HomeMy WebLinkAboutTR-46-94 Ile'
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
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REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# "
Date: MONDAY, JULY 4, 1994 Files. #
Report#: TR-46-94 File#: By-Law#
Subject: TENDER CL94-30, SUPPLY AND INSTALLATION OF PAY AND DISPLAY
DISPENSER - DIVISION STREET PARKING LOT
Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. THAT Report TR-46-94 be received;
2 . THAT M.S.C. Electronics Ltd. , Richmond Hill, Ontario, with a
total bid amount for Part "1" of $10,338 .50 (including taxes)
for the supply, delivery and installation of a Pay and Display
Ticket Dispenser, at Division Street Parking Lot, be awarded
the contract for Part 11111 , as required by the Department of
Public Works; and
3 . THAT the total funds required in the amount of $11,003 .50
($10, 338 .50 + $665.00 frame, base, pad) be drawn from the
approved 1994 Public Works Capital Budget Account #7225-00000-
0520 FORTHWITH.
BACKGROUND AND COMMENT:
Tenders were publicly advertised and issued for the supply,
delivery and installation of a Pay and Display Ticket Dispenser at
the Division Street Parking Lot. As optional pricing, Part II
provided for the trade-in of the existing unit and the purchase of
two (2) Pay and Display units. As per the tender specifications,
the Municipality may award Part 11111 or Part 11211 , whichever is in
their best interest.
DErED
THIS IS PE IRED UI BE CYCLED PAPER
REPORT NO. : TR-46-94 PAGE 2
TENDER CL94-30
Subsequently, bids were received and tabulated as follows:
Bidder Total Bid Amount
Part 1 Part 2
M.S.C. Electronics Ltd. $10,338.50 $19,327 .00
Richmond Hill, Ontario
J.J. MacKay Canada Ltd. $12,057 . 75 $20, 125 .00
London, Ontario
For the information of Council, it is recommended that the existing
smaller Pay and Display Ticket Dispenser located in the Division
Street Parking lot will be relocated in the Silver Street parking
lot. This will require an approximate expenditure of $665. 00 for
the purchase of a new mounting frame and cement pad.
The alternative to this would be to award Part 2 of the Tender
which was to trade in the existing unit on the purchase of two (2)
new Pay and Display ticket dispensers . As this alternative exceeds
the budget allocation, it is not being recommended at this time.
Although the M.S.C. unit is relatively new to North America, it is
proven in Europe. The Public Works Traffic Co-ordinator has spoken
to many Ontario Parking Authorities regarding this unit and is
confident the subject firm will provide excellent service.
The required funds will be drawn from the approved 1994 Public
Works Capital Budget Account #7225-00000-0520 and are within the
$17,000.00 allocated as reflected on page 39 of the capital budget.
Due to the fact that currently there are no parking meters in the
Silver Street parking lot, a forthwith approval is requested.
The Treasurer has reviewed the funding requirements and concurs
with the recommendation. Queries with respect to department needs,
specifications, etc . , should be referred to the Director of Public
Works .
REPORT NO. : TR-46-94 PAGE 3
TENDER CL94-30
After further review and analysis of the bids by Purchasing and the
Public Works Department, it was mutually agreed that M.S.C.
Electronics Ltd. , Richmond Hill, Ontario be recommended for the .
tender award to supply, deliver and install a Pay and Display
Ticket Dispenser at the Division Street Parking Lot.
Respectfully submitted, Reviewed by,
arano, H.BSc . ,AMCT. , W.H. Stockwell,
Treasurer Chief Administrative Officer
4111111 11111. 11010 01 "01�
W.A. Evans, P.Eng.
Director of Public Works
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