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Home My WebLink AboutTR-69-94 THE CORPORATION OF THE TOWN OF NEWCASTLE REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# 067, '50qQ-6c 'Po - .-C/Y Date: MONDAY, JULY 18, 1994 Res, # I Report M TR-69-94 File#: By-Law# Subject: FIRE DEPARTMENT HEADQUARTERS - FURNITURE AND EQUIPMENT Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR-69-94 be received for information; 2 . THAT the attached list, marked Schedule "All of furniture and equipment be approved; 3 . THAT the procedures set out in the Purchasing By-law No. 82- 96, Section 5, Paragraph 06, be waived for the purchases identified in the body of this report; 4 . THAT the necessary funds be drawn from the accounts identified on Schedule "All of this report; and 5 . THAT the Purchasing and Supply Agent be authorized to proceed with the purchase of the furniture and equipment identified on Schedule "A" . BACKGROUND AND COMMENT: At a special meeting of Council held on March 11, 1994, the following resolution was approved: "THAT the 1994 Capital and Current Budget submissions of the Fire Department be tentatively approved provided that no equipment is purchased until a report is brought forward for Committee's approval. " 99 F"Ye" PAPE2 1-5 PR N[ER OR RECYCLED PAPER REPORT NO. : TR-69-94 PAGE 2 FIRE DEPARTMENT HEADQUARTERS FURNITURE AND EQUIPMENT Subsequently, the furniture and equipment needs as well as the moving expenses and approximate pricing have been identified as listed on Schedule "A" attached. i Funding for the purchase of the furniture and equipment as identified on pages 159 and 162 in the approved 1994 Fire Department Capital Budget is as follows: Account # 7102-000001-0520 - Furnishings for Fire Chief, Deputy Fire Chief, Secretary, Fire Prevention Total Allocation: $39,000. 00 i Account #7102-00001-0501 Equipment, Furniture, Moving Expenses Total Allocation: $50,000 . 00 Equipment/Furniture Total Allocation: $42,500 . 00 Moving Expenses The total estimated expenditure of each of the above accounts is identified in Schedule "A" attached. For the information of Council, the furniture that has been priced is of equal quality to that which has been standardized on for the Municipal Administrative Centre. As delivery on some of the requirements is anticipated to be approximately 8 to 10 weeks, it is respectfully recommended that the attached list of furniture and equipment be approved and that the Purchasing and Supply Agent be authorized to proceed with the necessary purchases. i I I 799 ! j i REPORT NO. : TR-69-94 PAGE 3 FIRE DEPARTMENT HEADQUARTERS FURNITURE AND EQUIPMENT Respectf y submitted, Reviewed by, i arano, H.BSc. ,AMCT. , W.H. Stockwell, ' Treasurer Chief Administrative Officer Michael Crei on, AMCT(A) , Fire Chief MM*LB*ld Attach. j li I i i I 19 i � SCHEDULE "A" FURNITURE/EQUIPMENT LIST ITEM REQUIREMENT APPROX. PRICE SECRETARIAL AREA: Acc. #7102-00001-0520 Work Stations (4) New - Secretarial (2) $15,000. 00 Fire Prevention (1) Training ( 1) Chairs (2) New $1,000 . 00 Chair Mats (2) New $ 90.00 File Cabinet Take from old station --- 4 Drawer Lateral Cabinet for Paper Take from old station --- Visitors Chairs (2) New $ 825 .00 Small Table New $ 200 . 00 Clock New $ 50.00 SECRETARIAL AREA SUB TOTAL $17, 165 .00 FIRE CHIEF'S Acc. #7102-00001-0520 OFFICE: "P" Desk (Serves New $2, 100 .00 also as Mtg. Table) Credenza (includes New $2,825.00 hutch - eliminates need for bookcase Chair New $1,000 . 00 Chair Mat New $ 45 . 00 Visitors Chairs (2) New $ 825 .00 Coat Rack New $ 70.00 Blinds New $ 600 . 