HomeMy WebLinkAboutTR-19-94 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File#
Date: MONDAY, MAY 2, 1994 Res. #_(�t?I-'�° ' 9 'o 4
Report TR-19-94 File#: By-Law# -
Subject: TENDER CL94-8, ASPHALT AND SURFACE TREATMENT PULVERIZING
ReCOTUOVOONispectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. THAT Report TR-19-94 be received;
2 . THAT the tie bid between Miller Paving Limited, Markham,
Ontario and Roto Mill Services Ltd. , Brampton, Ontario, in the
amount of $32,689 .36, be broken by means of a draw to take
place at the Municipal Administrative Centre in the presence
of the Clerk and the Purchasing and Supply Agent;
3. THAT the subject bidders be advised of the time, date and
location of the draw and that they be invited to attend;
4 . THAT the contract be awarded to the winner of the draw; and
5. THAT the funds be drawn from the approved 1994 Department of
Public Works Road Maintenance budget FORTHWITH.
BACKGROUND AND COMONT:
Tenders were publicly advertised in local papers, as well as the
Daily Commercial News .
Subsequently, bids were received and tabulated as follows:
Bidder Total Bid Amount
Miller Paving Limited $32,689 . 36
Markham, Ontario
Roto Mill Services Ltd. $32,689 . 36
Brampton, Ontario
Hard Rock Paving Company Limited $33,987 .27
Port Colborne, Ontario
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REPORT NO. : TR-19-94 PAGE 2
TENDER CL-94-8
As the current purchasing by-law does not address how to deal with
a tie bid, it is staff's recommendation that the tie be broken by
means of a draw. This process is the most commonly used by
Municipalities faced with this situation. Both bidders have agreed
to this process.
The total funds required for Tender CL94-8, Asphalt and Surface
Treatment Pulverizing are included in the Department of Public
Works Road Maintenance budget. The total funds allocated for the
pulverizing contract plus the Prime and Surface contract is
$920,000 . 00. Of this amount, $51,500.00 was estimated for the
pulverizing portion.
The Treasurer has reviewed the funding requirements and concurs
with the recommendation. Queries with respect to department needs,
specifications, etc . , should be referred to the Director of Public
Works .
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The tendered unit prices represent an average sixteen percent ( 16%)
decrease over the 1993 prices .
See Schedule "A" attached for a copy of the 1994 schedule listing
the roads requiring Asphalt and Surface Treatment Pulverizing.
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Miller Paving Limited has previously performed satisfactorily for
the Municipality of Clarington. Although Roto Mill Services has
not previously provided this service to the Municipality of
Clarington, they have provided satisfactory service to the Regional
Municipality of Durham.
Due to the amount of work to be completed on the roads this season
a forthwith approval is requested.
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REPORT NO. : TR-19-94 PAGE 3
TENDER CL-94-8
Respectfully submitted, Reviewed by,
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Marie Marano, H.BSc . ,AMCT. , W.H. Stockwell,
Treasurer Chief Administrative Officer
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140-6,'
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W.A. Evans, P.Eng.
--Director of Public Works
MM*LB*ld
Attach.
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SCHEDULE "A"
1994 PULVERIZING SCHEDULE
REF. # LOCATION LENGTH WIDTH DEPTH' AREA COST PER
m m mm sq. m sq. m TOTAL NOTES
1 Skops Court 490 6-
25 2,940
2 East Townline, Hwy. #2 to Conc. 1,800 6.6 25
Rd.3 11,880 Cost Sharing with
3 East Townline South - Westerly 600 6.6 Hope Township
Section 25 3,960
4 Conc. Rd. 5, Shiloh Rd. to
Regional Rd. 18 1.700 6.4 50 10,880
5 Reid Rd., Conc. Rd. 4 to 2,250 6.6
Conc. Rd. 5 25 14,850
6 Moffat Rd_, Conc. Rd. 3 to
Conc. Rd. 4 2.100 6.6 35 13,860
7 Pollard Rd., Conc. Rd. 3 to
Conc. Rd. 4 2,000 6.7 50 13,400
8 Conc. Rd. 3, Reg. Rd. #42 to 1,675 6.7 50
Providence Rd. 11,222
9 Rundle Rd., Nash Rd. -to Hwy.#2 1,000 6.5 75
6,500
10 Clarke-Darlington Townline Rd. 2,200 6.5 50
4, North 14,300
11 Scugog Rd., Conc. Rd. 6 to
C1�6
Conc. Rd.7 2'100 6.6 50 13,860
12 Conc. Rd. 7, Reg. Rd. #57 to 790 6.6 50
Scugog 5,214
13 Pebblestone, Tooleys to 1,260 6_4
Townline S0 8,064
Subtotal
130,930
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SCHEDULE "A"
1994 PULVERIZING SCHEDIILE
REP.# LOCATION LENGTH WIDTH, DEPTH AREA, COST PER TOTAL NOTES
m m mm sq. in sq. in
14 Conc. Rd. 10, Mosport 1,600 7 75 11,200
Rd. to Townline Rd_
15 Mosport Rd., Conc. 500 6.7 50 3,350
Rd. 10, Southerly
Subtotal 14,550
TOTAL 145,480
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