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Home My WebLink AboutCSD-014-15 Clarington Community Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: November 9, 2015 Report Number: CSD-014-15 Resolution: G G- a C) 6- t r = File Number: N/A By-law Number: ° Report Subject: Sponsorship Requests for Ganaraska Forest Centre, Heart & Stroke Foundation - Durham Region and Orono Town Hall Recommendations: 1. That Report CSD-014-15 be received; 2. That Council consider the sponsorship requests submitted by Ganaraska Forest Centre, Heart & Stroke Foundation - Durham Region Office and Orono Town Hall; and 3. That all interested parties listed in Report CSD-014-15 and any delegations be advised of Council's decision. Municipality of Clarington Report CSD-014-15 Page 2 Report Overview The Municipality of Clarington supports a variety of local events and activities through the sponsorship program. Sponsorship requests were received from Ganarska Forest Centre, the Heart & Stroke Foundation — Durham Office and the Orono Town Hall Board to support a variety of events and activities that are described in this report. 1 . Background On April 20, 2015, Council considered eight (8) sponsorship requests as part of the 2015 Community Grant process. Previously, sponsorship requests were received and processed by staff with limited involvement by Council. Currently, a formalized sponsorship program is being developed by staff for approval by Council. Until such time as a formal procedure is in place, sponsorship requests are received by staff throughout the year. As they are received, sponsorship requests are summarized in a report to Council for their consideration. In 2015, 26 sponsorship requests have been received with $29,580.10 approved to date for a variety of community events and activities. $10,419.90 remains in the sponsorship account for 2015. 2. Proposal 2.1. Ganaraska Forest Centre The Ganaraska Region Conservation Authority owns the Ganaraska Forest Centre, which is situated within the 11,000 acre Ganaraska Forest, three quarters of which is located within the Municipality of Clarington. Since 1978, the Forest Centre has been offering high-quality, environmental education programming to thousands of local school children. The Centre aims to develop new programs and stay relevant in terms of resources and technology. At this time, the Ganaraska Forest Centre is requesting funds to allow them to purchase some equipment to facilitate a Global Positioning System (GPS) and Geographic Information System (GIS) education program which is in high demand, especially among their visiting high school students (Attachment 1). Municipality of Clarington Report CSD-014-15 Page 3 The estimated cost per GPS unit is $378.55 and the Forest Centre would like to be able to have 25 on hand for use with the average class size. Their total request for 25 units is $9,463.75. The Ganaraska Forest Centre has not applied for funding from the Municipality in 2015. 2.2. Heart & Stroke Foundation — Durham Office For more than 55 years, the residents of Clarington have canvassed their neighbourhoods on behalf of the Heart & Stroke Foundation. In 2005, the Foundation created the Heart Rally event to engage canvassers and share the impact of their volunteer efforts. Canvassers attend the Heart Rally to meet survivors and fellow volunteers, sharing stories and successes. Bowmanville has more than 200 canvassers; many of them have canvassed for several years, some for more than 10, 20, 30, even 50 years. The 2016 Heart Rally is booked at the Garnet B. Rickard Recreation Complex on Wednesday, January 20 at 7:OOpm. The sponsorship request received by the Heart & Stroke Foundation — Durham Office consists of $111.76, the facility rental cost for the event (Attachment 2). The Heart & Stroke Foundation — Durham Office has not applied for funding from the Municipality in 2015. 