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Home My WebLink AboutTR-2-94 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE F11e # t-A-E Date: JANUARY 3, 1994 Res. # g _ Report#: TR-2-94 File#: By-Law# Subject: TENDER NW93-42, 1994 TRAFFIC SIGN REQUIREMENTS Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR-2-94 be received; 2 . THAT Provincial Traffic Signs, Port Perry, Ontario, with a total bid in the amount of $34, 162 . 14, being the most responsible bidder meeting all terms, conditions and specifications of Tender NW93-42, be awarded the contract to supply and deliver the 1994 Traffic and Street Sign requirements to the Municipality of Clarington; and 3. THAT the funds expended be drawn from the 1994 budget allocation for Traffic and Street Signs. BACKGROUND AND COMMENT Tenders were publicly advertised and called for the supply and delivery of various Traffic and Street Signs requirements as required by the Municipality of Clarington. I . . . /2 O PIS IS PRtlICD Ott 11EGYCLED P<.I'E!1 REPORT TR-2-94 TENDER NW-93-42, 1994 TRAFFIC SIGN REQUIREMENT PAGE 2 Subsequently, bids were received and tabulated as follows: Bidder Total Bid Amount Provincial Traffic Signs $34, 162 . 14 Port Perry, Ontario Scugog Signs $38,189 .90 Blackstock, Ontario Owl-Lite Rentals and Sales $40,894 . 07** Etobicoke, Ontario Ontario Road Signs $45,950 .48 Mississauga, Ontario Clemmer Industries $50,283 .25* Waterloo, Ontario *Incomplete Bid **Extension Error - Bid Amended The contract resulting from this tender will cover the supply and delivery to the Municipality of Clarington on an "as required" basis, the various signs listed on Schedule "A" attached, during the period ending December 31, 1994 . After further review and analysis of the bids by both Purchasing and Public Works, it was mutually agreed that Provincial Traffic Signs, Port Perry, Ontario, be recommended for the contract award. Due to the number of different signs within this contract as well as the changes in requirements made each year, it is difficult to state an overall price increase or decrease. However, upon review of the unit prices generally, the prices bid remained the same as those bid from the 1993 contract. The required funds will be drawn from the 1994 budget allocation j for Traffic and Street Signs. . . ./3 i i 105 REPORT TR-2-94 TENDER NW-93-42 , 1994 TRAFFIC SIGN REQUIREMENT PAGE 3 The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc. , should be referred to the Director of Public Works . The subject firm has worked satisfactorily for the Municipality of Clarington in the past year. Respectfully submitted, and Recommended for presentation to the Committee, Marie Marano, H.B.Sc . , AMCT. , Treasurer/Acting Chief Administrative Officer Respectfully submitted, W.A. Evans, P.Eng. , Director of Public Works LAB*ld I i / 06 i Schedule "A" Page 6 of 14 Tender NW93-42 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SCHEDULE C - PART "A" REGULATORY SIGNS Item Quantity Description Codes Unit Price Extended Price 1 200 each Ra-1 60 x 60 cm S E $ $ 2 10 each Ra-1 60 x 60 cm S H $ $ 3 20 each Ra-101 75 x 75 cm S E $ $ 4 20 each Ra-101 75 x 75 cm S H $ $ 5 1 each Ra-1101 120 x 120 cm S E $ $ 6 16 each Ra-1t 15 x 30 cm S E $ $ 7 6 each Ra-2 75 x S E $ $ 8 1 each Ra-2t 22 x 45 cm S E $ $ 9 40 each Rb-1 60 x 75 cm S E $ $ 10 30 each Rb-1A 60 x 90 cm S E $ $ 11 10 each Rb-5 60 x 75 cm S E $ $ 12 2 each Rb-19 60 x 60 cm S E $ $ 13 2 each Rb-19t 30 X 60 cm S E $ $ 14 4 each Rb-21A 30 X 90 cm S E $ $ 15 1 each Rb-24 60 X 75 