HomeMy WebLinkAboutTR-51-94 V
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# F$ .5 1gx-,O y
Date: MONDAY, JULY 4, 1994 Res. u�-ci
# -/D9
Report#: TR-51-94 File#: By-leave
Subject: TENDER CL94-11, NEWTONVILLE SIDEWALK CONSTRUCTION
Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. THAT Report TR-51-94 be received;
2 . THAT Esposito Brothers Construction Limited, Toronto, Ontario,
with a total bid in the amount of $51,998.47, being the lowest
responsible bidder meeting all terms, conditions, and
specifications of Tender CL94-11, be awarded the contract for
the Newtonville Sidewalk Construction, as required by the
Department of Public Works;
3 . THAT the funds in the amount of $50,000 .00 be drawn from the
approved 1994 Public Works Capital budget, account #7212-
94001-0261; and
4 . THAT the additional funds required in the amount of $25,000. 00
be drawn from the Lot Levy Reserve Fund Account #1110-00157-
0000 .
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BACKGROUND AND COMMENT:
Tender specifications were provided by Totten Sims Hubicki
Associates for the Newtonville Sidewalk Construction as required by
the Department of Public Works .
Tenders were advertised in the local papers, as well as the Daily
Commercial News. Subsequently, tenders were received and tabulated
as per Schedule "A" attached.
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The total project cost as detailed in the letter from Totten Sims
Hubicki Associates, marked Schedule "B" is estimated at $75,000 . 00
which is over the budget allocation of $50,000. 00, as reflected in
the 1994 Capital Budget, Page 55 .
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REPORT NO. : TR-51-94 PAGE 2
TENDER CL94-11
It is proposed that the required funds in the amount of $50,000. 00
be drawn from the Public Works Capital budget, account #7212-94001-
0261 and that the additional funds required in the amount of
$25,000 .00 be drawn from the Lot Levy Reserve Fund Account #1110-
00157-0000 .
Although the low bidder has not previously performed for the
Municipality of Clarington, they have provided excellent service
for the City of Scarborough, the Town of Newmarket and the Town of
Gwillimbury.
The Treasurer has reviewed the funding requirements and concurs
with the recommendation. Queries with respect to department needs,
specifications, etc . , should be referred to the Director of Public
Works .
After further review and analysis of the bids by Public Works,
Totten Sims Hubicki Associates and Purchasing, it was mutually
agreed that the low bidder, Esposito Brothers Construction Limited,
Toronto, Ontario, be recommended for the contract for the
Newtonville Sidewalk Construction.
Respectfully submitted, Reviewed by,
'e Marano, H.BSc. ,AMCT. , W.H. Stockwell,
Treasurer Chief Administrative Officer
W.A. Evans, P.Eng.
Director of Public Works
MM*LB*ld
Attach.
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SCHEDULE "A"
BID SUMMARY
CL94-11, NEWTONVILLE SIDEWALK CONSTRUCTION
BIDDER TOTAL BID AMOUNT
Esposito Bros . $51,998 .47
Toronto, Ontario
Miwel Construction Limited $57,189 .36
Stouffville, Ontario
961488 Ontario Ltd. $64,442 .89
o/a Sanan Construction
Maple, Ontario
Bennett Paving & Materials $80,528 .03
Ltd.
Oshawa, Ontario
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SCHEDULE "B"
513 DIVISION STREET, P.O. BOX 910, COBOURG
ONTARIO, CANADA K9A 4W4
totten sims hubicki associates (905)372-2121 FAX(905)372-3621
Mrs. Lou Ann Birkett, Purchasing & Supply Agent
Corporation of the Municipality of Clarington
Municipal Administration Centre, 40 Temperance Street
BOWMANVILLE, Ontario L1C 3A6
June 22, 1994
..QTIJii=iV C
Dear Mrs. Birkett:
Re: Contract No. CL94-11, Newtonville, Sidewalk Construction,
Regional Road 18, (East Side),
Municipality of Clarington
Tenders for the above project were opened at the Municipal Administration Centre on Friday, June 17,
1994. The bids received inclusive of GST charges are summarized as follows:
Esposito Brothers Construction Limited $51,998.47
Miwel Construction Limited 57,189.36
Sanan Construction 64,442.89
Bennett Paving and Materials 80,528.03
Engineer's Estimate $50,000.00
We have checked the low bidder's tender and wish to advise that all requirements have been addressed.
An Agreement to Bond was supplied and a deposit cheque of 52,000.00 accompanied the bid.
Esposito Brothers Construction Limited have not previously worked for the Municipality of Clarington.
We have checked with references from the City of Scarborough, Town of Newmarket and Town of
Gwillimbury. The low bidder was rated as an excellent Contractor by all parties contacted.
The total value of work chargeable to the Municipality of Clarington is now estimated as follows:
1. By Contract $51,998.47
2. Contingency Allowance 2,716.16
3. Preliminary Design& Report (Nov. 28, 1993 to Jan. 22, 1994) 1,914.46
4. Final Design & Tendering (Jan. 22 - June 1994) 8,442.06
5. Construction Administration 5,200.00
GST (Items 1, 3 - 5) 4,728.85
Total Cost $75,000.00
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None of the above costs are eligible for subsidy by the Ministry of Transportation
ENGINEERS ARCHITECTS AND PLANNERS
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Mrs. Lou Ann Birkett, Purchasing& Supply Agent
June 22, 1994 2
All deposit cheques (other than those of the low and second low bids) may now be released.
Yours very truly
totten sims hubicki associates
William McCrae, P.Eng.
Design Engineer
WMc/ag
6562E/4/55/10298/C
PC: Mr. W.A. Evans, P.Eng., Director of Public Works
Mr. A.S. Cannella, CET, Manager of Engineering
Mr. D. Patterson, CET, Manager of Operations
Mrs. Kaye Rand, Works Department
Ms. Lori Gordon, Treasury Department
totten sims hubicki associates
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