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Home My WebLink AboutTR-20-93 TOWN OF NEWCASTLE REPORT File # Res. By-Law # MEETING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: March 1, 1993 REPORT #: TR-20-93 FILE #: &JB,ECT: QUOTATION Q93-2,� MECHANICAL EQUIPMENT MAINTENANCE CONTRACT RECOMMENDATIONS: It is respectfully recommended that. the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR-20-93 be received; 2 . THAT Prairie Plumbing & Heating, Newcastle, Ontario, with a total bid of $4,356 .00 for Part "A" and a Journeyman hourly rate of $36 .00 be awarded Part "A" of the Mechanical Equipment Maintenance Contract, as required by the Town of Newcastle; 3 . THAT Jack Burgess Plumbing and Heating, Bowmanville, Ontario, with a total bid price of $1,130 . 00, for Part "B" and a Journeyman hourly rate of $30.00, be awarded Part "B" of the Mechanical Equipment Maintenance Contract, as required by the Town of Newcastle; and 4 . THAT the funds expended be drawn from the respective facilities 1993 Mechanical Equipment Maintenance. BACKGROUND AND COMMENT: Quotations were advertised and invited with bids being received and tabulated as per Schedule "A" attached. The general scope of the work is to provide all necessary labour, materials and equipment to perform service maintenance, inspections, repairs, as requested and emergency calls on mechanical equipment, as required by the Town of Newcastle, for the period March 31, 1993 to April 30, 1994. Page - 2 - TR-20-93 QUOTATION Q93-2, MECHANICAL EQUIPMENT MAINTENANCE CONTRACT Due to the variation in the type of equipment located at each Town facility, the contract is divided into Part "A" and Part "Bit . Part "A1l covers the mechanical equipment located at the following facilities:. Bowmanville Newcastle Fitness Centre Fire Department Building Bowmanville Library Bowmanville Recreation Complex Bowmanville Museum Orono Orono Armouries and Hydro Office Orono Fire Station Orono Town Hall Clarke Library Part "B" covers the mechanical equipment located at the following facilities: Bowmanville Animal Control Shelter Tourist Information Centre Enniskillen Enniskillen Fire Station #5 Newcastle Village Newcastle Fire Station Brownsdale Community Centre Orono Clarke Museum Under the general terms and conditions of Quotation Q93-2, the Town, may without invalidating the bids, award the contract in whole, or in part, whichever is in the best interest of the Town of Newcastle. Page - 3 - TR-20-93 QUOTATION Q93-2, MECHANICAL EQUIPMENT MAINTENANCE CONTRACT With respect to the bid submitted by Tri-Air Systems, although the total amount bid for Part "A" is lower than that submitted by Prairie Plumbing, the hourly rate for emergency repairs is substantially higher. In view of the fact that the bulk of this contract is for emergency repairs, an award to Tri-Air Systems would not be in the best interest ofthe Town of Newcastle. The combined total expenditure for Parts A and B of this contract for 1992 was approximately $31,676 .00. Of this total only $5,576.00 was for preventative maintenance with the balance of $26, 100 .00 being for emergency repairs; charged at the hourly rate. Any emergency repairs that may be requested are over and above the total bid amounts for Part "A" and Part "B" . Of the total $26,100.00 for emergency repairs, $16,200.00 is for labour and the balance of $9,900.00 is for parts. The unit price bid for Part "A" and "B" represent an approximate 0% increase/decrease and 7% decrease respectively over the price bid for the 1992 contract. The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc. , should be referred to the Director of Community Services . After further review and analysis of the quotations, it was mutually agreed by Purchasing and Community Services that Prairie Plumbing and Heating, Newcastle, Ontario, be awarded Part "A" and that Jack Burgess Plumbing- and Heating, Bowmanville, Ontario, be awarded Part "B" of the Mechanical Equipment contract. Both firms have previously performed satisfactorily for the Town of Newcastle. Respectfully submitted, Recommended for presentation to the Committee, Marie_Marano, H.B.Sc. , AMCT. , Lawrence E. Ro eff, Treasurer. Chief Adminis tive Officer. J Caruana, Director of Community Services LAB/hjl SCHEDULE A TR-20-93 ' QUOTATION Q93-2 MECHANICALLL EQUIPMENT REPAIRS AND SERVICE CONTRACT BID SUMMARY Bidder Total Total Journeyman Hourly Rate Journeyman's Helper Rate Parts & Material Part A Part B Reg. Hr. Overtime Hr. Reg Hr. Overtime Hr. Cost Plus Jack Burgess Plumbing -- 1130.00 30.00 36.00 20.00 22.00 20% & Heating Bowmanville, Ontario Tri-Air Systems 2800.00 1480.00 55.00 82.50 40.00 60.00 50% Scarborough, Ontario Prairie Plumbing 4356.00 1444.00 36.00 36.00 28.00 28.00 25% Limited Newcastle, Ontario Superior Plumbing 4830.00 1730.00 46.00 69.00 30.00 45.00 25% & Heating Oshawa, Ontario Standard Mechanical 5045.00 3291.00 55.00 80.50 49.50 79.25 25% Systems Limited Mississauga, Ontario Rigby Mechanical 6240.00 3150.00 26.00 39.00 20.00 30.00 20% Bowmanville, Ontario <.N SCHEDULE A TR-20-93 QUOTATION Q93-2 MECHANICALLL EQUIPMENT REPAIRS AND SERVICE CONTRACT BID SUMMARY Bidder Total Total Journeyman Hourly Rate Journeyman's Helper Rate Parts & Material Part A Part B Reg. Hr. Overtime Hr. Reg Hr. Overtime Hr. Cost Plus ' I Jack Burgess Plumbing -- 1130.00 30.00 36 .00 20.00 22.00 20% & Heating Bowmanville, Ontario Tri-Air Systems 2800.00 1480. 00 55.00 82.50 40.00 60.00 50% Scarborough, Ontario Prairie Plumbing 4356 .00 1444.00 36 .00 36.00 28.00 28. 00 25% Limited i Newcastle, Ontario Superior Plumbing 4830.00 1730.00 46 .00 69 .00 30.00 45.00 25% i & Heating Oshawa, Ontario Standard Mechanical 5045.00 3291.00 55.00 80.50 49.50 79 .25 25% Systems Limited Mississauga, Ontario Rigby Mechanical 6240.00 3150.00 26 .00 39 .00 20.00 30.00 20% Bowmanville, Ontario I