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Home My WebLink AboutEGD-32-02 ~ "" Q!J!mglOn REPORT ENGINEERING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: MONDAY, JUNE 17,2002 16 3 Resolution #Gf/l-j.f;7-O:J- Report #: EGD-32-02 File #: G.55.05 By-law #: ;J!'/J ;).. - lor 1/~ 1 Subject: CLARINGTON TRANSIT, BOWMANVILLE BUS LOOP UPDATE Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-32-02 be received; 2. THAT the Purchasing By-law 94-129 be waived and approval granted to lease a transit bus to provide additional capacity to the transit service in the Bowmanville urban area; 3. THAT a by-law be passed to authorize the Mayor and Clerk to execute an agreement on behalf of the Municipality of Clarington with S-N Diesel for the purpose of leasing a transit bus; 4. THAT a by-law be passed to approve the transit fare structure to commence on September 3, 2002 as detailed in this report; 5. THAT the costs for the lease of the transit bus and its operations be financed from the redirected GO Transit capital allocation from the Region of Durham; and 6. THAT the by-laws attached to Report EGD-32-02 be approved. S"bm_by'~ .S. Cannella, C.E.T. Director of Engineering Services Reviewed by:G ~--~ Franklin Wu Chief Administrative Officer RDB*ASC*ce 701 REPORT NO.: EGD-32-o2 PAGE 2 1.0 BACKGROUND 1.1 Clarington Transit Service - Bowmanville Loop Report EGD-12-02, as approved by Council on March 4, 2002, endorsed the creation of a transit service in Bowmanville. The service as approved entailed the purchase of two transit buses to be operated by Oshawa Transit. The implementation of the transit service is progressing on schedule and a number of additional items must be approved by Council to ensure continued success. 2.0 COMMENTS 2.1 High School Ridership Levels Joel Sloggett, Manager of Transportation Planning with the Peterborough Victoria Northumberland and Clarington Catholic District School Board, and Roy Wierenga, Manager of Transportation with the Kawartha Pine Ridge District School Board, advised Staff that the ridership levels of students will be higher than expected. The Public School Board has recently reviewed the needs of students in the Aspen Springs area west of Regional Road 57 and proposes to discontinue bussing for approximately 200 high school students. Those students are within the walking distance of 3.2 km of Bowmanville High School but were granted bussing privileges as there was ongoing construction and an insufficient sidewalk network between the residential area and the school. There was an asphalt sidewalk constructed approximately 4 years ago on the west side of Regional Road 57 which connects Martin Road up to Durham Highway 2 and is maintained by the Municipality of Clarington. Other construction in the Aspen Springs area is nearing completion and sidewalk connections are in place. As these students do not qualify for bussing, the School Board will not be purchasing transit passes for them but many students may elect to purchase transit passes on their own. 702 REPORT NO.: EGD-32-02 PAGE 3 Separate School Board: The Separate School Board had originally discussed purchasing passes for 92 students from the Aspen Springs area but have now indicted a willingness to purchase an additional 65 for students in the south east section of Bowmanville. 2.2 Transit System Capacity - Leasing Requirements Based on the new numbers provided by the school boards and in discussions with Oshawa Transit, it became apparent that a third transit bus would be required during the peak school periods. Until demands upon the system are known with actual ridership levels, it was determined that the leasing of a transit bus should be acted upon to ensure that demands could be met for the September 2002 target date. The acquisition of a suitable leased vehicle within the limited time frame is demanding but can be achieved if Council authorizes the entering into an agreement and if the Director of Engineering is authorized to negotiate an agreement. 2.3 Revised Bowmanville Bus Loop Proposal The Operating Budget Estimates and the Revenues as presented in the Bowmanville Bus Loop Proposal (Report EGD-12-02) have been updated to reflect the implementation of a third bus to the transit system (Attachment #3). 2.4 Fare Structure The fare structure in Whitby and Oshawa is generally agreed upon by both Councils in advance of any fare adjustments to ensure consistency between the two systems. The fares in Clarington should be consistent with the two neighbouring jurisdictions, which will also assist with marketing the system as more uniform and seamless. The free transfer privilege between the Clarington and Oshawa system also requires that the same fare structure to be used to avoid abuse of the system. The monthly rate charged to the school boards for restricted monthly passes should also be consistent with the agreements in Oshawa at the rate of $38.50 per month. These rates are not expected to be increased in the 703 .. REPORT NO.: EGD-32-02 PAGE 4 foreseeable future. It is proposed that as a marketing strategy, the fares come into effect September 3, 2002 and that the initial start up period from August 19 to August 31 be provided free of charge to encourage trial trips by residents. Rider classification Adult Student Senior Child Fare Structures Effective September 1, 2002 Exact Cash Fare Monthly Pass $2.00 $70.00 $1.75 $62.00 $1.25 $42.00 $1.25 $42.00 10-ride Card $19.00 $16.75 $11.85 $11.85 Definitions Adult - Any adult without a valid student card Student - Anyone with a valid student card (adult must be full time student) Senior - Any adult 65 and older with identification Child - Walking status up to high school Clarington Staff are working with GO Transit in an attempt to negotiate a GO Connection fare for passengers requiring transfers from the Clarington Transit Service to the GO Service. 