00 11FIRE CHIEF'S OFFICE SUB TOTAL $7,465 . 00 / 99 J / j i SCHEDULE "A" FURNITURE/EQUIPMENT LIST CONTINUED DEPUTY FIRE CHIEF'S Acc . #7102-00001-0520 OFFICE• Desk New $2,800 . 00 i Credenza New $1,500. 00 Bookcase New $ 660 . 00 Chair New $1,000. 00 Chair Mat New $ 45. 00 Visitors Chairs (2) New $ 825 . 00 File Cabinet - New $ 825 . 00 4 Drawer Lateral Coat Rack New $ 70. 00 Blinds New $ 600 . 00 SUB TOTAL DEPUTY FIRE CHIEF'S OFFICE $8,325.00 TRAINING DIVISION: Acc . #7102-00001-0501 Work Station New See Secretarial Chair New $ 500 . 00 File Cabinet Take from old station --- Storage Cabinet Take from old station --- Bookshelf New $ 250 . 00 Fixed Projector New $2,000. 00 Screen (Multi- Purpose Room) $ 650. 00 Overhead Projector New SUB TOTAL TRAINING DIVISION $3,400 . 00 i i 799 08 SCHEDULE "A" FURNITURE/EQUIPMENT LIST CONTINUED CAPTAIN'S OFFICE: Acc . #7102-00001-0501 Desk Take from old station --- Chair New $ 700. 00 File Cabinets (2) Take from old station --- Murphy Bed ( 1) New $ 750. 00 Visitors Chairs (2) Take from old station --- SUB TOTAL CAPTAIN'S OFFICE $1,450.00 DISPATCH OFFICE: Acc. #7102-00001-0501 Chair ( 1) New $1,400.00 Blinds New $ 800. 00 File Cabinet - New $ 825 .00 4 Drawer Lateral Murphy Bed ( 1) New $ 750 .00 SUB TOTAL DISPATCH OFFICE $3,775. 00 FIRE PREVENTION Acc. #7102-00001-0520 OFFICE: Work Station New See Secretarial Chairs (2) New $1,000 .00 Bookshelves ( 151 ) New $ 975 . 00 SUB TOTAL FIRE PREVENTION OFFICE $1,975. 00 I 799 �� SCHEDULE "A" FURNITURE/EQUIPMENT LIST CONTINUED MISCELLANEOUS Acc . #7102-00001-0501 AREAS: Pamphlet Display New $ 275 . 00 Rack i Industrial Washing New $4,000.00 Machine Vacuum Cleaner New $ 500 .00 Refrigerator New $ 700 .00 Bunn Coffee Maker New $ 500. 00 (n/c if change to coffee service) Fax Machine New $1,200.00 Fire Extinguishers New $ 500 .00 Internal Signage New $ 500 .00 SUB TOTAL MISCELLANEOUS AREAS $81175.00 MEETING ROOM: Acc . #7102-00001-0501 Chairs (8) New $3,300 . 00 Meeting Table Take from old station --- Book Shelf New $ 660 . 00 White New $1,100 . 00 Board/Projector Screen Blinds New $ 600 .00 Coat Rack Take from old station --- SUB TOTAL MEETING ROOM $5,660 . 00 MULTI PURPOSE ROOM: Acc. #7102-00001-0501 Murphy Beds (6) New $4,500 .00 Blinds New $ 600 . 00 SUB TOTAL MULTI PURPOSE ROOM $5, 100 . 00 799 1U SCHEDULE "A" FURNITURE/EQUIPMENT LIST CONTINUED KITCHEN/LOUNGE AREA Acc . #7102-00001-0501 FOR FIRE FIGHTERS: Tables (2) New $ 750 .00 Chairs (8) New $ 775 . 00 Couch - Vinyl New $ 700 . 00 Arm Chairs (2) New $ 700 .00 Vinyl Coffee Table New $ 300 .00 Blinds New $ 600 . 00 Clock Take from old station --- SUB TOTAL KITCHEN/LOUNGE AREA $3,825.00 MOVING EXPENSES: Acc. #7102-00001-0501 Dispatch Equipment - includes necessary new $31,843 . 50 equipment as outlined on attached memo from the Deputy Fire Chief Marked Schedule "B" Vehicle Exhaust System - included in construction contract Bauer Compressor $2,200 .00 Equipment and Furniture $2,800 . 00 Computer Equipment $5,400 .00 SUB TOTAL MOVING EXPENSES $42,243 .50 CONTINGENCY: Acc. #7102-00001-0501 - for $3,000. 00 unanticipated items TOTAL EXPENDITURE ALL ABOVE AREAS $111,558.50 19 ` SCHEDULE "A" FURNITURE/EQUIPMENT LIST CONTINUED SUMMARY Total Expenditure Account #7102-00001-0520 $34,930 . 00 Total Allocation Account #7102-00001-0520 $39,000 . 00 i Total Furniture/Equipment Expenditure $34,385 .00 Account #7102-00001-0501 Total Allocation Account #7102-00001-0501 $50,000 .00 Total Moving Expenditure Account $42,243 .50 #7102-00001-0501 Total Moving Allocations Account $42,500 .00 #7102-00001-0501 I I i 799 iZ