cm S E $ $ 16 1 each Rb-25 60 X 75 cm S E $ $ 17 100 each Rb-51 30 X 30 cm S E $ $ 18 10 each Rb-151 60 X 60 cm S E $ $ 19 10 each Rb-52 30 X 45 cm S E $ $ 20 20 each Rb-52 30 X 45 cm A E $ $ 21 4 each Rb-53 30 X 45 cm S E $ $ CODES S=STEEL A=ALUMINUM W=WOOD P=PLASTICS E=ENG.GRADE H=HI INTENSITY 107 Page 7 of 14 Tender NW93-42 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SCHEDULE C - PART "A" CONTINUED REGULATORY SIGNS continued Item Quantity Description Codes Unit Price Extended Price 22 4 each RB-54 30 x 30 S E $ $ 23 20 each Rb-55 30 X 30 cm S E $ $ 24 1 each Rb-56 30 X 45 cm S E $ $ 25 4 each Rb-62 60 X 60 cm . ' m S E $ $ 26 4 each Rb-63 60 X 75 cm S E $ $ 27 1 each Rb-63A 90 x 75 cm advance S E $ $ 28 20 each Rb-76 60 X 75 cm A E $ $ 29 1 each RB-76 60 X 75 cm S E $ $ 30 2 each Rc-5 30 X 45 cm S E $ $ WARNING SIGNS Item Quantity Description Codes Unit Price Extended Price 31 30 each Wa-1 to 6 60 X 60 cm S E $ $ 32 10 each Wa-101 to 106 75 x 75 cm S E $ $ 33 40 each Wa-7 45 X 45 cm S E $ $ 34 6 each Wa-8 75 x 75 cm S E $ $ 35 40 each Wa-9 45 X 60 cm S E $ $ 36 20 each Wa-108 90 X 90 cm S E $ $ 37 10 each Wa-8L 90 x 90 cm S E $ $ 38 1 each Wa-108L 120 x 120 cm S E $ $ 39 20 each " Wa-11A to 15 60 X 60 cm S E $ $ 40 6 each Wa-18 60 X 60 cm S E $ $ 41 2 each Wa-118 90 x 90 cm U8 S E $ $ onnvcl C-CmLILIT_ A=TIT.TTMThTTTM W=Wnnn P=PT,ASTICS E=ENG.GRADE H=HI INTENSITY .Page 8 of 14 Tender NW93-42 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SCHEDULE C - PART "A" CONTINUED WARNING SIGNS continued Item Quantity Description Codes Unit Price Extended Price 42 1 each Wa-21 75 X 75 cm S E $ $ 43 10 each Wa-22 60 X 60 cm S E $ $ 44 10 each Wa-22A 60 X 60 cm S E $ $ 45 6 each Wa-24 75 X 75 cm S E $ $ 46 10 each Wa-24t 45 X 60 cm S E $ $ 47 2 each Wa-24a 90 X 90 cm S E $ $ 48 4 each Wa-26 60 X 60 cm S E $ $ 49 4 each Wa-27 60 X 90 cm S E $ $ 50 40 each Wa-31 45 X 45 cm S E $ $ 51 20 each Wa-33 30 X 90 cm S E $ $ 52 10 each Wb-1 75 X 75 cm S E $ $ 53 2 each Wb-102 75 x 75 cm S E $ $ 54 1 each Wb-3 90 X 90 cm A E $ $ 55 10 each We-1 60 X 60 cm S E $ $ 56 10 each We-lt 45 X 60 cm S E $ $ 57 10 each We-2 60 X 90 cm S E $ $ 58 10 each We-3 60 X 60 cm S E $ $ 59 4 each We-4 75 X 75 cm S E $ $ 60 5 each We-104 120 X 120 cm S E $ $ 61 10 each We-5 75 x 75 S E $ $ 62 2 each We-7 75 X 75 cm S E $ $ / 63 2 each We-8 75 X 75 cm / 0 9 S E $ $ Page 9 of 14 Tender NW93-42 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SCHEDULE C - PART "A" CONTINUED WARNING SIGNS continued 64 4 each We-9 60 X 60 cm S E $ $ 65 2 each We-16 90 x 90 cm S E $ $ TEMPORARY CONDITIONS 66 2 each TC-1 90 X 90 cm A E $ $ 67 2 each TC-3 75 X 75 cm A H $ $ 68 2 each TC-5 90 X 90 cm A E $ $ 69 6 each TC-4 90 X 90 cm A H $ $ 70 4 each TC-21 60 X 60 cm S E $ $ 71 6 each TC-2A 60 X 60 cm S E $ $ 72 4 each Metal "A" .Frames for TC-21 with flags and tall poles S $ $ 73 4 each TC-22 45 X 45 with Poles S E $ $ 74 1 each TC-7 '11ROAD CLOSED" 120 x 120 x 2 WITH MOVABLE ARROW W H $ $ 75 1 EACH TC-7t 25 x 210 W H $ $ 76 50 each B-52 Plastic Marker/Stand P H $ $ stacking, 77 6 each TC-18 Chevron 45 X 60 S E $ $ 78 20 each Flashing Amber light with caps $ $ tamper resistant bolts, photo cell with on/off switch 79 1 each TC-8t 25 X 120 X 2 cm W E $ $ 80 30 each 18" cones with reflective P E $ $ collar 5 lbs . 