HomeMy WebLinkAboutTR-77-94 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File
Date: SEPTEMBER 6, 1994 Res. #
Report#: �77-9_4 File#: By-Law# Y!�z�-/
Subject: TENDER AWARDS - AUGUST COUNCIL BREAK
Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. THAT report TR-77-94 be received for information and endorsed;
2 . THAT the attached By-law marked Schedule "A" be forwarded to
Council for approval.
3 . THAT the additional funds required of approximately
$250,000. 00 for Tender CL94-12, Reconstruction of Station and
Princess Streets and Construction of Leigh Street, Orono, be
interim financed from the Public Works Lot Levy Reserve Fund;
and
4 . THAT staff be authorized to make application to the Canada
Ontario Infrastructure Works Program to reallocate any surplus
funds from the approved municipal allotment to repay the Lot
Levy Reserve Fund.
BACKGROUND AND COMMENT:
In accordance with Resolution #GPA-499-94, the Administrator and
the Treasurer or their designates, awarded the following
Tenders/Contracts during the August Council Break:
1. Co-operative Tender T257A-94, Supply and Installation of
Gasoline and Diesel Fuel.
2 . Supply and Installation of Traffic Signals at the Mearns
Avenue/King Street Intersection, Bowmanville.
3 . Co-operative Tenders T280-94, Supply of Sodium Chloride;
T279-94, Delivery of Sodium Chloride; and T282-94, Supply
and Delivery of Winter Sand.
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T'IS 6 ED RL-4 RECYCLED PAPE E
REPORT NO. : TR-77-94 PAGE 2
TENDER AWARDS - AUGUST COUNCIL BREAK
Also awarded was Tender CL94-12, previously approved in principal
by Council as an Infrastructure Project, for which as identified on
Schedule "B" , the total required funds are over the original
contract estimate.
A summary outlining the bids and awards is attached (Schedule "B" ) .
Respect lly submitted, Reviewed by,
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1/61tt4�
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6A,arano, H.BSc . ,AMCT. , W.H. Stockwell,
Treasurer Chief Administrative Officer
W. A. Evans, P. Eng.
Director of Public Works
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SCHEDULE "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW #
Being a By-law to authorize a contract between the Corporation
of the Municipality of Clarington and Elirpa Construction &
Material Ltd., Pickering, Ontario for the Reconstruction of
Station and Princess Streets and the Construction of Leigh
Street, Orono.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY
ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute on behalf of the
Corporation of the Municipality of Clarington with the Corporation Seal, a contract
between Elirpa Construction & Material Ltd. and said Corporation.
By-law read a first and second time this day of September, 1994.
By-law read a third time and finally passed this day of September, 1994.
Mayor
Clerk j
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SCHEDULE "B"
BID SUMMARY
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1. Co-operative Tender T257A-94 Supply and Installation of Gasoline and Diesel Fuel
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The Municipality of Clarington participated co-operatively in Tender T257A-94 for the
Supply and Delivery of Gasoline and Diesel Fuel.
Subsequently, bids were received and tabulated as per Schedule "P' attached.
The tender specifications stipulate that Parts A and B must be awarded together.
Funding will be provided from the 1994 respective departments Operating Fleet Budgets.
Subsequently, the contract was awarded to Shell Canada Products.
The subject firm have previously performed satisfactorily for the Municipality of Clarington.
The prices bid represent an approximate 21/z% increase over the prices tendered by the
successful bidders for 1993, Shell Canada Products Ltd and Sunoco Inc.
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SCHEDULE "I"
BID SUMMARY
CO-OPERATIVE TENDER T257A-94
SUPPLY AND DELIVERY OF GASOLINE AND DIESEL FUEL
BIDDER PART A PART B TOTAL ANNUAL BID
TOTAL ANNUAL BID TOTAL ANNUAL BID A + B
AMOUNT,UNLEADED (205,500.00 LITRES/YR)
GASOLINE
(115,000 LITRES/YR)
Shell Canada Products $55,947.50 $87,567.66 $143,514.86
Sunoco Inc. $55,177.00 $89,363.64 $144,540.64
Imperial Oil $57,293.00 $91,447.50 $148,740.50
Petro Canada $61,904.50 $104,114.52 $166,019.02
NOTE: For the periods of Aril 5 - October 4, have been calculated at 40% of annual estimated quantities and October
5 -April 4 have been calculated at 60% of annual estimated quantities.
October 5 - April 4 - #1 Diesel
April 5 - October 4 - #2 Diesel,low sulfur
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SCHEDULE "B"
BID SUMMARY
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2. Supply and Installation of Traffic Signals at the Mearns Avenue/King Street Intersection,
Bowmanville
Since the amount of traffic signal installation for 1994 is estimated to be $45,000.00 + GST,which exceeds
the $20,000.00 limit of Purchasing By-law No. 94-129, it was necessary that By-law No. 94-129, Section 5,
Paragraph 06, be waived for this particular transaction.
