9 2
Subject: COMMUNITY SERVICES DEPARTMENT — PARRS/CEMETERY/BUILDING
DEPOT
At a meeting held on July 27, 1992, the Council of the
Town of Newcastle approved Recommendation #GPA-546-92:
"THAT Report CS-27-92 be received;
THAT Council authorize the joint use of the
Bowmanville Public Works Yard by the Community
Services Department and Public Works Department;
and
THAT the necessary funds be drawn from the
following accounts for capital improvements and
landscaping:
Account #7603-00001-0270 -
Park Facility Rental - $ 14,000
Account #7603-00001-0516 -
Park Facility Capital - $ 36,900
Account #5001-00007-0401 -
Parkland Reserve Fund - $125,000.
Mar' P.
MPK/lb
cc: W. Evans, Director of ublic Works
M. Marano, Treasurer
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