HomeMy WebLinkAboutTR-85-93 V/
THE CORPORATION OF THE 1-flJNICIPALITY OF C'LARINGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File#
ea -
Date: OCTOBER 4, 1993 Res, #G
Report#: TR-85-93 File#: By-Law#
Subject: REGION OF DURHAM CO-OPERATIVE TENDER
T-282-93, SUPPLY AND DELIVERY OF WINTER SAND
Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. THAT Report TR-85-93 be received;
2 . THAT Robert E. Young Construction Ltd. , Ennismore,
Ontario, with a total bid in the amount of $73,400 . 00
(plus G.S.T.and P.S.T. ) , being the lowest responsible
bidder meeting all terms, conditions and specifications
of the Region of Durham Co-Operative Tender T-282-93,
be awarded the contract to supply, deliver, mix and
stockpile winter sand (Spec.II) , as required by the
Municipality of Clarington for the 1993/94 winter
season; and
3 . THAT the funds be drawn from the Public Works approved
Winter Maintenance accounts for the 1993/94 winter
season requirements FORTHWITH.
BACKGROUND AND COMMENT:
Tenders were called on a co-operative basis by the Region of
Durham, which included the requirements of the Municipality of
Clarington, for the supply and delivery of winter sand. Tenders
were received and tabulated as follows:
PPE, E A-
TH ISIS PFP!RPP-MR PAPER
Page Two
REPORT TR-85-93
REGION OF DURHAM CO-OPERATIVE TENDER
T-282-93 SUPPLY AND DELIVERY OF WINTER SAND
Bidder Total Bid Amount
Spec 1 Spec II
Robert E. Young Orono Yard $32,200.00 $32,200. 00
Construction Ltd.
Ennismore, Ontario Hampton Yard 41,200 . 00 41,200. 00
$73,400.00 $73,400 . 00
Harnden & King Orono Yard $42,000. 00 NO BID
Construction
Brooklin, Ontario Hampton Yard 44,500 . 00 NO BID
$86,500 . 00
James Dick Construction Orono Yard $42,500. 00 $42,500 . 00
Limited
Brooklin, Ontario Hampton Yard 45,000.00 45,000.00
$87,500. 00 $87,500 . 00
TRT Sand & Gravel Orono Yard NO BID $45,300. 00
Orono, Ontario Hampton Yard NO BID 45,300. 00
$90,600 . 00
T. H. Forsythe Orono Yard $56,000. 00 $56,000 . 00
Haulage Limited
Pickering, Ontario Hampton Yard 56,000. 00 56,000.00
$112,000 .00 $112,000 . 00
Dufferin Aggregates Orono Yard NO BID
$60,000 . 00*
Toronto, Ontario Hampton Yard NO BID 621000 . 00*
$122,000 .00
I
*Does Not Include Cost to mix and stockpile
NOTE: GST and PST is extra on all of the above pricing
I
/ 10
i
Page Three
REPORT TR-85-93
REGION OF DURHAM CO-OPERATIVE TENDER
T-282-93 SUPPLY AND DELIVERY OF WINTER SAND
After further review and analysis of the bids by Purchasing and Public
Works staff, it was agreed that Robert E. Young Construction Ltd. ,
Ennismore, Ontario, be recommended for the contract to supply and deliver
winter sand (Spec . II) to the Municipality of Clarington, as required by
the Department of Public Works .
The required funds will be drawn from the Public Works approved Winter
Maintenance accounts for the 1993/94 winter season requirements from which
there are adequate funds available.
The Treasurer has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications,
etc . , should be referred to the Director of Public Works .
As the frequency of precipitation increases as the winter season approaches
it is in the best interest of the Municipality to fill the sand/salt domes
as soon as possible, as wet material weighs more and subsequently costs
more. Therefore a forthwith approval is requested.
The prices tendered reflect an average five (5%) decrease over those
tendered in 1992 . The subject contractor has previously supplied
satisfactory service to the Municipality of Claringotn.
Respectfully submitted,
Marano, H.B.Sc . , A.M.C.T. ,
Treasurer.
W. A. Evans, P. Eng. ,
Director of Public Works .
LAB:ss
I