HomeMy WebLinkAboutTR-57-93 THE CORPORATION OF THE TOWN OF NEWCASTLE
REPORT
Meeting: COUNCIL File# a0,3 a
Date: June 28, 1993 Res.
TR-57-93 By-Law#
Report File
Subject: TENDER NW93-20, SURFACE TREATMENT
Recommendations:
It is respectfully recommended to Council the following:
1. THAT Report TR-57-93 be received;
2 . THAT Duncor Enterprises Inc. , Barrie, Ontario, with a total
bid in the amount of $259,072 . 68, being the lowest
responsible bidder meeting all terms, conditions and
specifications of Tender NW93-20, be awarded Option "A" of
the contract to supply and apply Surface Treatment to
various roads as required by the Town of Newcastle; and
3 . THAT the funds be provided from the 1993 Department of
Public Works Road Maintenance Budget.
BACKGROUND AND COMMENT:
In March of this year, Tender NW93-10 was publicly advertised in the
Canadian Statesman, as well as the Daily Commercial News .
Due to the severe road deterioration over this past winter, and as
identified in Report WD-24-93, Council Resolution #GPA-378-93 (see
Schedule "All attached) , the quantities for this tender had been
underestimated. As the prices tendered are directly relative to the
quantities required, the tender was cancelled and re-issued.
As a result, the requirements were revised as follows:
Description Original Quantity Revised Quantity
Tender NW93-10
Option "A"
Heat, supply and apply 325,000 litres 518,000 litres
liquid asphalt emulsion
HF150S
Supply, apply and roll 3,700 tonnes 6,800 tonnes
Class 2, 5/81, aggregates
Option "B"
Heat, supply and apply 325,000 litres 518,000 litres
H.F. (Styrelf emulsion)
Supply, apply and roll 3,700 tonnes 6,800 tonnes
Class 2, 5/81, aggregates E Cy'L�E I PIP",
lid S IS PAPE
-1—YCLED PAFER
Page - 2 -
TR-57-93
TENDER NW93-20, SURFACE TREATMENT
Subsequently, Tender NW93-20 was advertised and issued with bids being
received and tabulated as follows:
Bidder Total Bid Amount Total Bid Amount
Option "A" Option "B"
Duncor Enterprises Inc . $ 259,072 .68 $ 319,487 .02
Barrie, Ontario
Miller Paving Limited $ 261,088.56 $ 299,886. 76
Markham, Ontario
Sintra Inc. $ 321,295.32 $ 414,411. 00
Kingston, Ontario
Royel Paving Limited $ 394,594. 60 $ 443,369 .48
Lindsay, Ontario
Norjohn Limited $ 427,410.22 $ 492,979 . 17
Thorold, Ontario
As the total bid price for Option "A" which is an HF150S Emulsion, is
substantially lower than Option "B" which is a Styrelf Emulsion and as
Ministry subsidy would be based on the low bid, Option "A" is
recommended.
The unit prices for the H.F. 1505 and 16 . 0 mm Class 2 aggregate
represent an approximate thirty-six percent (36%) and forty percent
(40%) decrease respectively over the 1992 prices. See Schedule "B"
for Prime and Surface locations .
The total funds required for Tender NW93-20, Surface Treatment are
included in the Department of Public Works Road Maintenance budget.
As per Council Resolution #GPA-378-93, the total funds allocated for
the Surface Treatment Program which includes the Pulverizing contract
is $370,000 .00. Of this amount, $26,005. 68 has been committed for the
Pulverizing portion.
The Treasurer has reviewed the funding requirements and concurs with
the recommendation. Queries with respect to department needs,
specifications, etc . , should be referred to the Director of Public
Works .
After review and analysis of the tenders by Public Works and
Purchasing, it was mutually agreed that Duncor Enterprises Inc. ,
Barrie, Ontario, be recommended for the contract to Surface Treat Town
roads as required.
I
Page - 3 -
TR-57-93
TENDER NW93-20, SURFACE TREATMENT
Although the subject firm have not previously performed for the Town
of Newcastle, they have provided satisfactory service to both the
County of Simcoe and Prince Edward County.
Respectfully submitted, Recommended for presentation
to the Committee,
e Marano, H.B.Sc . ,AMCT. , Lawrence E. K t�seff,
Treasurer. Chief Adminis ative Officer.
W.A. Evans, P.Eng. ,
Director of Public Works .
LAB/hjl
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Attachments
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Reallocation of Funds Resolution #GPA-378-93 SCHEDULE "A"
in the Public Works
Department Budget Moved by Mayor Hamre, seconded by Councillor Hooper
THAT Report WD-24-93 be received; and
THAT$100,000 of the$270,000 tax levy provided for in the approved
1993 Capital Budget for the construction of storm sewers on King Street
East (Account No. 7205-93005-2061) be reallocated to the Surface
Treatment Program (Account No. 7208-00441-0261), FORTHWITH.
"CARRIED"
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THE CORPORATION OF THE TOWN OF NEWCASTLE
i
REPORT
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{ Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File#
Date- JLiNE 71 1993 Res.#
By-Law#
Report#: WD-24-93 File#: BU-10.01
Subject] REALLOCATION OF FUNDS IN THE PUBLIC WORKS DEPARTMENT BUDGET
Recommendations: 1
It ' is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. THAT Report WD-24-93 be received; and
2. THAT $100,000 of. the $270,000 tax levy provided for in the
approved 1993 Capital Budget for the construction of storm
sewers on King Street East (Account No. 7205-93005-2061) be
reallocated FORTHWITH , to the Surface Treatment Program
(Account -No. 7208-00441-0261) .