81 4 each TC-46 120 x 90 A E $ $ 82 25 total 90 X 60 Black on Orange, Custom signs 5 "FRESH GRAVEL DRIVE SLOWLY" 10 "DANGER WASHOUT AHEAD" 10 "DANGER FLOODED AREA" / '10 A E $ $ Page 10 of 14 Tender NW93-42 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SCHEDULE C - PART "A" CONTINUED- STREET SIGNS & HARDWARE 83 100 each Street Name Signs 6" A (Based on 10 letter average) $ $ 84 10 each Street Name Signs 8" A $ $ 85 50 each Double Pass Brackets A $ $ 86 100 each Single Pass 4" X 4" Post Cap A $ $ 87 5 each Single Pass Round Post Cap A $ $ to fit 2 1/2" o.d. post 88 4 each End Mount Bracket 8" A $ $ 89 20 each End Mount Bracket 6 " A $ $ 90 20 each "T" U-Flange Post Adapter A $ $ 91 4 each metro brackets s.s . $ $ 92 10 each Endmount with Extended Arm A $ $ GUIDE RAIL 93 20 each H18 3M Delineator 3" X 3 ' White A $ $ 94 1 each H19 3M Delineator 3" X 3 ' Yellow A $ $ MISCELLANEOUS 95 50 each Pressure Sensitive Black Arrow Heads for RB-51 $ $ 96 1 each Pressure Sensitive Black 3 ' X 3" $ $ INFORMATION 97 2 each G-8 60 X 150, 180 X 2 cm W E $ $ 98 2 each M-22 45 X 45 S E $ $ I CODES S=STEEL A=ALUMINUM W=WOOD P=PLASTICS E=ENG.GRADE H=HI INTENSITY I Page 11 of 14 Tender NW93-42 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SCHEDULE (C) - PART "B" POSTS AND HARDWARE Item Quantity Description Code Unit Price Extended Price 99 300 each 12 ' U flange Post (see spec. ) $ $ 100 10 each 11' Round Post (see spec. ) $ $ 101 20 each 72 " x 6" flex post, 6 1'sticker P H $ $ 102 400 each Aluminum Filler Blocks A $ $ 103 1 each Band-It 5/8 " X 100 ' Coil Type 301 S.S. $ $ 104 1 bx/50 Band-It Brackets c/w Bolt,Washers S.S. Type 301 Straight Leg $ $ 105 1 bx/100 Band-It 5/8" Buckles Type 301 S.S $ $ 106 1 bx/50 Band-It Brackets c/w Bolt, Washers S.S. Type 201 Flared Leg $ $ CODES S=STEEL A=ALUMINUM W=WOOD P=PLASTICS E=ENG.GRADE H=HI INTENSITY I i Page 12 of 14 Tender NW93-42 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE TENDER FORM Sealed Tenders for goods and/or services listed below,submitted on the forms and in the envelope provided,will be received by the office of the Clerk,Corporation of the Municipality of Clarington,40 Temperance St.,Bowmanville,Ontario,LiC 3A6,until the closing time and date indicated hereon. CLOSING TIME AND DATE(Local Time): WEDNESDAY, DECEMBER, 1, 1993, 2:00 P.M. (local time) Tender No: NW93-42 REF./PURCHASING AND SUPPLY AGENT: Lou Ann Birkett... ......... ....... .......... .......... ... . . .Date: November 12, 1993 Phone(905)623-3379 Tenders are invited for the following goods/services and/or projects specified herein and associated documents,plans and specifications. Complete in full,all.blanks where provided and return one copy and/or set in the envelope provided. Bid deposits and/or agreement to bond,if required,must accompany tender submission under same cover and envelope. All tenders must comply in accordance with regulations,terms and conditions setforth in all tender documents. Successful tenders must accept terms and conditions of subsequent official purchase order issued by the Corporation of the Municipality of Clarington unless otherwise stipulated. The lowest or any tender not necessarily accepted. Tenders must comply and conform to all regulations,terms conditions and instructions specified in By-law#82-96 of the Corporation of the Municipality of Clarington. QUANTITY DESCRIPTION UNIT PRICE EXTENDED PRICES Prices tendered shall be payable in Canadian Funds, F.O.B.destination,Including Federal Sales Tax applicable,unless otherwise indicated. Ontario Retail Sales tax,if applicable,shall be quoted as a separate item. 1/We hereby agree to supply and deliver the following signs and hardware to the Municipality of Clarington on an "as required"basis in accordance with