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HomeMy WebLinkAboutTR-75-93 THE CORPS OF THE MUNIC-T-RALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATIVE COMMITTEE File# Date: September 7, 1993 Res. # By-Laws Report#: TR-75-93 File##: AJ Subject: TENDER AWARDS - AUGUST COUNCIL BREAK Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT report TR-75-93 be received for information and endorsed; and 2 . THAT the attached By-Laws marked schedule "A" , and "B" be forwarded to Council for approval. BACKGROUND & COMMENT: In accordance with Resolution #GPA-417-93, the Administrator and the Treasurer awarded the following Tenders/Contracts during the August Council Break: 1. Tender NW93-24, Supply and Installation of Fuel Management System 2 . Co-Operative Tender D93-4 Prestonvale Road Intersection Improvements and Sidewalk Construction from Darlington Blvd. to Trulls Road. 3 . Tender NW91-21, Urbanization and Sidewalk Construction King Street, King's Highway No. 2, Bowmanville, Ontario. 4 . Tender NW93-30, Trulls Delbert Subdivision, Phase I Repair of Deficiencies. A summary outlining the bids and awards is attached (Schedule licit ) . 1-B-W-W R­­PAI I Page Two TR-75-93 Tender Awards - August Council Break Respectfully submitted, Recommended for presentation to the Committee, M rie Marano, H.B.Sc. ,AMCT. , Lawrence E. Ko�t ff, Treasurer. Chief Adminisr�tive Officer. Attachments I i I i I i I I SCHEDULE "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 93- Being a By-Law to authorize a contract between the Corporation of the Municipality of Clarington and Bennett Paving and Materials Ltd. in respect to the Urbanization and Sidewalk Construction King Street, King's Highway No. 2 , Bowmanville, Ontario. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington with the Corporation Seal, a contract between Bennett Paving and Materials Ltd. and said Corporation. 2 . THAT this agreement attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of September, 1993 . By-law read a third time and finally passed this day of September, 1993 . Mayor Clerk i i i %31 i SCHEDULE "B" THE CORPORATION. OF THE MUNICIPALITY OF CLARINGTON BY-LAW 93- Being a By-Law to authorize a contract between the Corporation of the Municipality of Clarington and Vaughan Paving Ltd. in respect' to the Trulls Delbert Subdivision, Phase I - Repair of Deficiencies, Courtice, Ontario THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington with the Corporation Seal, a contract between Vaughan Paving Ltd. and said Corporation. 2 . THAT this agreement attached hereto as Schedule "A1/ form part of this By-law. By-law read a first and second time this day of September, 1993. By-law read a third time and .finally passed this day of September, 1993 . Mayor Clerk / 32 I SCHEDULE "C" BID SUMMARY TENDER AWARDS - AUGUST COUNCIL BREAK 1. TENDER NW93-24, SUPPLY AND INSTALLATION OF FUEL MANAGEMENT SYSTEM Tender NW93-24 was publicly advertised and issued with the following bids submitted: Bidder Total Bid Amount Part A Part B KLD Construction Ltd. $22584 . 90 $24764 .50 Ajax, Ontario Oilco Maintenance 24236 . 91 23771.03* Scarborough, Ontario Consay Industrial Engineering 36386 . 00 42780 . 00 Calgary, Alberta *GST adjusted The tender specifications provided for Part A which is the Electronic Fuel Management System and Part B which is the site sentinel integrated monitoring system. As the total bid price for the monitoring system is more expensive than anticipated, it is proposed that Part B not be awarded at this time and that it be re-budgeted for when funds become available. Funding for the Fuel Management System at the Public Works Depot, Hampton will be drawn from account 2900-0010-X, and is within the $30,000 . 