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Home My WebLink AboutTR-43-95 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REVISED REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# Q lJ Date: MONDAY, JUNE 19, 1995 Res. # af'0 - Repo#: TR-43-95 File #: lay-Law# .� Subject: CO-OPERATIVE TENDER, CONTRACT NO. D95-13 MUNICIPALITY OF CLARINGTON/REGION OF DURHAM GRANULAR SHOULDERING AND HOT MIX PAVING Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 . THAT Report TR-43-95 be received; 2 . THAT Contract No. D95-13 , tendered jointly with the Region of Durham for Granular Shouldering and Hot Mix Paving, tendered by Miller Paving Ltd. be approved; and 3 . THAT the funds in an amount of $435, 507 . 64 (accounts as identified in the body of the report) , be drawn from the 1995 Public Works Capital budget; FORTHWITH. BACKGROUND AND COMMENT: Since 1989, the Public Works Department have participated in a co- operative tendering arrangement with the Region of Durham for Hot Mix Paving and Granular Shouldering. Although the contract conditions include both the Region of Durham' s requirements and the Municipality of Clarington' s requirements, they are not independent of each other but rather are considered as one complete contract . However, the contract award is subject to the approval of the Region of Durham, the Municipality of Clarington and the Ministry of Transportation. In this instance, the Municipality of Clarington actually issues the purchase order to the Region, not the contractor. The Region is recommending that Contract No. D95-13 be awarded to Miller Paving Ltd. i i ,EPLED° RICI �E 1111515 ED,Ef1ED C{!RECYCLED PALER THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# Date: MONDAY, JUNE 19, 1995 Res. # Report TR-43-95 File#: By-Law# Subject: CO-OPERATIVE TENDER, CONTRACT NO. D95-13 MUNICIPALITY OF CLARINGTON/REGION OF DURHAM GRANULAR SHOULDERING AND HOT MIX PAVING Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 . THAT Report TR-43 -95 be received; 2 . THAT Contract No. D95-13 , tendered jointly with the Region of Durham for Granular Shouldering and Hot Mix Paving, tendered by Miller Paving Ltd. be approved; and 3 . THAT the funds in an amount of $43, 507 . 64 (accounts as identified in the body of the report) , be drawn from the 1995 Public Works Capital budget; FORTHWITH. BACKGROUND AND COMMENT: Since 1989, the Public Works Department have participated in a co- operative tendering arrangement with the Region of Durham for Hot Mix Paving and Granular Shouldering. Although the contract conditions include both the Region of Durham' s requirements and the Municipality of Clarington' s requirements, they are not independent of each other but rather are considered as one complete contract . However, the contract award is subject to the approval of the Region of Durham, the Municipality of Clarington and the Ministry of Transportation. In this instance, the Municipality of Clarington actually issues the purchase order to the Region, not the contractor. The Region is recommending that Contract No. D95-13 be awarded to Miller Paving Ltd. 707 REPORT NO. : TR-43-95 PAGE 2 CO-OPERATIVE TENDER, CONTRACT NO. D95-13 Part of Contract No. D95-13 includes work to be done on behalf of the Municipality of Clarington. The estimated cost of this work is $435, 507 . 64, as outlined in the attached letter from the Region of Durham, marked Schedule Total expenditures included in the 1995 Public Works Capital budget, are as follows : ACCOUNT BUDGET APPROXIMATE EXPENDITURE 7205-94001-0261 Mearns Ave . 78, 000 . 00 44, 353 . 53 7205-93007-0261 Prestonvale Rd. 71, 000 . 00 36, 951 . 20 7205-95003-0261 Arthur St . 33 , 000 . 00 21, 569 .41 7205-01003-0261 Various 300, 000 . 00 273, 395 . 33 Locations 7208-00401-0261 Pavement 59, 000 . 00 59, 238 . 17 Resurfacing 541, 000 . 00 435, 507 . 64 The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc . , should be referred to the Director of Public Works . As the Region of Durham expects to award the contract immediately, a FORTHWITH approval for the Municipality of Clarin ton' s P Y g portion j is required. The subject firm has previously performed satisfactorily for the Municipality of Clarington. i I i i 708 REPORT NO. : TR-43-95 PAGE 3 CO-OPERATIVE TENDER, CONTRACT NO. D95-13 Respectfully submitted, Reviewed by, f rie Marano, H.BSc. ,AMCT. , W.H. Stockwell, Treasurer Chief Administrative Officer ,,,W.A. Evans, P.Eng. Director of Public Works MM*LB*ld i I i i I 70 / I J U4 � GLCL1 i f,':id +';GA 1'v 1V,V1! " � SCHEDULE "A" May 30, 1995 The Reg►onsi Municipality of Durham Works Lau'Aran Birkett Department Purchasing Manager Dow 61.1,1 Municipality of Clarington 105 Consumers Dr. 40 . Temperance St. Whitby, Orltariq Canada L1 N 6A3 BOWMANVILLE I ON (905)(Na-'(721 L1C 3A6 Fax;.(905) 6B8 2Q61 VA Silgnilis, 0,9nc. I7t��r M8. 1�irkatt: Commissicmer of Works Re: Durham legion Contract D95-13 P..lease qul:,te our rat; (Hot Mix PA 1) _ Based on the low tender of Miller Paving Ltd. , the Municipality of Claring'ton l s share of Durh= Region Contract D95µ13 "Part B" is as follows: Tender Items $342, 855. 66 Contingenoies 25100() , 00 General • I,tems (Pro Rated) 6315.,U Sub Total $3711442 ,24 7% G.S. T. 26, 0041 ,46 G.S. T. Rebate (57 . 14%) TOTAL TENDER i Engineering & ,supervision $ 32 , 811'1 , ®7 , Sundry Work by Region 9, 1115 .23 Miscellaneous Project Coats 10,.931,1 .79 i li $435,50-7 , 64 The tender report requesting approval for Regional Contract D95-13 (including Part~ B) will be submitted to Regional Wanks Committoe' June 13, and to R'gional Council June 21 , I 100%Post Comumer �. — U il�i '�4 GLC.,i i i,.:i ,�'.'c•! L Gf :. J 1'Ji�ll 'JI lliri'vii�)1 L� 1U��.,i� Itl1 j 2 Please make the necessary arrangements to al:)tain approvals relating to the .Municipality of C,lari,ngton Is share of Contract D9,9W13. Yours txuly, R.J. Goddard Works Administration , rd Farrington,, Materials Testing K. Rand, Clarington Public Works i X11