REPORT
1.0 ATTACHMENTS
No l: Project : ;Budget Detail: Sheet for ' Storm: Sewer',
Replacement on King' Street East >
No. - 2: Graph Depicting the Annual Surf ace ':. Treatment j
Expenditures Over, the Previous Eleven Years
2.0 . BACKGROUND 2..l .- The breakup,-of--roads ,during the spring`of this .year. has :been
4 the most severe in ,recent memory., ; Provision .was-made in .the
(4.4-6,vc�
approved 1993 Budget for an expenditure of $230,000. for
r
surface treatment.;;} , :,This amount- will not '. be adequate to.
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PAGE 2 —
_ .REPORT NO• s WD-24-93
sections of the
.roads which were damaged*
restore the many
.3.0 REVIEW AND CONMN`r
Capital Budget for
the approved 1993 Cap'
Provision was made in Street East from Ontario
3 . 1 Provision
of storm sewer noted n the project detail sheet,
A to be
Street to Frank Stre et. for the project was
Attachment No. �.
the funding supplementary subsidy
$215,000 supP of
$55,000 from normal subsidy, levy. The Ministry
270,000 from the tax supplementary
�
and $ 215,000
Transportation has advised that
proposed that $100,000
subsidy will not be availabl for the storm sewer project
of the $
270,000 tax levy budgeted
East be re-allocated to the surface treatment
on King Street .
program.
3 .2 This report ha
as been reviewed with the Treasurer who agrees
with the recommendation. resentation
Recommended for p
Respectfully submitted, to the Committee,
Al
eff,
'I Lawrence E. tive Of
Walter A.
Evans, P.Eng. , Chief Adminis r
Director of Public Works
Ii May 18, 1993
I Attachment `
II
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An � !l7tll FO�DC11.tT � � ^ � DEPARTMENTt ,
DIV. PAGE FEF.1: 5
n p X'C i J I C T / L 0 C A T 2 0 X ' M A P P R 0 J E C T C O S T-7 P I N A E C T R O
:.s COST
�"0SV3fSd:is` — A. ROADS AND STRUCTURES (RECONSTRUCTION) I
1 3 CT.•:••Ai.
Account /: 7205-93005-X
--Account Hama:
KING STREET (HIGHWAY It2) -
Description: STORM SEWER REPLACEMENT I I
- ---- The cIcnstruction of this project is subject to the availability I
of Supplementary Subsidy from the Ministry of Transportation. I
cation:, ., Ontavio Street to Frank Street, (Bowmanville). I
i nn.
c o, 475,200
&e&da: Replacement of the existing storm sewer with a storm sewer sized I-Construction �
to accommodate the existing and future commercialization of I
1)aacr!.' .'.c>>' the Bowmanville downtown core. This work includes excavation I-Design and Construction Administration 64,800
curb and gutter, hot mix asphalt and storm sewers. I
Length: 581 m Cost Per Metre: $929
TOTAL $540,000
: ° 13 0 WMAN VILLE , __________________
Q) Church Street I F I N A N C I N G
Q) rev
Account Name
4 �
I-Rea•/Rea. Funds
I-Other:
. •Y H �
»� I
i Cn I
($55,000)
270,000
I-Normal Subsidy
C/) (-Supplementary Subsidy ($215,000)
y Jt; fi
Kin Stree Ea
I-Debenture
-Tax Levy i 270,000
O
I
TOTAL I $540,000
C (� �'`
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1993 SURFACE TREATMENT SCHEDULE
ITEM
LOCATION
LENGTH
m
WIDTH
m
DEPTH
mm
AREA
sq. m
COST PER
sq. m
TOTAL
NOTES
11,017
9,750
1
Jewell Rd„ 6 to 7 Concession
1,695
6.5
2
Best Rd., south of Conc. 7
1,500
6.5
10,140
1,300
670
335
6,565
13,869
12,964
13,162
2,283
7,800
6,662
Gravel
3
4th Concession, west Lang Bridge
1,560
6.5
4
Vickers Rd., spots
200
6.5
5
Langstaff Rd., spot
100
6.7
6
Brown Rd., spot
50.
6:7
7
Stewart Rd.
1,010
6.5
8
Conc. Rd. 9, west Enfield
2,070
6.7
9
Langmaid.:Rd., Taunton to 6 Conc.
Lambs Rd., Conc. Rd. 3 to Conc.
Rd.4
1,935
2,025
6.7
6.5
10
11
Stevens Mill Hill
415
5.5
12
Conc. Rd. 5, Lawrence Rd. east
1,200
6.5
13
Lawrence Rd., Conc. Rd. 4 north
1,025
6.6
3,960
2,177
6,700
14
4th Conc, East Morgans
(Section 1)
4th Conc, East Morgans
(Section 2)
6th Conc., Hillen Rd. west
600
325
1,000
6.6
6.7
6.7
15
16
f
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1993 SURFACE TREATMENT SCHEDULE
ITEM
LOCATION
LENGTH
m
WIDTH
m
DEPTH
mm
AREA
sq. m
COST PER
sq. m
TOTAL
NOTES
17
5th Conc., Shiloh Rd. east
1,533
6.5
9,964
18
8th Conc., east Hwy. 115/35
400
6.5
2,600
19
Best Rd., north Conc. Rd. 7
820
6.7
5,494
20
Lockhart Rd.
1,000
6.5
6,500
21
Concession Rd. 7, Leskard to Best
579
6.7
3,879
22
Lakeshore Rd., Morgans east
1,300
6.5
8,450
23
Maple Grove Rd., Bloor to
Baseline
1,900
6.6
12,540
TOTAL
158,781
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