HomeMy WebLinkAboutTR-60-94 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# L QA I_Gr�
Date: MONDAY, JULY 18, 1994 Res. #_CA - q q
Report#: File #: By-Law#
Subject: ACCEPTANCE OF CONTRACTS AND QUOTATIONS
AUGUST BREAK
Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1.
THAT Report TR-60-94 be received;
2 . THAT the Chief Administrative Officer and Treasurer or their
delegates be authorized to accept the lowest qualified tender
or quotation meeting all terms, conditions and specifications
as required by the Municipality during the August Break;
3. THAT the Mayor and Clerk subject to recommendation #2 above be
authorized to execute the necessary contracts or agreements;
and
4 . THAT an information report and any applicable By-laws be
presented at the first G.P.A. Committee meeting in September
summarizing the tender or quotations that have been awarded.
BACKGROUND AND COMMENT:
During the August Break, there may be occasion where tenders or
quotations (budgeted items) will be required to be opened and
awarded during the month. In order to avoid the necessity of
convening a Council meeting and possibly not having a quorum
available due to the holiday period, it would be appropriate for
Council to adopt the recommendations contained in this report.
In some cases, the low bidder may not be the most qualified with
respect to reference or quality of product offered and in these
cases, the most appropriate low bid would be selected.
This procedure is consistent with that adopted in prior years .
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REPORT NO. : TR-60-94 PAGE 2
ACCEPTANCE OF CONTRACTS AND QUOTATIONS
AUGUST BREAK
For the information of Council, staff have confirmed with the
Ministry of Municipal Affairs that establishing this procedure is
within Council's authority.
Also, for the Council's information, the following infrastructure
tenders are tentatively scheduled for closing during the month of
August:
Commence Advertise Tender
Construction Closing
Sept. 6/94 Church St. July 29/94 Aug. 15/94
Reconstruction
Sept. 6/94 Princess St./Station July 29/94 Aug. 15/94
St. Reconstruction
Should Council not wish these tenders to be awarded under the
proposed method for the August Council break, they may
alternatively schedule a special Council meeting.
Respectfully submitted, Reviewed by,
r
i Marano, H.BSc. ,AMCT. , W.H. Stockwell,
Treasurer Chief Administrative Officer
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