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Home My WebLink AboutTR-101-94 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Meeting: File# Date: November 21, 1994 Res. # Report#: TR-101-94 File#: By-Law# — 18/ TENDER CL94-40, WILMOT CREEK PEDESTRIAN BRIDGE, CLARINGTON Subject: WATERFRONT TRAIL Recommendations: I It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT report TR-101-94 be received for information and � endorsed; 2 . THAT the attached By-law marked Schedule "A" be, forwarded to Council for approval. BACKGROUND AND COMMENT: In accordance with Resolution #C-688-94, the Administrator and the Treasurer awarded Tender CL94-40 Wilmot Creek Pedestrian Bridge, Clarington Waterfront Trail. A memorandum outlining the bids and award is attached (Schedule III If ) Respect ully submitted, Reviewed by, 'e Marano, H.BSc. ,AMCT. , W.H. Stockwell., Treasurer Chief Administrative Officer Art A. Evans, P. Eng. Director of Public Works MM/LAB/hjl Attachments 733 RECYCLED I PA"R RECYCLE RV ISI PRIMED LX!RECYCLED PAPER SCHEDULE "I" THE CORPORATION OF THE MUNICIPALITY OF CLARINGT®N Memorandum Bill Stockwell, Chief Administrative Officer To: Marie Marano, Treasurer From: � Lou Ann Birkett, Purchasing and Supply Agent Date: November 3, 1994 Subject: TENDER CL94-40 WILMOT CREEK PEDESTRIAN BRIDGE, CLARINGTON WATERFRONT TRAIL In accordance with Report TR-97-94, Resolution #C-688-94, authorization is requested to award the above noted contract to Ron Robinson Limited, Oshawa, Ontario in an amount of $73,351.72. Tender specifications were provided by Totten Sims Hubicki Associates for the Wilmot Creek Pedestrian Bridge, Clarington Waterfront Trail, as required by the Department of Public Works. Tenders were advertised in local papers, as well as the Daily Commercial News. Subsequently, tenders were received and tabulated as per Schedule "A" attached. The total project cost as detailed in the letter from Totten Sims Hubicki Associates, marked Schedule "B", is estimated at $95,000.00. The funding for this project is as identified in Report TR-97-94, a copy of which is attached marked Schedule "C". The low bidder has previously performed satisfactorily for the Municipality of Clarington. They have also provided excellent service for the City of Oshawa. The Treasurer has reviewed the funding requirements and concur with the recommendation. Queries with respect to department needs, specifications etc., should be referred to the Director of Public Works. /2 734 - 2 - Bill Stockwell, Date Chief Administrative Officer 6�dhie Marano, Date Treasurer Yours truly, Lou Ann Birkett, A.M.C.T.(A) Purchasing and Supply Agent LAB*ld cc: W. Evans, Director of Public Works D. Patterson, Manager of Operations C. Strike, Planner, Strategic Planning Branch I� i 735 I i SCHEDULE "A" BID SUMMARY CL94-40 WILMOT CREEK PEDESTRIAN BRIDGE CLARINGTON WATERFRONT TRAIL BIDDER TOTAL BID AMOUNT Ron Robinson Ltd. $ 73,351.72 Oshawa, Ontario 812728 Ontario Ltd. $ 83,941.50 Oakville, Ontario Snyder Construction $ 87 847.00 Whitby, Ontario Gerr Construction $ 90,950.00 Bowmanville, Ontario Elirpa Construction $96,019.68 Pickering, Ontario Holloway Philp Construction $119,754.40 Milton, Ontario * Bid amended, error in calculation 736 NOV-03-94 THU 09:52 TSH COBOURG FAX N0. 905 3 i2 3621 F. 02/0 3 SCHEDULE "B" 1 513 DIVISION STREET, F.O. BOX 410. cosoURG ONTARIO. CANADA }(9A 4W4 toitte n sims hubicki associates (945)972-21Ei FAX(905)372.31121 Mrs. Loo Ann Birkett, Purchasing & Supply Agent Corporation of the Municipality of Clarington Municipal Administration Centre, 40 Temperance Street 13OWMANV ILLF,, Ontario L 1 C 3A6 NoN,cmber 2, 1994 Dear Mrs, Birkett: R'n Wilmot Creel: Pedestrian Rridv;e, Clarington Waterfront Trail, ?1Iunicipality of Clarington, Contract. No. CL94-40 Tmiders for the above project. wore opened at the Municipal offices on Friday, October 28, 1994. The bids received inclusive of GST charges are summarized as follows; ' :' �t71'rJ'.�A.CTtJ�t.• :I3l�.k'k�,ICt;: Holloway Philp ('9115tnlUi6ta $119.754.40 Elirpa constmv(io" 96.019.68 Gerr Construction 90,9-1(1-00 1 >il�dEi uopstructio" 37.847,00* 812728 Ontario Ltd. Ron Robitl5on Ltd, 733,351.72 Engineer's Estima[e �;90,950.(4U ;'Bid amended - error in calculation. VJe have checked the low bidders tender and with to advise that all retlttlrements have been satisfactorily addressed. An agreement to bond and a deposit eheoue in the amount of$2,000.00 accompanied the bid. R'on Robinson Limited has undertaken a number of construction projects under the supervision of our Company. The most recent being Penwest Subdivision, phase 4, in Bo` mianviile, tart electrical contract. The works have been carried out in a satisfactory manner. EN-}NCwn., WICNiTECTS AND PLANMERS J i NOV-W-U4 THU 09:53 TSH COBOURG RX 110. 905 372 3621 P, 03/03, Al rs, Lou Arm Birkctt, hirchasu,g & Supply Agent November 2, 1994 Related experience to this proiect includes the following c0n.tracts involving pedestrian bridge construction, 1. Peacc Park Pedestrian Bridge, Munlcipalil:Y of C:larington S 80,00(', 2. Avalon Subway and Pedestrian Bridge, Law Developments 100,001 . 