2.3. Orono Town Hall Board The Orono Town Hall Board provides facility rental space and events for the community. A sponsorship request has been received to support a Santa's Breakfast event being planned for Saturday, December 5, 2015. In 2014, the event drew over 300 people. In some families, there are three generations attending the event on an annual basis. The sponsorship request for $300.00 would assist in covering rising food costs (pancakes, sausages, beverages) as well as gifts from Santa and his elves for the younger crowd (Attachment 3). The Orono Town Hall Board received $3,000.00 in funding through the 2015 Community Grant program and $500.00 through this sponsorship program in 2015 for a Canada Day celebration. Municipality of Clarington Report CSD-014-15 Page 4 3. Concurrence Not Applicable 4. Conclusion It is respectfully recommended that the sponsorship requests received from the Ganaraska Forest Centre, Heart & Stroke Foundation — Durham Office and the Orono Town Hall Board be considered by Council. 5. Strategic Plan Application Not applicable. Submitted by: Reviewed by�-� Joseph P. Caruana, Franklin Wu, Director of Community Services Chief Administrative Officer Staff Contact: Sharon Meredith, Manager of Recreation, 905-623-3379 ext. 2504 or smeredith @clarington.net Attachments: Attachment 1 — Ganaraska Forest Centre Sponsorship Request Attachment 2 — Heart & Stroke Foundation Sponsorship Request Attachment 3 — Orono Town Hall Board Sponsorship Request List of interested parties to be notified of Council's decision is on file in the Community Services Department. JPC/SM/WG Attachment I to CSD-014-15 Ganarasl(a Forest Cot, 10585 Cold Springs Camp Road 'Ganaraska Cain pbellcrof t, ON /CONSERVATION LOA I BO 905-797-2721 GANARASKA FOREST CENTRE September 17, 2015 C i Municipality of Clarington ct" 40 Temperance Street, Bowmanville, ON L1C 3A6 His Worship Adrian Foster and Members of Council: With this letter, the Ganaraska Forest Centre is respectfully asking for the Municipality of Clarington's consideration in a request for proposals to access the municipality's Community Fund that is available for not-for-profit organizations, The Ganaraska Region Conservation Authority owns the Ganaraska Forest Centre, which is situated within the 11,000 acre Ganaraska Forest, three quarters of which, is located within the Municipality of Clarington. Since 1978, the Forest Centre has been offering high-quality, environmental education programming to thousands of local school children. Being able to develop new programs and to stay relevant in terms of resources and technology, means the centre is in need of some capital equipment to facilitate a Global Positioning System (GPS) and Geographic Information System (GIS) education program, which is more and more in demand, particularly among our visiting high school students. Through the program, and starting with maps and compasses, Students use spatial technologies to survey the area, and then use GP) units and a GIS lab, to map the geologic and physical terrain. The Forest Centre's certified teachers have been able to offer the program sporadically in the past, but only by sourcing and borrowing or renting the units from generous-minded high schools. When we do this, we must carefully clear their existing data, enter the local geographic coordinates, and upon Conclusion of the program, clear our data and re-enter theirs, There are rarely enough units for each visiting student, and the process is time-consuming and worrisome in terms of data and equipment preservation. Ideally, the Ganaraska Forest Centre would possess their own units that would all be pre-progammed with coordinates from within the forest. The Ganaraska Forest Centre's teaching philosophy is to reinforce in-class conceptual learning through hands-on, experiential, education. Many students that visit the centre are kinesthetic learners, who best absorb new information through hands-on techniques. Classroom learning is often challenging for these and other special needs Students and they need a contextUalized environment to understand many concepts. New to the Ganaraska Forest Centre this year, as well, is the Opportunity to offer Specialist High Skills Major (SHSM) certification to area high school students, including those from St. Stephen's and COUrtice Secondary School, in the Clarington region. This program allows Students to experience hands-on learning directly from environmental sector professionals. One of the pre- requisites to certification is the need to take a GPS/GIS course which allows for a Red Seal award on the student's high school diploma. Having the Red Seal opens the door for students to access many grant opportunities from post-secondary education facilities that may assist in the students' longer term education and career development. We are very proud of the influence we have on the many, many students who visit us and are confident that one child at a time, we are building the future stewards of our natural world. Proposed Budget Product Estimate per unit =Tax TOTAL. X 25(ave.class size t GARMIN GPS Map 64 $335.00 $43.55 $378.55 $9,463.75 We thank you for your consideration. Should you wish to hear more about our programs or if I can provide any additional information, I would be more than pleased to do so. Sincerely, Linda Givelas Ganaraska Forest Centre Property Manager i I Attachment 2 to CSD-014-15 1-1 E n R T& STROKE '.