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HomeMy WebLinkAboutTR-58-93 THE CORPORATION OF THE TOWN OF NEWCASTLE REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# Date: July 5, 1993 Res. #,S ow�"q Report#: TR-58-93 File #: By-Law# Subject: ACCEPTANCE OF CONTRACTS AND QUOTATIONS AUGUST BREAK Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. That report TR-58-93 be received; and 2 . That the Chief Administrative Officer and Treasurer or their delegates be authorized to accept the lowest qualified tender or quotation meeting all terms, conditions and specifications as required by the Town during the August Break; and 3 . That the Mayor and Clerk subject to recommendation #2 above be authorized to execute the necessary contracts or agreements; and 4 . That an information report be presented at the first G.P.A. Committee meeting in September summarizing the tender or quotations that have been awarded. BACKGROUND & COMMENTS During the August Break, there may be occasion where tenders or quotations (budgeted items) will be required to be opened and awarded during the month. In order to avoid the necessity of convening a Council meeting and possibly not have a quorum available, due to the holiday period, it would be appropriate for Council to adopt the recommendations contained in this report. In some cases the low bidder may not be the most qualified with respect to references or quality of product offered and in these cases the most appropriate low bid would be selected. This procedure is consistent with that adopted in prior years . 2 TR-58-93 Page 2 Respectfully submitted, Recommended for presentation to the Committee Ma '° A. Marano, H.BSc. ,A.M.C.T. Lawrence E. of eff Treasurer Chief Adminis�tlative Officer MAM/tm I i I I i