3. Oshawa Creek Pedestrian Bridgc, City of Oshawa 4• Nor[hview 80'0 Pedestrian Bridge, City of Oshawa 18Q0 , 0,00(), have chCC K-"I the references supplied and we are advised that the work was carrier( out in a crnnpetent Manner with good quality workmanship, All projects Were completed on schedule nasnagenrent from the Contrlletor. � Jule wit,:, good site On the basis of works eoryipleted and continents received we recommend acce Robinson Ltd, ptance of the low bid of Ron Th: total value of the project based on the low bid is as follows: 1. By Contract ${,B,�S;.oI Preliminary Dosign and Agr.rzuy Approval,,. 4,553.01 Final Design alid Tendering 4,100.00 4, Contract Administration 6,1001)0 5, soils IrtvCstigation 1,650.00 1W 6, Contingencies 2,334,78 GST (ltcros 1,2,3,4 and 5) 6,Q62,21 Total, $95,000.0r) All deposit cheques (other than those of [he lore and second low bids) lnay now be rele-sed. Yours truly, t0fl0r) Stets hUbicki associates R.A. )::ernl)t� P,Fing. Dc<ign Manager RA<!ag 17c; W,A, Evans, P,Eng., Director of Public Works D, Patterson, CET, Manager of Operations C. Strike, Planning, Department 38 totted Sims huble{ci associates SCHEDULE "C" TIME CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: COUNCIL File # Date: MONDAY, OCTOBER 24, 1994 Res. # Report #: TR-97-94 File #: By-Law # Subject: ACCEPTANCE OF TENDER CL94-40, WILMOT CREEK PEDESTRIAN BRIDGE, CLARINGTON WATERFRONT TRAIL Recommendations: It is respectfully recommended to Council the following: 1 . THAT Report TR-97-94 be received; 2 . THAT the Chief Administrative Officer and Treasurer or their delegates be authorized to accept the lowest qualified tender meeting all terms, conditions and specifications of Tender CL94-40, Wilmot Creek Pedestrian Bridge, Clarington Waterfront Trail, as required by the Municipality; 3 . THAT the Mayor and Clerk, subject to recommendation #2 above, be authorized to execute the necessary contracts or agreements; 4 . THAT an information report and the applicable By-law be presented at the General Purpose and Administration Committee Meeting, scheduled for November 21, 1994 , summarizing the tender that has been awarded; S . THAT $60, 000 . 00 of the Municipality' s contribution be drawn from the 1994 approved Public Works Capital Waterfront Trail Budget Account #7205-94003-0261; and 6 . THAT $4, 790 . 00 be drawn from the Planning Department' s 1994 Legal Account #7702-00000-0242 . BACKGROUND AND COMMENT: For the past several weeks, staff have been negotiating the details of the Wilmot Creek Pedestrian Bridge, Claringto-r Waterfront Trail, with representatives from the Province of Ontario. One of the conditions for funding imposed by the Province is -hat the work be substantially completed by the Sp-ring of 1995 . In order to meet this deadline, it is necessary to award this contract so that work can commence before there is frost in the ground. ® 13 9, REPORT NO. : TR-97-94 PAGE 2 ACCEPTANCE OF TENDER CL94-40 Consequently, the tender has been issued, with bids closing Friday, October 28, 1994 . As this tender closing is after the last formal meeting of the current Council, it is recommended that the Chief Administrative Officer and the Treasurer, or their delegates, be authorized to accept the lowest qualified tender meeting all terms, conditions and specifications of Tender CL94-40 , the Wilmot Creek Pedestrian Bridge, Clarington Waterfront Trail, and that the Mayor and Clerk be authorized to execute the necessary contract. In some cases, the low bidder may not be the most qualified with respect to reference or quality of product offered and in this case, the most appropriate low bid would be selected. This procedure is consistent with that adopted during the Council August break. For the information of Council, staff have confirmed with the Ministry of Municipal Affairs that establishing this procedure is within Council' s authority. The total estimated cost for Phase I is $2.59, 162 . 00 and for Phase II is $65, 566 . 00 . Phase I will receive 75% subsidy and Phase II will receive 100% from the Waterfront Regeneration Trust for a total of $259, 938 . 00 . To date, the Municipality has received 50% of the total subsidy available fo-- this project in the amount of $129, 969 . 00 . The Municipality' s total contribution of up to $60 , 000 . 00 will be drawn from the -994 Public Works Capital Budget Account Waterfront Trail #7205-94003-0261 as identified on Page 40 of the Capital Budget . An additional $5 , 790 . 00 related to legal costs associated with easement agreements has been provided for in the Planning Department 1994 Legal Account #7702-00000-0242 . Phase I includes the Waterfront Trail from Bowmanville to Bond Head and Phase II from Darlington Provincial Park to Boamanville . The estimated cost of this portion of Phase I, which includes the Wilmot Creek Pedestrian Bridge is 580 , 000 . 00 . The balance of Phase I , as well as Phase II will be tendered at a later date . 140 REPORT NO. : TR-97-94 PAGE 3 ACCEPTANCE OF TENDER CL94-40 The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc. , should be referred to the Director of Public Works . Respectfully submitted, Reviewed by, Marie Marano, H.BSc. ,AMCT. , W.H. Stockwell, Treasurer Chief Administrative Officer W.A. Evans, P. Eng. Director of Public Works MM*LB*ld 741