HomeMy WebLinkAboutTR-49-93 THE CORPORATION OF THE TOWN OF NEWCASTLE
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File#
Date: 7 June 1993 Res. # 29-1?
TR-49-93 By-Law#
Report#: File#:
Subject: TENDER NW93-17, GRAVEL CRUSHING AND HAULING
Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1 . THAT Report TR-49-93 be received;
2 . THAT Robert E. Young Construction Ltd. , Ennismore,
Ontario, with a total bid in the amount of $121,808. 80
being the lowest responsible bidder meeting all terms,
conditions and specifications of Tender NW93-17 , be
awarded the contract to provide Gravel Crushing and
Hauling, as required by the Town of Newcastle; and
3 . THAT the funds expended be provided from the approved
1993 Public Works Road Maintenance and Construction
budget.
BACKGROUND AND COMMENT:
Tenders were publicly advertised in three (3) local papers and
called for the Gravel Crushing and Hauling contract as required by
the Department of Public Works. The work consists of gravel
crushing and hauling. In addition, gravel will be stockpiled, used
for resurfacing projects, shoulder maintenance and will be
allocated for numerous requirements.
Subsequently, tenders were received and tabulated as follows:
Bidder Total Bid Amount
Robert E. Young Construction Ltd. $121,808. 80
Ennismore, Ontario
PnPCn T
PI'S G PRI-E D CVO RECYCLED1
Page - 2 -
TR-49-93
TENDER NW93-17, GRAVEL CRUSHING AND HAULING
In checking the previous years records, two (2) bids is the usual
response for this tender.
The reason for the lack of response is that any of the contractors
able to do gravel crushing are basically crushing for their own
use. This type of situation does not allow them to move their
crusher to the Town's gravel source.
The total funds required for Tender NW93-17, Gravel Crushing and
Hauling are included in the Department of Public Works Gravel
Patching and Resurfacing account, as well as various other
construction accounts, from which there are adequate funds
available.
The Treasurer has reviewed the funding requirements and concurs
with the recommendation. Queries with respect to department needs,
specifications, etc . , should be referred to the Director of Public
Works .
The total bid price represents an approximate decrease of 22% in
overall prices for the June requirements and an approximate
increase of 4% in overall prices for the September requirements.
The adjustments in prices are in part due to the economy and due to
economies of scale as a result of quantities required.
After review and analysis of the tenders by Public Works and
Purchasing staff, it was agreed that Robert E. Young Construction
Ltd. be awarded the contract to provide Gravel Crushing and Hauling
as required by the Town of Newcastle Public Works Department. The
subject firm has worked with satisfaction for the Town of Newcastle
in recent years .
Respectfully submitted, Recommended for presentation
to the Committee,
-9 1
i
k6ir-ie Marano, H.B.Sc . , AMCT. Lawrence E. Ko stiff,
Treasurer. Chief Adminis ra"tive Officer.
/;WR&—. A. Evans, P. Eng.
Director of Public Works
LAB:ss
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