Funding is to be drawn from the 1994 approved Public Works Budget for Traffic Signals,Account#7213-
00333-0261, and is within the $60,000.00 allocation, as reflected on Page 33 of the 1994 Capital Budget.
The Region of Durham is the sole supplier for the installation and has provided quality service to the
Municipality of Clarington in previous years.
Subsequently, a purchase order in the amount of $45,000.00 + GST was issued to the Regional
Municipality of Durham.
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SCHEDULE 'B"
BID SUMMARY
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3. Co-operative Tenders: T280-94 Supply of Sodium Chloride; T279-94 Delivery of Sodium
Chloride: and T282-94, Supply and Delivery of Winter Sand
Tenders were called on a co-operative basis by the Region of Durham, which included the Sodium
Chloride and Winter Sand requirements of the Municipality of Clarington. Tenders were received and
tabulated for approximately 6,700 tonnes of Sodium Chloride and 20,000 tonnes of Winter Sand, as
required by the Municipality of Clarington, as per Schedule II attached.
Funds will be drawn from the Public Works approved Winter Maintenance Accounts for the 1994/95
winter season requirements.
The prices submitted by the successful bidders for 1993, T.H. Forsythe Haulage, Canadian Salt Co. and
Robert E. Young Const. Ltd. reflect an approximate 0% increase, 31/2% increase and 1/2% decrease over
1993 prices respectively.
The Canadian Salt Co. Ltd., T.H. Forsythe Haulage Limited, and Robert E. Young Const. Ltd. have all
previously provided satisfactory service for the Municipality of Clarington.
Subsequently, the contracts were awarded as follows:
TENDER BIDDER AMOUNT (PLUS G.S.T.)
T280-94, Canadian Salt Co. Ltd. $38.04/tonne
Supply of Sodium Chloride Mississauga, Ontario
T279-94, T.H. Forsythe Haulage Ltd. $1.08/tonne
Delivery of Sodium Chloride Pickering, Ontario
T282-94 Robert E. Young Const. Ltd. $73,000.00
Supply and Delivery of Winter Ennismore, Ontario
Sand
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SCHEDULE "II"
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T279-94, DELIVERY OF SODIUM CHLORIDE
BIDDER SECTION I TOTAL SECTION II TOTAL
P/U OSHAWA PRICE P/U PRICE
DOCK BOWMANVILLE
DOCK
T.H.Forsythe Haulage Ltd.
Brooklin, Ontario
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Orono NB N/B 1.08 2376.00
Hampton NB NB 1.08 4860.00
7236.00
Buckham Transport Ltd.
Peterborough, Ontario
Orono 1.55 3410.00 1.06 2332.00
Hampton 1.56 7020.00 1.10 4950.00
10430.00 7282.00
Shepstone Haulage Ltd.
Port Perry, Ontario
Orono 1.98 4356.00 1.34 2948.00
Hampton 1.89 8505.00 1.44 6480.00
12861.00 9428.00
Glenn Windrem Trucking
1035477 Ontario Ltd.
Bethany,Ontario
Orono 2.05 4510.00 1.54 3388.00
Hampton . 1.92 8640.00 1.44 6480.00
13150.00 9868.00
Ariss Haulage Ltd.
Ajax, Ontario
Orono NB NB 2.15 4730.00
Hampton NB NB 2.00 9000.00
13730.00
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SCHEDULE"II" (continued)
T280-94, SUPPLY AND DELIVERY OF SODIUM CHLORIDE
BIDDER PRICE PER PRICE PER
TONNE TONNE
FOB BOWMANVILLE DOCK FOB PUBLIC WORKS YARD
The Canadian Salt Co. Ltd. 38.04 40.69
Mississauga,Ontario
Akzo Nobel Salt Ltd. 40.24 43.09
Mississauga,Ontario
Sifto Canada Inc. 45.50 46.60
Mississauga,Ontario
T282-94, SUPPLY&DELIVERY OF WINTER SAND
BIDDER LOCATION TOTAL BID AMOUNT
SPEC. I SPEC. II
Robert Young Const. Ltd. Orono 32000.00 32000.00
Ennismore, Ontario Hampton 41000.00 41000.00
73000.00 73000.00
James Dick Const. Ltd. Orono 42500.00 42500.00
Brooklin, Ontario Hampton 45000.00 45000.00
87500.00 87500.00
TRT Sand& Gravel Orono 49600.00 NB
Orono, Ontario Hampton 49600.00 NB
99200.00
Harnden&King Orono 56000.00 59000.00
Brooklin, Ontario Hampton 58000.00 61000.00
114000.00 120000.00
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SCHEDULE "B"
BID SUMMARY
4. _Tender CL94-12, Reconstruction of Station Street and Princess Street and Construction of Leigh
Street, Orono
Tender specifications were provided by Totten Sims Hubicki Associates for the Reconstruction of Station
and Princess Streets and Construction of Leigh Street, Orono, as required by the Department of Public
Works.
