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Home My WebLink AboutTR-52-94 fffl V THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File # E 1 �0l Date: MONDAY, JULY 4, 1994 Res. ##b D- q By-Law## Report##:_ TR- 2-94_ File ##: [3 Subject: CO-OPERATIVE TENDER, CONTRACT NO. D94-21 MUNICIPALITY OF CLARINGTON/REGION OF DURHAM GRANULAR SHOULDERING AND HOT MIX PAVING Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR-52-94 be received; 2 . THAT Contract No. D94-21, tendered jointly with the Region of Durham for Granular Shouldering and Hot Mix Paving, tendered by Bennett Paving and Materials be approved; and 3 . THAT the funds in an amount of $456,992 . 60 (accounts as identified in the body of the report) , be drawn from the 1994 Public Works Capital budget; FORTHWITH. BACKGROUND AND COMMENT: Since 1989, the Public Works Department have participated in a co- operative tendering arrangement with the Region of Durham for Hot Mix Paving and Granular Shouldering. Although the contract conditions include both the Region of Durham's requirements and the Municipality of Clarington's requirements, they are not independent of each other but rather are considered as one complete contract. However, the contract award I is subject to the approval of the Region of Durham, the Municipality of Clarington and the Ministry of Transportation. In this instance, the Municipality of Clarington actually issues the purchase order to the Region, not the contractor. The Region is recommending that Contract No. D94-21 be awarded to Bennett Paving and Materials . nus is rwriro as necvcao amen REPORT NO. : TR-52-94 PAGE 2 CO-OPERATIVE TENDER, CONTRACT NO. D94-21 MUNICIPALITY OF CLARINGTON/REGION OF DURHAM GRANULAR SHOULDERING AND HOT MIX PAVING Part of Contract No. D94-21 includes work to be done on behalf of the Municipality of Clarington. The estimated cost of this work is $456,992 . 60 as outlined in the attached memo from the Manager of Operations, marked Schedule Total expenditures included in the 1994 Public Works Capital budget, are as follows: ACCOUNT BUDGET APPROXIMATE EXPENDITURE 7205-89013-X Mearns Ave. $ 23,000.00 $ 12,304.00 7205-93002-X Prince Street $ 40,000. 00 $ 25,083.21 i 7205-94002-X Simpson Ave. $170,000. 00 $ 12, 199 .54 7205-01003-X Various $600,000. 00 Locations 7208-00401-X Pavement $ 58,200. 00 $407,405. 85 Resurfacing $891,200. 00 1 $456,992 . 60 The Treasurer has reviewed the funding requirements and concurs I with the recommendation. Queries with respect to department needs, specifications, etc. , should be referred to the Director of Public Works . As the Region of Durham expects to award the contract immediately, a forthwith approval for the Municipality of Clarington's portion is required. The subject firm have previously performed i satisfactorily for the Municipality of Clarington. I flu REPORT NO. : TR-52-94 PAGE 3 CO-OPERATIVE TENDER, CONTRACT NO. D94-21 MUNICIPALITY OF CLARINGTON/REGION OF DURHAM GRANULAR SHOULDERING AND HOT MIX PAVING Respectfully submitted, Reviewed by, Ma i'e Marano, H.BSc. ,AMCT. , W.H. Stockwell, Treasurer Chief Administrative Officer W.A. Evans, P.Eng. , Director of Public Works i MM*LB*ld f i i ii I i i I I THE CORPORATION OF THE TOWN