00 allocation, as reflected on page 68 of the 1993 Draft Capital Budget. Other associated costs for this project are approximately $7,300 .00 for the necessary computer equipment and modem lines and have already been expended. The total required funds are therefore $29,884 .90. The subject firm have previously performed satisfactorily for the Municipality of Clarington. Subsequently, the contract was awarded to KLD Construction Ltd. , Ajax, Ontario, for Part A, in the amount of $22,584.90 . SCHEDULE "C" BID SUMMARY TENDER AWARDS - AUGUST COUNCIL BREAK 2 . CO-OPERATIVE TENDER D93-4 - PRESTONVALE ROAD INTERSECTION IMPROVEMENTS AND SIDEWALK CONSTRUCTION FROM DARLINGTON BLVD. TO TRULLS ROAD The Sidewalk Construction on the South Side of King Street from Darlington Blvd. to Trulls Road was provided for in the 1993 Public Works Capital Budget and was tendered co-operatively with the Region of Durham as part of their contract for the Prestonvale Road Intersection Improvements . The estimated cost of the work to be done on behalf of the Municipality of Clarington is $198, 739 . 35 as outlined in the attached letter from Totten Sims Hubicki marked Schedule 111" . Although the contract conditions include both the Region of Durham's requirements and the Municipality of Clarington's requirements, they are not independent of each other but rather are considered as one complete contract. However, the contract award is subject to the approval of the Region of Durham, the Municipality of Clarington and the Ministry of Transportation. In this instance, the Municipality of Clarington actually issues the purchase order to the Region, not the contractor. The Region is recommending that Contract No. D93-4 be awarded to Elirpa Construction & Materials Limited. The required q red funds will be drawn from account #7212-93001-X and are within the $200,000 . provided for on page 50 of the approved 1993 Public Works Capital Budget. Construction was scheduled to commence September 9, 1993, and the Region of Durham would not proceed with the sidewalk construction unless a purchase order was received from the Municipality of Clarington. Subsequently, a purchase order was issued to the Regional Municipality of Durham. I I i I I i' 3 4 SCHEDULE "C" BID SUMMARY TENDER AWARDS . - AUGUST COUNCIL BREAK 3 . TENDER NW93-21 URBANIZATION AND SIDEWALK CONSTRUCTION KING STREET, KING'S HIGHWAY NO. 2, BOWMANVILLE, ONTARIO Tender NW93-21 was publicly advertised and issued with the following bids being submitted: Bidder Total Bid Amount Bennett Paving and Materials Ltd. $ 169,005 .32 Oshawa, Ontario Wimpey Minerals Canada $172,951.80 Belleville, Ontario Miwel Construction Limited $183,487 .45 Stouffville, Ontario 961488 Ontario Ltd. $203,538 .20 o/a Sanan Construction Maple, Ontario The tender specifications were provided by Totten Sims Hubicki Associates for the Urbanization and Sidewalk Construction King Street, King's Highway No. 2, Bowmanville, as required by the Department of Public Works . The total required funds in an approximate amount of $250,000.00, ($169,005 . 32 contract + $80,994 . 68 consulting, design contract administration, etc. ) , be drawn from account #7212-93003-0261 and is within the $250,000 .00 allocation, as reflected on page 52 of the 1993 Capital Budget. See the attached letter from Totten Sims Hubicki, marked schedule 11211 . i The subject firm have previously performed satisfactorily for the Municipality of Clarington. Subsequently, the contract was awarded to Bennett Paving and Material Ltd. , Oshawa, Ontario. i I i I � Ji SCHEDULE "C" BID SUMMARY TENDER AWARDS - AUGUST COUNCIL BREAK 4 . TENDER NW93-30, TRULL'S DELBERT SUBDIVISION PHASE I - REPAIR OF DEFICIENCIES. Tender NW93-30 was publicly advertised and issued with the following bids being submitted: SCHEDULE "A" BID SUMMARY NW93-30 TRULLS DELBERT SUBDIVISION PHASE 1 Bidder Total Bid Amount Vaughan Paving Ltd. $295,381. 30 Concord, Ontario Harnden & King Construction, A Div. 315,436 . 18 of George Wimpey Canada Limited Brooklin, Ontario Bennett Paving & Materials Limited 317,685 .25 Oshawa, Ontario Con-Drain Company ( 1983) Ltd. 481,264 . 31* Concord, Ontario *Error in addition In accordance with Council Resolution #GPA-423-93 (See Schedule "3" attached) , tender specifications were provided by G.M. Sernas and Associates Ltd. for Trulls Delbert Subdivision, Phase I - Repair of Deficiencies . Subsequent to Resolution #GPA-423-93 the Royal Bank of Canada have agreed to retain the letter of credit and to dispurse the funds related appropriately. Based on the low bid, the overall costs are summarized as follows: By Contract $295,381. 