2.5 Clarington Transit Logo A Clarington Transit logo is being developed by Corporate Services to assist in the marketing of the new service. This distinctive logo will be used on the actual buses for recognition purposes as well as printed materials such as tickets, transfers, schedules and other promotional literature. The transit buses will also have the Corporate logo "Clarington Leading The Way" applied. This will be presented for your approval when it has been finalized. 704 .. REPORT NO.: EGD-32-02 PAGE 5 2.6 Agreement with Oshawa Transit The Town Solicitor and Staff have been working with Oshawa Transit to review, refine and finalize the legal agreement for the operation of the Clarington Transit Service to ensure that responsibilities and liability issues are addressed. 3.0 CONCLUSION 3.1 The revised figures from the school boards support the addition of a third transit bus to the fleet to meet the peak demand. This transit bus, required by September 3, 2002, should be obtained through a lease agreement until the service and actual demands can be evaluated. As implementation of the transit service will occur during the summer, Council will be kept informed by memo on the progress of the service. Attachments: Attachment #1 - Proposed By-law to Enter Into an Agreement with S-N Diesel to lease a transit bus Attachment #2 - Proposed By-law to establish fares for the Clarington Transit Service Attachment #3 - Clarington Transit, Revised Bowmanville Bus Loop Proposal, Table "B" Interested parties to be advised of Council's decision: Peterborough Victoria Northumberland and Clarington Catholic District School Board Joel Sloggett, Mgr. of Transportation and Planning 1355 Lansdowne Street West Peterborough, ON K9J 7M3 Oshawa Transit Commission Bob Goody, General Manager 710 Raleigh Avenue Oshawa, ON L 1 H 3T2 Kawartha Pine Ridge District School Board Roy Wierenga, Manager of Transportation 1994 Fisher Drive, P.O. Box 719 Peterborough, ON K9J 7A1 GO Transit Ken Armstrong, Planning Officer 20 Bay Street, Suite 600 Toronto, ON M5J 2W3 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905) 623-3379 F (905) 623-9282 705 " ATTACHMENT NO.: 1 REPORT NO.: EGD-32-02 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2002- Being a by-law to authorize the execution of an agreement with S-N Diesel for the lease of one transit bus to be used within the Municipality of Clarington. NOW THEREFORE THE COUNCil OF THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOllOWS: THAT the Mayor and Clerk are hereby authorized to execute, on behalf of The Corporation of the Municipality of Clarington and seal with the Corporate Seal. an agreement between S-N Diesel and The Corporation of the Municipality of Clarington, an agreement to the satisfaction of the Director of Engineering Services. BY-lAW read a first and second time this 241h day of June, 2002. BY-LAW read a third time and finally passed this 24th day of June, 2002. John Mutton, Mayor Patti L. Barrie, Municipal Clerk 706 .' ATTACHMENT NO.: 2 REPORT NO.: EGD-32-02 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2002- Being a by-law to establish rates and fares to be charged by the operator(s) of the Clanngton Transit Service within the Municipality of Clanngton. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the fare schedule, Schedule "A" attached hereto and forming part of this by-law shall apply to the fares to be charged for the Clanngton Transit Service. 2. THAT this by-law shall take effect September 1, 2002. BY-LAW read a first and second time this 241h day of June, 2002. BY-LAW read a third time and finally passed this 241h day of June, 2002. John Mutton, Mayor Patti L. Barne, Municipal Clerk 707 SCHEDULE "A" TO BY-LAW 2002-_ Rider classification Adult Student Senior Child Fare Structures Clarington Transit Exact Cash Fare Monthly Pass $2.00 $70.00 $1.75 $62.00 $1.25 $42.00 $1.25 $42.00 10-ride Card $19.00 $16.75 $11.85 $11.85 Definitions Adult - Any adult without a valid student card Student - Anyone with a valid student card (adult must be full time student) Senior - Any adult 65 and older with identification Child - Walking status up to high school 708 ATTACHMENT NO.: 3 REPORT NO.: EGD-32-02 Clarington Transit Revised Bowmanville Bus Loop Proposal Table "B" I Operating Budget Estimate I DescriDtion Costs Pavroll Salaries & Waoes $5.000 Office Supplies $300 Advertisino & Promotions $8,000 Printing $2,000 Membershios & Subscriotions $1,200 Trainino & Courses $1,500 Liabilitv Insurance $15,000 TOTAL ADMINISTRATION $33,000 Service Contract: Operations and Administration $374,500 Service Contract: Eouipment Rental $20,000 Service Contract: Bus Lease (School Special) $24,000 Service Contract: Maintenance $248,600 TOTAL SERVICE CONTRACT $667,100 FLEET REPLACEMENT COSTS $70,000 CONTINGENCIES $20,000 TOTAL TRANSIT OPERATING EXPENDITURES $790,100 Revenues Descri tion Revenues $168,530 $68,500 $18,000 $255,030 FaresfTickets School Boards Advertisin TOTAL REVENUES I Summary I 0 Description I Costs/Revenues I TOTAL REVENUES $255,030 TOTAL TRANSIT OPERATING EXPENDITURES $790,100 NET COSTS ($535,070) 709