Tenders were advertised in local papers, as well as the Daily Commercial News. Subsequently, tenders
were received and tabulated as per Schedule "III" attached.
The Municipality of Clarington's share of the total project cost will be drawn from account
#1110-00157-0000, Public Works Lot Levy Reserve Fund.
As a result of underestimating,the total project cost of$1,120,000.00 as detailed in the letter from Totten
Sims Hubicki, marked Schedule"IV"is over the engineers estimate of$870,000.00 which was the estimate
used for the Canada Ontario Infrastructure Works application. It is therefore recommended that once
the final costs of all the approved Infrastructure projects are known, application be made for any surplus
funds to be reallocated to offset the additional funds required of approximately $250,000.00, from the
Municipality's total allotment to this project. It is recommended that the additional funds required be
drawn from the Public Works Lot Levy Reserve Fund on an interim basis until the final infrastructure
costs are known.
The low bidder has previously performed satisfactorily for the Municipality of Clarington. They have also
provided excellent service for the City of Oshawa.
Subsequently, the contract was awarded to Elirpa Construction& Material Ltd., Pickering, Ontario in an
amount of $881,469.50.
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SCHEDULE "III"
BID SUMMARY
CL94-12 �
RECONSTRUCTION OF STATION & PRINCESS STREETS
AND CONSTRUCTION OF LEIGH STREET, ORONO
BIDDER TOTAL BID AMOUNT
Elirpa Construction, $ 881,469.50
Pickering, Ontario
Dagmar Construction Inc. $ 893,445.50
Markham, Ontario
Ron Robinson Ltd. $ 986,652.95
Oshawa, Ontario
Bennett Paving $1,061,261.71
Oshawa, Ontario
Hamden and King Construction, $1,118,710.92
Brooklin, Ontario
Empire Paving Ltd. $1,446,553.33
Weston, Ontario
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SCHEDULE "IV"
513 DIVISION STREET, P.O. BOX 910, COBOURG
ONTARIO,CANADA K9A 4W4
totten sims hubicki associates (905)372-2121 FAX(905)372-3621
Mrs. Lou Ann Birkett, Purchasing & Supply Agent
Corporation of the Municipality of Clarington
Municipal Administration Centre, 40 Temperance Street
BOWMANVILLE, Ontario LIC 3A6
August 23, 1994 Fax No. 905-623-4169
Dear Mrs. Birkett:
Re: Contract No. CL94-12, Reconstruction of Station and Princess Streets and Construction of
Leigh Street, Orono, Municipality of Clarington
Tenders for the above project were opened at the Municipal Administration Centre on Friday, August 19,
1994. The bids received inclusive of GST charges are summarized as follows:
Bidder: Total Bid Amount
Elirpa Construction, Pickering, Ontario $ 881,469.50
Dagmar Construction Inc., Markham, Ontario 893,445.50
Ron Robinson Ltd., Oshawa, Ontario 986,652.95
Bennett Paving, Oshawa, Ontario 1,061,261.71
Harnden and King Construction, Brooklin, Ontario 1,118,710.92
Empire Paving Ltd., Weston, Ontario 1,446,553.33
Engineer's Estimate $ 870,000.00
We have checked the low bidder's tender and all requirements have been met. An Agreement to Bond
was supplied along with a tender deposit cheque in the appropriate amount.
Elirpa Construction and Material Ltd., has completed work on a number of projects supervised by Totten
Sims Hubicki. We have found their performance to be satisfactory on these contracts. Elirpa is currently
completing work for the City of Oshawa. City staff contacted are satisfied with Elirpa's performance to
date.
The total value of the work chargeable to the Municipality is now estimated as follows:
1. By Contract $ 823,803.27
2. Contingency Allowance 39,163.76
3. Preliminary Design and Public Consultation 21,211.75
4. Final Design, Approvals, and Tendering 47,396.56
5. Hydraulics and Hydrology Report 3,500.00
6. Soils Report
p 3,215.75
7. Utility Relocation 20,000.00 �(j� 2 +� 13'�
8. Construction Administration 91,000.00
GST Items (1, 3 - 8) 70,708.91 L4-!Total Cost $1,120,000.00 _;,ASiIS1G DtpARTf��EN7
ENGINEERS ARCHITECTS AND PLANNERS
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?4rs. Lou Ann Birkett, Purchasing& Supply Agent
or August 23, 1994
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The above costs are all considered eligible for funding under the Canada/Ontario Infrastructure Works
Program. Land purchase costs have been excluded as they are not eligible for funding from this program.
All deposit cheques other than those of the low and second low bidder may be released.
Yours very truly
totten sims hubicki associates
William McCrae, P.Eng.
Design Engineer
WMc/ag
6790E/5/63/10336/C
PC: Mr. W.A. Evans, P.Eng., Director of Public Works
Mr. A.S. Cannella, CET, Manager of Engineering
Mr. D. Patterson, CET, Manager of Operations
Ms. Kaye Rand, Works Department
Ms. Lori Gordon, Treasury Department
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totten sims hubicki associates
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