30 Contract Preparation & Supervision 29,800 . 00 Total Cost $325, 181. 30 Although the subject firm have not previously performed for the Municipality of Clarington they have provided satisfactory service for North York and the City of Scarborough. Subsequently, the contract was awarded to Vaughan Paving Ltd. , Concord, Ontario in the amount of $295,381. 30. See the attached letter from G. M. Sernas and Associates Ltd. marked Schedule- "4" . I I AUG-n-:93 CIUN 11 1,71-1, UU13UKlr 011/1 ItJtJ41Ut SCHEDULE I 1 II Ill rS � •' 1A KING STREET EAST,R.O. SOX 386,COWLIF Im ONTARIO, CANADA KAA 41.1 totter Sims hubicki associates (416)372-2121 FAX(416)372.55 Mrs. Lou. Ann Birkett, Purchasing & Supply Agent Corporation of the Municipality of Clariington Municipal Administration Centre, 40 Temperance Street BOW MANVILLE, Ontario L1C 3A6 Fax N . X116-623-4169 1 August 30, 1993 Dear Mrs. Birkett: Re; Hwy, #2, Intersection Improvements at Pre~stonvale Road and Construction of Sidewalk from I Darlington Blvd, to Trulls Road and on Prestonvale Road from Hwy. #2 to Pharr Avenue, I Municipality of Clarington Tenders for the above project were opened at the Region of Durham on August 24, 1.993. The bids received are as follows.' Curbside Construction . . . . . . . . . . . . . . . . . . . . . . . . $389,334,30 Novacor Construction . . , . . . . . . . . . . . . . . . . . 373,022.33 Dagmar Construction . I . . . . . . . , . 371,877.17 Bennet Paving & Materials Ltd. . . . . . . . . . . . . . . . . . . 353,358.57* Raruden & King Construction . . . . . . . . . . , . . . . . . . , 351,577.28 hlliwel Construction. . , . . . . . . . . . . . . . . . . . . . 342,764.12 Esposito Pros, Const, Ltd. . . . . . . . . . . . . . . . . . . . . . 335,235.80 �Brpa Construction & Materials . . . , . . . . • . . . . . . • . . 326,657,08* *Corrected Tender Amount. We have checked the low bidder's tender and wish to advise that all requirements have been satisfactorily addressed. An Agreement to Bond was supplied and a deposit cheque for $25,000 accompanied the bid. Elirpa Construction& Materials Limited is based in Pickering, Ontario and have completed contracts in recent years for the Region of Durham, MTO, and the Town of Pickering. A number of these projects were supervised by Totten Sims Hubicki Associates, Elirpa performance was judged to be satisfactory by MTO, TSH and.Durham Region personnel contacted for reference. X37 ENG INEE14S ARCHITECTS AND PLANNERS IIUU-JU-00 I IUIY 1 1 .4U I on, UVDUICU T I7(1 itJ I J F l U l rrin IYU. 4 1 OJ I J4 l U l r. UJ Mrs. Lou Ann Birkett, Purchasing & Supply Agent. August 30, 1993 ;naked on our research, we recommend that the contract be awarded to Elirpa Constru,.,tion and Materials Limited, subject to agreement with the Ministry of Transportation Ontario and the Region of Durham. The total amount payable by the Municipality of Clarington is now estimated as follows: Town Cost: 1. By Contract (Section 1, fart I3) . . . . , . . . $123,597.49 2. By Contract Section 4 (Pro-rated) . . . , . . . 3,355.84 3, Contingency AIlowance . . . . . . . . . . . . . 4,OW.29 4. ,Preliminary Design . . , , . . . . . . . . . 15;420.56 5. Final Design and Tendering . . . . . . . . . . . 18,224.30 6, Construction Administration . . . . . . . . . . 14,392,52 7. Property Acquisition and Legal Fees 4,000.00 8. Utility Relocation ()Bell, Hydro) 3,000 Sub-Total . . . . . . . . . . . . $186,000.00 G.S.T. (Items 1, 2 & 4-8). 12,739.35 Total Cost . . . . . . . . . . . . $198,739.35' Nome of the above expenditures are eligible for subsidy by the Ministry of Transportation Ontario. If you should choose to award the contract to Elirpa, please forward a letter of authorization or a purchase order in the amount of$150,000 to Durham Region, Yours very truly to'tten aims hubicki associata8 William McCrae, P,Eug. Design Engineer WviC/ag S6b9FJ3/TW216/C pc. Mr, W.A. Evans, P.Eng., Director of Public Works Mr. D. Patterson, Manager of Operations Mr. A.S. Cannella, GET, Manager of Engineering 7 i � 8 tutten aims hubicki associates i SCHEDULE "2" IElm on 1A KING STREET EAST, P.O. BOX 398,COBOURG ONTARIO, CANADA K9A 41-1 totten sines hubicki associates (416)372-2121 FAX(416)372-3621 Mrs. Lou Ann Birkett, Purchasing & Supply Agent Corporation of the Municipality of Clarington Municipal Administration Centre, 40 Temperance Street BOWMANVILLE, Ontario L1C 3A6 August 4, 1993 i': Dear Mrs. Birkett: Re: King Street, King's Highway No. 2, Sidewalk Construction and Urbanization, Roenigk Drive to Martin Road, Bowmanville, Contract No. NW93-21 Tenders for the above contract were opened at the Municipal offices on Friday, July 30, 1993. Bids received were as follows: • 961488/Ontario Ltd. O/A Sanan Const. . . . . . . . . $203,538.20 Miwel Construction Limited . . . . . . . . . . . . . . . $183,487.45 Wimpey Minerals Canada . . . . . . . . . . . . . . . . . $172,951.80 Bennet Paving and Materials . . . . . . . . . . . . . . . $169,005.32 Engineer's Estimate: . . . . . . . . . . . . . . . . . . . . $160,953.68 We have checked the low bidders tender and wish to advise that all requirements have been duly completed. Bennett Paving and Materials have completed a number of contracts under our supervision in recent years including several for the Municipality. We have no hesitation in recommending acceptance of the low bid. The contract is scheduled to commence on Tuesday, September 7, 1993. / 7 C� ! J ENGINEERS ARCHITECTS AND PLANNERS Mrs. Lou Ann Birkett, Purchasing & Supply Agent August 4, 1993 2 Based on the low bid the overall costs are summarized as follows: By Contract . . . . . . . . . . . . . . . . . . . . . . . . . . $157,948.90 Design of Total Project . . . . . . . . . . . . . . . . . . . . . . . 43,730.00 Preparation of Contract Documents and Tendering . . . . . . . 5,50000.00, Construction Layout and Administration . . . . . . . . . . . . . 19,5 .00 C;S7 i n ct c( �--C� Soils Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5,674.25 Legal Surveys . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1,120.29 J Contingencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5,470.14 GST (Excluding Contingency) . . . . . . . . . . . . . . . . . . 11,056.42,-'— ST Total Cost . . . . . . . . . . . . . . . . . . . . . . . . . . . $250,000.00 to Low and second low bidders' cheques should be retained until execution of the contract documents by Bennett Paving. Yours very truly totten sims hubicki associates R.A. Kempton, P.Eng. Design Manager RAK/ag 5601F13/28/9354/C PC: Mr. W.A. Evans, P.Eng., Director of Public Works Mr. D. Patterson, Manager of Operations Mrs. Kaye Rand Ms. Lori Gordon / 4U totten rims hubicki associates SCHEDULE "3" G.P.&A. Minutes - 4 - July 5, 1993 COMMUNITY SERVICES DEPARTMENT CONT'D. Natural Outdoor Resolution#GPA-420-93 Ice Rinks Moved by Councillor O'Toole, seconded by Councillor Hannah THAT Report CS-15-93 be received; and THAT the volunteer representative for each of the four natural ice rink committees be advised of Council's decision and be congratulated and thanked for their contribution. "CARRIED" Official Park Resolution #GPA-421-93 Openings - 1993 ii Moved by Councillor Scott, seconded by Councillor Novak is THAT Report CS-16-93 be received for information. "CARRIED" t:! a i Councillor Hannah chaired this portion of the meeting. E.!l; ! PUBLIC WORKS DEPARTMENT Amendments to Resolution#GPA-422-93 Consolidated Traffic By-law - Moved by Councillor Hooper, seconded by Councillor O'Toole �i King Street East, iiBowmanville THAT Report WD-25-93 be received; and ;! THAT the By-laws attached to Report WD-25-93 be forwarded to Council for approval. "CARMD" Trulls Delbert Resolution #GPA-423-93 I ! Subdivision, Phases ! 1 and 2, Plans Moved by Councillor Dreslinski, seconded by Councillor Scott '' 40M-1684 and 40M-1685, THAT Report WD-26-93 be received; Completion of All �'. Outstanding Works THAT the Director of Public Works be authorized FORTHWITH i to issue a'Final Notification Letter' to 848601 Ontario Inc. notifying it of its default, neglect, act or omission in failing to complete the construction or installation of the Works pursuant to the Phase 1 Subdivision Agreement with the Town, such notice given pursuant to paragraph 5.17(1) of the Phase 1 Subdivision Agreement, and requiring that all outstanding Works be completed on or before August 13, 1993;