OF NEWCASTLE - Memorandum tig J VIN 2 2 1�5-'91 4 0 CUFRINIGMN F 1 12 To: Lou Ann Birkett, Purchasing and Supply Agent From: Don Patterson, Manager of Operations Date: June 20, 1994 Subject: TENDER D94-21; GRANULAR SHOULDERING & HOT MIX PAVING ------------------------------------------------------------ I have reviewed the above noted tender, and recommend that the low bidder "Bennett Paving and Materials Ltd. be awarded the contract. BIDDER TOTAL BID AMOUNT PART "B" (Before GST expense) Bennett Paving and Materials Ltd. $400,870 . 70 Oshawa, Ontario Harnden & King Construction $447,989 . 28 Brooklin, Ontario Miller Paving Ltd. $461, 164 . 35 Markham, Ontario D. Crupi & Sons Ltd. $466,365 . 14 Agincourt, Ontario Gary Farrington dropped the information into us this morning, and said that their Purchasing department will be forwarding the tender documents to you. The budget accounts to cover the above contract, are listed below: BUDGET ACCOUNT BUDGET AMOUNT 7205-89013-0261 Mearns Avenue $ 23,000 . 00 7205-93002-0261 Prince Street $ 40,000 . 00 7205-94002-0261 Simpson Avenue $170,000 . 00 7205-01003-0261 Various Locations $600,000 . 00 7208-00401-0261 Pavement Resurfacing $ 58,200 . 00 122 . . . . .2 I have attached a copy of estimated actual for each location, which includes Engineering and GST expense. This sheet will also indicate Surface Treatment Contract and Pulverizing Contract. Please prepare report for the General Purpose and Administration meeting of July 4th. , asking for "FORTHWITH APPROVAL" . Sincerely, Don Patterson Manager of Operations DP:kr Attach. pc : Walter Evans, Director of Public Works Kaye Rand, Accounting Clerk III 20-Jun-94 1994 REGION OF DURHAM HOT MIX OVERLAY TENDER ITEM # ACCOUNT # LOCATION TENDERED G.S.T. EST. COST TOTAL 1994 AMOUNT @ 4% ENGINEERING COST BUDGET RE: CAPITAL 7 7205-89013-X MEARNS AVE $10,792.98 $431.72 $1,079.30 $12,304.00 $23,000.00 6 7205-93002-X PRINCE STREET $22,002.82 $880.11 $2,200.28 $25,083.21 $40,000.00 10 7205-94002-X SIMPSON AVENUE $10,701.35 $428.05 $1,070.14 $12,199.54 $170,000.00 ----------------------------------------------------------------- TOTAL CAPITAL: $43,497.15 $1,739.89 $4,349.72 $49,586.75 $233,000.00 RE: MAINTENANCE 7205-01003-X VARIOUS LOCATIONS $600,000.00 7208-00401-X PAVEMENT RESURFACING $93,400.00_, 1 SOLINA RD $25,230.24 $1,009.21 $2,523.02 $28,762.47 2 NASH RD/RUNDLE RD $73,815.82 $2,952.63 $7,381.58 $84,150.03 3 SCUGOG ST $81,705.93 $3,268.24 $8,170.59 $93,144.76 4 PROSPECT ST $15,325.49 $613.02 $1,532.55 $17,471.06 5 SUNNICREST BLVD $43,783.87 $1,751.35 $4,378.39 $49,913.61 8 CONCESSION ST $30,092.52 $1,203.70 $3,009.25 $34,305.47 9 LESKARD RD $62,419.68 $2,496.79 $6,241.97 $71,158.44 11 CONTINGENCIES $25,000.00 $1,000.00 $2,500.00 $28,500.00 ----------------------------------------------------------------- TOTAL MAINTENANCE: $357,373.55 $14,294.94 $35,737.36 $407,405.85 $693,400.00 7208-00441-X HIGH FLOAT AND SURFACE TREATMENT: $369,000.00 (BEFORE G.S.T.) H.F. CONTRACT: $526,729.70 ADDITIONS: $15,000.00 PULV. CONTRACT: $30,550.80 ADDITIONS: $2,500.00 PREPARATION: $50,000.00 TOTAL SURFACE TREATMENT: $624,780.50 $369,000.00 TOTAL ROAD: $1,032,186.35 $1,062,400.00 (Excluding Capital) DIFFERENCE: $30,213.65 I