all terms, conditions and specifications of this Tender for the prices herein: Part A BID (pricing Pages 6-10 inclusive) $ G.S.T. Extra $ P.S.T. Extra $ TOTAL BID PART A $ Part B Total (Pricing Schedules Page 11 Inclusive) $ G.S.T. $ P.S.T. $ TOTAL BID PART B $ GUARANTEED DELIVERY OR COMPLETION CASH DISCOUNT DATE UPON RECEIPT OF OFFICIAL ORDER.................................. AND TERMS......................................................... ORIGIN OF GOODS: GOODS TO BE SHIPPED CITY&COUNTRY........................................./................. FROM CITY&COUNTRY............................/........... The undersigned,tenderer agrees to supply and deliver all goods and/or services for prices(s)tendered to the Corporation of the Municipality of Clarington in accordance with all terms,specifications and conditions specified herein. AUTHORIZED SIGNATURE: FIRMNAME:(Tenderer)................................................... ........................................................ ADDRESS:...................................................................... PRINT NAME: ....................................................................................... ........................................................ POSTALCODE............................................................... ........................................................ Title TELEPHONE (....)........................FAX..(....).................... - 7 1 g 3 Dated.................................................. Date Page 13 of 14 THE TOWN OF Tender Q93-41 ew�ast�e ONTARIO PURCHASING OFFICE INFORMATION SHEET BIDDER'S REFERENCES Year Description of Contract Name of Organization Contact Person Telephone Number Value of Contract Year Description of Contract Name of Organization Contact Person Telephone Number Value of Contract Please provide detail as to bidder's financial responsibility, (banker, etc.), references, auditor's name and address, etc., / 14 i rnRPORATION OF THE TOWN OF NEWCASTLE r,_—_ 4 A - 4 e Page 14 of 14 THE TOWN OF Tender NW93-41 PURCHASING OFFICE eweast(e ONTARIO NOTICE OF "NO BID" QUOTE/TENDER# CLOSING DATE IMPORTANT- PLEASE READ THIS It is important to the Municipality to receive a reply.from all invited bidders. There is no obligation to submit a quotation/tender, however, should you choose not to bid, completion of this form will assist the Municipality in determining the type of goods or services you are interested in bidding on in the future. INSTRUCTIONS If you are unable, or do not wish to bid on this quotation/tender please complete the following portion of this form. State you reason for not bidding by checking yes or no in the applicable line or by explaining briefly in the space provided. It is not necessary to return any other quotation/tender documents. Just return this completed form in the enclosed quotation/tender envelope prior to the official closing time and date. Yes/No 1. We do not manufacture/supply this commodity 2. We do not manufacture/supply to this specification 3. Unable to quote competitively 4. Cannot handle due to present plant loading 5. Ouantity/job too large 6. Quantity/job too small 7. Cannot meet delivery/completion requirements 8. Agreements with distributors/dealers do not permit us to sell directly 9. Licensing restrictions Other reasons or additional comments: Do you wish to bid on these goods/services in the future? Yes/No For Municipality Use Only Company Name: Do Not Write In This Space Address: Telephone: Position: 15 cD CORPORATION OF THE TOWN OF NEWCASTLE