The URL can be used to link to this page

Home My WebLink AboutTR-19-95 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: ENERAL PURPOSE AND ADMINISTRATION COMMITTEE 9� File# Date: MONDAY, APRIL 3 , 1995 Res. # �Y�' Report#:. TR-19-95 File#: By-Law # Subject: TENDER CL95-5, WATERFRONT TRAIL CONSTRUCTION COBBLEDICK ROAD TO BALDWIN STREET Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: I 1 . THAT Report TR-19-95 be received; 2 . THAT Harnden and King Construction, Brooklin, Ontario, with a total bid in the amount of $71, 741 . 45, being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL95-5, be awarded the contract for the Waterfront Trail Construction, Cobbledick Road to Baldwin Street, as required by the Department of Public Works; 3 . THAT the funds required in the amount of $90, 000 . 00 ($71, 741 .45 bid and $18, 258 . 55 Consulting Contingencies) be drawn from the Waterfront Trail Reserve Fund Account ##2900- 00030-0000; and 4 . THAT the attached By-law, marked Schedule "A" be forwarded to Council for approval . BACKGROUND AND COMMENT: Tender specifications were provided by Totten Sims Hubicki Associates for the Waterfront Trail Construction, Cobbledick Road to Baldwin Street, as required by the Department of Public Works . Tenders were advertised in the local papers, as well as the Daily Commercial News . Subsequently, tenders were received and tabulated as per Schedule "B" attached. j I THIS IS'Pif Q9 RECYCLED PAPER REPORT NO. : TR-19-95 PAGE 2 TENDER CL95-5 The total project cost as detailed in the letter from Totten Sims Hubicki Associates, marked Schedule "C" , is estimated at $90, 000 . 00 . The total estimated cost for Phase I is $259, 162 . 00 . The initial portion of the construction of the Waterfront Trail was awarded in November of 1994, Tender CL94-40, Wilmot Creek Pedestrian Bridge (partial Phase I) to Ron Robinson Limited in the amount of $73 , 351 . 72 ($95, 000 . 00 total cost including consulting) . Total costs expended to date on Phase I including the previous Tender CL94-40 and miscellaneous operating is approximately i $135, 000 . 00 . Tender CL95-5 represents the balance of the trail construction for Phase I . Phase I will receive 75% subsidy from the Waterfront Regeneration Trust . To date, the Municipality has received 500 of the total subsidy available . This amount plus any remaining funds provided in the 1994 Capital Budget for the Municipality' s portion, have been allocated to Account #2900-00030- 0000, Waterfront Trail Reserve Fund Account . It is therefore proposed that the required funds in the amount of $90, 000 . 00, be drawn from the Waterfront Trail Reserve Fund, Account #2900-00030-0000 . The low bidder has previously performed satisfactorily for the Municipality of Clarington. The Treasurer has reviewed the funding requirements and concurs with the recommendations . Queries with respect to department needs, specifications, etc . , should be referred to the Director of Public Works . i After further review and analysis of the bids by Public Works, Totten Sims Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Harnden and King Construction, Brooklin, Ontario, be recommended for the contract for the Waterfront Trail Construction, Cobbledick Road to Baldwin Street . i f 0 REPORT NO. : TR-19-95 PAGE 3 TENDER CL95-5 Respectfully submitted, Reviewed by, d M rlie Marano, H.BSc . ,AMCT. , W.H. Stockwell, Treasurer Chief Administrative Officer W.A. Evans, P.Eng. Director of Public Works MM*LB*ld I i I i i i i SCHEDULE "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 95- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Harnden and King Construction, Brooklin, Ontario, with respect to the Waterfront Trail Construction, Cobbledick Road to Baldwin Street . THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS : 1 . THAT the Mayor and Clerk are hereby authorized to execute on behalf of the Corporation of the Municipality of Clarington with the Corporation Seal, a contract between Harnden and King Construction and said Corporation. 2 . THAT this agreement attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of April, 1995 . By-law read a third and finally passed this day of April, 1995 . Mayor Clerk i i i SCHEDULE "B" BID SUMMARY CL95-5 CLARINGTON WATERFRONT TRAIL CONSTRUCTION PHASE 4 BIDDER TOTAL BID AMOUNT Harnden & King Construction $71741.45 Brooklin, Ontario George Harding Construction $72,035.61 Whitby, Ontario Mopal Construction $72,061.83 Gormley, Ontario Jatec Excavating Ltd. $78,286.99* Bowmanville, Ontario Cressman Tree Maintenance $81,568.78 Cobourg, Ontario Bishop Construction $81,826.97 Concord, Ontario Empire Paving Ltd. $97,038.30 Weston, Ontario Ron Robinson Ltd. $102,019.44 Oshawa, Ontario Rutherford Construction $106,326.97 Gormley, Ontario * Bid amended, error in extension i i i i i SCHEDULE "C" U 513 DIVISION STREET, P.O. BOX 910, COBOURG ONTARIO, CANADA K9A 4W4 totten sins huhicki associates (905)372.2121 FAX (905)372-3621 Mrs. Lou Ann Birkett, Purchasing and Supply Agent Corporation of the Municipality of Clarington 40 Temperance Street BOWMANVILLE, Ontario '...° L1C 3A6 ( March 22, 1995 n, Dear Mrs. Birkett: Re: Waterfront Trail Construction, Cobbledick Road to Baldwin Street Contract No. CL95-5, Municipality of Clarington Tenders for the above contract were opened at the Municipal Offices on Friday, March 17, 1995. The bids received inclusive of GST are as follows: Contractor Bid Price Rutherford Construction $106,326.97 Ron Robinson Ltd. 102,019.44 Empire Paving Ltd. 97,038.30 Bishop Construction 81,826.97 Cressman Tree Maintenance 81,568.78 Jatec Excavating Ltd. 78,286.99 Mopal Construction 72 061.83 George Harding Construction 72,035.61 Harnden and King Construction 71,741.45 * Bid amended, error in extension, Engineer's Estimate $70,000.00 We have checked the low bidder's tender and we are satisfied that all requirements have been met, An Agreement to Bond and a Deposit Cheque in the amount of$2,000.00 accompanied the bid. Harnden and King Construction has completed a number of contracts administered by Totten Sims Hubicki Associates. Contracts completed have ranged in value up to $1,000,000.00. Recent contracts include the reconstruction of Cedar Beach Road for the Township of Brock in 1994 ($450,000.00) administered from the Scarborough office of Totten Sims Hubicki Associates, The work was completed in a very satisfactory manner. ENGINEERS ARCHII-ECTS AND PLANNERS .� 3 Corporation of the Municipality of Clarington March 22, 1995 2 We are familiar with the quality of workmanship provided by this firm and we have no hesitation in reconunending acceptance of the low bid. The cost of the project is now estimated as follows: 1. By Contract $67,048.08 2. Design and Tendering 7,000.00 3. Contract Administration 7,000.00 4. Contingencies 3,278.55 Sub-total $84,326.63- GST (Items 1, 2 and 3) 5,673.37 Total $90,000.00 All deposit cheques (other than those of low and second low bids may now be released. Yours truly, totten sims hubicki associates R. A. Kempton, P.Eng. RAK/rd PC: Mr. W. A. Evans, P.Eng. Mr. D. Patterson, CET Mr. A. S. Cannella, CET Ms. K. Rand Ms. L. Gordon 7598E/7/76/10428/C / (� totten sims hubicki associates