� FOUNDATION Municipality of Clarington 40 Temperance Street Bowmanville, ON L1C 3A6 Dear Clarington Council, For more than 55 years, the residents of Clarington have canvassed their neighborhoods on behalf of the Heart and Stroke Foundation. Ten years ago, the Foundation created the Heart Rally event to engage canvassers and share the impact of their volunteer efforts. Canvassers attend the Heart Rally year-after-year to meet survivors and fellow volunteers, sharing stories and successes. Bowmanville has more than 200 canvassers; many of them have canvassed for several years, some for more than 10, 20, 30, even 50 years. This year, Garnet B Rickard Recreation Complex will host the 2016 Heart Rally on Wednesday, January 20 at 7:00 p.m. The Durham Region office of the Heart and Stroke Foundation would like to ask Council to sponsor the evening's rental cost of$111.76. In 2015, Durham Region raised more than $162,000.00 with Clarington canvassers bringing in $26,600.00 of the total amount. We greatly appreciate,the ongoing efforts of Clarington residents and the support of Clarington Council, Warm regards, Lori Armour Senior Area Manager Heart and Stroke Foundation— Durham Region office 2-105 Consumers Drive Whitby, ON L1 N 1 C4 905-666-3777 larnourcr hsf,on.ca 1 883 IiSF INFO(4734636) h.rai t<'iiicl;ticl;>,c<i Attachment 3 to CSD-014-15 f z F. 1 ,�4 AAcr l..t „ I E,. Oct. 17, 2015 -, MUNICIPALITY OF �_. ,ARINGT(� 1V 40 Temperance St., � IQ3 I1i1K {�1 . BOWMANVILLE, Ontario\) Lslablished 1898 LIC 3K6 ATT: Erica \Mittag Community Development Co-Ordinator RE: ORONO TOWN HALL Santa's Breakfast Dec. 5, 2015 Dear Erica: Not anxious to give up summer and fall, but we have set the date! Our Board, as always, in full-gear...decorating, food, gifts for the little folk...and there seems to be more each year! Clarington has been able to help us in the past with our events, and we are asking again for your support. We hope to hear from you, and if you have any little people, you have a special invitation. We can be reached at 1-905-983-9417 or Appreciate your consfje5ation. Susan -�aCosta V. Pres/Sec. t t ltll�sil ` I,1]i��BUlllntkiL{ill 2 ; BOARD OF MA`AGEWENT 6 ORONO TOWN 11 ALL P.O.BOX 561,ORONO,ONTM60 LOB IMO-TGLLPHONB 905-983-5515-www.oronotownhall.ca o i Ataq, Erica horn: Susan DaCosta <cedat-deee@grnai1,corn> Sent: October-28-15 1:55 PM To: Mittag, Erica SLObject: Re: Orono Town Hall - Santa's Breakfast - sponsorship request Good Afternoon! We would appreciate a financial contribution. -to put towards our food costs—which go tip every year, as I 'an] sure you can imagine.. Our Board does paiicat(es/satisages/s)lrup/jLiice/tea and coffee..last last year over 300 people. In sonle families, we are into 3 generations, make it an ai-Aival event. There is Santa, elves...and gifts for the younger folks. Our costs this year will run between $500.0.0 and $600.00 If you could consider perhaps $250,00 or$300.00 would go a long way to that (lay. .And if there are any specific questions, please don't hesitate! Sue DaCosta On Mon, Oct 26, 2015 at 3:29 PM, Mittag, Erica <emittag@)cIarington.net> wrote: Good afternoon, Susan, I am in receipt of your letter requesting support for your upcorning event: Santa's Breakfast which will occur Saturday, December 5 at Orono Town Hall, I was hoping you could provide me with more information about your request. Is there a specific dollar amount you are requesting sponsorship for, or some other form of support services? Thank you & I'll look forward to hearing from You. Erica Ica Mlttacg community Development Coordinator Community Services Department Municipality of Clarington 40 `temperance Street, Bowmanville ON L1 C 3A6 905-435-1061 ext. 226 www.clarin. ton.net 4. . Connect with us 2