HomeMy WebLinkAboutTR-21-95 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File#
Date: MONDAY, APRIL 3 , 1995 Res. #C:_,Pi'
Report#: TR-21-9 5 File#: By-Law#
Subject: TENDER CL95-15, 1995 CREW CAB PICK UP
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Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1 . THAT Report TR-21-95 be received;
2 . THAT Marigold Lincoln Mercury, Whitby, Ontario, with a total
bid in the amount of $26, 714 . 50 (including taxes) , being the
lowest responsible bidder meeting all terms, conditions and
specifications of Tender CL95-15, be awarded the contract to
supply One (1) Only 1995 Crew Cab Pick Up Truck, as required
by the Municipality of Clarington, Community Services
Department;
3 . THAT the funds expended be provided from the 1995 Community
Services Capital Budget Account #7603-00001-0504 .
BACKGROUND AND COMMENT:
In accordance with Council Resolution #GPA-9-95, which authorized
an early tender call for vehicles, tenders were publicly advertised
and invited for the supply and delivery of One (1) 1995 Crew Cab
Pick Up Truck, as required by the Community Services Department
Subsequently, tenders were received and tabulated as follows :
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BIDDER TOTAL BID AMOUNT
Marigold Lincoln Mercury $26, 714 . 50
Whitby, Ontario
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Cliff Mills Motors Ltd. $29, 129 . 50
Oshawa, Ontario
Note, the lack of response to this tender is due to the fact that
some of the manufacturers imposed an earlier than anticipated cut
off date for ordering 1995 vehicles .
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R1.6 V11111 ED IXJ U-LED PAPER
REPORT NO. : TR-21-95 PAGE 2
TENDER CL95-15
Attached, marked Schedule "A" , is a memo from the Public Works
Fleet Superintendent, detailing the vehicle being replaced, mileage
and maintenance costs .
The 1984 GMC 3/4 Ton Pick Up Truck will be sent to the Regional
Auction Sale in the fall of 1995 .
After further review and analysis of the tender by Community
Services, Public Works and Purchasing, it was mutually agreed that
Marigold Lincoln Mercury, Whitby, Ontario, be recommended for the
contract to supply and deliver one (1) only 1995 Crew Cab Pick Up
Truck as required by the Community Services Department .
The required funds will be provided from the approved 1995
Community Services Capital Budget, Account #7603-00001-0504, and
are within the $32 , 000 . 00 allocation as reflected on Page 220 of
the 1995 Draft Capital Budget .
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The Treasurer has reviewed the funding requirements and concurs
with the recommendation. Queries with respect to department needs,
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specifications, etc . , should be referred to the Director of
Community Services .
The subject firm has previously provided satisfactory service for
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the Municipality of Clarington.
Respectfully submitted, Reviewed by,
`M ie Marano, H.BSc . ,AMCT. , W.H. Stockwell,
re surer Chief Administrative Officer
r „y
os ph aruana
rector of Community Services
MM*LB*ld
SCHEDULE "A"
THE CORPORATION OF THE TOWN OF NEWCASTLE .
Memorandum
To: Lou Ann Birkett, Purchasing and Supply Agent
From: Kaye Rand, Accounting Clerk III - Public Works
Date: March 23, 1995
Subject:
CL95-15; 1995 CREW CAB PICK UP
7605-84241-X 1984 GMC 3/4 TON PICK-UP MILEAGE: 92,179 KM
This vehicle is to be replaced with a 1995 Crew Cab Pick Up. Before 1991 the repairs and maintenance
of Community Services vehicles were budgeted under one account for their complete fleet.
Beginning in 1991, separate accounts were set up for each vehicle. Please note that the figures
from 1984 to 1990, are estimated amounts only.
1984 1985 1986 1987 1988 1989 1990
LABOUR: 350.00 300.00 300.00 350.00 700.00 600.00 400.00
GAS &OIL: 1,500.00 1,500.00 2,400.00 2,600.00 3,500.00 3,000.00 2,500.00
PARTS: 650.00 150.00 250.00 450.00 1,700.00 1,350.00 450.00
REVENUE: 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTALS: 2,500.00 1,950.00 2,950.00 3,400.00 5,900.00 4,950.00 3,350.00
(ESTIMATED)
Please note that from 1993 on, -0171 code (Repairs and Maintenance), includes both the supplies
and the labour to repair vehicles. The Revenue shown is a transfer from Public Works, when this vehicle
has been loaned for road work.
1995
1991 1992 1993 1994 TO DATE TOTALS
LABOUR: 100.00 716.00 0.00 0.00 0.00 3,816.00
GAS & OIL: 659.00 1,071.00 527.00 941.03 0.00 20,198.03
PARTS: 440.00 679.00 598.00 529.37 77.76 7,324.13
REVENUE: (399.00) (1,148.00) 0.00 (3,128.40) 000 (4167540)
TOTALS: 800.00 1,318.00 1,125.00 (1,658.00) 77.76 26,662.76
(ACTUAL)
This replacement of equipment is in accordance with Resolution#GPA-475-93,
'CRITERIA USED TO DETERMINE WHEN TO REPLACE VEHICLES AND HEAVY EQUIPMENT'.
Sincerely,
Kaye Rand
Accounting Clerk III - Public Works
*kmr
pc: Don Patterson, Manager of Operations
Bill Werry, Fleet Supervisor
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