HomeMy WebLinkAboutTR-102-94 f'
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: ENERAL PURPOSE AND ADMINISTRATION COMMITTEE E File # �I�"a��` � S, �
Date: November 21, 1994 Res #C) PO "C, o . `q
Report#: ' R 102-94 File#: By-Law#
Subject: TENDER CL94-41, SNOW CLEARING AND WINTER MAINTENANCE OF
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SIDEWALKS AND PARKING LOTS
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report TR-102-94 be received;
2. THAT D & F Snow Removal, Bowmanville, Ontario, with a total bid price per
callout in the amount of $1,522.25 (plus G.S.T.),be awarded the contract to
provide snow clearing and winter maintenance as required by the Municipality of
Clarington for the 1994/95, 1995/96 and 1996/97 winter seasons; and
3. THAT the funds expended be drawn from the 1994, 1995, 1996 and 1997 winter
maintenance budgets, for the respective departments.
BACKGROUND AND COMMENT:
Tenders were publicly advertised and called for the snow clearing and winter maintenance of
sidewalks and parking lots within the Municipality of Clarington, as required by the Department
of Public Works. Also included in the contract is the Senior Citizens and Physically Disabled
sidewalk snow clearing, sand/salting and driveway windrow removal.
Although the contract includes the requirements of Public Works, Clerk's Department (By-Law)
and Community Services, the callout and monitoring is the responsibility of the Department of
Public Works. In order to ensure that all potential bidders understood the tender specifications
and general conditions, a pre-tender meeting was held on Thursday, October 20, 1994. The
general conditions of the tender stipulated that all contractors bidding on the tender must attend
the meeting and that failure to do so would disqualify their bid submission.
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RPAPELRC RECYICL3E
RR6IS PR'M Q RECY-D PAPER
TR-102-94 Page 2
A major change to the tender this year is that the award is for a three (3) year term rather than
only one (1) year. This change benefits both the contractor and the Municipality, in that it
allows the contractor sufficient time for depreciating necessary equipment purchases.
Consequently, it also provides the Municipality with lower pricing, as well as consistency in the
level of service.
This contract will commence on December 1, 1994 and will expire on April 1, 1997. All prices
quoted are to remain firm for the 1994/95 winter season. The prices for the second and third
years may be subject to an annual adjustment in accordance with any fluctuations in the
consumer price index at November of the previous year.
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The following contractors attended the pre-tender meeting:
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K.B.L. Construction, Peterborough
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Hooked on Video, Oshawa
G.W.S. Landscaping, Bowmanville
D & F Snow Removal, Bowmanville
R. Tompkin's Snow Plowing, Bowmanville
Greenthumb, Port Hope
Subsequently, tenders were received and tabulated as follows:
Bidder Total Bid Amount Per Callout
D & F Snow Removal $ 1,522.25
Bowmanville, Ontario
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G.W.S. Landscaping $ 1,898.35
Bowmanville, Ontario
K.B.L. Construction $37,901.21 **
Peterborough, Ontario j
bid amended - error in calculation
Due to the number of locations and sections within this contract, as well as the additions and
deletions made each year, it is difficult to state an overall price increase or decrease. However,
upon review of the unit prices, the prices bid do represent a significant decrease over the
1993/94 winter season.
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The actual remittance for snow removal services over the 1993/94 season, totalled approximately
$110,000.00.
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TR-102-94 Page 3
After further review and analysis of the tenders by both the Public Works Department and
Purchasing, it was mutually agreed that D & F Snow Removal, Bowmanville, Ontario, be
recommended for the contract to provide snow clearing and winter maintenance.
The Treasurer has reviewed the funding requirements and concurs with the recommendation.
Queries with respect to department needs, specifications, etc., should be referred to the Director
of Public Works.
The subject firm has previously worked satisfactorily for the Municipality of Clarington during the
1993/94 winter season.
Respectfully submitted, Reviewed by,
At � "C
rie A. Marano, H.BSc., A.M.C.T., W.H. Stockwell,
Treasurer. Chief Administrative Officer.
W.A. Evans, P.Eng., �
Director of Public Works.
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